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23 results for Senior Executive Assistant in San Diego, CA

Executive Assistant

San Diego, CA
onsite
Temporary
34.00 - 38.00 USD / Hourly
Our company is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior leadership. This is a pivotal role that requires professionalism, discretion, and exceptional attention to detail. Responsibilities:<ul><li>Manage executive calendars, coordinate meetings, and arrange travel logistics.</li><li>Prepare, review, and distribute executive communications, reports, and presentations.</li><li>Serve as the primary point of contact between executives and internal/external stakeholders.</li><li>Handle confidential information responsibly and professionally.</li><li>Support project management and assist with the coordination of high-priority initiatives.</li><li>Maintain accurate records and filing systems.</li><li>Oversee administrative processes and streamline office operations for efficiency.</li><li>Assist with expense reports, invoicing, and budget tracking.</li><li>Perform other duties as assigned to support executive leadership.</li></ul>
2026-04-03T22:28:45Z

Executive Assistant

San Diego, CA
onsite
Contract / Temporary to Hire
35.00 - 45.00 USD / Hourly
We are looking for a highly organized and proactive Executive Assistant to support senior leadership in San Diego, California. This Contract to permanent position offers an opportunity to play a key role in managing schedules, coordinating travel, and ensuring seamless executive operations. If you thrive in a fast-paced environment and excel at multitasking, we encourage you to apply. Responsibilities: • Manage and maintain executive calendars, ensuring all appointments and meetings are accurately scheduled. • Coordinate comprehensive travel arrangements, including booking flights, accommodations, and transportation. • Organize and prepare materials for executive meetings, ensuring all necessary documents and agendas are ready. • Act as a point of contact to prioritize and handle communication on behalf of executives. • Monitor and adjust schedules to accommodate last-minute changes and urgent requests. • Ensure travel itineraries are aligned with business needs and efficiently executed. • Assist in planning and organizing events or functions as required. • Maintain confidentiality and handle sensitive information with discretion. • Track and coordinate follow-ups on key tasks and deliverables to ensure deadlines are met.
2026-04-14T16:15:23Z

Executive Assistant

San Diego, CA
remote
Contract / Temporary to Hire
35.00 - 40.00 USD / Hourly
Our client, an innovative leader in the biotechnology sector, is seeking an experienced Executive Assistant to support senior leadership. This is a dynamic, fast-paced opportunity to join an organization focused on advancing scientific innovation and driving results. Key Responsibilities:<ul><li>Provide high-level administrative support to C-suite executives, ensuring seamless calendar, email, and travel management.</li><li>Organize meetings (onsite/virtual), prepare agendas, take minutes, and follow up on action items.</li><li>Draft, proof, and edit correspondence, presentations, and reports, including confidential business and scientific materials.</li><li>Liaise with internal teams and external partners to coordinate projects and maintain effective communication.</li><li>Prepare materials and logistics for board meetings, industry conferences, and special events.</li><li>Manage expense reports, purchase orders, and invoice processing with attention to detail.</li><li>Uphold strict confidentiality and exercise good judgment in all interactions.</li></ul>
2026-04-03T21:33:44Z

Executive Assistant

San Diego, CA
onsite
Temporary
37.00 - 40.00 USD / Hourly
Our client is a well-established organization in the property management sector, seeking a highly skilled Executive Assistant to provide advanced administrative support to senior leadership. This position is ideal for an experienced professional who thrives in a fast-paced environment and is eager to play a vital role in enabling executive efficiency and organizational success. Key Responsibilities:<ul><li>Manage complex calendars, coordinate meetings, and organize domestic and international travel arrangements for C-level executives</li><li>Prepare, review, and edit correspondence, reports, presentations, and confidential documents</li><li>Facilitate communication between executives, management, tenants, vendors, and stakeholders</li><li>Plan and execute company events, board meetings, and property visits</li><li>Oversee expense reporting, invoice coding, and document management</li><li>Track critical deadlines, contract dates, and support compliance processes</li><li>Maintain discretion in handling sensitive information and high-level priorities</li><li>Assist with special projects and operational procedures to enhance organizational effectiveness</li></ul>
2026-04-03T22:33:44Z

