<p>A leading healthcare organization in Honolulu is seeking a reliable and detail-oriented Administrative Assistant to support day-to-day operations. If you thrive in a fast-paced environment and enjoy working with healthcare professionals, this role is the perfect fit. Preference given to Hawaii residents due to the position’s on-site requirements and need for real-time coordination. Call 808-531-0800 to apply.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Schedule appointments and manage patient records.</li><li>Assist with billing, coding, and insurance processing.</li><li>Coordinate department meetings and maintain calendars.</li><li>Provide clerical support to healthcare staff.</li><li>Handle phone calls, emails, and patient inquiries professionally</li></ul><p><br></p>
We are looking for a detail-oriented and personable Receptionist to join our team on a contract basis in Alexandria, Virginia. This role requires someone who can efficiently manage front desk operations while providing excellent customer service to clients and visitors. If you thrive in a fast-paced environment and have strong organizational skills, we encourage you to apply.<br><br>Responsibilities:<br>• Greet clients, visitors, and employees with a welcoming and attentive demeanor.<br>• Manage and operate a multi-line phone system, ensuring all inbound calls are answered promptly and directed appropriately.<br>• Handle switchboard operations for phone systems with up to 10 lines.<br>• Provide accurate information to callers while addressing inquiries and transferring calls.<br>• Maintain a tidy and organized reception area, presenting a positive first impression.<br>• Assist with administrative tasks, including scheduling appointments and managing correspondence.<br>• Ensure timely communication and coordination with internal teams and external stakeholders.<br>• Monitor visitor logs and ensure security protocols are followed.<br>• Support part-time reception duties as needed, maintaining flexibility in work hours.
<p>A Globally recognized entertainment company is looking for a Licensing Coordinator to join our dynamic team in San Diego, California. In this role, you will support various marketing initiatives, including licensing coordination, campaign management, and partner relationships, while contributing to the growth of our brand presence. This position provides an exciting opportunity to work in a fast-paced environment with cross-functional collaboration and exposure to multiple product categories.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate licensing activities across diverse product categories, ensuring alignment with brand objectives and growth strategies.</p><p>• Manage contract processes using royalty management systems, maintaining accurate documentation.</p><p>• Assist in creating pitch materials, presentations, and conducting industry research to support marketing initiatives.</p><p>• Analyze sales data and market trends to provide actionable insights for licensing decisions.</p><p>• Maintain internal reports, including trackers for licensee lists, new business opportunities, and contract renewals.</p><p>• Collaborate with internal teams such as Brand, Legal, and Finance to ensure seamless execution of marketing strategies.</p><p>• Support external partnerships by fostering relationships with licensees and retailers.</p><p>• Participate in trade shows, business meetings, and licensee visits to strengthen meaningful connections.</p><p>• Contribute to the planning and execution of direct marketing campaigns and social media strategies.</p>
<p>We are looking for a dedicated Bilingual Receptionist to join our team on a long-term contract basis in Memphis, Tennessee. In this role, you will provide attentive and courteous assistance to visitors, including processing record requests. Your ability to communicate effectively in both English and Spanish will be essential in serving the community.</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors, ensuring a welcoming and attentive environment.</p><p>• Process record requests with accuracy and efficiency.</p><p>• Answer and manage multi-line phone systems, directing calls to the appropriate departments.</p><p>• Provide clear and effective communication in both English and Spanish to address visitor inquiries.</p><p>• Maintain organized records and documentation related to visitor interactions.</p><p>• Direct guests to the appropriate offices or resources based on their needs.</p><p>• Collaborate with team members to ensure smooth daily operations.</p><p>• Uphold confidentiality and handle sensitive information with discretion.</p><p>• Monitor and manage visitor flow to maintain an orderly environment.</p>
