We are looking for a meticulous Administrative Assistant to join our team on a contract basis in New York, New York. In this role, you will provide essential support to the Lower School Director and Director of Admissions, ensuring smooth day-to-day operations. The ideal candidate will excel in organizing events, managing schedules, and handling correspondence with care and efficiency. Responsibilities: • Coordinate and manage communications on behalf of the Lower School Director and Director of Admissions, including emails and other correspondence. • Schedule and organize appointments, meetings, and interviews, ensuring seamless coordination with internal and external stakeholders. • Plan and oversee events such as admissions tours, open houses, faculty meetings, and parent coffees, managing logistics, RSVPs, and on-site support. • Prepare materials for bi-monthly faculty meetings, including editing and formatting presentations and arranging for technical and catering needs. • Proofread and edit documents to ensure they are accurate, clear, and consistent. • Write and communicate effectively to convey information in a precise and engaging manner. • Perform general administrative tasks such as data entry, filing, photocopying, and other assigned duties. • Act as the primary greeter for visiting families, providing a welcoming and thoughtful experience. • Coordinate and communicate substitute teacher needs to ensure classroom coverage.

• Proven experience in administrative support roles, demonstrating strong organizational skills. • Proficiency in managing schedules, coordinating meetings, and handling event logistics. • Excellent written and verbal communication skills with attention to detail. • Ability to edit and proofread documents for clarity and consistency. • Competence in general office tasks, including data entry and receptionist duties. • Strong interpersonal skills to interact effectively with families, faculty, and external parties. • Familiarity with administrative tools and software for scheduling and data management. • Ability to adapt to a dynamic environment and handle multiple priorities efficiently.

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New York, NY
onsite
Temporary
25.65 - 27.00 USD / Hourly
We are looking for a meticulous Administrative Assistant to join our team on a contract basis in New York, New York. In this role, you will provide essential support to the Lower School Director and Director of Admissions, ensuring smooth day-to-day operations. The ideal candidate will excel in organizing events, managing schedules, and handling correspondence with care and efficiency. Responsibilities: • Coordinate and manage communications on behalf of the Lower School Director and Director of Admissions, including emails and other correspondence. • Schedule and organize appointments, meetings, and interviews, ensuring seamless coordination with internal and external stakeholders. • Plan and oversee events such as admissions tours, open houses, faculty meetings, and parent coffees, managing logistics, RSVPs, and on-site support. • Prepare materials for bi-monthly faculty meetings, including editing and formatting presentations and arranging for technical and catering needs. • Proofread and edit documents to ensure they are accurate, clear, and consistent. • Write and communicate effectively to convey information in a precise and engaging manner. • Perform general administrative tasks such as data entry, filing, photocopying, and other assigned duties. • Act as the primary greeter for visiting families, providing a welcoming and thoughtful experience. • Coordinate and communicate substitute teacher needs to ensure classroom coverage.
2025-09-16T13:54:14Z

Administrative Assistant Job in New York | Robert Half