We are looking for a detail-oriented Office Assistant to join our team in Baltimore, Maryland. This long-term contract position is ideal for someone who thrives in a fast-paced environment and enjoys managing various administrative tasks to support organizational operations. The role is within the non-profit industry, offering an opportunity to contribute to meaningful work.<br><br>Responsibilities:<br>• Greet visitors and handle receptionist duties, ensuring a welcoming environment.<br>• Organize and scan documents to maintain accurate and efficient records.<br>• Manage inbound calls, directing them to the appropriate departments or staff.<br>• Perform general clerical tasks, including filing, data entry, and correspondence.<br>• Utilize Microsoft Outlook for scheduling meetings and managing calendars.<br>• Coordinate meetings, including booking rooms and preparing necessary materials.<br>• Order and maintain office supplies to ensure operational efficiency.<br>• Set up and clean conference rooms before and after meetings.<br>• Conduct asset inventory to track organizational resources effectively.
<p>We are looking for a dedicated Administrative Assistant to join our team in Fort Lauderdale, Florida. In this contract-to-perm role, you will play a vital part in ensuring smooth office operations. The ideal candidate will thrive in a dynamic environment, juggling multiple tasks while maintaining professionalism and attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Greet clients and visitors with professionalism, ensuring a welcoming and organized front office environment.</p><p>• Assist in tracking and documenting contractor work hours to maintain accurate records.</p><p>• Review and monitor permits, ensuring they are processed and routed to the correct individuals.</p><p>• Provide light project administration, including organizing client folders and maintaining up-to-date project documentation.</p><p>• Manage incoming calls, emails, and correspondence to support seamless communication.</p><p>• Perform data entry tasks with accuracy, contributing to efficient office workflows.</p><p>• Monitor real-time activities to ensure adherence to schedules and processes.</p><p>• Handle general receptionist duties to support daily office operations.</p><p>• Collaborate with team members to allocate resources effectively and meet project deadlines.</p>
Robert Half has an excellent career opportunity for an articulate, highly skilled Human Resources Assistant supporting a client-based Ann Arbor MI in the Hospitality industry. This position is based in a dynamic and fast-paced environment. All candidates will be required to take a typing test. Must be able to work 8:30am - 5:30pm. This role is mainly on-site Monday-Thursday and will be remote on Fridays. Pay up to $21/hr. <br><br>Summary: This position is responsible for supporting all team members regarding general Human Resources and Payroll inquiries via telephone, chat, and email. This position will take necessary investigative measures to assist the caller in resolving the issue. This position requires strong communication skills, the ability to adhere to company policy and procedures, and the ability to multi-task.<br><br>RESPONSIBILITIES AND DUTIES as the Human Resources Assistant:<br><br>Act as first point of telephone and email contact for all 14,000+ corporate team members regarding general Human Resources and Payroll inquiries.<br>• Answer incoming calls from all team members within agreed SLA.<br>• Respond and resolve e-mails within written SLA. Triage the incoming e-mails between Level 1, Level 2, Benefits, and Payroll.<br>• Document each call and e-mail into call tracking software, by subject, call type, and priority.<br>• Answer inquiries and troubleshoots cases based on department SOPs and legal guidelines.<br>• Use Peoplesoft, Pulse, and ServiceNow resources to investigate the situation based on details provided by the team member and within our systems of record.<br>• If a case cannot be resolved at first point of contact, make an assignment for the correct department and escalate, or provide the caller with the correct contact information to assist in resolving their inquiry.<br>Enter employee data into Pulse (Store POS system and employee record database)<br>• Manage alert for employee data entry transactions in Pulse. Complete necessary updates to Pulse based on priority assigned.<br>• Escalate unverified Pulse issues to Level 2.<br><br>Process Leave of Absence cases<br>• Create tickets from enquiries or form completions within Service Now for the LOA specialist to process<br>• Send out packets and leave updates to team members and HRBPs<br>• Provide updates, benefits information, and contact information to team members on a leave of absence, when needed.