We are looking for a dedicated Administrative Assistant to join a boutique interior design firm in Aliso Viejo, California. This Contract-to-long-term position offers an exciting opportunity to contribute to the operational success of creative design projects while supporting daily office functions. The ideal candidate will demonstrate exceptional organizational skills and attention to detail, ensuring seamless coordination between clients, vendors, and the design team.<br><br>Responsibilities:<br>• Manage the creation and processing of invoices, purchase orders, and vendor payments to ensure accuracy and timely submission.<br>• Maintain comprehensive financial and project records, tracking expenses and verifying billing compliance with project budgets.<br>• Serve as a point of contact for clients, vendors, and contractors, handling inquiries related to orders, delivery schedules, and payment arrangements.<br>• Prepare and format documents, proposals, and presentation materials to support design projects.<br>• Organize office schedules, including coordinating meetings, site visits, and client calls.<br>• Provide administrative support to the design team, ensuring all files, correspondence, and documentation are well-organized and updated.<br>• Collaborate with the accounting and design teams to resolve billing discrepancies and maintain accurate financial records.
We are looking for an organized and proactive Administrative Assistant to join our team in Las Vegas, Nevada. This Contract-to-permanent position offers the opportunity to support various committees, events, and executive programs within the real estate industry. The ideal candidate will thrive in a fast-paced environment, providing essential administrative and operational assistance to ensure seamless execution of organizational initiatives.<br><br>Responsibilities:<br>• Act as the primary administrative liaison for assigned committees, including preparing agendas, meeting materials, and tracking attendance.<br>• Manage speaker submissions and approvals while maintaining accurate records and coordinating logistics.<br>• Oversee committee budgets and ensure timely procurement of supplies, promotional items, and other necessary resources.<br>• Maintain and update forms within the Transaction Desk system, ensuring compliance with Nevada regulations and organizational policies.<br>• Lead biannual form updates, including redlining, formatting, and coordinating with internal teams for rollout.<br>• Assist with annual programs such as awards applications, finalist tracking, and recognition processes.<br>• Provide onsite support for major events, ensuring all materials, signage, and volunteers are prepared and available.<br>• Coordinate office supply orders, catering arrangements, and expense tracking for executive meetings.<br>• Support executive projects by conducting research, arranging travel, and managing schedules.<br>• Collaborate with internal departments to relay marketing needs and ensure effective communication.
We are looking for a skilled Administrative Assistant to join our team in San Leandro, California. In this role, you will provide essential support to the Customer Service department, ensuring smooth operations and helping the team meet their goals. This is a Long-term Contract position offering an excellent opportunity to contribute your organizational and administrative expertise in a dynamic manufacturing environment.<br><br>Responsibilities:<br>• Manage daily administrative tasks such as data entry, scheduling, and correspondence to support department operations.<br>• Utilize Microsoft Outlook, Word, and Excel to create and edit documents, manage emails, and maintain spreadsheets.<br>• Collaborate with the Customer Service Representative to handle overflow tasks and ensure timely completion of projects.<br>• Communicate effectively with internal and external stakeholders to facilitate smooth processes.<br>• Organize and maintain records, files, and documentation to ensure easy access and compliance.<br>• Address inquiries and follow up on pending tasks to maintain departmental efficiency.<br>• Offer support across the department by assisting with miscellaneous tasks as needed.<br>• Contribute to process improvements and workflow optimization within the team.<br>• Maintain a positive and attentive attitude while working in a fast-paced environment.
