We are looking for a dedicated Administrative Assistant to join our team in Anaheim, California. This long-term contract position offers the opportunity to play a vital role in supporting operations and ensuring seamless communication between field teams and corporate offices. If you excel in scheduling, dispatching, and administrative tasks, we encourage you to apply.<br><br>Responsibilities:<br>• Manage communication channels between field teams and the corporate office to ensure timely updates and effective coordination.<br>• Oversee scheduling and dispatching tasks to ensure operational efficiency and adherence to deadlines.<br>• Monitor and control company capacity by managing supply orders and liaising with vendors.<br>• Coordinate dispatching processes for job assignments and maintain a steady workflow.<br>• Ensure deadlines are met through proactive planning and adjustments as needed.<br>• Assist in maintaining accurate records and documentation related to operational activities.<br>• Provide administrative support to the Director of Operations, including organizing schedules and managing correspondence.<br>• Collaborate with various teams to streamline processes and improve overall efficiency.<br>• Utilize software tools such as Salesforce and Microsoft Office to complete tasks effectively.<br>• Prepare reports and summaries to support decision-making processes.
<p>Our client, a leader in the biotech sector, is seeking a proactive and detail-oriented Administrative Assistant to join their dynamic team in San Diego, CA. The ideal candidate will provide essential support to leadership and staff, ensuring day-to-day operations run efficiently in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage calendar scheduling, travel arrangements, and meeting coordination</li><li>Prepare correspondence, reports, and presentations for management and team members</li><li>Handle document management, filing, and data entry with an emphasis on accuracy and confidentiality</li><li>Assist with expense reports, purchase orders, and basic bookkeeping tasks</li><li>Liaise with internal departments and external partners to facilitate projects and communication</li><li>Support onboarding of new hires and coordinate training sessions</li><li>Maintain office supplies, equipment, and overall workspace organization</li></ul><p><br></p>
<p>We are looking for a highly experienced Senior Administrative Assistant to join our team in San Diego, California. This is a Contract to permanent position offering the opportunity to work in a dynamic environment within the <strong>Senior Living healthcare industry</strong>. The ideal candidate will bring exceptional organizational skills, professionalism, and the ability to manage multiple tasks with precision and confidentiality.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Manage calendars and schedules for executives, ensuring appointments and meetings are efficiently coordinated.</p><p>• Assist various departments with administrative tasks, including construction logs, chargebacks, and vendor receipt reconciliation.</p><p>• Handle purchase orders and obtain necessary approvals, contributing to light accounting processes.</p><p>• Maintain inventory and oversee supply ordering for the corporate office, including kitchen stocking.</p><p>• Coordinate domestic travel arrangements for executive directors and assist with planning tele-events and quarterly or biannual events.</p><p>• Support special events by managing reservations and preparing invoices for interior designers.</p><p>• Provide executive assistance to the leadership team, ensuring smooth operations and adherence to company regulations.</p><p>• Represent the corporate office with professionalism, interacting effectively with diverse personalities.</p><p>• Work independently to manage multiple ongoing projects while maintaining confidentiality.</p><p>• Facilitate conference calls and meetings, ensuring effective communication and preparation.</p>
<p>*** This role can sit in LOS ANGELES (DOWNTOWN) or ORANGE COUNTY (IRVINE) or SAN DIEGO (DOWNTOWN) ***</p><p><br></p><p>A state-wide law firm with over 100 attorneys and offices in San Francisco, San Diego, Ventura County, and Costa Mesa is seeking a Legal Administrative Assistant (Legal Secretary).</p><p> </p><p>The San Diego office has 8 attorneys, 2 legal assistants, 1 paralegal, 1 receptionists/admin, 1 office services clerk/IT clerk, and 1 part time file clerk. This firm is like a boutique firm within a regional firm: great resources but intimate team.</p><p> </p><p><strong><u>Responsibilities of Role</u>: </strong></p><p>Very busy desk: civil litigation, including labor & employment and business law. Must be familiar with:</p><ul><li>trial prep</li><li>litigation calendaring (no docket clerk)</li><li>TOA/TOCs</li><li>eFiling (60% state, 40% federal, occasional appellate – but the latter is not a deal breaker)</li><li>discovery shells (from macros)</li><li>redlining legal documents</li></ul><p>Fluency in the following software is helpful: CompuLaw for calendaring, Best Authority for TOA/TOCs, iManage for document management, and Adobe for bate stamping.</p><p> </p><p><strong><u>Perks of Firm</u></strong>:</p><p>· Firm has an in-house trainer who helps get people set up</p><p>· Laid back environment</p><p>· Longevity of staff</p><p>· Strong benefits – besides standard benefits, the firm covers EAP counseling, travel allowance, and supplemental insurance</p><p>· Staff appreciation lunches, birthday celebrations, holiday gifts, raffles, prizes</p><p>· LA and SD team work very closely/collaboratively with each other and share work. Thus, there is never trouble hitting paralegals. </p>
