We are looking for an Administrative Coordinator to join our team in Stockton, California. This position offers the opportunity to contribute to key administrative tasks while collaborating with various team members. As a Long-term Contract role, it is ideal for candidates seeking stability and a chance to develop their organizational skills.<br><br>Responsibilities:<br>• Organize and manage daily administrative tasks to ensure smooth operations.<br>• Coordinate schedules and maintain calendars for executives and team members.<br>• Assist in budget tracking and financial reporting using relevant tools.<br>• Support communication efforts by preparing documents and correspondence.<br>• Utilize CRM systems to manage and maintain accurate records.<br>• Schedule and facilitate virtual meetings using platforms like Cisco Webex.<br>• Ensure timely completion of projects by monitoring progress and managing deadlines.<br>• Handle travel arrangements and expense reports through systems such as Concur.<br>• Collaborate with the team to implement efficient processes and workflows.
We are looking for an organized and detail-oriented Administrative Coordinator for a short-term contract position in Stockton, California. This role involves supporting a contract-based project over the course of three days. If you enjoy working in a fast-paced environment and have strong organizational skills, we encourage you to apply.<br><br>Responsibilities:<br>• Prepare and organize materials for a large-scale mailing project.<br>• Manage envelope stuffing tasks efficiently and accurately.<br>• Follow detailed instructions to ensure project requirements are met.<br>• Coordinate with team members to maintain workflow and timelines.<br>• Ensure all documentation and materials are properly handled and stored.<br>• Maintain a clean and organized workspace throughout the project.<br>• Communicate progress updates to supervisors as needed.<br>• Adhere to the provided schedule, including designated break times.<br>• Support any additional administrative tasks related to the project.
We are looking for a detail-oriented Administrative Coordinator to assist with a short-term project in Stockton, California. This contract position involves supporting organizational tasks for a specific assignment lasting three days. Ideal candidates will have excellent communication skills and the ability to manage time effectively.<br><br>Responsibilities:<br>• Prepare, organize, and distribute project materials, including stuffing envelopes for distribution.<br>• Coordinate schedules and ensure timely completion of the project within the designated timeframe.<br>• Maintain clear communication with team members to ensure smooth workflow.<br>• Provide administrative support, including managing documentation and tracking progress.<br>• Adhere to project deadlines and ensure all tasks are completed accurately.<br>• Assist with logistical arrangements to optimize efficiency during the project.<br>• Ensure compliance with organizational standards and procedures.<br>• Handle minor troubleshooting or adjustments to ensure the project remains on track.<br>• Report updates and completion status to relevant stakeholders as required.
<p>We are looking for an organized and detail-oriented Administrative Coordinator to join our team on a contract basis in San Francisco, California. In this role, you will provide essential support to ensure smooth operations, focusing on administrative tasks and coordination within a dynamic environment. This position is ideal for someone with a strong ability to manage schedules, handle inbound communication, and maintain efficiency in a fast-paced setting.</p><p><br></p><p>Responsibilities:</p><p>• Manage and coordinate daily schedules and calendars to ensure smooth workflow.</p><p>• Answer incoming calls professionally, providing accurate information and assistance as needed.</p><p>• Support the team with administrative tasks such as document preparation and data entry.</p><p>• Organize and maintain records to ensure accessibility and compliance with company standards.</p><p>• Collaborate with team members to address operational needs and resolve issues promptly.</p><p>• Schedule appointments and meetings, ensuring all logistics are handled effectively.</p><p>• Assist with tasks related to home health services, ensuring accurate communication and coordination.</p><p>• Monitor and prioritize tasks to meet deadlines and organizational goals.</p><p>• Serve as a reliable point of contact for internal and external inquiries.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Allison Jacques at allison.jacques - at - roberthalf - .com with your word resume and reference job ID#00410-0013376044 **</p>