<p>We are looking for a highly organized and detail-oriented Executive Assistant in St. Louis Park, MN. This role combines executive assistance with office management responsibilities, requiring exceptional multitasking and communication skills. As this is a long-term contract position, you will work closely with a team to ensure the efficient operation of the office and support the leadership team in their day-to-day activities.</p><p><br></p><p>Responsibilities:</p><p>• Manage the President’s calendar, including scheduling meetings, events, and appointments, and ensure all commitments are met.</p><p>• Organize and maintain both electronic and physical filing systems to ensure easy access to important documents.</p><p>• Coordinate travel arrangements for both business and personal trips, including booking flights, accommodations, and transportation.</p><p>• Support with administrative tasks such as document preparation, filing, and follow-ups.</p><p>• Handle routine administrative processes related to trust and foundation management, banking, and investment portfolios.</p><p>• Oversee office operations, ensuring supplies are stocked and the workspace remains organized and efficient.</p><p>• Address maintenance needs and manage service providers for the owner’s private residence, including alarm systems and onsite staff.</p><p>• Assist in preparing materials and coordinating logistics for executive meetings.</p><p>• Act as a point of contact for internal and external stakeholders, maintaining an organized and approachable demeanor.</p><p>• Maintain and update schedules for key events and meetings across the organization.</p>
We are looking for an experienced Administrative Assistant to join our team on a contract basis in Clearwater, Minnesota. This role involves supporting subcontractor onboarding processes and ensuring compliance with insurance requirements for construction projects. If you have a strong background in administrative tasks within the construction industry and a keen eye for detail, we encourage you to apply.<br><br>Responsibilities:<br>• Facilitate the onboarding process for subcontractors, ensuring all necessary documentation and requirements are met.<br>• Verify subcontractor insurance policies to confirm adequate coverage for construction projects.<br>• Collaborate with insurance agents to resolve any discrepancies or obtain missing information.<br>• Maintain accurate records of subcontractor compliance and insurance documentation.<br>• Support administrative tasks related to construction project operations.<br>• Communicate effectively with subcontractors regarding compliance guidelines and requirements.<br>• Monitor and track insurance renewals to ensure continuous coverage.<br>• Assist in preparing and reviewing subcontractor proposals.<br>• Provide general administrative support to the team as needed.<br>• Ensure all processes align with company standards and industry regulations.
<p>A fast-growing start-up in Santa Monica is hiring an Executive Assistant on a contract basis, with the potential for the position to transition to a contract-to-hire role. The role requires an onsite presence, where the chosen candidate will support several executives by managing administrative tasks, ensuring efficiency in the day-to-day operations, and handling high-priority responsibilities with professionalism and discretion.</p><p> </p><p><strong>Key Roles and Responsibilities:</strong></p><ul><li>Manage executives' calendars, including scheduling meetings, appointments, and travel arrangements to optimize their time and ensure smooth workflows.</li><li>Prepare and manage expense reports, meeting materials, and correspondence on behalf of the executives, maintaining a high level of accuracy and confidentiality.</li><li>Act as a liaison between executives and both internal teams and external stakeholders, ensuring timely and clear communication.</li><li>Anticipate the needs of executives by identifying ways to improve efficiency, streamline workflows, and proactively manage challenges before they arise.</li></ul><p>The ideal candidate will have 4+ years of Executive Assistant experience, ideally in a fast-paced or high-growth environment. Proficiency with tools such as Google Workspace, Slack, and Zoom is required. A bachelor’s degree is preferred but not mandatory for candidates with strong organizational skills and demonstrated expertise in supporting high-level executives. This onsite role that can pay $80-90k once permanent. </p>
We are looking for an Administrative Assistant with experience in HR recruiting to join our team in San Francisco, California. This is a Contract to permanent position that offers an exciting opportunity to contribute to talent acquisition efforts and administrative support. The ideal candidate will demonstrate strong organizational abilities, excellent communication skills, and a proactive approach to sourcing and recruiting top talent.<br><br>Responsibilities:<br>• Manage administrative tasks such as scheduling meetings, maintaining records, and handling correspondence.<br>• Answer incoming calls and provide attentive support to clients and candidates.<br>• Conduct data entry tasks with precision and ensure accurate documentation of recruitment activities.<br>• Support full-cycle recruiting processes, including sourcing, screening, and onboarding candidates.<br>• Utilize e-recruitment tools and platforms to identify and engage potential candidates.<br>• Research and analyze market trends to provide insights into hiring practices and salary benchmarks.<br>• Coordinate and assist with interviews, ensuring smooth communication between candidates and hiring teams.<br>• Act as a candidate advocate, promoting their skills and qualifications to potential employers.<br>• Provide guidance to candidates on interview preparation and salary negotiation.<br>• Perform receptionist duties, including greeting visitors and managing the front desk operations.