<p>Roseann Mabry from Robert Half is partnering with a growing national company toplace a Pert-Time Office Manager in Downtown St. Louis. The Part-Time position for the Office Manager will be Monday 8 hours, Wednesday 8 hours and 4 hours on Friday. You will be given a parking pass. This position will be opening mail, sorting it by department, scanning in documents, electronic filing of documents, inventory of SWAG items, stocking kitchen, answer phone and greeting the occasional guest, and data entry into the database. You will need to get a notary license upon hire. The amazing opportunity for the Part-Time Office Manager will be paid up to $30.00 an hour. You will also receive medical, dental and vision insurance benefits! Send your resume directly to Roseann Mabry at Robert Half. Look me up on Linked In!</p><p><br></p><p>Responsibilities:</p><p>• Handle receptionist duties, including greeting visitors and managing phone calls.</p><p>• Organize and scan documents to maintain accurate digital records.</p><p>• Perform general clerical tasks such as data entry and filing.</p><p>• Provide back-office support to ensure efficient workflow.</p><p>• Coordinate inter-office mail distribution and deliveries.</p><p>• Assist with office administration tasks to maintain a well-functioning workspace.</p><p>• Monitor and replenish office supply inventory as needed.</p><p>• Maintain clear and precise communication with team members and external contacts.</p>
<p>We are seeking an experienced Administrative Assistant. This person will be required to complete all necessary administrative work and potential coordination work. This role is contract only.</p><p> </p><p><strong>Description</strong></p><ul><li>Provides administrative support to individuals and departments across the organization.</li><li>Manages diaries, appointments and maintain calendars for supervisory staff.</li><li>Handles correspondence, mails and documents, ensuring they reach intended recipients.</li><li>Arranges travel, accommodations, and manage expense reports.</li><li>Schedules and coordinate meetings, conferences, and special events.</li><li>Prepares and maintains various reports, logs, and data.</li><li>Serves as the point of contact for a team or a department.</li><li>Coordinates communications and disseminates information within the organization.</li><li>Maintains a filing system for important and confidential company documents.</li><li>Contributes to team effort by accomplishing related tasks as needed.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Los Angeles, California. This is a Contract-to-Permanent position within the non-profit sector, offering an opportunity to support meaningful projects and make a positive impact. The ideal candidate will play a crucial role in maintaining organization and ensuring smooth operations for the team.<br><br>Responsibilities:<br>• Work closely with the Coordinator and project team to support collaborative efforts.<br>• Gather and organize data, ensuring accurate input into databases.<br>• Maintain tracking systems and project files to ensure they are up-to-date.<br>• Prepare materials for meetings, including reports, presentations, notes, and agendas.<br>• Assist in general administrative tasks to ensure seamless daily operations.<br>• Provide support in coordinating schedules, communications, and logistics.<br>• Ensure compliance with organizational standards and procedures in all administrative tasks.<br>• Act as a liaison between team members to facilitate effective communication.<br>• Contribute to the success of projects by offering proactive support and solutions.
<p><strong>Responsibilities</strong></p><ul><li>Develop, prepare and maintain regular financial planning reports. Complete analysis of financial results; Develop recommendations (strategic and tactical).</li><li>Develop and execute analysis of various business initiatives (e.g., opening new operations, asset acquisition, new service launches, discount and pricing, etc.).</li><li>Develop and maintain capital budget.</li><li>Oversee cash flow planning and ensure availability of funds as needed. Oversee cash, investment, and asset management.</li><li>Develop and utilize forward-looking, predictive models and activity-based financial reports. Conduct analyses to provide insight into the organization’s operations and business plans.</li><li>Oversee financing strategies and activities, as well as banking relationships. Represent the company to financial partners, including financial institutions, investors, foundation executives, auditors, public officials, etc.</li><li>Remain up to date on audit best practices and global regulations regarding generally accepted accounting principles and financial operations.</li><li>Oversee the accounting department to ensure proper maintenance of all accounting systems and function; supervise and develop company’s finance staff. Ensure maintenance of appropriate internal controls and financial procedures.</li><li>Ensure timeliness, accuracy, and usefulness of financial and management reporting for federal and state funders, investors, shareholders, and company’s board of directors.</li><li>Coordinate audits and proper filing of tax returns and associated IRS or Department of Labor filings. Ensure legal and regulatory compliance regarding all financial functions.</li></ul>
