<p>We are looking for a personable and organized Office Assistant to join our team in Angels Camp California. In this role, you will serve as the first point of contact for clients and visitors, providing outstanding customer service while managing administrative tasks effectively. This is a Contract position within the insurance industry, offering an excellent opportunity to contribute to a dynamic and fast-paced office environment. Goal is industry experience and preferably licensed. </p><p><br></p><p>Responsibilities:</p><p>• Welcome clients and guests warmly, ensuring a meticulous and friendly reception experience.</p><p>• Answer incoming calls, take accurate messages, and respond to inquiries regarding insurance policies and procedures.</p><p>• Manage appointment scheduling and maintain an organized calendar for the office.</p><p>• Handle administrative duties such as filing, data entry, scanning, and distributing documents.</p><p>• Prepare correspondence, reports, and other essential materials in a timely manner.</p><p>• Keep the reception area clean, organized, and presentable.</p><p>• Process both incoming and outgoing mail efficiently.</p><p>• Support internal teams with various administrative tasks as needed.</p>
We are looking for an experienced Administrative Assistant to join a leading construction contractor in Phoenix, Arizona. This is a Contract-to-long-term opportunity, offering the chance to work closely with the Safety Department in a dynamic and collaborative environment. The role is fully onsite and provides an excellent pathway to stable employment with great benefits upon transition.<br><br>Responsibilities:<br>• Serve as the primary administrative support for the Safety Department, coordinating tasks for a team of seven and overseeing one clerical assistant.<br>• Create and manage spreadsheets using Excel and Smartsheet, including tables, basic formulas, and formatting for streamlined data organization.<br>• Process payroll-related tasks, such as approving timesheets, managing vacation requests, and cross-checking staff coverage against department schedules.<br>• Assist with onboarding new employees by organizing necessary documentation and completing administrative tasks.<br>• Maintain and update the department calendar, schedule meetings, and prepare materials for incident reviews and Root Cause Analysis sessions.<br>• Track and report safety metrics while ensuring accurate updates to incident reports.<br>• Investigate complaints from work sites, identify responsible teams, and coordinate appropriate follow-up actions.<br>• Support the department in organizing and maintaining documentation to ensure smooth operations and compliance.
We are looking for a dedicated Administrative Assistant to join our team in Baton Rouge, Louisiana. This is a long-term contract position offering a supportive and organized environment. The ideal candidate will play a key role in ensuring smooth office operations, handling administrative tasks, and providing exceptional support to the team.<br><br>Responsibilities:<br>• Manage daily administrative tasks to ensure the office operates efficiently.<br>• Answer and direct inbound calls in a courteous and detail-oriented manner.<br>• Perform accurate data entry to maintain and update records, files, and databases.<br>• Support office staff with scheduling, correspondence, and other clerical tasks.<br>• Greet and assist visitors, ensuring a welcoming and organized environment.<br>• Prepare and organize documents, reports, and presentations as needed.<br>• Maintain office supplies inventory and coordinate orders when necessary.<br>• Assist with receptionist duties, including handling inquiries and directing calls.<br>• Ensure adherence to business casual dress code and maintain a neat and appropriate appearance.<br>• Collaborate with team members to address any additional administrative needs.
We are looking for a detail-oriented Administrative Assistant to join our facilities management team in Houston, Texas. In this Contract-to-long-term position, you will play a vital role in ensuring smooth day-to-day operations by supporting both internal and external services. We seek a candidate who is committed to delivering exceptional service and maintaining high standards of quality.<br><br>Responsibilities:<br>• Welcome visitors and guests with professionalism and provide reception services in the lobby.<br>• Deliver concierge-level assistance for onsite meetings and events, ensuring all arrangements run smoothly.<br>• Coordinate meeting room setups, catering orders, and refreshment arrangements.<br>• Assist in maintaining inventory levels for essential supplies in spaces such as breakrooms and office areas.<br>• Communicate with building management and landlord representatives to manage service tickets and arrange security or vendor access.<br>• Build positive relationships with clients, colleagues, contractors, and landlord representatives through excellent customer service.<br>• Manage priorities effectively to address critical operational needs in a timely manner.<br>• Gather and organize data for monthly reporting and metrics tracking.<br>• Provide support to onsite team members and participate in cross-training activities to ensure seamless coverage.