We are looking for a motivated and detail-oriented Administrative Assistant to join our team in New York, New York. This is a Contract-to-permanent position, offering an excellent opportunity for someone eager to grow and contribute to a dynamic work environment. The ideal candidate will have strong technical skills, particularly with Microsoft Office Suite, and a proactive attitude to support the team effectively in various administrative tasks.<br><br>Responsibilities:<br>• Manage inbound and outbound calls, ensuring prompt and clear communication.<br>• Assist with scheduling appointments and maintaining an organized calendar for the team.<br>• Perform data entry tasks with accuracy and efficiency to support operational needs.<br>• Handle email correspondence, ensuring timely and clear communication with internal and external stakeholders.<br>• Provide excellent customer service by addressing inquiries and resolving issues effectively.<br>• Utilize Microsoft Excel to create, update, and analyze spreadsheets as needed.<br>• Prepare and edit documents using Microsoft Word and PowerPoint.<br>• Support the team with day-to-day administrative tasks and act as a reliable point of contact.<br>• Collaborate with team members to ensure seamless workflow and task completion.
We are looking for a detail-oriented and highly organized Executive Assistant to provide comprehensive support to our leadership team. In this long-term contract role, you will play a critical part in managing schedules, coordinating travel, and ensuring seamless communication within the organization. This position is based in Newark, Delaware, and requires local candidates who can work remotely with occasional onsite duties.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, ensuring appointments and meetings are scheduled efficiently.<br>• Arrange domestic and international travel, including booking flights, accommodations, and transportation.<br>• Coordinate logistics for executive meetings, such as preparing agendas, materials, and ensuring technology setup.<br>• Act as the primary point of contact between executives and internal or external stakeholders.<br>• Provide administrative support, including drafting correspondence, managing emails, and handling confidential information.<br>• Organize and oversee special projects or initiatives as assigned by leadership.<br>• Monitor deadlines and follow up on action items to ensure timely completion.<br>• Assist with event planning and coordination for executive-level functions.<br>• Handle expense reporting and budget tracking for the executive team.<br>• Maintain accurate records and documentation for executive activities and communications.
<p>We are looking for an experienced and resourceful Senior Executive Assistant to provide high-level administrative support to the Chief Financial Officer and a team of Vice Presidents. This role requires exceptional organizational abilities, attention to detail, and a proactive approach to managing schedules, communications, and projects. As a trusted partner to leadership, you will play a key role in ensuring the smooth operation of the executive office. This is a long-term, fully remote, 40-45 hours per week, contract position that would be for seven-eight months, possibly longer. </p><p><br></p><p>Responsibilities:</p><p>• Manage intricate calendars, schedule meetings, and coordinate travel arrangements for executives.</p><p>• Prepare and edit a variety of documents, including correspondence, presentations, and reports.</p><p>• Act as a liaison between executives and both internal and external stakeholders, maintaining a high level of professionalism at all times.</p><p>• Organize and oversee high-level meetings, including preparing agendas, coordinating logistics, and ensuring follow-up actions are completed.</p><p>• Handle confidential information with the utmost discretion and integrity.</p><p>• Input information into PowerPoint presentations to create high-quality and well-organized materials.</p><p>• Support special projects and strategic initiatives, tracking deadlines and ensuring timely completion.</p><p>• Build and maintain strong relationships across departments to facilitate collaboration.</p><p>• Identify potential process improvements to enhance efficiency and executive productivity.</p><p>• Maintain and organize filing systems, records, and databases relevant to executive operations.</p><p>Provide Project Management support for various projects that VPs are handling </p><p><br></p>