<br><br>Improving existing processes<br>• Actively giving feedback on creating or improving current processes.<br>• Documenting processes that can be improved on.<br><br>Complete ad-hoc projects<br>• Participate in HR initiatives on a project basis<br>• Review project work with HR-Operations Management and identify efficiencies learned<br>• Communicate progress on project work to HR-Operations Management<br><br>QUALIFICATIONS<br>• Associate degree or equivalent work experience.<br>• 2+ years support HR in some capacity is a must<br>• Excellent phone communication skills<br>• Solid written communication skills<br>• Must have a strong customer service focus<br>• Attention to detail<br>• Bilingual in English/Spanish preferred<br>• Knowledge of human resources and/or payroll processes is a plus
We are looking for an organized and detail-oriented Receptionist to join our team on a contract basis in Oakland, California. In this role, you will be the first point of contact for visitors and callers, ensuring a welcoming and efficient experience. This position requires strong communication skills and the ability to handle multiple tasks in a fast-paced environment.<br><br>Responsibilities:<br>• Operate a multi-line phone system to manage incoming calls efficiently.<br>• Greet and assist visitors in a friendly and detail-oriented manner.<br>• Direct calls to the appropriate departments or individuals.<br>• Maintain a clean and organized reception area.<br>• Handle inquiries and provide accurate information to callers and guests.<br>• Perform administrative tasks such as scheduling appointments and managing correspondence.<br>• Assist with switchboard operations involving up to 10 phone lines.<br>• Ensure confidentiality and professionalism in all interactions.<br>• Support team members with additional tasks as needed.
We are looking for a skilled Marketing Assistant/Analyst to join our team on a contract basis in Doral, Florida. In this role, you will focus on analyzing market trends, evaluating competitive strategies, and developing impactful marketing initiatives that drive success. This hybrid position requires a minimum of three days per week onsite and offers an exciting opportunity to contribute to strategic business goals.<br><br>Responsibilities:<br>• Conduct detailed market research to assess regional, national, and international trends influencing product and service sales.<br>• Collaborate with legal teams to address issues such as copyright disputes and royalty agreements with external producers and distributors.<br>• Develop pricing strategies that align with organizational objectives while ensuring customer satisfaction.<br>• Supervise the recruitment, training, and performance evaluation processes for marketing and sales staff, overseeing their daily operations.<br>• Analyze financial aspects of product development, including budgeting, expenditures, and return-on-investment projections.<br>• Design and implement marketing policies to promote products and services, working closely with advertising and promotional teams.<br>• Identify and refine marketing strategies based on company goals, market dynamics, and cost factors.<br>• Negotiate contracts with vendors and distributors to establish effective distribution networks and strategies.<br>• Utilize sales forecasts and strategic planning to monitor market trends and maximize profitability.
We are looking for an experienced Administrative Assistant to join our team in Pompano Beach, Florida. This is a Contract-to-permanent position within the manufacturing industry, offering the opportunity to contribute to a fast-paced and dynamic environment. The ideal candidate will excel under pressure, possess strong organizational skills, and have the ability to handle a high volume of tasks with professionalism.<br><br>Responsibilities:<br>• Manage incoming and outgoing calls with a focus on excellent customer service.<br>• Perform accurate data entry to maintain records and databases.<br>• Handle email correspondence and ensure timely responses to inquiries.<br>• Schedule appointments and manage calendars efficiently.<br>• Assist with receptionist duties, including greeting visitors and answering inquiries.<br>• Provide clerical support to ensure smooth day-to-day operations.<br>• Utilize dispatching skills to coordinate services and resources effectively.<br>• Collaborate with team members to meet deadlines and ensure operational success.<br>• Use Microsoft Office tools, including Excel, Outlook, and Word, to complete tasks efficiently.