We are looking for an Administrative Assistant to join our team in Green Bay, Wisconsin. This Contract to permanent position is ideal for someone with a background in insurance and administrative support who thrives in a meticulous office environment. The role will involve assisting with service-related tasks within the agency and providing client-focused administrative support.<br><br>Responsibilities:<br>• Provide assistance with policy-related inquiries, ensuring accurate and timely responses to client questions.<br>• Handle data entry tasks with precision and efficiency to maintain up-to-date records.<br>• Support service operations within the agency, contributing to the smooth handling of insurance-related processes.<br>• Collaborate with team members to enhance agency workflows and client satisfaction.<br>• Utilize Google Suite tools to organize and manage documentation and communications.<br>• Maintain a positive and focused demeanor while interacting with team members and clients.<br>• Adapt to evolving needs within the agency, demonstrating flexibility and initiative.<br>• Apply knowledge of insurance to support agency operations and client-related tasks.
<p>Robert Half is seeking a detail-oriented and organized Estimating Coordinator in the Deerfield Beach, Florida area. This role focuses on supporting the estimating team by managing administrative functions, coordinating project details, and ensuring accurate and timely processing of estimates. The Estimating Coordinator bridges communication between departments, organizes data, and enhances operational efficiency in project procurement processes.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Estimate Preparation:</strong> Assist in preparing and organizing detailed project estimates, ensuring accuracy and compliance with company standards.</li><li><strong>Data Management:</strong> Maintain databases and documentation related to estimates, bids, and project information.</li><li><strong>Project Coordination:</strong> Coordinate with the sales, project management, and production teams to ensure alignment of project expectations and scope.</li><li><strong>Communication:</strong> Act as the point of contact for incoming project requirements, providing accurate updates and resolving inquiries with internal teams and clients.</li><li><strong>Deadlines:</strong> Track estimate timelines and ensure submissions are timely to meet project needs and client expectations.</li><li><strong>Reports:</strong> Generate reports to summarize estimating performance, customer feedback, and project success rates.</li><li><strong>Budget Considerations:</strong> Collaborate with the estimating team to ensure estimates align with budgetary goals and constraints.</li><li><strong>Process Efficiency:</strong> Continually identify opportunities to improve workflow and streamline the estimating process.</li></ul><p><br></p>
<p>We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul><p><br></p><p> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn. </p>
We are looking for a dependable and detail-driven Administrative Assistant for a contract position in Chino, California. This short-term assignment, lasting 4-6 weeks, offers an excellent opportunity for professionals with strong organizational skills and the ability to handle sensitive information. The role involves a variety of administrative tasks, including file management, data entry, and front desk support.<br><br>Responsibilities:<br>• Organize and maintain files for third-party administrators to ensure accuracy and accessibility.<br>• Input data with precision into an internal portal to support operational needs.<br>• Update and manage information using Microsoft Excel spreadsheets.<br>• Provide front desk support, including answering inbound calls and assisting visitors.<br>• Handle sensitive information with a high level of confidentiality and professionalism.<br>• Perform general administrative tasks to support office operations.<br>• Collaborate with team members to ensure all assigned duties are completed efficiently.