<p><strong>Robert Half has partnered with a global organization in Denver in search of an Executive Assistant! The Executive Assistant position is paying $70,000-$80,000 and offering great benefits!</strong></p><p><br></p><p><strong>The Executive Assistant will be responsible for the following: </strong></p><ul><li>Coordinate and manage the executive calendar, including scheduling meetings, handling calls, and arranging travel plans.</li><li>Organize office meetings by booking conference rooms, arranging catering, and setting up audio-visual equipment as needed.</li><li>Facilitate teleconferences and video conferences using platforms such as WebEx and Microsoft Teams.</li><li>Prepare, compile, and manage confidential materials for executives and the board.</li><li>Maintain and organize documents using the Diligent platform and shared internal drives.</li><li>Process invoices and expense reports for the executive office and board members through Oracle.</li><li>Manage office supply inventory, handle incoming mail, and prepare outgoing packages.</li><li>Assist with filing and maintaining presentations, fact sheets, press reports, and other materials.</li><li>Support special projects and initiatives as assigned.</li></ul><p><strong>Requirements for the Executive Assistant include:</strong></p><ul><li>Bachelor's Degree (highly preferred)</li><li>4+ years of administrative experience</li><li>Experience working across multiple time zones</li><li>Proficient in the Microsoft Office Suite</li><li>Bilingual in Spanish (highly preferred)</li></ul><p><strong>If interested in the Executive Assistant position, please click "Apply Now" below!</strong></p>
<p>We are seeking a results-driven and highly organized Administrative Specialist to manage essential administrative functions and streamline processes within the organization. This role involves performing advanced administrative tasks, assisting with high-priority projects, and supporting cross-functional teams to ensure operational efficiency. The ideal candidate is detail-oriented, proactive, and excels in collaborating within a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Coordinate and perform daily administrative operations, including managing calendars, scheduling meetings, and organizing resources.</li><li>Prepare and edit reports, correspondence, presentations, and other business documents.</li><li>Serve as a liaison between departments to ensure clear communication and workflow optimization.</li><li>Conduct research and compile data as needed for special projects or organizational initiatives.</li><li>Manage and maintain files, records, and documentation with strong attention to detail and organization.</li><li>Assist with event planning and execution, including logistics, budgets, and material preparation.</li><li>Ensure compliance with company policies and procedures by maintaining accurate documentation.</li><li>Support senior leadership by managing key deliverables and timelines.</li><li>Monitor office supply inventory and manage procurement processes as needed.</li><li>Provide backup to other administrative personnel as required.</li></ul><p><br></p>
<p>We are seeking a highly organized and proactive <strong>Executive Assistant</strong> to support senior management in Oshkosh, WI. The ideal candidate will be a detail-oriented executive assistant with excellent communication skills, the ability to manage multiple priorities in a fast-paced environment, and a commitment to maintaining confidentiality. This role requires a proactive approach, strong problem-solving skills, and the ability to anticipate the needs of executives to ensure efficient operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the primary point of contact for executive leadership, handling correspondence, calls, and scheduling.</li><li>Manage and maintain calendars, including scheduling meetings, appointments, travel arrangements, and conference calls.</li><li>Prepare meeting agendas, take detailed minutes, and coordinate follow-up actions.</li><li>Conduct research and compile data as needed to assist in decision-making and strategy development.</li><li>Create, edit, and format documents, presentations, and reports.</li><li>Handle confidential and sensitive information with discretion and professionalism.</li><li>Liaise with internal departments and external stakeholders to facilitate communication and streamline operations.</li><li>Monitor email inboxes and prioritize incoming messages for executive review, handling routine correspondence independently where appropriate.</li><li>Plan and coordinate events, meetings, and company functions as required.</li><li>Assist with expense management, budget tracking, and invoice processing.</li><li>Maintain an organized filing system for records and documentation, both physical and digital.</li></ul>