<p>We are looking for a detail-oriented part-time Administrative Assistant to join our team in Hickory, North Carolina. This long-term contract position is an excellent opportunity for someone skilled in administrative support and familiar with legal processes. The ideal candidate will excel in managing confidential information, maintaining organization, and ensuring smooth office operations. This role will be part-time, and is needing someone to be very flexible. </p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain legal files, ensuring all documentation is accurately filed and accessible.</p><p>• Draft and review legal documents, contracts, and correspondence in compliance with organizational standards.</p><p>• Assist with data entry tasks, ensuring accuracy and timely completion.</p><p>• Coordinate and manage email communications, responding promptly and professionally.</p><p>• Utilize Microsoft Office Suite tools, including Word, Excel, PowerPoint, and Outlook, to support administrative tasks.</p><p>• Handle travel expense reporting and related administrative functions.</p><p>• Provide support for contract administration, ensuring proper documentation and compliance.</p><p>• Maintain confidentiality while working with sensitive legal information.</p><p>• Collaborate with team members to streamline office procedures and improve efficiency.</p><p>• Support policy administration and ensure adherence to established guidelines.</p>
We are looking for an organized and customer-focused Receptionist to join our team on a Contract to permanent basis in Cupertino, California. In this role, you will serve as the first point of contact for visitors and callers, ensuring a welcoming and detail-oriented experience. This position offers the opportunity to support various administrative tasks while contributing to the smooth operation of the office.<br><br>Responsibilities:<br>• Greet and assist visitors, ensuring they feel welcomed and are directed to the appropriate personnel or location.<br>• Manage incoming phone calls using a multi-line phone system and ensure prompt and accurate responses.<br>• Handle incoming and outgoing mail, packages, and correspondence efficiently.<br>• Perform administrative tasks such as data entry, document filing, and maintaining organized records.<br>• Maintain the cleanliness and orderliness of the reception area to uphold a detail-oriented appearance.<br>• Schedule and manage appointments, ensuring the calendar is up-to-date and conflicts are minimized.<br>• Provide support for office operations, including assisting with special projects and ad hoc tasks as needed.<br>• Collaborate with team members to ensure seamless communication and operations across departments.
<p>We are looking for a success-driven and detail-oriented Receptionist to join our team on a contract basis in San Francisco, California. This role will be at the forefront of managing a busy front desk and supporting a variety of administrative tasks. If you thrive in high-energy environments and excel in customer service, this position is a great opportunity to showcase your skills.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and screen visitors, vendors, and event participants with a friendly and detail-oriented demeanor.</p><p>• Offer general administrative assistance to support daily office operations.</p><p>• Collaborate with the facilities team to address any immediate needs or concerns.</p><p>• Coordinate catering efforts, including managing food setup for events and meetings.</p><p>• Utilize Microsoft Office Suite to complete scheduling, documentation, and communication tasks.</p><p>• Assist in planning and organizing onsite events to ensure smooth execution.</p><p>• Act as the first point of contact for inquiries and provide accurate information or guidance.</p><p>• Manage scheduling and meeting coordination for internal and external stakeholders.</p><p>• Maintain the reception area to ensure a clean and organized workspace.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Allison Jacques at Allison.jacques - at - roberthalf - .com with your word resume and reference job ID#*00410-0013288450</p><p>*</p>
<p>A CPA firm in Timonium, MD is seeking an Administrative Assistant to join their team! The primary job duties in this role include supporting the Office Manager with: </p><p>- Filing tax extensions</p><p>- Data entry </p><p>- E-filing</p><p>- Formatting and typing financial statements</p><p>- Backup to reception </p><p><br></p><p>The ideal candidate will be highly skilled in Excel, comfortable with technology, and eager to learn.</p>