We are looking for a detail-oriented Administrative Assistant to join our team in San Clemente, California. This role is crucial in supporting production operations by managing administrative tasks such as printing, organizing, and coordinating essential information. As a contract-to-permanent position, it offers an excellent opportunity to grow within a dynamic manufacturing environment.<br><br>Responsibilities:<br>• Manage and organize production orders, ensuring all documentation is accurate and readily accessible.<br>• Coordinate schedules and communicate effectively between production and scheduling teams.<br>• Perform data entry tasks with a high degree of precision and timeliness.<br>• Handle inbound calls and provide courteous and attentive assistance.<br>• Maintain administrative office functions, including filing, printing, and organizing documents.<br>• Assist with receptionist duties, such as greeting visitors and addressing inquiries.<br>• Utilize cloud-based ERP systems to streamline processes and ensure efficient workflow.<br>• Collaborate with team members to improve administrative procedures and enhance productivity.<br>• Ensure compliance with company policies and standards in all administrative activities.
We are looking for an organized and proactive Administrative Assistant to support daily operations in our San Diego, California office. This is a contract position where you will assist with administrative tasks, ensuring smooth workflows and timely completion of assignments. The ideal candidate will have strong communication skills and the ability to manage multiple priorities effectively.<br><br>Responsibilities:<br>• Assemble and organize office equipment, including mail carts, to support operational needs.<br>• Perform data entry tasks with accuracy to maintain up-to-date records.<br>• Handle inbound and outbound calls professionally, providing clear and helpful communication.<br>• Schedule and coordinate appointments to streamline daily workflows.<br>• Manage email correspondence, ensuring timely and appropriate responses.<br>• Utilize Microsoft Office tools such as Excel, Word, PowerPoint, and Outlook to complete assigned tasks.<br>• Provide excellent customer service to internal and external stakeholders.<br>• Assist with general administrative duties as needed to support the team.<br>• Maintain organization and orderliness in shared office spaces.<br>• Collaborate with team members to ensure efficiency in daily operations.
<p>We are looking for a detail-oriented and proactive Administrative Assistant to join our construction team. In this fast-paced environment, you will play a key role in supporting daily office functions and project administration, ensuring efficient operations for our field and office teams.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Answer phones, greet visitors, and provide general office support</li><li>Organize, schedule, and coordinate meetings, appointments, and project timelines</li><li>Assist with document preparation, including contracts, proposals, and reports</li><li>Maintain project files, track submittals, and manage job documentation (physical and digital)</li><li>Process incoming and outgoing mail, invoices, and expense reports</li><li>Coordinate with vendors, subcontractors, and project managers as needed</li><li>Handle data entry, prepare spreadsheets, and update project management systems</li><li>Order office supplies and maintain inventory</li><li>Support special projects as assigned</li></ul><p><br></p>
<p>Our client, a mission-driven nonprofit organization in San Diego, is seeking a proactive and detail-oriented Executive Assistant to support the executive leadership team. This pivotal role will help ensure the organization's daily operations run smoothly, supporting both administrative and programmatic functions to further its impact in the community.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to executive leadership, including managing calendars, scheduling meetings, organizing events, and coordinating travel.</li><li>Prepare grant proposals, reports, board meeting materials, donor communications, and other mission-critical documents.</li><li>Act as a liaison between executives, board members, staff, donors, volunteers, and external partners, ensuring the timely and accurate flow of information.</li><li>Maintain confidential records including donor databases, meeting minutes, and legal or compliance documentation.</li><li>Support fundraising and community outreach initiatives, assisting with event planning, logistics, tracking donations, and managing related communications.</li><li>Contribute to process improvements and workflow automation where possible, demonstrating strong digital fluency and a problem-solving mindset.</li><li>Coordinate onboarding of new team members and support cross-functional projects through collaboration with various departments.</li></ul><p><br></p>
<p>Join a dynamic CPA firm for tax season! We are seeking an organized and proactive Administrative Assistant to support our accounting professionals and help ensure a smooth, efficient workflow during one of our busiest times of the year. This is a contract role January-April with potential for long term extension.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet clients and handle inbound calls with professionalism and confidentiality</li><li>Manage scheduling, appointments, and maintain calendars for accountants and managers</li><li>Assist with preparation, assembly, and filing of tax documents</li><li>Maintain both electronic and paper filing systems for sensitive financial records</li><li>Perform data entry, scan and upload documents, and generate correspondence as requested</li><li>Track incoming/outgoing client files and ensure all necessary information is collected and accessible</li><li>Support the team with special projects and assist with general office duties as needed</li></ul><p><br></p>