<p>We are offering a contract to hire employment opportunity for a bilingual Spanish Administrative Assistant in the non-profit industry, based in Roxbury, Massachusetts. This role will involve a variety of administrative tasks, including filing, and will play a crucial role in maintaining our office's efficiency.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Provide general administrative support to the team, including managing calendars, scheduling meetings, and arranging travel.</p><p>• File and retrieve office documents, records, and reports in an organized manner.</p><p>• Coordinate and manage communication, including taking calls, responding to emails, and interfacing with clients.</p><p>• Assist in the preparation of regularly scheduled reports.</p><p>• Maintain office supplies by checking inventory and order items as needed.</p><p>• Support team by performing tasks related to the organization and strong communication.</p><p>• Maintain professional and technical knowledge by attending educational workshops and reviewing professional publications.</p><p>• Contribute to team effort by accomplishing related results as needed.</p><p>• Uphold and maintain the confidentiality of sensitive information.</p><p>• Perform other administrative duties as assigned</p>
We are looking for a dedicated Administrative Assistant to join our team in Greenville, South Carolina. In this position, you will play a key role in supporting business development activities, ensuring smooth operations, and maintaining strong client relationships. This is an excellent opportunity for someone with strong organizational skills and a passion for delivering exceptional service.<br><br>Responsibilities:<br>• Coordinate client meetings, prepare proposals, and manage advertising schedules to support business development efforts.<br>• Oversee the entry and management of orders while ensuring accuracy and compliance with company standards.<br>• Facilitate the execution of advertising campaigns, ensuring timely delivery and client satisfaction.<br>• Contribute to lead generation activities and participate in industry events to expand business opportunities.<br>• Provide administrative support for sales initiatives, including scheduling, data entry, and maintaining records.<br>• Act as a point of contact for clients, addressing inquiries and resolving issues promptly.<br>• Collaborate with internal teams to ensure seamless communication and project execution.<br>• Utilize tools like Salesforce and other management systems to track and organize client interactions (if applicable).
<p>We are looking for a highly organized Administrative Assistant to join our team in Long Beach, California. This contract position focuses on providing comprehensive administrative support and ensuring smooth daily operations within a healthcare and social assistance environment. Ideal candidates will demonstrate strong attention to detail, excellent communication skills, and the ability to manage multiple tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Handle incoming calls professionally, ensuring inquiries and requests are addressed promptly.</p><p>• Perform accurate data entry and maintain organized records for administrative purposes.</p><p>• Coordinate events, including charity and community initiatives, to support organizational goals.</p><p>• Assist with general office duties, such as scheduling, filing, and maintaining supplies.</p><p>Some experience with marketing </p><p>• Serve as the first point of contact for visitors, providing excellent reception and support.</p><p>• Collaborate with team members to execute fundraising and philanthropic activities.</p><p>• Manage calendars and appointments to ensure efficient scheduling.</p><p>• Support the use of software tools, including Raiser's Edge and Blackbaud, for event coordination and data management.</p><p>• Prepare reports and presentations to assist with decision-making processes.</p><p>• Contribute to the planning and execution of community and healthcare-related events.</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Long Beach, California. In this role, you will provide essential administrative support, ensuring smooth daily operations and effective communication within the organization. This is a great opportunity for someone who enjoys working in a dynamic environment and has strong organizational and multitasking skills.<br><br>Responsibilities:<br>• Manage and organize administrative tasks to ensure efficient office operations.<br>• Answer and direct inbound calls professionally while addressing inquiries and concerns.<br>• Perform accurate data entry and maintain up-to-date records.<br>• Provide receptionist support, including greeting visitors and managing appointments.<br>• Assist in coordinating meetings and preparing necessary documentation.<br>• Handle correspondence and distribute communications within the team.<br>• Maintain office supplies and ensure the workspace is well-organized.<br>• Support team members with various clerical duties as needed.<br>• Ensure confidentiality and accuracy in handling sensitive information.