<p>A privately held investment firm with a national footprint is seeking an experienced and detail-oriented <strong>Assistant Controller </strong>to join its finance and accounting team. The firm specializes in real estate investment, with a strong emphasis on affordable and workforce housing. With over $1 billion in assets under management and a diverse portfolio spanning multiple states, the organization is committed to delivering both financial performance and social impact.</p><p><br></p><p><strong>Position Overview:</strong></p><p><strong>The Assistant Controller </strong>will play a critical role in supporting the Corporate Controller and Chief Financial Officer, contributing to the firm’s financial reporting, compliance, and operational efficiency. This individual will collaborate closely with internal teams and external partners to ensure accurate reporting, effective cash management, and continuous improvement of financial systems and processes.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee quarterly reviews of fund and property-level financials, including waterfalls and asset management fees.</li><li>Ensure compliance with fund agreements and investor reporting requirements.</li><li>Support quarterly reporting to limited partners, joint venture partners, and internal stakeholders.</li><li>Assist with cash flow forecasting and liquidity planning across funds and the management company.</li><li>Collaborate with fund administrators and property managers to ensure accurate financial data and post-closing prorations.</li><li>Lead or support financial system implementations and process improvements.</li><li>Manage treasury functions, including bank account setup and cash management.</li><li>Document and enhance financial policies and procedures.</li><li>Participate in onboarding of new property managers and other operational partners.</li></ul><p><strong>What the Firm Offers:</strong></p><ul><li>Competitive compensation and benefits.</li><li>Opportunities for professional development and career growth.</li><li>A collaborative and mission-driven work culture.</li><li>In-office work environment located in a major financial district, with a hybrid schedule (4 days in office).</li></ul><p><strong>Excited about this opportunity?</strong> Apply today and send your resume via LinkedIn to <strong>Jonathan Christian (JC) del Rosario</strong> — I’d love to connect!</p>
<p>We are looking for a detail-oriented and organized <strong><em>Receptionist </em></strong>to join a team on a contract basis in Honolulu, Hawaii. In this role, you will be the first point of contact for visitors and callers, ensuring a welcoming and efficient front office experience. The ideal candidate will bring strong customer service skills and a proactive approach to handling a variety of administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors and clients in a courteous and detail-oriented manner.</p><p>• Answer, screen, and direct incoming calls on a multi-line switchboard.</p><p>• Manage incoming and outgoing mail, ensuring timely processing and distribution.</p><p>• Maintain the organization and cleanliness of the front desk and reception area.</p><p>• Order and manage office supplies to ensure a well-stocked and functional workspace.</p><p>• Provide general administrative support to the team, including filing and data entry.</p><p>• Coordinate with internal departments to relay messages and schedule appointments.</p><p>• Handle inquiries and provide accurate information about the company and its services.</p>
<p>We are looking for a detail-oriented and personable part-time Receptionist to join a team in Conshohocken, Pennsylvania. This is a part-time, long-term contract position requiring 15-20 hours per week, with work scheduled across 2-3 days between Monday and Thursday. The ideal candidate will play a key role in ensuring smooth daily operations while maintaining a welcoming environment for staff and visitors.</p><p><br></p><p>Responsibilities:</p><p>• Manage a multi-line phone system, answering and directing incoming calls promptly and efficiently.</p><p>• Greet visitors and staff with warmth and courtesy, ensuring a positive first impression.</p><p>• Handle general administrative tasks, such as filing, scheduling appointments, and maintaining office supplies.</p><p>• Maintain a clean and organized reception area to create a welcoming environment.</p><p>• Collaborate with team members to ensure seamless communication and workflow.</p><p>• Assist with data entry and documentation as needed.</p><p>• Coordinate with other departments to relay messages and handle inquiries accurately.</p><p>• Follow company policies and procedures to ensure consistency and efficiency in operations.</p><p>• Provide support during virtual meetings or interviews, ensuring proper setup and communication.</p><p>• Utilize basic Microsoft Office Suite for correspondence and documentation tasks.</p>
<p>Robert Half's client is seeking a proficient Administrative Assistant to join their team based in Fairfax, Virginia. As an Administrative Assistant, your main responsibility will be to carry out a range of clerical support tasks, manage customer interactions, and ensure seamless office operations. You will be working onsite Monday to Friday. This is a contract role with the potential to be permanent.</p><p>Responsibilities:</p><p>• Filing and organizing patient charts to ensure easy accessibility and accuracy</p><p>• Manage front office reception and efficiently handle incoming telephone calls.</p><p>• Assist in the processing and assigning of worker comp claims to the appropriate claims staff. </p><p>• Oversee the processing of incoming U.S. Mail and inter-office mail.</p><p>• Keep an organized filing system and perform photocopying, faxing, and scanning of documents.</p><p>• Use Microsoft Excel, Microsoft Word, and Microsoft Outlook to maintain records and manage scheduling appointments.</p><p>• Assist in the preparation and processing of purchase orders.</p><p>• Implement inventory control procedures to ensure adequate supplies and materials are available to meet the staff's needs.</p><p>• Professionally and promptly handle email communications.</p><p>• Provide support to other departments as needed, ensuring a coordinated approach to office management.</p><p>• Handle multiple lines, transferring calls as necessary.</p>