<p>Our client in the property management sector is seeking a professional, highly organized Executive Assistant to support their executive leadership team. This is a key administrative role responsible for ensuring smooth daily operations, enhancing executive productivity, and serving as a central point of coordination within the organization</p><p>.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support to senior leadership, including calendar management, travel arrangements, meeting coordination, and correspondence handling.</li><li>Prepare presentations, reports, and property-related documents; assist with lease administration, property listings, and compliance tracking.</li><li>Liaison between executives, property managers, tenants, vendors, and internal teams; ensure efficient flow of information.</li><li>Maintain confidentiality of sensitive information and perform data entry and record-keeping for leases, contracts, and compliance files.</li><li>Assist with workflow automation and process improvement projects—bringing digital fluency and a continuous improvement mindset.</li><li>Support onboarding for new property staff and contribute to cross-functional projects as needed.</li></ul><p><br></p>
<p>Our client in the biotechnology sector is seeking an experienced and detail-oriented Executive Assistant to support their executive leadership team. This critical role will be instrumental in streamlining operations, improving efficiency, and ensuring that organizational priorities are executed seamlessly in a cutting-edge, fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to executives, including complex calendar management, travel coordination, meeting preparation, and internal/external correspondence.</li><li>Prepare technical presentations, board materials, and project documentation; manage sensitive information with a high degree of integrity and professionalism.</li><li>Serve as a liaison between executives, internal teams, industry partners, research collaborators, and stakeholders to ensure effective communication and project alignment.</li><li>Organize and support scientific conferences, board meetings, and industry events, overseeing logistics and participant coordination.</li><li>Maintain and update critical records such as compliance documents, intellectual property files, and regulatory submissions.</li><li>Coordinate onboarding for new hires and assist with cross-functional projects, supporting teams across R& D, regulatory, and business units.</li><li>Contribute to workflow optimization, process improvement initiatives, and administrative best practices by leveraging digital tools and process automation.</li></ul><p><br></p>
<p>We are offering a contract opportunity for an Escrow Administrative Assistant based in San Diego, California. This role involves serving as the conduit between Sales and Escrow, preparing final terms and related documents, ensuring adherence to corporate policies and procedures, and facilitating the prompt closure of escrows. The Escrow Administrative Assistant will be expected to conduct extensive computer work, frequent email, and telephone communication.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Ensure the accurate and comprehensive review of closing files using community checklists.</p><p>• Input and manage escrow data in the company's accounting system.</p><p>• Handle contract cancelations and process them accordingly.</p><p>• Scrutinize and clear any changes in terms and conditions before closure.</p><p>• Prepare builder documents for government loans and maintain their accuracy.</p><p>• Aid in division communications with lenders or title companies.</p><p>• Contribute to the preparation and maintenance of the escrow tracker.</p><p>• Organize and file all paperwork promptly to ensure ease of accessibility to other associates.</p><p>• Resolve all escrow tracking and closing issues between all parties.</p><p>• Attend Escrow Closing meetings with Sales associates, Controller, and various office and field managers.</p><p>• Collaborate effectively with all associates in the escrow department.</p>
We are looking for a dedicated Front Desk Assistant to join our team in Banning, California. This Contract to permanent position offers an opportunity to play a vital role in supporting daily operations and providing exceptional service to residents and guests. The ideal candidate will be skilled in administrative tasks, customer service, and facility coordination, ensuring smooth functioning of the front desk.<br><br>Responsibilities:<br>• Manage and oversee the facilities scheduling system, coordinating with individuals and groups to meet specific requirements.<br>• Assist in planning and supervising a wide range of special events, such as community celebrations, concerts, and social gatherings.<br>• Prepare and distribute marketing materials to promote programs and activities.<br>• Input data into the facilities scheduling system and maintain the Community Master Calendar.<br>• Research and compile reports, statistical data, and complete special projects as needed.<br>• Provide administrative support to the Recreation Manager, including contributing to departmental goals and policies.<br>• Collect fees for programs and activities, ensuring accurate record-keeping.<br>• Answer and direct calls on a multi-line phone system, take messages, and assist callers with inquiries.<br>• Greet visitors, provide directions, and respond to resident and guest inquiries with attention to detail.<br>• Maintain clubhouse equipment and supplies, including issuing keys, checking out items, and selling tickets for events.