We are looking for a detail-oriented Administrative Assistant to join our team in Tucson, Arizona. In this long-term contract role, you will play a pivotal part in ensuring smooth operations through effective communication, data management, and organizational support. This position is ideal for someone who thrives in a dynamic environment and is passionate about administrative excellence.<br><br>Responsibilities:<br>• Track and manage expenses by collecting receipts, maintaining spreadsheets, and submitting reports to the accounting team.<br>• Handle child care complaints from initiation to resolution, coordinating with complainants, regulatory agencies, and law enforcement where necessary.<br>• Assist in data collection, analysis, and reporting, including compiling surveys, aggregating results, and fulfilling specific data requests for stakeholders.<br>• Gather consumer feedback to drive continuous quality improvements in program development and service performance.<br>• Maintain provider information with regular updates, ensuring data accuracy and sending reminders for incomplete submissions.<br>• Prepare detailed reports such as monthly narratives, quarterly updates, and annual utilization and satisfaction summaries.<br>• Represent the organization at community events and meetings, advocating for its mission and services.<br>• Utilize software systems to manage consumer data, analyze program performance, and meet operational requirements.<br>• Complete additional tasks as assigned by senior management to support organizational goals.
Seeking an Office Assistant in the Whitmore Lake, MI area. This role is fully onsite and designed to provide permanent front desk coverage. Hours are M-F 9:00 am - 5:00 pm with a half hour lunch, unless set schedule agreed otherwise. Pay up to $18/hr. <br><br>Description: <br>A Receptionist/Office Assistant position is available for a busy, fast paced office. <br>Must have knowledge/skills in some of the following areas: <br>• Answering Phone and directing calls - please phone manners a must<br>• Microsoft office, including EXCEL <br>• Spreadsheets <br>• Data entry and Number calculations <br>• Number calculations <br>• Clerical work on QuickBooks (experience not necessary but welcome) <br>• Filing <br>• Ordering lunch <br>• Making copies <br>• Making phone payments to suppliers <br><br>Skills Preferred: <br>• Dependable <br>• Detail-oriented <br>• Adaptable <br>• Answer multi-line telephone <br>• Able to multitask <br>• Work well with others <br>• A self-starter <br>• Trustworthy
We are looking for a meticulous Administrative Assistant to provide comprehensive support to both internal teams and external clients. This is a long-term contract position based in Coppell, Texas, offering an excellent opportunity for someone with strong organizational and interpersonal skills.<br><br>Responsibilities:<br>• Coordinate schedules and facilitate meetings between front office and compliance teams.<br>• Serve as the primary point of contact for client inquiries, ensuring timely and thoughtful responses.<br>• Handle data entry tasks with accuracy and efficiency to maintain organized records.<br>• Perform receptionist duties, including answering inbound calls and greeting visitors.<br>• Support administrative procedures by managing documentation and maintaining filing systems.<br>• Assist in preparing reports and presentations as required by the team.<br>• Ensure compliance with company policies and procedures in all administrative tasks.<br>• Collaborate with colleagues to streamline processes and enhance overall efficiency.<br>• Provide proactive support for special projects and initiatives as needed.
We are looking for an organized and detail-oriented Administrative Assistant to join our team in Denver, Colorado. This contract position is ideal for someone who thrives in a fast-paced environment, excels at multitasking, and is passionate about providing exceptional administrative support.<br><br>Responsibilities:<br>• Manage and coordinate daily administrative tasks to ensure smooth office operations.<br>• Answer inbound calls promptly and professionally, directing inquiries to the appropriate departments.<br>• Perform accurate data entry to maintain and update records and systems.<br>• Support reception duties, including greeting visitors and handling front desk responsibilities.<br>• Organize and maintain office files, ensuring documents are easily accessible and properly categorized.<br>• Prepare reports and handle correspondence as needed.<br>• Assist in scheduling meetings and managing calendars for team members.<br>• Collaborate with other departments to provide administrative support for ongoing projects.<br>• Monitor office supplies and place orders to maintain inventory as required.