<p>We are looking for a detail-oriented and proactive traveling Office Assistant to join our client. In this position, you will play a vital role in ensuring smooth day-to-day operations by supporting various administrative functions. If you're someone who thrives in a fast-paced environment and enjoys tackling diverse tasks, this opportunity is perfect for you. You will be responsible for traveling to different mailrooms across the metro. Responsibilities:</p><ul><li>Covering client sites for vacation, sick days and heavier than expected workloads</li><li>Working in a mailroom helping with print production</li><li>Scanning and uploading documents online</li><li>Light maintenance such as replacing toner and restocking paper</li><li>Grabbing the mail several times throughout the day and distributing across the organization</li><li>Covering the receptionist area </li><li>Handling administrative tasks; ordering lunch, managing the front desk and managing the conference rooms for the day</li></ul>
We are looking for a detail-oriented and friendly Receptionist to join our team in Cleveland, Ohio. This is a Contract to permanent position, offering an excellent opportunity to grow within the organization. The role requires exceptional communication skills and the ability to manage a variety of administrative tasks in a fast-paced environment.<br><br>Responsibilities:<br>• Greet visitors warmly and ensure they feel welcomed upon arrival.<br>• Manage incoming calls using a multi-line phone system, redirecting and handling inquiries as needed.<br>• Operate and maintain the switchboard efficiently, handling up to 10 phone lines.<br>• Provide accurate information and assistance to callers and visitors.<br>• Perform general administrative duties, including filing, data entry, and organizing documents.<br>• Schedule appointments and maintain calendars for staff as needed.<br>• Ensure the reception area is kept tidy and presentable at all times.<br>• Collaborate with other departments to facilitate smooth communication and operations.<br>• Utilize Microsoft Suite for basic office tasks and document management.<br>• Uphold a business attire dress code to maintain a neat appearance.
<p>We are looking for a part time detail-oriented Administrative Assistant to join our team on a contract basis. This onsite position is based in Falmouth, Maine, and offers a great opportunity for someone who thrives in a dynamic office environment. The role involves supporting various administrative tasks and requires strong organizational skills and a collaborative mindset.</p><p><br></p><p>Responsibilities:</p><p>• Manage inbound calls efficiently while maintaining a detail-oriented demeanor.</p><p>• Input data accurately using Excel and other software tools.</p><p>• Process invoices and manage using QuickBooks, no prior experience required.</p><p>• Deliver exceptional customer service by addressing client inquiries and resolving issues.</p><p>• Prioritize and multitask daily responsibilities to ensure smooth office operations.</p><p>• Collaborate effectively with team members to achieve shared goals.</p><p>• Maintain organized records and documentation for administrative tasks.</p><p>• Assist with receptionist duties, including greeting visitors and handling correspondence.</p><p>• Uphold an experienced and detail-oriented attitude in all interactions.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Orchard Park, New York. In this long-term contract role, you will provide crucial administrative support to ensure smooth daily operations within the construction industry. This position offers an excellent opportunity to contribute to a dynamic work environment while utilizing your organizational and communication skills.<br><br>Responsibilities:<br>• Handle incoming calls professionally, ensuring inquiries are addressed or redirected appropriately.<br>• Perform accurate data entry tasks to maintain and update records and databases.<br>• Manage electronic files and ensure proper organization and accessibility.<br>• Assist with scanning and filing documents to support office operations.<br>• Provide receptionist duties, including welcoming visitors and managing front desk activities.<br>• Support quality assurance and quality control processes by maintaining documentation standards.<br>• Review and organize construction drawings and related documents.<br>• Coordinate administrative tasks within the office to ensure seamless workflows.<br>• Collaborate with team members to support project-related administrative needs.<br>• Maintain a high level of attention to detail in all administrative responsibilities.
