We are looking for a detail-oriented Administrative Coordinator to join our team on a contract basis in San Jose, California. In this role, you will play a key part in supporting daily operations, ensuring efficient communication, and handling administrative tasks. The ideal candidate thrives in fast-paced environments and excels at multitasking while maintaining a high level of professionalism. Responsibilities: • Coordinate schedules and appointments to ensure smooth workflow and timely execution of tasks. • Organize and assist with event planning, including managing permits and procurement processes. • Provide administrative support across various functions, including clerical tasks and operations assistance. • Manage and process DocuSign forms, which will comprise a significant portion of the workload. • Monitor and help with budgeting activities, ensuring accuracy and compliance. • Communicate effectively with vendors and internal teams to address needs and resolve issues. • Utilize Microsoft Office Suite to create reports, track data, and maintain records. • Adapt to changing priorities and contribute to a collaborative team environment. • Exhibit a proactive approach to problem-solving and assist in maintaining efficient office operations.

• Proven experience in administrative roles, including scheduling and calendar management. • Proficiency in Microsoft Office Suite and familiarity with DocuSign software. • Strong organizational skills with the ability to manage multiple tasks and deadlines. • Excellent communication skills, both written and verbal. • Ability to work effectively in a fast-paced and dynamic environment. • Demonstrated ability to collaborate as a team player while maintaining independent initiative. • High level of attention to detail and ability to anticipate needs. • Strong work ethic and adaptability to handle diverse responsibilities.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

San Jose, CA
onsite
Temporary
23.75 - 27.50 USD / Hourly
We are looking for a detail-oriented Administrative Coordinator to join our team on a contract basis in San Jose, California. In this role, you will play a key part in supporting daily operations, ensuring efficient communication, and handling administrative tasks. The ideal candidate thrives in fast-paced environments and excels at multitasking while maintaining a high level of professionalism. Responsibilities: • Coordinate schedules and appointments to ensure smooth workflow and timely execution of tasks. • Organize and assist with event planning, including managing permits and procurement processes. • Provide administrative support across various functions, including clerical tasks and operations assistance. • Manage and process DocuSign forms, which will comprise a significant portion of the workload. • Monitor and help with budgeting activities, ensuring accuracy and compliance. • Communicate effectively with vendors and internal teams to address needs and resolve issues. • Utilize Microsoft Office Suite to create reports, track data, and maintain records. • Adapt to changing priorities and contribute to a collaborative team environment. • Exhibit a proactive approach to problem-solving and assist in maintaining efficient office operations.
2025-09-11T03:49:15Z