Executive Assistant — Private Equity / Investment Firm

Rancho Santa Fe, CA
onsite
Temporary
30.00 - 40.00 USD / Hourly
The best Executive Assistants aren’t just organized — they’re two steps ahead, always. They catch the scheduling conflict before it happens. They prep the meeting before it’s requested. They understand priorities without needing them explained twice. A private equity firm in San Diego is hiring an Executive Assistant to support senior leadership in a high-performance, fast-moving environment. This is a true right-hand role — one that requires discretion, awareness, and the ability to operate with a high level of autonomy. You’ll be managing complex calendars, coordinating across internal and external stakeholders, and ensuring leadership can stay focused on strategy while everything else runs seamlessly in the background. What You’ll Be Doing<ul><li>Manage complex executive calendars and scheduling</li><li>Coordinate meetings, travel, and logistics</li><li>Prepare materials, agendas, and reports</li><li>Handle confidential communication and correspondence</li><li>Act as a liaison between executives and internal teams</li><li>Track priorities and follow up on action items</li><li>Support high-level administrative projects</li><li>Maintain organization across systems and workflows</li></ul>
2026-04-14T17:18:43Z

Senior Administrative Assistant

San Diego, CA
onsite
Temporary
26.50 - 28.00 USD / Hourly
Our client is an innovative leader in the biotechnology sector, seeking a highly skilled Senior Administrative Assistant to support executive and departmental operations. This is an excellent opportunity for an experienced administrative professional to contribute to a fast-paced team driving scientific advancements and business growth. Key Responsibilities:<ul><li>Provide advanced administrative support to executives and management, including complex calendar management, travel arrangements, and meeting coordination.</li><li>Prepare, proofread, and edit reports, presentations, and correspondence with meticulous attention to detail.</li><li>Liaise with internal teams, vendors, and external stakeholders to ensure alignment on project timelines and deliverables.</li><li>Manage and maintain confidential records, compliance documents, and departmental files.</li><li>Assist with onboarding new staff, processing invoices, and monitoring budgets and expenses.</li><li>Coordinate logistics for large meetings, conferences, and industry events.</li><li>Support implementation of departmental policies, procedures, and continuous improvement initiatives.</li></ul>
2026-04-03T22:48:45Z

Sr. Administrative Assistant

San Diego, CA
onsite
Temporary
27.50 - 30.00 USD / Hourly
Our client is seeking a skilled and detail-oriented Senior Administrative Assistant to join their team. This role is ideal for an experienced administrative professional who excels at supporting executives and teams, managing complex tasks, and streamlining office operations. Key Responsibilities:<ul><li>Provide advanced administrative and clerical support to senior staff and management</li><li>Manage calendars, schedule meetings, coordinate travel, and organize events</li><li>Prepare, proofread, and edit documents, reports, and presentations</li><li>Maintain and organize files, records, and office supplies</li><li>Oversee special projects and support office workflow optimization</li><li>Greet and assist visitors, respond to inquiries, and support customer experience</li><li>Assist with onboarding of new team members</li></ul>
2026-04-09T21:43:45Z

Executive Assistant — Tech Startup / Founder Support

Carlsbad, CA
onsite
Temporary
28.00 - 36.00 USD / Hourly
Startups don’t have “slow days.” There are launches, last-minute changes, shifting priorities, and constant movement — and behind every founder who seems on top of it all is someone keeping everything aligned.A growing tech startup in Carlsbad is hiring an Executive Assistant to support the founder and leadership team. This role is less about rigid structure and more about adaptability — stepping in wherever needed, keeping priorities straight, and helping bring order to a fast-moving environment. This is ideal for someone who enjoys variety, thrives in less structured settings, and wants visibility into how a business operates at a high level. What You’ll Be Doing<ul><li>Manage calendars, scheduling, and shifting priorities</li><li>Coordinate meetings, travel, and internal logistics</li><li>Assist with project tracking and follow-ups</li><li>Support communication across teams</li><li>Handle administrative tasks and special projects</li><li>Prepare documents, notes, and presentations</li><li>Help maintain organization in a fast-paced environment</li><li>Act as a general right-hand to leadership</li></ul>
2026-04-14T17:23:45Z