<p>Robert Half is looking for a meticulous and organized Administrative Assistant to work for our business entertainment client in the Beverly Hills area. This position will start immediately, and is a long-term contract position with the strong chance to go permanent for the right individual. You will work onsite daily and will support essential administrative functions while ensuring smooth data flow and accurate record-keeping. Hours are 8am-4pm, parking is covered, and hourly pay is up to $23.50/hr. </p><p><br></p><p>Responsibilities:</p><p>• Enter and maintain accurate data within Oracle systems.</p><p>• Organize and manage extensive filing systems for easy accessibility.</p><p>• Conduct research to support administrative and operational tasks.</p><p>• Record and update check numbers and financial information with precision.</p><p>• Collaborate on special administrative projects as assigned.</p><p>• Ensure adherence to company policies and maintain confidentiality of sensitive information.</p><p>• Communicate effectively with team members to address information needs.</p><p>• Provide general administrative support to ensure seamless workflow.</p><p>• Validate parking arrangements and assist with logistical needs when required.</p>
<p>We are looking for a detail-oriented and personable Receptionist to join our team on a contract basis in San Francisco, California. In this role, you will be the first point of contact for visitors and clients, ensuring they receive a warm welcome and excellent service. The ideal candidate will have prior experience in a receptionist or administrative role and possess strong communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors and clients with a friendly and detail-oriented demeanor, ensuring they feel valued and supported.</p><p>• Manage the front desk area, keeping it organized and presentable at all times.</p><p>• Respond to general inquiries, directing clients to the appropriate departments or staff members as needed.</p><p>• Provide administrative assistance to team members, including scheduling and document handling.</p><p>• Operate and manage multi-line phone systems efficiently, handling inbound calls and transferring them appropriately.</p><p>• Ensure accurate record-keeping for visitor logs and other front desk documentation.</p><p>• Collaborate with other departments to facilitate smooth communication and workflow.</p><p>• Maintain a high level of discretion when dealing with sensitive information.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Allison Jacques at Allison.jacques - at - roberthalf - .com with your word resume and reference job ID#*00410-0013299510*</p>
<p>We are looking for an organized and detail-oriented Office Assistant to join our team in the Newcastle, Maine area. In this fully onsite role, you will play a key part in ensuring smooth office operations through accurate data entry, excellent customer service, and administrative support. This is a Contract-to-permanent position, offering an opportunity for long-term growth within the organization.</p><p><br></p><p>Responsibilities:</p><p>• Perform accurate and timely data entry to manage product and inventory records.</p><p>• Provide exceptional customer service by addressing inquiries and resolving issues effectively.</p><p>• Handle receptionist tasks such as answering inbound calls and directing them appropriately.</p><p>• Maintain and update documents using Microsoft Office tools, including Word and Excel.</p><p>• Support administrative operations by organizing files and assisting with daily office tasks.</p><p>• Collaborate with team members to prioritize tasks and meet organizational goals.</p><p>• Adapt to shifting priorities and provide assistance where needed to ensure smooth workflow.</p><p>• Foster a detail-oriented and welcoming office environment for staff and visitors.</p>
