We are looking for a highly organized and detail-oriented Executive Assistant to provide comprehensive support to the President and Executive Director of a non profit organization. This role involves managing schedules, coordinating materials, arranging travel, and facilitating communication with stakeholders. The ideal candidate will thrive in a fast-paced environment, ensuring seamless operations and effective collaboration. Responsibilities:• Oversee the President's calendar, including scheduling meetings, speaking engagements, travel plans, and internal appointments.• Prepare and organize materials for meetings, presentations, and events, collaborating with both internal teams and external partners.• Arrange all travel logistics for the President, including presenting options, confirming bookings, and promptly handling expense reports.• Manage incoming requests, prioritize tasks, and ensure timely communication and follow-ups with stakeholders.• Coordinate briefing materials and allocate preparation time to ensure the President is well-equipped for diverse events.• Work with the President's direct reports to schedule and facilitate organizational events.• Assist the Chief Administrative Officer with processes such as contract approvals, team meeting agendas, and maintaining the organization's planning calendar.• Support in-person meetings held at the organization's Washington, DC office, ensuring smooth execution of logistics.

• Proven experience in managing complex schedules and calendars.• Strong ability to coordinate travel arrangements, including booking and expense management.• Excellent organizational skills with the ability to prepare detailed materials for meetings and presentations.• Effective communication skills to manage stakeholder relationships and prioritize tasks.• Proficiency in managing expense reports with attention to accuracy and timeliness.• Experience in facilitating team meetings and supporting organizational processes.• Ability to work independently and handle multiple priorities in a fast-paced environment. If you are interested in this position or other administrative, accounting, or HR roles, please connect with me on LinkedIn- Alex Walker

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Washington, DC
onsite
Permanent
100000.00 - 105000.00 USD / Yearly
We are looking for a highly organized and detail-oriented Executive Assistant to provide comprehensive support to the President and Executive Director of a non profit organization. This role involves managing schedules, coordinating materials, arranging travel, and facilitating communication with stakeholders. The ideal candidate will thrive in a fast-paced environment, ensuring seamless operations and effective collaboration. Responsibilities:• Oversee the President's calendar, including scheduling meetings, speaking engagements, travel plans, and internal appointments.• Prepare and organize materials for meetings, presentations, and events, collaborating with both internal teams and external partners.• Arrange all travel logistics for the President, including presenting options, confirming bookings, and promptly handling expense reports.• Manage incoming requests, prioritize tasks, and ensure timely communication and follow-ups with stakeholders.• Coordinate briefing materials and allocate preparation time to ensure the President is well-equipped for diverse events.• Work with the President's direct reports to schedule and facilitate organizational events.• Assist the Chief Administrative Officer with processes such as contract approvals, team meeting agendas, and maintaining the organization's planning calendar.• Support in-person meetings held at the organization's Washington, DC office, ensuring smooth execution of logistics.
2025-12-22T17:39:25Z