We are looking for a motivated Administrative Assistant to support out entertainment. This contract-to-permanent position offers the opportunity to support the Events department, playing an essential role in organizing company screenings and events. The ideal candidate thrives in fast-paced environments, demonstrates exceptional organizational skills, and is eager to take on varied responsibilities, including onsite event support and travel coordination. Candidate must be willing to work overtime in a deadline driven environment. Responsibilities:• Maintain and update internal screening and event calendars, ensuring changes are tracked and communicated effectively to relevant stakeholders.• Implement booking restrictions during blackout periods and coordinate with teams to avoid scheduling conflicts.• Provide onsite support at major events, including logistics and setup, which may require travel to various venues.• Assist in sourcing promotional materials and preparing items for internal and external event activations.• Support in-office screenings and functions, ensuring supplies, equipment, and logistics are in place.• Manage travel arrangements and provide flexible assistance with tasks related to event planning and office operations.• Collaborate with department heads and internal teams to ensure smooth event execution and communication.• Handle administrative tasks and contribute to the coordination of large-scale and experiential events.

• Valid driver’s license and ability to travel as required for events and errands. • Flexibility to work overtime, evenings, and weekends when necessary. • Willingness to travel on short notice to support event activities. • Strong organizational skills with the ability to manage multiple priorities effectively. • Excellent verbal and written communication skills for liaising with stakeholders and team members. • Positive attitude and proactive approach to problem-solving in team and independent settings. • Experience in calendar management and administrative assistance. • Familiarity with event planning and travel arrangements.

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Los Angeles, CA
onsite
Contract / Temporary to Hire
21 - 22 USD / Hourly
We are looking for a motivated Administrative Assistant to support out entertainment. This contract-to-permanent position offers the opportunity to support the Events department, playing an essential role in organizing company screenings and events. The ideal candidate thrives in fast-paced environments, demonstrates exceptional organizational skills, and is eager to take on varied responsibilities, including onsite event support and travel coordination. Candidate must be willing to work overtime in a deadline driven environment. Responsibilities:• Maintain and update internal screening and event calendars, ensuring changes are tracked and communicated effectively to relevant stakeholders.• Implement booking restrictions during blackout periods and coordinate with teams to avoid scheduling conflicts.• Provide onsite support at major events, including logistics and setup, which may require travel to various venues.• Assist in sourcing promotional materials and preparing items for internal and external event activations.• Support in-office screenings and functions, ensuring supplies, equipment, and logistics are in place.• Manage travel arrangements and provide flexible assistance with tasks related to event planning and office operations.• Collaborate with department heads and internal teams to ensure smooth event execution and communication.• Handle administrative tasks and contribute to the coordination of large-scale and experiential events.
2026-03-10T00:00:00Z

Events Administrative Assistant Job in Los Angeles, CA | Robert Half