<p>Our team is seeking a highly organized Property Administrative Assistant to join a reputable tax firm in Mira Mesa, CA. This role is ideal for candidates with exceptional administrative skills and an interest in property tax, real estate, or related financial services.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare and organize property tax records, documents, and correspondence for both physical and digital files</li><li>Support research and data entry for property tax filings and appeal processes</li><li>Collect, scan, and track property-related documents from clients and third parties</li><li>Maintain client records and ensure the confidentiality and accuracy of all files</li><li>Coordinate with team members to meet important filing deadlines</li><li>Communicate with clients regarding property tax requirements, deadlines, and necessary documentation</li><li>Support additional administrative projects as assigned</li></ul><p><br></p>
<p>A well-established organization in Encinitas is seeking a highly polished <strong>Executive Assistant</strong> to provide comprehensive administrative and strategic support to senior leadership. This role goes beyond calendar management — it requires discretion, strong judgment, and the ability to anticipate needs in a fast-paced executive environment. The Executive Assistant will act as a trusted partner, ensuring leadership can operate efficiently and remain focused on organizational priorities.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage complex executive calendars, scheduling meetings across multiple time zones</li><li>Coordinate internal and external meetings, including agendas, materials, and follow-ups</li><li>Prepare correspondence, reports, presentations, and executive-level documentation</li><li>Serve as a gatekeeper for executive communications, prioritizing emails and requests</li><li>Coordinate travel arrangements and detailed itineraries</li><li>Handle confidential and sensitive information with discretion</li><li>Support special projects and strategic initiatives as assigned</li><li>Liaise with senior leaders, clients, and external partners</li></ul>
<p>Our client in San Diego is seeking a professional Executive Assistant to provide high-level administrative support to senior leadership. The ideal candidate will possess strong communication and organizational skills, digital fluency, and a proactive, service-oriented approach.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, coordinate meetings, and handle all aspects of travel arrangements</li><li>Prepare correspondence, reports, and presentations on behalf of executives</li><li>Screen and prioritize incoming communications, acting as a gatekeeper as needed</li><li>Support CRM entries, workflow automation, and cross-functional process improvements</li><li>Organize events, conferences, and company-wide meetings, ensuring flawless execution</li><li>Handle confidential information with discretion and professionalism</li><li>Assist with special projects, research requests, and manage daily priorities</li><li>Liaise with internal teams and external contacts to ensure seamless communication</li></ul><p><br></p>
<p>A growing healthcare organization in Oceanside is seeking a <strong>Human Resources Assistant</strong> to support daily HR operations in a fast-paced, people-focused environment. This role is ideal for someone early in their HR career who enjoys organization, accuracy, and being a go-to support resource for employees and leadership. You will work closely with HR leadership to ensure smooth onboarding, compliance, and employee lifecycle support.</p><p><strong>Key Responsibilities</strong></p><ul><li>Assist with new hire onboarding, orientation, and documentation</li><li>Maintain accurate employee records and HRIS data</li><li>Support benefits administration and enrollment tracking</li><li>Assist with recruitment coordination and interview scheduling</li><li>Prepare HR reports and maintain confidential files</li><li>Respond to employee inquiries regarding policies and procedures</li><li>Support compliance initiatives and audit preparation</li><li>Assist with HR projects and internal communications</li></ul>
<p>We are looking for a detail-oriented Executive Assistant to support up to 7 high-level executives alongside another Executive Assistant in San Diego, California. This is a Contract position (roughly 2 months) where you will play a pivotal role in managing schedules, coordinating travel, and ensuring smooth day-to-day operations. The ideal candidate is highly organized, proactive, and skilled at handling multiple priorities in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain executive calendars, ensuring all appointments and meetings are accurately scheduled.</p><p>• Coordinate domestic and international travel arrangements, including flights, accommodations, and transportation.</p><p>• Book and organize travel itineraries to meet business needs and preferences.</p><p>• Prepare for executive meetings by gathering relevant materials and ensuring logistics are in place.</p><p>• Act as the primary point of contact for scheduling and communication between executives and stakeholders.</p><p>• Handle administrative tasks such as expense reporting and document organization.</p><p>• Prioritize and manage competing demands with efficiency and professionalism.</p><p>• Ensure all plans and arrangements align with organizational objectives and deadlines.</p><p>• Streamline processes to enhance productivity and reduce scheduling conflicts.</p><p>• Foster clear and timely communication across teams and departments.</p>