Sr. Administrative Assistant

San Diego, CA
onsite
Temporary
28.50 - 30.00 USD / Hourly
Our company is seeking a highly experienced Sr. Administrative Assistant to provide advanced support for day-to-day office operations and senior staff. This position is ideal for candidates who thrive in a fast-paced environment, demonstrate exceptional attention to detail, and can handle complex administrative responsibilities. Responsibilities:<ul><li>Manage schedules, coordinate meetings, and arrange travel for senior executives.</li><li>Prepare, review, and distribute correspondence, reports, and presentations.</li><li>Serve as a key contact for internal and external stakeholders, maintaining a professional demeanor.</li><li>Support confidential projects and ensure sensitive information is handled appropriately.</li><li>Maintain and improve administrative systems and office procedures.</li><li>Mentor and assist junior administrative team members.</li><li>Monitor office supplies, process invoices, and track expenses.</li><li>Perform special projects and ad hoc duties as assigned.</li></ul>
2026-04-03T22:48:45Z

Administrative Assistant

San Diego, CA
remote
Temporary
25.00 - 27.00 USD / Hourly
About the Organization: Our client is a dynamic investment firm focused on delivering exceptional financial services and solutions to individual and institutional clients. They are seeking a highly organized Administrative Assistant to provide critical support to their team and ensure smooth day-to-day operations.Role Overview: The Administrative Assistant will support executives, financial advisors, and team members by managing administrative tasks, coordinating schedules, and maintaining accurate records. This role requires exceptional attention to detail, discretion, and professionalism in a fast-paced financial environment.Key Responsibilities:<ul><li>Provide high-level administrative support to executives and team members, including calendar management and meeting coordination.</li><li>Draft, proofread, and format correspondence, reports, and client-facing documents.</li><li>Manage incoming calls, emails, and client inquiries with professionalism and discretion.</li><li>Maintain organized filing systems and ensure sensitive documents are handled confidentially.</li><li>Assist with onboarding new clients and coordinating internal workflows.</li><li>Support ad hoc projects, presentations, and reports as needed.</li></ul>
2026-04-03T18:58:47Z

Financial Services Administrative Assistant

San Diego, CA
remote
Temporary
30.00 - 35.00 USD / Hourly
A small financial services organization is seeking a motivated Administrative Assistant to join their dynamic team. This role plays a pivotal part in ensuring seamless business operations and supporting our leadership with essential administrative functions. This is a contract opportunity until the end of May 2026 with a team based onsite in San Diego, CA. Key Responsibilities:<ul><li>Assist with meeting preparation by taking detailed notes and distributing action items.</li><li>Collect, organize, and maintain important documents and client records.</li><li>Input data accurately to support financial reporting, analytics, and presentation development.</li><li>Support ongoing projects through effective communication and timely follow-up.</li><li>Maintain confidentiality and handle sensitive information appropriately.</li><li>Provide general office support as needed and collaborate with multiple teams.</li></ul>
2026-04-16T20:18:43Z

Sr. Administrative Assistant

La Mesa, CA
onsite
Temporary
26.00 - 30.00 USD / Hourly
Our client in the nonprofit sector is seeking a highly skilled and experienced Senior Administrative Assistant to provide advanced support to leadership and help drive the organization’s mission forward. This role offers an opportunity to make a meaningful impact while leveraging your expertise in managing complex administrative functions. Responsibilities:<ul><li>Manage executive and team calendars, schedule meetings, and coordinate travel arrangements.</li><li>Prepare, edit, and distribute correspondence, grant documents, reports, and presentations.</li><li>Act as the primary point of contact for internal and external stakeholders.</li><li>Maintain confidential organizational records, databases, and filing systems.</li><li>Support donor relations, event planning, and project coordination efforts.</li><li>Mentor and assist junior administrative team members.</li><li>Assist with onboarding, training, and office procedures.</li><li>Process invoices, track expenses, and help with basic budget monitoring.</li><li>Handle sensitive information with professionalism and discretion.</li><li>Execute special projects and additional duties as assigned.</li></ul>
2026-04-09T21:48:44Z