<p>We are looking for an Executive Assistant to join our team on a Contract basis in Long Beach, California. In this role, you will provide high-level administrative support, including managing schedules, organizing travel, and ensuring smooth day-to-day operations for executives. This position requires excellent organizational skills and the ability to handle multiple priorities in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage executive calendars, ensuring all appointments, meetings, and events are scheduled and updated efficiently.</p><p>Background in logistics and/or trucking industry </p><p>• Coordinate and arrange travel plans, including booking flights, accommodations, and transportation.</p><p>• Organize and prepare materials for executive meetings, ensuring all necessary documents and information are available.</p><p>• Act as a point of contact for internal and external stakeholders, maintaining clear and effective communication at all times.</p><p>• Handle confidential information with discretion and maintain a high level of professionalism.</p><p>• Assist with logistics and administrative tasks to support the smooth operation of the executive team.</p><p>• Monitor emails and correspondence, prioritizing and responding on behalf of executives when appropriate.</p><p>• Prepare reports, presentations, and other documents as needed to support executive decision-making.</p><p>• Collaborate with other departments to ensure alignment and effective communication across the organization.</p>
<p><strong>Exciting Opportunities in Administrative Support</strong></p><p>Are you ready to take your administrative career to the next level? Robert Half’s Administrative & Customer Support Contract Practice Group is actively seeking talented professionals who want to put their skills to work within leading organizations! With a variety of contract and consulting opportunities available—from short-term assignments to long-term projects—we provide the flexibility you need to grow your career, all while supporting meaningful work that makes an impact.</p><p><br></p><p><strong>Why Work With Robert Half?</strong></p><p>At Robert Half, we specialize in matching skilled professionals with great work opportunities. Whether you’re an experienced Executive Assistant, an organized Office Manager, or a detail-driven Administrative Coordinator, our dedicated recruiters will help you find roles aligned with your expertise and career goals.</p><p>• <strong>Flexible Opportunities:</strong> From short-term projects to extended engagements, we offer options that fit your schedule and lifestyle.</p><p>• <strong>Diverse Industries:</strong> Work with organizations ranging from small businesses to Fortune 500 companies.</p><p>• <strong>Skill Development:</strong> Build your experience by taking on projects that challenge and strengthen your administrative expertise.</p><p>• <strong>Ongoing Support:</strong> Our team is here to guide you with regular check-ins, career advice, and resources to help you succeed.</p><p>• <strong>Competitive Benefits:</strong> Enjoy weekly pay, access to health, vision, and dental insurance, 401(k) enrollment options, and online training resources.</p><p><br></p><p><strong>Roles We Staff For</strong></p><p>Our contract practice group focuses on a range of administrative and support roles, including but not limited to:</p><p>• Administrative Assistant</p><p>• Executive Assistant</p><p>• Office Manager</p><p>• Receptionist / Front Desk Coordinator</p><p>• Project & Operations Support Specialist</p><p><br></p><p><strong>How to Apply</strong></p><p>If you’re ready to explore a variety of administrative and executive support opportunities, we’d love to connect with you! Submit your updated resume today and join Robert Half’s network of skilled professionals.</p><p>At Robert Half, we can’t wait to help you find your next opportunity! Let’s build your future together.</p>
<p>We are looking for a highly organized and proactive Executive Assistant to join our team on a contract basis in Austin, Texas. This role involves providing comprehensive administrative support to ensure the efficient operation of daily activities. The ideal candidate will excel at multitasking, managing priorities, and maintaining confidentiality while handling diverse responsibilities.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage calendars, ensuring all deadlines and appointments are met with timely reminders.</p><p>• Arrange travel plans, including booking flights, accommodations, and transportation as needed.</p><p>• Prepare and proofread documents, presentations, and reports to ensure accuracy and professionalism.</p><p>• Organize and maintain records, tracking deadlines and reminders to support efficient operations.</p><p>• Assist with financial tasks such as processing invoices, managing payroll, and handling expense reports.</p><p>• Plan and coordinate meetings or conferences, including scheduling, preparing materials, and arranging catering or video conferencing.</p><p>• Stock office supplies and maintain kitchen inventory.</p><p>• Manage personal appointments and tasks, including medical visits and other administrative needs.</p><p>• Collaborate with team members to support office organization and improve overall efficiency.</p>