<p>We are looking for a detail-oriented and resourceful Executive Assistant and Office Coordinator to provide contract-based support to senior leadership in a fast-paced environment for a 1 month duration. This contract position is front desk positioned to support day to day in office needs while provide executive level support to multiple executives and lasts for one month. Involves managing administrative tasks, coordinating schedules, Maintaining Kitchen/Pantry Supplies and ensuring seamless day-to-day operations. Based in New York, NY, this role requires exceptional organizational skills and the ability to prioritize effectively. </p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain multiple executive calendars, scheduling meetings and ensuring effective communication with internal and external stakeholders.</p><p>• Draft, proofread, and send correspondence on behalf of executives while maintaining confidentiality.</p><p>• Prepare executives for meetings by organizing logistics, creating agendas, and tracking follow-up actions.</p><p>• Arrange domestic travel plans, including detailed itineraries and bookings.</p><p>• Process and reconcile monthly expense reports, including corporate credit card charges and travel expenses.</p><p>• Coordinate internal events, employee communications, and cross-functional initiatives.</p><p>• Oversee office supply inventory, ensuring timely restocking of kitchen and pantry items.</p><p>• Handle incoming mail, deliveries, and package notifications, responding promptly to requests.</p><p>• Partner with building management and vendors to address maintenance and service needs.</p><p>• Collaborate with IT and facilities teams to resolve workspace or equipment issues efficiently.</p>
We are looking for an experienced Executive Administrative Assistant with a strong background in property management and accounting to join our team in Rochester, New York. This Contract-to-Permanent position offers a dynamic opportunity to support financial operations, tenant management, and administrative tasks. The ideal candidate will bring expertise in accounting practices, organizational skills, and a proactive approach to managing diverse responsibilities.<br><br>Responsibilities:<br>• Monitor multiple bank accounts, process payroll including tax withholdings, track expenses, and assist with quarterly payroll reporting.<br>• Handle monthly billing procedures, manage annual expense reconciliations, and maintain accurate records of tenant accounts.<br>• Review real estate contracts and leases to ensure compliance with financial terms and tenant obligations.<br>• Arrange travel and provide general administrative and secretarial support as needed.<br>• Collaborate with brokers to secure new tenants and oversee the preparation of related documentation.<br>• Assist in managing a fleet of vehicles, ensuring processes are streamlined and efficient.<br>• Coordinate with external accounting firms on financial matters and assist in the preparation and distribution of annual 1099 forms.<br>• Oversee the ordering and maintenance of office supplies and other necessary inventory items.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Canonsburg, Pennsylvania. This role involves providing essential administrative support to ensure smooth office operations and efficient communication. The ideal candidate will excel at multitasking, managing priorities, and maintaining professionalism in a dynamic environment.<br><br>Responsibilities:<br>• Provide general administrative support, including managing schedules, organizing meetings, and handling correspondence.<br>• Answer incoming calls promptly and professionally, ensuring inquiries are addressed or routed appropriately.<br>• Maintain accurate data entry and record-keeping to support office operations.<br>• Assist with receptionist duties, such as greeting visitors and directing them to the appropriate personnel.<br>• Organize and maintain office files, ensuring easy access and proper documentation.<br>• Facilitate communication between team members and departments to enhance workflow.<br>• Prepare reports, presentations, and other documentation as needed.<br>• Monitor and order office supplies to ensure the workspace remains well-stocked.<br>• Support special projects or tasks assigned by management.<br>• Ensure compliance with company policies and procedures in all administrative activities.