Administrative Coordinator

San Diego, CA
remote
Temporary
23.00 - 25.00 USD / Hourly
Position Overview: Robert Half is seeking a polished and detail-oriented Administrative Coordinator on behalf of our client, an innovative and fast-growing biotech company. This individual will serve as the first point of contact for visitors, candidates, and vendors while supporting daily office operations in a professional, highly regulated environment.Key Responsibilities:<ul><li>Greet and assist visitors, clients, and interview candidates in a professional and courteous manner</li><li>Manage incoming calls, emails, and inquiries, ensuring timely and accurate routing</li><li>Maintain front desk operations, including a clean, organized, and secure reception area</li><li>Coordinate visitor check-in procedures, including badges and compliance with security protocols</li><li>Schedule and manage conference rooms, meetings, and team calendars</li><li>Support interview coordination, including candidate check-ins and hospitality</li><li>Handle incoming/outgoing mail, deliveries, and shipments (including lab-related packages when applicable)</li><li>Order and maintain office supplies and coordinate with vendors</li><li>Assist with administrative tasks such as data entry, document preparation, and filing</li><li>Partner with HR and operations teams to support onboarding logistics and office initiatives</li><li>Ensure adherence to company policies, safety procedures, and confidentiality standards</li></ul>
2026-04-03T16:05:07Z

Administrative Assistant

San Diego, CA
onsite
Temporary
22.50 - 24.00 USD / Hourly
Our client in the nonprofit sector is seeking an experienced and motivated Administrative Assistant to help drive their mission forward. This important role supports daily office operations, assists team members, and ensures organizational efficiency in a purpose-driven environment. Responsibilities:<ul><li>Manage calendars, schedule meetings, and coordinate appointments for multiple team members.</li><li>Prepare, edit, and distribute correspondence, reports, and presentations related to nonprofit initiatives.</li><li>Handle incoming calls, emails, and visitor inquiries with professionalism and empathy.</li><li>Maintain filing systems, manage donor and organization records, and support database management.</li><li>Assist with expense reporting, invoice processing, and basic budget tracking.</li><li>Support project coordination and facilitate communication between departments.</li><li>Order supplies, track inventories, and ensure smooth office operations.</li><li>Perform other administrative tasks as needed to further the organization’s objectives.</li></ul>
2026-04-09T21:28:41Z

Administrative Assistant

Costa Mesa, CA
onsite
Temporary
26.60 - 30.80 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Costa Mesa, California. In this long-term contract role, you will provide essential support to the Property Manager by handling administrative tasks and ensuring smooth operations within the office. This position is ideal for individuals with a background in office administration and a proactive approach to problem-solving. Responsibilities: • Perform general administrative tasks, including answering inbound calls, managing correspondence, and maintaining organized records. • Assist the Property Manager with daily operational needs and provide support on property-related matters. • Schedule appointments and coordinate meetings with vendors, clients, and team members. • Oversee payment processing and ensure accurate documentation of financial transactions. • Manage vendor relationships and track service requests to completion. • Handle receptionist duties such as greeting visitors and directing inquiries. • Conduct data entry tasks to maintain accurate and up-to-date records. • Support office operations by ordering supplies and ensuring the workspace remains organized. • Prepare reports and presentations as required by the Property Manager. • Collaborate with team members to improve office workflows and efficiency.
2026-03-24T18:38:48Z

Administrative Assistant

San Diego, CA
onsite
Temporary
22.00 - 25.00 USD / Hourly
Our client is seeking a detail-oriented and proactive Administrative Assistant to join their organization. This is an excellent opportunity for someone with outstanding organizational skills who enjoys supporting teams and contributing to the overall efficiency of office operations. Key Responsibilities:<ul><li>Provide high-level administrative and clerical support to staff and management</li><li>Manage calendars, schedule meetings, and coordinate events</li><li>Prepare reports, presentations, and correspondence</li><li>Maintain and organize files, records, and office supplies</li><li>Greet and assist visitors, answer phones, and respond to inquiries professionally</li><li>Support data entry and office workflow processes</li></ul>
2026-04-09T21:28:41Z