<p>Our client in the construction sector is seeking a highly organized and proactive Executive Assistant to support senior leadership. The selected candidate will play a critical role in ensuring seamless day-to-day operations, coordinating administrative needs, and improving efficiencies within a fast-paced setting.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage heavy executive calendars, coordinate confidential meetings, and oversee travel logistics for multiple projects and job sites.</li><li>Prepare and edit reports, presentations, proposals, and correspondence for clients, subcontractors, and internal teams.</li><li>Screen incoming communications, prioritize tasks, and act as a reliable liaison between construction leadership, staff, and external partners.</li><li>Support the preparation and tracking of contracts, change orders, and compliance documents.</li><li>Assist with project management—helping to schedule inspectors, vendors, and coordinate permitting documentation.</li><li>Organize company events, trainings, safety meetings, and project milestone celebrations.</li><li>Maintain the highest level of confidentiality regarding sensitive business information.</li><li>Contribute to workflow automation and process improvements, leveraging digital tools commonly used in modern construction business operations.</li></ul><p><br></p>
<p>Join a national defense firm in Irvine! Our law firm client is seeking an experienced Legal Assistant to join its team of 40+ talented attorneys. The ideal legal assistant will have 3+ years of experience in California civil litigation, with at least some of that experience in employment litigation.</p><p><br></p><p>As a Legal Assistant, you'll support four attorneys who handle labor & employment defense matters. <strong>This firm is offering this Legal Assistant the ability to work hybrid remotely</strong>. <strong><u>This Legal Assistant must be able to commute to Irvine.</u></strong></p><p><br></p><p>The firm offers an excellent compensation package with a comprehensive benefits package (medical, dental, vision, 401k, profit sharing, paid vacation, sick days, holidays, and more)!</p><p><br></p><p>For immediate consideration for this exciting Legal Assistant opportunity, please send your resume directly to Assistant Vice President of Direct Hire, Tess Poliakin: Tess.Poliakin< at >RobertHalf.< com ></p><p><br></p><p>#SoCalRHL</p>
<p>A national law firm with 30 offices nationwide and over 700 attorneys, is seeking a Litigation Assistant for their Commercial Litigation Group. This role will be supporting two partners and two associates. This is a congenial office that gets together and collaborates!</p><p><br></p><p><strong><u>Duties:</u></strong></p><ul><li>Electronically filing pleadings with state and federal courts</li><li>Calendaring litigation deadlines and scheduling depositions</li><li>Formatting briefs, motions, discovery shells, etc. per CA civil codes + procedures</li><li>Handling attorney expense reports and time entry</li></ul><p>*** Experience with iManage, FileSite and Anaqua are a plus.</p><p><br></p><p><strong><u>Keys/Must haves</u></strong>: </p><p>· The more years of litigation experience, the better. The commercial litigation group is extremely busy.</p><p>· Knowledge of eFiling in state (and ideally federal) courts.</p><p>· Ability to commute to downtown San Diego daily.</p><p><br></p><p><strong><u>Perks of Company</u></strong>:</p><p>· Robert Half has placed two other litigation assistants in this office!</p><p>· I cannot say enough about the office managing partner and his team. They are casual, approachable, and easy to work with. The partners feel that the most junior person is equally important as the most senior level person. Everyone is an important to the puzzle. They place so much value on everyone. They care about their peoples’ lives: “let’s do whatever we can to support this person.” – ex-firm administrator</p><p>· Once a month, they take the team out to lunch or dinner. They are big on team building activities!</p><p>· Monthly wellness and team building activities (March Madness party, volunteer events, succulent planting party)</p>