<p>We are looking for a highly skilled Executive Assistant to provide dedicated support to the President of a prominent company in St. Petersburg, Florida. In this role, you will handle a variety of critical administrative and communication tasks, ensuring seamless coordination of the President's commitments and philanthropic activities. This is an exciting opportunity to work closely with a dynamic leader in a fast-paced, high-impact environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage the President’s complex calendar, ensuring optimal scheduling of meetings and events.</p><p>• Arrange and coordinate travel itineraries, including transportation and accommodations, for both business and personal needs.</p><p>• Organize executive meetings, preparing agendas, taking minutes, and ensuring follow-up on action items.</p><p>• Serve as the primary point of contact for high-level communications, maintaining confidentiality and attention to detail.</p><p>• Support the President’s role on charitable and industry boards by preparing documentation, coordinating events, and managing related tasks.</p><p>• Draft correspondence, presentations, and reports on behalf of the President.</p><p>• Oversee the organization of files, records, and other essential documents to ensure easy accessibility.</p><p>• Anticipate the President’s needs by proactively identifying and resolving potential issues before they arise.</p><p>• Collaborate with internal and external stakeholders to facilitate smooth communication and project execution.</p><p>• Handle special projects and other duties as assigned, ensuring timely and high-quality outcomes.</p>
<p>We are seeking a highly adaptable and resourceful Executive Assistant to support the Executive Director of purpose-driven non-profit organization. This role requires someone who thrives in a fast-paced and ever-evolving environment, excels at balancing competing priorities, and has a talent for creating order amidst the chaos. The Executive Assistant will play a pivotal role in ensuring the Executive Director’s day-to-day operations run seamlessly and efficiently while contributing to the broader success of the organization.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Administrative Support:</strong></p><ul><li>Manage the Executive Director's complex and fluid calendar, including scheduling meetings, appointments, and travel arrangements.</li><li>Draft, proofread, and edit correspondence, reports, and presentations on behalf of the Executive Director.</li><li>Anticipate the Executive Director’s needs and proactively prepare materials, information, and resources to support decision-making.</li></ul><p><strong>Operational Coordination:</strong></p><ul><li>Act as a central point of contact for internal teams and external stakeholders, ensuring clear and timely communication in all directions.</li><li>Monitor deadlines, evolving priorities, and competing demands, ensuring nothing falls through the cracks in a fast-paced environment.</li><li>Quickly troubleshoot unforeseen challenges, demonstrating resourcefulness and creative thinking under pressure.</li></ul><p><strong>Project and Event Support:</strong></p><ul><li>Support planning and execution of events, fundraisers, and organizational initiatives, managing multiple moving parts with precision.</li><li>Track the progress of projects and follow up with team members to keep deliverables on schedule.</li></ul><p><strong>Adaptability in Chaos:</strong></p><ul><li>Maintain composure and a positive, solution-focused attitude when shifting priorities or last-minute changes arise.</li><li>Create structure and processes to bring clarity to ambiguous situations often encountered in a high-energy, mission-driven environment.</li></ul><p><strong>Discretion and Confidentiality:</strong></p><ul><li>Handle sensitive organizational information with the utmost professionalism and discretion.</li></ul><p><br></p>
We are looking for an experienced Executive Assistant to support high-level executives and contribute to the smooth operation of organizational activities. This Contract position is based in Midland, Texas, and involves handling a variety of administrative tasks, maintaining records, and coordinating events. The ideal candidate will demonstrate exceptional organizational skills, professionalism, and the ability to manage multiple priorities effectively.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to executives, including maintaining certifications, licenses, and managing schedules.<br>• Organize and facilitate board meetings, including preparing materials, coordinating logistics, and recording official minutes.<br>• Maintain and update fundraising software and donor records in collaboration with the Director of Fund Development.<br>• Coordinate corporate events and ensure seamless execution of all logistics.<br>• Manage office supplies, inventory, and maintain a clean and organized work environment.<br>• Oversee scheduling of front desk coverage and provide support as needed.<br>• Safeguard the privacy of records and corporate archives related to residents, employees, and the facility.<br>• Communicate effectively with residents, visitors, staff, and vendors to foster a positive environment.<br>• Proofread documents and prepare accurate reports, ensuring all communications are error-free.<br>• Abide by organizational policies and procedures while contributing to a collaborative workplace.