<p>We are seeking a highly organized and detail-oriented Administrative Assistant to join a manufacturing office. The ideal candidate will provide vital support to the management team and ensure the seamless day-to-day operations of the office. This role requires excellent multitasking skills, a proactive mindset, and the ability to thrive in a fast-paced, industrial environment.</p><p><br></p><p><strong>Key Responsibilities: </strong></p><ul><li>Manage incoming phone calls with professionalism and deliver accurate information to callers.</li><li>Conduct data entry tasks meticulously, ensuring records are up-to-date and precise.</li><li>Welcome visitors and oversee receptionist duties, fostering a friendly and inviting atmosphere.</li><li>Coordinate daily administrative activities to ensure seamless office operations.</li><li>Aid in organizing meetings and managing team calendars effectively.</li><li>Handle correspondence, such as emails and letters, promptly and efficiently.</li><li>Work collaboratively with internal teams to optimize workflows and enhance productivity.</li><li>Maintain orderly and accessible filing systems for proper documentation.</li><li>Deliver top-notch customer service by addressing inquiries and resolving issues proactively.</li><li>Candidates with prior experience in a manufacturing environment are preferred</li></ul><p><br></p>
We are looking for an Administrative Assistant to join our team in Bloomington, Minnesota. This role is central to ensuring smooth operations and effective communication across multiple teams. The ideal candidate will bring exceptional organizational skills, a detail-oriented mindset, and the ability to manage tasks with confidence and efficiency.<br><br>Responsibilities:<br>• Provide administrative support to various teams, ensuring tasks are completed accurately and on time.<br>• Handle receptionist duties, including greeting visitors and managing phone calls.<br>• Maintain and organize records, including scanning, reviewing, and compiling documents.<br>• Utilize tools like Office, HubSpot, and DocuSign to streamline workflows and enhance productivity.<br>• Assist with document preparation and review to ensure compliance and accuracy.<br>• Coordinate communication between internal and external stakeholders.<br>• Support daily office operations by managing schedules, appointments, and correspondence.<br>• Contribute to team projects by providing detailed information and administrative expertise.<br>• Ensure proper handling and storage of sensitive information and documents.<br>• Collaborate with team members to solve problems and optimize processes.
We are looking for a detail-oriented Administrative Assistant to join our team in Rochester, New York. In this position, you will play a key role in ensuring smooth day-to-day office operations while maintaining confidentiality and professionalism. This opportunity is ideal for someone with strong organizational skills and a proactive attitude.<br><br>Responsibilities:<br>• Coordinate and manage calendars, including scheduling meetings, conferences, and virtual events.<br>• Arrange travel plans and handle logistics to ensure seamless execution.<br>• Sort and distribute incoming mail and packages efficiently.<br>• Record and file meeting discussions accurately for future reference.<br>• Respond to inbound calls professionally and provide helpful assistance.<br>• Maintain confidentiality when handling sensitive customer information.<br>• Perform data entry tasks with precision and attention to detail.<br>• Support receptionist duties by welcoming visitors and managing front-desk operations.<br>• Assist with various administrative office tasks to ensure smooth workflow.
<p>We are offering contract employment opportunity for an Office Assistant based in Manassas, Virginia. In this role, you will be primarily tasked with maintaining an organized and efficient office environment. </p><p>As an Office Assistant, your main responsibility will be to carry out a range of clerical support tasks, manage customer interactions, and ensure seamless office operations. This opportunity is a contract position working Monday, Wednesday and Fridays from 8:30 am to 5 pm.</p><p>Responsibilities: </p><p>• Handling communication through phone calls and scheduling appointment</p><p>• Filing and organizing charts to ensure easy accessibility and accuracy</p><p>• Scanning and photocopying documents as required</p><p>• Using MS Office to manage, organize, and update relevant data</p><p>• Performing receptionist duties, including managing incoming phone calls and directing them to the appropriate department or personnel</p><p>• Handling and sorting incoming U.S. mail and FedEx deliveries, ensuring they reach the appropriate employees</p><p>• Dispatching outgoing mail in a timely and accurate manner</p><p>• Ordering office supplies as needed and managing the existing inventory to ensure smooth office operations</p><p>• Keeping track of office equipment and arranging for maintenance or repairs when necessary</p><p>• Implementing basic office skills to effectively perform daily tasks and duties.</p><p><br></p>