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Jacksonville, Florida, on a contract basis. In this role, you will play a key part in supporting the transit safety team by managing and maintaining safety-related documentation. This position offers the chance to contribute to a collaborative and efficient office environment.<br><br>Responsibilities:<br>• Review, update, and organize both paper and digital safety files to ensure accuracy and compliance.<br>• Digitize documents through scanning and maintain an accessible filing system.<br>• Assist the Safety Manager and Road Supervisors with various administrative tasks.<br>• Provide excellent customer service and maintain a detail-oriented approach in a shared office setting.<br>• Adapt to shifting priorities and complete tasks as directed with efficiency.<br>• Handle data entry tasks accurately and in a timely manner.<br>• Manage incoming calls and direct inquiries to the appropriate personnel.<br>• Support general office operations, including receptionist duties as needed.
<p>We are offering a par time temporary to permanent employment opportunity for a Office Assistant in Santa Barbara, California. This role is within the government sector and involves a variety of tasks related to customer service and administrative support. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Efficiently process and manage customer credit applications</p><p>• Handle customer inquiries and resolve any issues promptly</p><p>• Monitor customer accounts and initiate appropriate action when necessary</p><p>• Liaise with lawyers and other detail-oriented individuals as part of your daily tasks</p><p>• Utilize the Microsoft Office Suite for various administrative tasks</p><p>• Assist with data entry and typing tasks as required</p><p>• Provide detail-oriented and courteous service to all customers</p><p>• Spanish speaking is a plus! </p>
<p>Are you a detail-oriented and organized professional with a knack for keeping the office running smoothly? Do you thrive in dynamic environments where every day brings new challenges? We’re looking for an experienced <strong>Administrative Assistant</strong> to join our client’s team in <strong>Rocky Hill, Connecticut</strong>. This is an excellent opportunity to showcase your administrative expertise in a supportive and fast-paced workplace.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Perform a variety of administrative tasks such as managing schedules, coordinating meetings, and handling correspondence </li><li>Maintain organized filing systems, both electronic and physical, to ensure accessibility and security of important documents.</li><li>Prepare reports, presentations, and spreadsheets as needed.</li><li>Collaborate with team members and departments to facilitate internal and external communications </li><li>Answer incoming calls and emails in a professional manner, serving as the first point of contact for clients and vendors.</li><li>Assist with office supply management, procurement, and inventory tracking.</li></ul><p><strong>Requirements:</strong></p><ul><li>Proven experience as an Administrative Assistant or equivalent role within a professional setting </li><li>Excellent organizational skills and attention to detail for managing multiple priorities.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).</li><li>Strong written and verbal communication skills.</li><li>Ability to work independently while maintaining collaboration with team members.</li><li>High level of discretion and professionalism when handling sensitive information.</li></ul>
<p>We are looking for a detail-oriented Administrative Assistant to join our client's team on a Contract to permanent basis in Mason, Ohio. In this role, you will provide essential administrative support, ensuring smooth day-to-day operations across various functions. This position is ideal for someone who thrives in a fast-paced environment and is skilled in multitasking while maintaining a high level of accuracy.</p><p><br></p><p>Responsibilities:</p><p>• Manage multi-line phone systems, directing calls efficiently and ensuring effective communication.</p><p>• Coordinate calendar schedules, including meetings and appointments, to optimize time management.</p><p>• Perform accounts payable tasks, including invoice processing and reconciliation.</p><p>• Utilize SAP and Microsoft Excel to prepare reports and maintain accurate records.</p><p>• Assist in vendor management by addressing inquiries and ensuring compliance with billing procedures.</p><p>• Provide receptionist duties, including greeting visitors and handling correspondence.</p><p>• Support internal teams with administrative tasks to enhance productivity.</p><p>• Conduct audits and ensure accuracy in documentation and data entry.</p><p>• Collaborate with various departments to streamline workflows and resolve administrative challenges.</p><p>• Maintain organized filing systems to ensure easy access to important records and documents.</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Memphis, Tennessee. In this role, you will support daily office operations, ensuring tasks are completed efficiently and effectively. The ideal candidate will be highly organized, possess excellent communication skills, and demonstrate proficiency in various administrative tools and platforms.