<p>A prestigious AmLaw 200 law firm is seeking a Litigation Assistant to join their growing team. This Litigation Assistant must have experience in one of the following areas: bankruptcy, commercial, or family litigation, and should be fluent in eFiling in those corresponding courts.</p><p><br></p><p>Litigation Assistants who speak Spanish are strongly encouraged to apply! The top end of the pay range is reserved for bilingual Litigation Assistants. </p><p><br></p><p><strong><u>Responsibilities of Role</u>: </strong></p><p>· Supporting three partners: one corporate bankruptcy, one commercial litigation, and one family law. </p><ul><li>E-filing in corresponding courts (directly, not with an attorney service - please do not apply if you've only eFiled using an attorney service)</li><li>Formating pleadings</li><li>Completing discovery shells</li><li>Drafting correspondence</li><li>Knowing civil rules well enough to double check docketed litigation deadlines and putting on attorney's calendars</li></ul><p>· Billable requirement: Litigation Assistants bill <strong>800 hours a year</strong>. Their work is mostly administrative, but they bill for things like discovery requests. A paralegal certification or attestation is preferred, but not required</p><p>· Software: Dictation in Big Hand. Document management in iManage. Entering time inTapp. Expense reports in Chrome River.</p><p><br></p><p><strong><u>Perks of Company</u></strong>:</p><p>· Size and prestige: they are AmLaw 200, so large enough to have tons of resources for practice growth, professional development, and have a wide variety of clients. Yet we “know everybody’s name on the email list!”</p><p>· The last legal assistant I placed has been there almost two years and loves it! </p><p>· This litigation assistant’s manager is in the SD legal secretary association board, super connected, and a great teacher.</p><p>· Parking is paid for in the building, beautiful suite. </p>
<p>The Accounting Assistant supports by performing a range of financial and administrative duties for assigned property portfolios. This role works closely with property managers, assistants, and team members across multiple departments to ensure timely, accurate completion of tasks.</p><p>Key Responsibilities:</p><ul><li>Compile financial packages and special reports</li><li>Bill tenants and adjust tenant accounts as needed</li><li>Deposit and post cash receipts to tenant accounts</li><li>Record manual deposits and checks in Excel spreadsheets</li><li>Set up property and tenant accounts</li><li>Reconcile bank statements, post interest, and scan documents to Laserfiche</li><li>Prepare, copy, and distribute special financial reports</li><li>Enter property payroll checks into accounts payable and process payments</li><li>Manage stop payment/void checks and approve AP invoices when necessary</li><li>Track owner-signed checks and handle mailing</li><li>Create and maintain folders for mortgages, financials, and notes</li><li>Run reports and organize folders for CAM reconciliations; input CAM data into the system</li><li>Support miscellaneous accounting duties and assist with ad-hoc projects</li><li>Provide answers to manager and assistant inquiries</li><li>Meet deadlines with efficiency and accuracy</li></ul>
We are looking for an experienced Assistant Controller to join our team in Newport Beach, California. In this role, you will play a key part in overseeing financial operations, ensuring accuracy in reporting, and maintaining compliance with applicable regulations. This position offers an excellent opportunity to contribute to organizational growth while honing your expertise in accounting and financial management.<br><br>Responsibilities:<br>• Prepare comprehensive financial statements to provide insights into the company’s financial performance and future outlook.<br>• Manage and analyze balance sheets to monitor earnings and forecast expenses effectively.<br>• Assist in overseeing accounting, auditing, and budgeting processes to ensure operational efficiency.<br>• Coordinate and contribute to audit preparations, ensuring readiness and compliance.<br>• Identify and resolve discrepancies or inaccuracies in financial records.<br>• Ensure all financial processes comply with regulatory requirements and create reports to reflect adherence.<br>• Utilize accounting software to maintain accurate records and generate detailed financial reports.<br>• Delegate tasks to less experienced accounting staff and provide guidance to ensure quality work.<br>• Collaborate with upper management and relevant stakeholders to prepare and present financial reports.<br>• Support team initiatives by completing related tasks as needed to contribute to overall success.
<p>A well-established, full-service law firm in Downtown San Diego is seeking a <strong>litigation assistant. </strong>This desk will focus on business litigation - in both state and federal court.</p><p><br></p><p>This firm has an excellent reputation in the San Diego legal community, and the role will <strong>support 3 attorneys. </strong></p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>o e-filing in state and federal courts (using OneLegal)</p><p>o maintaining and updating 2-3 attorney calendars</p><p>o preparing exhibit and trial/hearing binders</p><p>o typing and preparing pleadings including proofreading</p><p><br></p><p><strong><u>Perks of Company</u></strong>:</p><p>· RHL has placed two legal assistants in the last year who are happy!</p><p>· Many employees have strong tenure and stick around </p><p>· Every other month or so, the firm sponsors lunches to celebrate milestones</p><p>· Fancy Christmas party at a steakhouse downtown </p><p>· Transportation allowance </p><p>· This role boasts a 7.5 hour work day!</p>