We are looking for a dedicated and detail-oriented Executive Assistant to join our non-profit organization in Neptune, New Jersey. This role is a Contract-to-permanent position, providing direct support to the President and Vice President of Finance and Administration while also acting as a liaison to the Board of Trustees. The ideal candidate will thrive in a dynamic environment where administrative excellence and organizational skills are key to supporting leadership and advancing the organization’s mission.<br><br>Responsibilities:<br>• Manage meeting logistics, including agenda preparation, presentation creation, note-taking, action item distribution, and arranging food, beverages, and videoconferencing as needed.<br>• Oversee complex calendar management for the executive team, scheduling appointments, coordinating travel, and preparing briefing documents for meetings.<br>• Serve as the Board Liaison, handling portal management, meeting coordination, documentation tracking, budget planning, logistics, and expense processing.<br>• Organize and coordinate offsite events such as fundraising functions, staff training programs, and employee appreciation activities.<br>• Arrange travel plans for conferences and leadership events, and reconcile monthly credit card and travel expenses for executives.<br>• Collaborate with senior leadership to ensure smooth day-to-day office operations.<br>• Provide administrative assistance for HR processes such as onboarding, offboarding, and recruitment.<br>• Support organizational initiatives by coordinating monthly Town Hall presentations, maintaining digital file systems, conducting research, and managing projects as assigned.<br>• Utilize various software tools including ADP, Cisco Webex, Concur, and CRM systems to enhance workflow efficiency.
We are looking for a dedicated Office Assistant to join our team on a long-term contract basis in Willmar, Minnesota. In this role, you will provide essential administrative support, ensuring smooth daily operations and effective communication between departments. This is an excellent opportunity for someone who thrives in a dynamic, fast-paced environment and enjoys tackling a variety of tasks.<br><br>Responsibilities:<br>• Coordinate closely with the appointment coordinator to notify relevant personnel about potential delays in truck arrivals.<br>• Communicate with vendor management teams to address any delivery issues or concerns.<br>• Manage the coding and reporting process for late customer deliveries on a regular basis.<br>• Provide coverage for team members during vacation periods, ensuring seamless operations.<br>• Handle data entry tasks and maintain accurate records using Microsoft Word and Excel.<br>• Track and trace shipments to ensure timely delivery and address any disruptions.<br>• Assist with various assigned projects to support the overall efficiency of the office.<br>• Maintain clear and precise communication channels with internal and external stakeholders.
We are looking for a skilled Administrative Assistant to join our team on a contract basis in New York, New York. This role involves providing essential support to ensure smooth office operations, with a focus on administrative tasks, communication, and data management. The ideal candidate will bring excellent organizational skills and a proactive approach to handling daily responsibilities.<br><br>Responsibilities:<br>• Respond promptly to incoming calls and direct them to the appropriate team members.<br>• Perform data entry tasks with accuracy and attention to detail.<br>• Manage day-to-day administrative operations, including scheduling and organizing meetings.<br>• Serve as the first point of contact by welcoming visitors and managing reception duties.<br>• Maintain and organize office records, files, and documents.<br>• Assist with correspondence, including drafting and editing emails or letters.<br>• Coordinate office supplies and ensure inventory is adequately stocked.<br>• Provide support to various departments by facilitating communication and administrative processes.<br>• Handle confidential information with discretion and professionalism.
<p><strong>Job Title:</strong> Executive Assistant (Permanent Position!)</p><p><strong>Location:</strong> Hartford, CT (Fully Onsite)</p><p><strong>Position Type:</strong> Full-Time, Permanent</p><p><strong>Compensation:</strong> $80,000–$90,000 (commensurate with experience)</p><p><br></p><p>Our client is a mission-driven non-profit organization based in Hartford, CT, committed to making a meaningful impact in our community. We are seeking a highly skilled and professional <strong>Executive Assistant</strong> to support an Executive level Manager. This is a fully onsite role offering the opportunity to work closely with passionate individuals in a collaborative and purpose-driven environment.</p><p><br></p><p><strong>Position Summary:</strong></p><p>The Executive Assistant will play a critical role in supporting the Executive Manager and overall organizational efficiency. The ideal candidate will have a strong background in executive support, excellent communication skills, and a proactive mindset.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendar and scheduling needs for the Executive Manager</li><li>Coordinate internal and external meetings, including Board of Directors meetings</li><li>Arrange occasional travel, including itineraries and logistics</li><li>Maintain and organize internal data, records, and documents</li><li>Assist with program management and implementation</li><li>Prepare agendas, presentations, and reports for leadership and board meetings</li><li>Serve as a liaison with internal staff, board members, and external partners</li><li>Handle confidential information with discretion and professionalism</li></ul><p><strong>Qualifications:</strong></p><ul><li>Minimum 5 years of Executive Assistant experience, preferably in a non-profit or mission-driven setting (industry is not a must, just a plus!)</li><li>Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)</li><li>Demonstrated excellence in calendar management and scheduling</li><li>Exceptional written and verbal communication skills</li><li>High level of professionalism, discretion, and integrity</li><li>Outstanding organizational skills and attention to detail</li><li>Ability to manage multiple priorities in a fast-paced environment</li></ul><p><br></p><p><strong>Please apply today if you meet the above requirements to Daniele.Zavarella@roberthalf com!</strong></p>