<p>We are looking for a dedicated and resourceful Executive Assistant to join our team in Roseville, Minnesota. This is a long-term contract position designed for a proactive individual who thrives in a dynamic environment and enjoys providing exceptional support to two executives. The ideal candidate will excel at managing daily operations, maintaining organization, and fostering positive relationships with clients and colleagues.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to executives, including calendar management and scheduling.</p><p>• Handle client communications and oversee the intake process for new and repeat clients, ensuring applications are accurate and complete.</p><p>• Organize and maintain documentation, ensuring files are well-structured and easily accessible.</p><p>• Facilitate daily team debriefs and manage task lists to ensure smooth operations.</p><p>• Answer incoming calls professionally, managing inquiries and directing them as needed.</p><p>• Coordinate travel arrangements and book accommodations for executives.</p><p>• Assist in creating and polishing presentations using tools like Canva, as needed.</p><p>• Proactively contribute ideas to improve workflows and develop systems for increased efficiency.</p><p>• Support the team in various tasks, including general office duties and occasional errands.</p><p>• Foster a positive and fun workplace culture, encouraging collaboration and high performance.</p>
<p>We are looking for an Administrative Assistant to join our team in Rochester, New York. This role is essential in supporting our tax managers and processors, ensuring seamless operations during tax preparation and assisting with office administrative tasks. If you have experience in administrative support within services requiring precision and thrive in a fast-paced environment, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to tax managers and processors, facilitating efficient workflows.</p><p>• Input tax projects into the system, coordinating with operations teams and tax preparers to ensure timely completion.</p><p>• Distribute due date reports to tax processors and ensure deadlines are met.</p><p>• Communicate with clients to gather necessary tax information and provide updates as required.</p><p>• Assist the Office Manager with tasks such as corporate event planning, maintaining office supplies, and managing miscellaneous duties.</p><p>• Organize and maintain filing systems to ensure accurate record-keeping.</p><p>• Participate in extended hours during the busy tax season, including occasional Saturday shifts.</p><p>• Support smooth office operations during summer hours by adapting to reduced schedules while maintaining productivity.</p>
<p>We are looking for an Office Manager/Executive Assistant to support a small investment firm in Walnut Creek. This person will play a critical role in ensuring the seamless day-to-day operations of the office while providing executive-level support to our leadership team.</p><p> </p><p>Key Responsibilities:</p><p>This role combines office management with executive support duties, ensuring efficient daily operations and supporting the leadership team. Key responsibilities include:</p><p> </p><p>Office Manager/Executive Support Duties:</p><p> </p><p>Administrative Operations: Oversee day-to-day office activities, ensuring that all systems and processes run effectively.</p><p>Supply Management: Order office supplies, business cards, and other essential materials as needed.</p><p>Catering Coordination: Manage daily catered meals for the office, ensuring quality and timely delivery.</p><p>Event Coordination: Lead the planning and execution of major company events, such as the annual holiday party and investor conference.</p><p>Executive Support</p><p>Scheduling: Manage and coordinate complex calendars for executives, including arranging meetings and appointments.</p><p>Expense Reporting: Prepare and process expense reports for executives promptly and accurately.</p><p>Anticipatory Assistance: Proactively anticipate the needs of executives and the broader team, providing solutions before issues arise.