<br><br>Responsibilities:<br>• Handle inbound and outbound calls, providing exceptional customer service to address inquiries and concerns.<br>• Manage email correspondence, ensuring timely and clear communication.<br>• Perform accurate data entry tasks, including processing invoices and updating customer records.<br>• Schedule appointments and coordinate calendars to optimize team efficiency.<br>• Prepare and edit documents using Microsoft Word, Excel, PowerPoint, and Outlook.<br>• Maintain organized records and files to support smooth office operations.<br>• Assist with customer invoicing and ensure all documentation is accurate and up-to-date.<br>• Support the team with administrative tasks as needed to ensure seamless workflow.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis. This role is based in Rochester, New York, and focuses on providing essential support to ensure smooth office operations within the education sector. If you excel at multitasking and have strong organizational skills, we encourage you to apply.<br><br>Responsibilities:<br>• Handle inbound calls and provide thorough assistance to callers.<br>• Perform accurate data entry to maintain records and systems.<br>• Support administrative functions by organizing and maintaining office documentation.<br>• Manage attendance tracking and reporting using relevant software tools.<br>• Serve as the first point of contact for visitors and staff, ensuring a welcoming reception experience.<br>• Utilize Powerschool or similar systems for data management and reporting.<br>• Coordinate schedules, appointments, and meetings as needed.<br>• Ensure timely and efficient communication between departments.<br>• Assist with other duties as assigned to support the office environment.
We are looking for a dedicated Administrative Assistant to join our team on a long-term contract basis in Providence, Rhode Island. The ideal candidate will provide crucial support by managing daily administrative tasks, maintaining organizational systems, and ensuring smooth operations. This position offers an opportunity to work in a dynamic environment where attention to detail and multitasking are highly valued.<br><br>Responsibilities:<br>• Perform a variety of administrative tasks based on daily and weekly priorities.<br>• Utilize organizational systems, such as Allvue, to pull reports and manage data effectively.<br>• Ensure accurate and timely data entry to support overall business operations.<br>• Communicate professionally via email, coordinating with team members and external stakeholders.<br>• Manage multiple tasks simultaneously while maintaining high levels of accuracy and dependability.<br>• Assist in maintaining and updating CRM systems to ensure data integrity.<br>• Organize and prioritize workloads to meet deadlines and business needs.<br>• Provide dependable support to enhance team efficiency and workflow.
<p>Robert Half is seeking an Administrative Assistant to support our client’s daily operations. The ideal candidate will be highly organized, detail-oriented, and able to manage multiple administrative tasks efficiently while providing excellent support to the team.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><ul><li>Perform general clerical duties including filing, copying, scanning, and data entry</li><li>Handle incoming calls, emails, and in-person inquiries</li><li>Process incoming and outgoing mail and packages</li><li>Assist with scheduling, calendar management, and meeting preparation</li><li>Maintain accurate records, update databases, and organize documents</li><li>Provide support to staff with various administrative projects as needed</li></ul><p><br></p>
We are looking for a meticulous Administrative Assistant to join our team on a contract basis in New York, New York. In this role, you will provide essential support to the Lower School Director and Director of Admissions, ensuring smooth day-to-day operations. The ideal candidate will excel in organizing events, managing schedules, and handling correspondence with care and efficiency.<br><br>Responsibilities:<br>• Coordinate and manage communications on behalf of the Lower School Director and Director of Admissions, including emails and other correspondence.<br>• Schedule and organize appointments, meetings, and interviews, ensuring seamless coordination with internal and external stakeholders.<br>• Plan and oversee events such as admissions tours, open houses, faculty meetings, and parent coffees, managing logistics, RSVPs, and on-site support.<br>• Prepare materials for bi-monthly faculty meetings, including editing and formatting presentations and arranging for technical and catering needs.<br>• Proofread and edit documents to ensure they are accurate, clear, and consistent.<br>• Write and communicate effectively to convey information in a precise and engaging manner.<br>• Perform general administrative tasks such as data entry, filing, photocopying, and other assigned duties.<br>• Act as the primary greeter for visiting families, providing a welcoming and thoughtful experience.<br>• Coordinate and communicate substitute teacher needs to ensure classroom coverage.