Administrative Assistant

Fallbrook, CA
onsite
Temporary
24.00 - 28.00 USD / Hourly
Behind every successful agricultural operation is a strong administrative backbone. We’re looking for a reliable and detail-oriented Administrative Assistant to support daily operations for a growing agriculture company in Fallbrook. This role is perfect for someone who enjoys staying organized, keeping things on track, and supporting a hardworking, hands-on team. You’ll be involved in a mix of office coordination, reporting, and operational support, with exposure to the business side of agriculture. What You'll Do<ul><li>Provide day-to-day administrative support to operations and leadership teams</li><li>Manage schedules, calendars, and internal communications</li><li>Maintain records related to inventory, shipments, and production logs</li><li>Assist with invoicing, purchase orders, and basic accounting coordination</li><li>Coordinate vendor communications and service scheduling</li><li>Organize and maintain digital and physical filing systems</li><li>Support compliance documentation and reporting requirements</li><li>Assist with data entry and tracking across spreadsheets and internal systems</li><li>Help coordinate team meetings and prepare reports or presentations</li></ul>
2026-04-17T18:58:46Z

Administrative Assistant — Healthcare / Operations

Rancho Santa Fe, CA
onsite
Temporary
21.00 - 27.00 USD / Hourly
Healthcare organizations rely heavily on strong administrative support to keep operations running efficiently behind the scenes. A large healthcare provider in San Diego is hiring an Administrative Assistant to support scheduling, documentation, and internal coordination. Administrative support roles like this remain consistently in demand due to the complexity and scale of healthcare operations This role is ideal for someone who enjoys structured work, organization, and supporting teams in a meaningful, fast-paced environment. Key Responsibilities<ul><li>Manage scheduling and calendars</li><li>Maintain records and documentation</li><li>Coordinate internal communications</li><li>Assist with reporting and data tracking</li><li>Support operational workflows</li><li>Handle emails, calls, and administrative requests</li><li>Organize files and systems</li></ul>
2026-04-09T23:43:44Z

Office Assistant

Foothill Ranch, CA
onsite
Contract / Temporary to Hire
18.21 - 23.00 USD / Hourly
We are looking for an organized and detail-oriented Office Assistant to join our team in Foothill Ranch, California. In this Contract to permanent position, you will play a critical role in ensuring the smooth functioning of daily office operations while providing excellent support to clients and internal teams. This is an on-site, permanent role requiring proficiency in administrative tasks and customer service. Responsibilities: • Welcome visitors and clients warmly, maintaining a detail-oriented and organized front desk environment. • Process customer orders accurately and track them through internal systems to ensure timely delivery. • Enter and verify order details in company databases, ensuring all information is correct and up-to-date. • Collaborate with internal teams to resolve any discrepancies related to orders or customer information. • Organize and maintain both digital and physical files for clients, orders, and administrative records. • Utilize G Suite tools, including Gmail, Google Docs, and Google Sheets, for communication and recordkeeping. • Create, edit, and format documents using Microsoft Word for internal and client-related purposes. • Perform basic data entry and generate reports using Microsoft Excel. • Handle general administrative tasks to support daily office operations. • Respond to inbound phone calls and manage clerical duties such as scanning and document organization.
2026-04-15T16:44:07Z

Administrative Assistant

Irvine, CA
onsite
Temporary
26.13 - 33.00 USD / Hourly
We are looking for a highly organized and detail-oriented Administrative Assistant to provide exceptional support to our executive team and leadership staff. This is a long-term contract position based in Irvine, California, offering the opportunity to contribute to the seamless operation of our administrative functions. The ideal candidate will excel in managing schedules, coordinating meetings, and handling travel arrangements while maintaining professionalism and efficiency. Responsibilities: • Schedule and coordinate meetings, events, and interviews, ensuring smooth communication between teams and departments. • Manage conference room logistics, including setup, food ordering, cleanup, and minute-taking. • Review and optimize calendars to avoid conflicts and ensure effective time management. • Arrange travel and accommodations for executives, researching options and adhering to budget requirements. • Draft and edit correspondence, reports, and other documents with precision and clarity. • Perform general office tasks such as maintaining records, ordering supplies, scanning documents, and handling basic bookkeeping. • Represent the company professionally through written, verbal, and visual communications. • Occasionally travel to attend events, meetings, or training as required. • Take on additional assigned projects and responsibilities as needed.
2026-04-02T15:23:44Z