</p><p>Required Skills and Qualifications:</p><p>Experience: Minimum of 5 years of experience in an administrative, office management, or executive support role.</p><p>Independent and Proactive: Ability to work independently, take initiative, and identify opportunities to streamline processes or improve workflows.</p><p>Attention to Detail: Highly organized, detail-oriented, and dedicated to completing tasks efficiently and accurately.</p><p>Time Management: Proven ability to handle multiple priorities and work well under pressure to meet deadlines.</p><p>Communication Skills: Exceptional verbal and written communication skills.</p><p>Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Canva, Mailchimp) and familiarity with scheduling and expense management tools</p><p>Event Coordination Experience: Experience planning and executing corporate events, such as conferences or parties, is strongly preferred.</p><p> </p><p>Must be able to travel a few times a year for conferences.</p><p> </p><p>If you are interested in this Office Manager/Executive Assistant role, please apply today!</p>
<p><strong>About the Role:</strong></p><p>Are you an organized, proactive, and detail-oriented individual looking to take your career to the next level? Our client is seeking a highly skilled and adaptable <strong><em>Executive Assistant</em></strong> to join their dynamic team. This role is for someone who excels in providing seamless administrative support while thriving in a fast-paced, technology-driven environment. As an <strong><em>Executive Assistant</em></strong>, you will play a pivotal role in optimizing organizational efficiency and acting as a critical support system to the executive leadership.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Act as the main point of contact between executives and internal/external stakeholders.</li><li>Manage schedules, coordinate meetings, and oversee travel arrangements.</li><li>Prepare and process expense reports, spreadsheets, and presentations.</li><li>Support workflow automation and cross-functional process improvements.</li><li>Handle confidential information with discretion.</li><li>Provide digital and technical support, including CRM management and basic data analytics.</li><li>Collaborate across departments to ensure smooth operations and timely responses to shifting priorities.</li><li>Assist with special projects and administrative initiatives as needed.</li></ul>
<p>Our client in Toledo is seeking a dynamic and detail-oriented <strong>Executive Assistant</strong> to join their team. This role includes executive-level administrative responsibilities, such as managing the President and CEO’s calendar, coordinating board meetings, preparing meeting materials, and handling office operations and supplies. This dual role requires excellent organizational, interpersonal, and administrative skills to ensure seamless HR processes and executive support.</p>
<p>Financial Services company seeks an Executive Assistant with prior experience working within a financial institution supporting executives. This Executive Assistant will provide a high-level of administrative support while preparing correspondence/reports/presentations, maintaining executive schedules, screening and prioritizing emails/calls/requests, managing expense reports, coordinating logistics for meetings/events/conferences, and supporting project management efforts by tracking deadlines, deliverables, and progress. The ideal candidate for this role should have proven experience supporting basic accounting activities, outstanding organizational and interpersonal skills, excellent time management abilities and have advanced knowledge of Microsoft Office Suite applications.</p><p> </p><p>What you get to do daily</p><p>· Coordinate executive communications</p><p>· Prepare internal and external corporate documents</p><p>· Calendar Management</p><p>· Prepare weekly reports</p><p>· Draft meeting agendas</p><p>· Distribute incoming mail/packages</p><p>· Travel Arrangements</p><p>· Order and maintain inventory of office supplies</p><p>· Assist with property management activities</p><p>· Benefit Administration</p><p>· Assist with accounts payable/receivable transactions</p><p>· Special errands as needed</p>