<p>Robert Half's client in Martinez, CA is seeking an Administrative Assistant to join a municipal organization. In this PART-TIME, contract position, you will play a vital role in supporting office operations, handling public inquiries, and ensuring accurate documentation and records management. This opportunity is ideal for someone who thrives in a fast-paced environment and enjoys multitasking while maintaining high levels of organization.</p><p><br></p><p>Administrative Assistant responsibilities Include:</p><p>• Respond to public inquiries, route requests to appropriate departments, and provide excellent customer service.</p><p>• Manage claims processing by logging, coordinating, and tracking deadlines while maintaining accurate documentation.</p><p>• Handle requests under the California Public Records Act by clarifying inquiries, coordinating searches, and preparing responsive records.</p><p>• Organize, index, and maintain records through filing, scanning, and retention tracking according to established schedules.</p><p>• Provide administrative support such as preparing documents, entering data, scheduling appointments, and maintaining office logs.</p><p>• Assist with clerical accounting tasks, including processing invoices, purchase requests, and reimbursements while maintaining accurate records.</p><p>• Utilize office software and document management systems, ensuring confidentiality of sensitive information.</p><p>• Support the City Clerk with daily office functions and ensure compliance with policies and standards.</p><p>• Maintain clear and effective communication and business correspondence in all interactions.</p><p>• Prioritize tasks effectively and work independently while managing multiple deadlines.</p><p><br></p><p>If you are interested in this part-time Administrative Assistant position, please submit your resume today for immediate consideration!</p>
We are looking for an organized and detail-oriented Administrative Coordinator to join our team in Atherton, California. In this role, you will provide key administrative support, ensuring smooth operations and effective scheduling for various activities. This is a contract-to-permanent position, offering the opportunity to contribute to a dynamic and collaborative environment.<br><br>Responsibilities:<br>• Manage and maintain schedules, including calendar coordination and proctor scheduling.<br>• Respond to inbound calls promptly, providing excellent customer service and addressing inquiries effectively.<br>• Support home health operations by organizing documentation and assisting with administrative tasks.<br>• Coordinate meetings and appointments, ensuring timely communication and preparation.<br>• Handle administrative duties, such as data entry, filing, and maintaining records for accuracy and accessibility.<br>• Assist in managing daily workflows to improve operational efficiency.<br>• Collaborate with team members to ensure seamless communication and task completion.<br>• Monitor and prioritize tasks to meet deadlines and organizational goals.<br>• Provide support for special projects as needed, ensuring quality results.
<p>We are looking for an organized and proactive Administrative Assistant to join our team in San Francisco, California. This contract position involves managing administrative tasks efficiently while providing excellent customer service. The role requires someone who is comfortable navigating the Tenderloin area for tasks such as mail runs and ensuring smooth operations in a dynamic environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage a caseload of 60-90 units, supporting formerly homeless individuals with diverse challenges including mental health, substance abuse, and medical issues.</p><p>• Conduct outreach visits, perform needs assessments, and provide ongoing case management services to improve housing retention and tenant quality of life.</p><p>• Assist tenants in maintaining housing by fostering relationships, offering interventions, and ensuring timely rent payments.</p><p>• Address habitability concerns by collaborating with hotel managers during inspections and pest control visits.</p><p>• Organize community-building activities such as tenant groups, social events, and collaborative programs to create a supportive environment.</p><p>• Connect tenants to appropriate resources, facilitating referrals and ensuring follow-through to meet individual needs.</p><p>• Respond to tenant crises with de-escalation techniques and provide support during high-stress situations.</p><p>• Maintain detailed tenant case files, ensuring confidentiality and accurate record-keeping.</p><p>• Collaborate with internal departments and external service providers to advocate for tenant needs and ensure comprehensive support.</p><p>• Participate in agency-wide initiatives and assist tenants in completing annual certifications or program requirements.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00410-0013373641 **</p>
We are looking for a dedicated Administrative Assistant to join our team in Palo Alto, California. This long-term contract position offers an exciting opportunity to support patient registration processes while ensuring accuracy and efficiency. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and consistently pay attention to detail.<br><br>Responsibilities:<br>• Facilitate patient registration by collecting and verifying demographic and insurance information.<br>• Obtain necessary patient signatures on legal documents and ensure compliance with organizational policies.<br>• Process payments, including co-pays, deductibles, and deposits, with accuracy and care.<br>• Scan and upload required documentation into the system before the end of each shift.<br>• Collaborate with clinical staff by providing wristbands, facesheets, and other essential documents promptly.<br>• Handle patient valuables according to department procedures and maintain secure storage.<br>• Provide exceptional customer service by addressing patient inquiries and coordinating visitor authorizations.<br>• Ensure office equipment is operational and follow downtime procedures when necessary.<br>• Participate actively in departmental meetings, workshops, and training sessions.<br>• Uphold a collaborative and solution-oriented approach when interacting with internal and external stakeholders.