Office Coordinator

Carlsbad, CA
onsite
Temporary
24.00 - 30.00 USD / Hourly
Some offices run quietly in the background — others are full of movement, ideas, shifting priorities, and constant collaboration. In those environments, organization isn’t optional — it’s what keeps everything from falling apart.Robert Half is hiring on behalf of a growing creative agency in Carlsbad that is looking for an Office Coordinator to help bring structure and consistency to a fast-moving, people-driven environment. This isn’t just a “front desk” role — it’s the central point that connects teams, keeps operations flowing, and ensures the day-to-day experience in the office feels seamless. You’ll be the person people turn to when they need something handled, solved, or organized. Whether it’s coordinating meetings, managing supplies, or supporting leadership, your role will directly impact how smoothly the entire office runs. Key Responsibilities<ul><li>Coordinate daily office operations and administrative tasks</li><li>Manage office supplies, vendors, and service providers</li><li>Support scheduling, meetings, and internal coordination</li><li>Assist with onboarding logistics and new hire setup</li><li>Maintain organization across files, systems, and common areas</li><li>Handle general office communication and requests</li><li>Support leadership with administrative needs</li><li>Ensure a welcoming and organized office environment</li></ul>
2026-04-09T22:18:46Z

Office Coordinator — Manufacturing / Operations

San Marcos, CA
onsite
Temporary
23.00 - 29.00 USD / Hourly
In operational environments, there’s always something moving — orders being processed, shipments going out, teams coordinating across departments. What ties it all together is strong internal organization. A well-established manufacturing company in San Marcos is hiring an Office Coordinator to support administrative operations tied to production, logistics, and internal communication. This role is ideal for someone who enjoys being part of a structured environment where their work has a direct impact on day-to-day operations. This position plays a key role in keeping information flowing between departments. The right candidate will be detail-oriented, reliable, and comfortable juggling multiple responsibilities. Key Responsibilities<ul><li>Support daily office and administrative operations</li><li>Assist with scheduling, documentation, and coordination</li><li>Maintain records related to orders, shipments, and operations</li><li>Communicate with internal teams and vendors</li><li>Organize files, reports, and documentation</li><li>Support logistics and operational workflows</li><li>Assist with data tracking and reporting</li><li>Handle general office tasks as needed</li></ul>
2026-04-09T22:18:46Z

Office Coordinator

San Clemente, CA
onsite
Temporary
23.75 - 27.50 USD / Hourly
We are looking for an Office Coordinator to join our team in San Clemente, California. In this long-term contract role, you will play a vital part in ensuring the smooth operation of daily office activities, supporting cross-functional teams, and contributing to organizational efficiency. This position offers an opportunity to work in a dynamic environment while leveraging your administrative expertise to make a meaningful impact. Responsibilities: • Manage daily administrative tasks, including scheduling meetings, maintaining calendars, organizing records, and preparing reports. • Oversee office supplies and break room inventory to ensure a clean, organized, and well-stocked workspace. • Greet visitors, manage the reception area, and address inquiries with professionalism and friendliness. • Support the HR team by maintaining employee records and assisting with HR-related documentation. • Coordinate logistics for meetings, conferences, and company-wide events, ensuring seamless execution. • Collaborate with various departments to facilitate cross-functional projects and initiatives. • Maintain accurate records, databases, and documentation to support organizational processes. • Process credit card transactions and employee expense reports with attention to detail. • Undertake special projects such as organizing events, enhancing employee engagement, or improving workflows. • Perform additional tasks as assigned to support the overall efficiency of the office.
2026-04-14T22:38:40Z