We are looking for a detail-oriented Administrative Assistant to join our team in Orchard Park, New York. In this long-term contract role, you will provide crucial administrative support to ensure smooth daily operations within the construction industry. This position offers an excellent opportunity to contribute to a dynamic work environment while utilizing your organizational and communication skills. Responsibilities: • Handle incoming calls professionally, ensuring inquiries are addressed or redirected appropriately. • Perform accurate data entry tasks to maintain and update records and databases. • Manage electronic files and ensure proper organization and accessibility. • Assist with scanning and filing documents to support office operations. • Provide receptionist duties, including welcoming visitors and managing front desk activities. • Support quality assurance and quality control processes by maintaining documentation standards. • Review and organize construction drawings and related documents. • Coordinate administrative tasks within the office to ensure seamless workflows. • Collaborate with team members to support project-related administrative needs. • Maintain a high level of attention to detail in all administrative responsibilities.

• Proven experience in administrative assistance, preferably in the construction industry. • Strong ability to handle inbound calls and provide excellent customer service. • Proficiency in data entry and managing electronic files. • Familiarity with scanning and document management processes. • Knowledge of receptionist duties and front desk operations. • Understanding of quality assurance and quality control documentation. • Experience working with construction drawings and documentation. • Excellent organizational and time management skills.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Orchard Park, NY
onsite
Temporary
21.85 - 24.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Orchard Park, New York. In this long-term contract role, you will provide crucial administrative support to ensure smooth daily operations within the construction industry. This position offers an excellent opportunity to contribute to a dynamic work environment while utilizing your organizational and communication skills. Responsibilities: • Handle incoming calls professionally, ensuring inquiries are addressed or redirected appropriately. • Perform accurate data entry tasks to maintain and update records and databases. • Manage electronic files and ensure proper organization and accessibility. • Assist with scanning and filing documents to support office operations. • Provide receptionist duties, including welcoming visitors and managing front desk activities. • Support quality assurance and quality control processes by maintaining documentation standards. • Review and organize construction drawings and related documents. • Coordinate administrative tasks within the office to ensure seamless workflows. • Collaborate with team members to support project-related administrative needs. • Maintain a high level of attention to detail in all administrative responsibilities.
2025-09-16T21:19:11Z

Administrative Assistant Job in Orchard Park | Robert Half