<p>Our client, a finance-based firm located in Century City, is looking for a highly organized and proactive Executive Assistant to provide dedicated support to senior executives in their organization. This role involves managing schedules, coordinating meetings, and handling confidential information to ensure seamless day-to-day operations. This is a direct hire position that is mostly on-site daily, with some hybrid work flexibility. The ideal candidate will be an "up and comer" with at least 3-5 years of administrative support experience under their belt. </p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Oversee executive calendars by scheduling and coordinating meetings, appointments, and travel plans (mostly domestic).</p><p>• Organize and manage logistics for internal and external meetings, including agenda creation and distribution of relevant materials.</p><p>• Coordinate executive offsite events, such as lunch and dinner meetings, ensuring all arrangements are completed flawlessly.</p><p>• Prepare, send, and track official documents using platforms like DocuSign, as well as draft and review communications, reports, and presentations.</p><p>• Act as the main point of contact between the executive team and stakeholders, maintaining attention to detail and timely communication.</p><p>• Draft, proofread, and finalize business documents, including memos, reports, and presentations, ensuring accuracy.</p><p>• Arrange complex travel plans, including flights, accommodations, and itineraries, while handling last-minute changes effectively.</p><p>• Maintain and optimize executives' daily schedules to prioritize tasks and improve efficiency.</p><p>• Monitor deadlines and follow up on action items to ensure timely completion of projects and deliverables.</p><p>• Handle sensitive information with discretion and maintain confidentiality at all times.</p>
<p>Administrative Assistant (Contract)</p><p><br></p><p>We are seeking a meticulous and patient Administrative Assistant to join our team in Elk Grove, California, on a contract basis. This role is pivotal in ensuring seamless front desk operations and supporting critical administrative functions. The ideal candidate excels in a dynamic environment, demonstrates strong organizational skills, and is adept at managing detailed and specific tasks.</p><p><br></p><p>Responsibilities:</p><ul><li><strong>Front Desk Management</strong>: Act as the primary point of contact, warmly greeting visitors, answering inbound calls promptly, and directing inquiries to the appropriate team members.</li><li><strong>Invoicing and Vendor Payments</strong>: Prepare, process, and track invoices with precision, ensuring timely vendor payments and accurate financial documentation.</li><li><strong>Mail Handling</strong>: Manage all incoming and outgoing mail, ensuring proper distribution and organization.</li><li><strong>Supplies Management</strong>: Monitor and maintain office supplies and inventory, placing orders to ensure consistent availability.</li><li><strong>Administrative Coordination</strong>: Organize schedules, appointments, and meetings to support efficient office operations.</li><li><strong>Data and Documentation</strong>: Perform accurate data entry and maintain organized records and databases in compliance with company policies.</li><li><strong>Process Optimization</strong>: Work closely with team members to streamline workflows and enhance operational efficiency.</li><li><strong>Special Projects</strong>: Assist with ad hoc administrative tasks and special projects as needed, demonstrating flexibility and attention to detail.</li></ul><p><br></p>
We are seeking a detail-oriented and dynamic Administrative Assistant to join our team and provide critical support in maintaining seamless day-to-day operations. This individual will serve as the backbone of the office, ensuring efficient workflow, effective communication, and high levels of productivity. The ideal candidate will demonstrate excellent organizational, multitasking, and interpersonal skills. <br> Key Responsibilities: Handle a wide range of administrative tasks including, but not limited to, scheduling meetings, managing calendars, and organizing travel arrangements. Act as the first point of contact for internal and external inquiries, demonstrating professionalism and excellent communication skills. Prepare and edit correspondence, reports, and presentations with a high degree of accuracy and attention to detail. Maintain and update filing systems, both physical and electronic, with confidentiality and organization in mind. Support team members and leadership by managing priorities, deadlines, and special projects as needed. Assist in the coordination of events, meetings, and corporate functions to ensure smooth execution. Facilitate communications for cross-functional teams and assist in acquiring resources. Contribute to the positive culture of the office through daily interactions. Qualifications: Proven experience in administrative roles, preferably within a corporate or detail oriented services environment. Exceptional organizational and multitasking abilities with keen attention to detail. Strong verbal and written communication skills. Proficient in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) and other standard office software. Ability to handle sensitive information with discretion and professionalism. Self-motivated and capable of working independently while thriving in a collaborative team environment.