<p>Administrative Assistant</p><p>Opportunity for top Administrative Assistant (Administrative Coordinator / Administrative Associate)</p><p>We currently have an open position for a results-oriented Administrative Assistant who is deeply passionate about growing their career in the entertainment industry. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.</p><p>How you will make an impact</p><p>· Fielding telephone calls</p><p>· Receiving and directing visitors</p><p>· Word processing, filing and faxing</p><p>· Support on diverse projects for other employees as needed</p><p>Please apply online or through our Robert Half app</p><p><br></p>
<p><strong>Overview:</strong></p><p> Robert Half’s client, a leading construction company, is seeking a <strong>Risk Management Administrative Assistant</strong> to provide essential administrative support to the San Diego team. The role involves working closely with project teams, internal staff, and external brokers to help manage documentation, track insurance and bond requirements, and ensure smooth administrative operations. The ideal candidate is detail-oriented, organized, and able to work independently.</p><p><strong>Responsibilities:</strong></p><ul><li>Assist with ordering, tracking, and filing surety bonds, owner bonds, and certificates of insurance (COIs).</li><li>Maintain and update logs, spreadsheets, and electronic records for bonds, insurance policies, and project documentation.</li><li>Scan, file, and manage original documents accurately.</li><li>Collaborate with project teams and brokers to gather necessary documentation and ensure compliance with contract requirements.</li><li>Review basic RFP and contract documents to assist with insurance and bond requests.</li><li>Coordinate routine communication with brokers and insurance providers to obtain quotes or policy information.</li><li>Support the Office Manager/Receptionist as needed with general administrative duties.</li><li>Help track deadlines for insurance renewals, certificates, and other risk management-related tasks.</li><li>Provide general administrative support such as filing, data entry, scanning, scheduling, and correspondence.</li></ul><p><br></p>
<p>We are looking for a detail-oriented and proactive Front Office Administrative Assistant to join our team in Albany, New York on site! In this Contract-to-Ongoing position, you will play a crucial role in ensuring the smooth operation of our office while supporting the financial management team with administrative tasks. This is an excellent opportunity for someone who thrives in a dynamic, small-office environment and enjoys being a reliable point of contact for both clients and colleagues.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Welcome clients and visitors with professionalism and ensure their needs are addressed promptly.</p><p>• Answer and direct incoming phone calls in a courteous and efficient manner.</p><p>• Oversee daily office operations, including managing mail, organizing supplies, and maintaining a tidy workspace.</p><p>• Accurately update and manage internal databases to ensure information is current and accessible.</p><p>• Prepare and compile reports to meet deadlines, including those related to broker requirements.</p><p>• Utilize proprietary financial software for various administrative tasks (training will be provided).</p><p>• Provide comprehensive administrative support to the financial operations team.</p><p>• Handle sensitive and confidential information with the utmost discretion.</p><p>• Assist with general office coordination tasks and support team members as needed.</p>
<p>Administrative Assistant</p><p>Opportunity for top Administrative Assistant (Administrative Coordinator / Administrative Associate)</p><p>We currently have an open position for a results-oriented Administrative Assistant who is deeply passionate about growing their career in the entertainment industry. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.</p><p>How you will make an impact</p><p>· Fielding telephone calls</p><p>· Receiving and directing visitors</p><p>· Word processing, filing and faxing</p><p>· Support on diverse projects for other employees as needed</p><p>Please apply online or through our Robert Half app</p><p><br></p>
