We are looking for a detail-oriented and proactive Administrative Assistant to join our team in Woodbridge, New Jersey. This long-term contract position requires someone who thrives in a dynamic office environment and is adept at managing a variety of administrative tasks. The ideal candidate will contribute to seamless office operations and provide essential support to both the team and external stakeholders. Responsibilities:• Welcome and assist visitors at the front desk, ensuring a positive and friendly first impression.• Coordinate office operations, including maintaining organization and efficiency within daily workflows.• Manage the inventory and ordering of office supplies to ensure the team has necessary resources.• Restock the kitchen and maintain cleanliness in shared spaces.• Prepare and mail invoices accurately and on time.• Provide administrative support for invoicing processes, ensuring proper documentation and communication.• Assist the Accountant with various administrative tasks, contributing to financial operations.• Handle inbound and outbound calls professionally, addressing inquiries and directing calls appropriately.• Undertake additional administrative duties as needed to support the overall functionality of the office.

• Strong skills in answering inbound calls and providing excellent customer service. • Proficiency in data entry with a high degree of accuracy. • Experience managing email correspondence and scheduling appointments. • Familiarity with Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word. • Ability to handle both inbound and outbound calls effectively. • Excellent organizational skills and attention to detail. • Capacity to multitask and prioritize in a fast-paced environment.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Woodbridge, NJ
onsite
Temporary
20.00 - 24.00 USD / Hourly
We are looking for a detail-oriented and proactive Administrative Assistant to join our team in Woodbridge, New Jersey. This long-term contract position requires someone who thrives in a dynamic office environment and is adept at managing a variety of administrative tasks. The ideal candidate will contribute to seamless office operations and provide essential support to both the team and external stakeholders. Responsibilities:• Welcome and assist visitors at the front desk, ensuring a positive and friendly first impression.• Coordinate office operations, including maintaining organization and efficiency within daily workflows.• Manage the inventory and ordering of office supplies to ensure the team has necessary resources.• Restock the kitchen and maintain cleanliness in shared spaces.• Prepare and mail invoices accurately and on time.• Provide administrative support for invoicing processes, ensuring proper documentation and communication.• Assist the Accountant with various administrative tasks, contributing to financial operations.• Handle inbound and outbound calls professionally, addressing inquiries and directing calls appropriately.• Undertake additional administrative duties as needed to support the overall functionality of the office.
2025-09-09T14:04:26Z