<p>We are looking for an Executive Assistant to provide critical support to a leadership team and consulting staff near Batavia, Illinois. This role requires a proactive individual who can manage administrative tasks, streamline operations, and ensure smooth coordination of meetings, events, and client-facing activities. The ideal candidate will thrive in a fast-paced environment and demonstrate excellent organizational and communication skills.</p><p><br></p><p>Monday-Friday </p><p>8:00am-4:00pm</p><p>Onsite </p><p>Compensation: $70k-$80k</p><p>Benefits: Medical, Dental Vision, 401k, PTO</p><p><br></p><p>Responsibilities:</p><p>• Support the leadership team</p><p>• Prepare high-quality proposals, contracts, reports, and presentations</p><p>• Coordinate meetings, communications, and events,</p><p>• Manage calendars, organize travel arrangements, and oversee newsletters</p><p>• Supervise office operations, including supplies, equipment, vendor relations, and mail distribution.</p><p>• Assist in planning and executing firm events and conferences</p><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Merced, California. This role requires a bilingual Spanish speaker who can provide essential administrative support, ensuring smooth day-to-day operations. If you excel at organizing, scheduling, and multitasking, this opportunity may be the perfect fit for you.<br><br>Responsibilities:<br>• Coordinate and manage schedules, meetings, and travel arrangements for staff and board members.<br>• Prepare and distribute meeting agendas, reports, and minutes to ensure effective communication.<br>• Assist in creating presentations, spreadsheets, and other documents to support team activities.<br>• Maintain accurate filing systems, including electronic and paper filing, for easy document retrieval.<br>• Handle e-filing processes with precision and attention to detail.<br>• Provide additional administrative support as needed to ensure seamless office operations.<br>• Collaborate with team members to address organizational needs and priorities.
<p>We are looking for a detail-oriented Administrative Assistant, with experience working in the Construction industry, to join our team in Bowling Green, Ohio. This long-term contract position offers an excellent opportunity for an individual who excels in organization, communication, and multitasking. The ideal candidate will play a key role in supporting office operations and ensuring smooth day-to-day functionality.</p><p><br></p><p>Responsibilities:</p><p>• Respond to inbound calls in a courteous manner and address inquiries or direct them appropriately.</p><p>• Perform accurate data entry tasks to maintain and update records.</p><p>• Manage receptionist duties, including welcoming visitors and handling correspondence.</p><p>• Assist with general administrative office tasks to support team operations.</p><p>• Organize and maintain files and documentation for easy access.</p><p>• Coordinate schedules, appointments, and meetings as required.</p><p>• Prepare reports, memos, and other documents with attention to detail.</p><p>• Maintain office supplies inventory and place orders when necessary.</p><p>• Collaborate with team members to ensure efficient workflow and communication.</p>
