Essential Duties and Responsibilities  • Schedule appointments, dispatch technicians for service and inspections as needed to maximize tech productivity. • Responsible for creating work orders, providing status to customers and following up with technicians. • Confirm work order is completed and/or closed by reviewing all notes and following up on pending items. • Complete contract paperwork and QC paperwork. • Schedule sub-contractor work. • Work with technicians to ensure all paperwork is completed properly within the designated time. • Maintain appointment schedules. • Order material and equipment.  • Receive material/equipment and issue material and equipment to technicians.  • Complete daily reports. • Assist in coordinating activities such as scheduling, customer notification and equipment procurement. • Conduct physical inventory. • Act as a liaison between Sales, Project Managers and technicians. • Other duties as assigned.  • Bill out service and inspections jobs daily • Respond to high volume of emails • Work with sales team to ensure jobs are scheduled timely Qualifications - External Minimum Qualifications: • High School Diploma or General Education Degree (GED) • Minimum 3 years of experience performing administrative duties required within a sales or service industry and working knowledge of ERP systems preferred • Proficient in Microsoft Office (Word, Excel & PowerPoint) • Ability to read and interpret applicable documents, materials, policies, procedures, etc. as presented in English Experience/Requirements:  • Must possess good decision-making skills, be very organized and detail oriented. • Must have excellent oral and written communication. • Ability to use discretion. Problem Solving and ability to escalate matters when needed. • Data analysis and interpretation skills. • Speed and accuracy with attention to detail. • Dispatching and scheduling. Work Environment: • Normal office environment. • The noise level in the work environment is usually moderate.

Administrative Assistance, Answering Inbound Calls, Administrative Office, Data Entry, Receptionist Duties

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s <a href="https://www.roberthalf.com/us/en/terms">Terms of Use</a> and <a href="https://www.roberthalf.com/us/en/privacy">Privacy Notice</a>.

Los Angeles, CA
onsite
Temporary
22.80 - 26.40 USD / Hourly
Essential Duties and Responsibilities  • Schedule appointments, dispatch technicians for service and inspections as needed to maximize tech productivity. • Responsible for creating work orders, providing status to customers and following up with technicians. • Confirm work order is completed and/or closed by reviewing all notes and following up on pending items. • Complete contract paperwork and QC paperwork. • Schedule sub-contractor work. • Work with technicians to ensure all paperwork is completed properly within the designated time. • Maintain appointment schedules. • Order material and equipment.  • Receive material/equipment and issue material and equipment to technicians.  • Complete daily reports. • Assist in coordinating activities such as scheduling, customer notification and equipment procurement. • Conduct physical inventory. • Act as a liaison between Sales, Project Managers and technicians. • Other duties as assigned.  • Bill out service and inspections jobs daily • Respond to high volume of emails • Work with sales team to ensure jobs are scheduled timely Qualifications - External Minimum Qualifications: • High School Diploma or General Education Degree (GED) • Minimum 3 years of experience performing administrative duties required within a sales or service industry and working knowledge of ERP systems preferred • Proficient in Microsoft Office (Word, Excel & PowerPoint) • Ability to read and interpret applicable documents, materials, policies, procedures, etc. as presented in English Experience/Requirements:  • Must possess good decision-making skills, be very organized and detail oriented. • Must have excellent oral and written communication. • Ability to use discretion. Problem Solving and ability to escalate matters when needed. • Data analysis and interpretation skills. • Speed and accuracy with attention to detail. • Dispatching and scheduling. Work Environment: • Normal office environment. • The noise level in the work environment is usually moderate.
2026-01-20T22:04:37Z