We are looking for a detail-oriented Administrative Assistant to support our contracts team with essential administrative tasks. This long-term contract position offers flexibility in hours and is ideal for candidates with a background in healthcare or hospital environments. The role involves remote work and requires a proactive individual who can efficiently manage contract-related processes.<br><br>Responsibilities:<br>• Upload new contracts and ensure they are accurately documented.<br>• Follow up with hospital vendors to facilitate contract-related communications.<br>• Conduct audits of existing contracts to verify compliance and accuracy.<br>• Assist with modifications to contracts, including updates to pricing and terms.<br>• Support the team in negotiating contract renewals and extensions.<br>• Maintain organized records and track contract statuses.<br>• Handle data entry tasks related to contract administration.<br>• Respond to inbound calls and address administrative inquiries.<br>• Provide general administrative office support as needed.
We are looking for a detail-oriented Administrative Assistant to join a boutique financial investment and insurance firm in Emeryville, California. In this Contract to permanent position, you will play a vital role in supporting daily operations, client interactions, and administrative tasks. This opportunity offers a chance to develop valuable skills within the financial industry while contributing to a dynamic and collaborative environment.<br><br>Responsibilities:<br>• Coordinate schedules and appointments to ensure seamless calendar management.<br>• Organize and prepare client files, paperwork, and documentation with accuracy.<br>• Handle incoming and outgoing correspondence, including mail, emails, and faxes.<br>• Maintain office supplies and oversee the functionality of office equipment.<br>• Assist clients with inquiries, requests, and the completion of necessary forms.<br>• Gather, organize, and process client information to support operational needs.<br>• Perform data entry tasks and maintain precise records and databases.<br>• Create detailed reports and presentations as required by the team.<br>• Support compliance efforts by adhering to industry regulations and guidelines.<br>• Provide basic technical assistance and ensure proper utilization of office software.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Palo Alto, California. In this role, you will handle a variety of administrative tasks, including patient registration, document processing, and insurance verification, while ensuring compliance with organizational policies and procedures. This position requires a strong focus on customer service, organizational efficiency, and the ability to work collaboratively in a fast-paced environment.<br><br>Responsibilities:<br>• Register patients accurately and efficiently, obtaining demographic and insurance information as required.<br>• Collect patient signatures on legal and registration-related documents, ensuring compliance with regulations.<br>• Process payments such as co-pays, deductibles, and deposits, maintaining detailed records.<br>• Scan and upload relevant documentation into the system before the end of each shift.<br>• Utilize online platforms to verify insurance information and patient eligibility.<br>• Prioritize tasks effectively during high-volume periods to optimize operational efficiency and customer satisfaction.<br>• Collaborate with clinical staff, providing necessary materials such as wristbands and facesheets in a timely manner.<br>• Distribute privacy notices and maintain compliance with HIPAA regulations and organizational policies.<br>• Ensure office equipment is functional and follow downtime procedures when necessary.<br>• Attend departmental meetings, workshops, and training sessions to stay updated on policies and procedures.
<p>Non Profit seeking an experienced Contract Recruiter to support a short-term month hiring initiative focused on filling a small number of key positions across the organization. This role will partner closely with leadership and hiring managers to manage full-cycle recruiting while maintaining a thoughtful, inclusive, and candidate-centered approach aligned with the organization’s mission. </p><p>Key Responsibilities</p><ul><li>Partner with leadership and hiring managers to clarify hiring needs, timelines, and role requirements</li><li>Manage full-cycle recruiting for several priority roles, including sourcing, screening, interviewing, and offer support</li><li>Develop and post job descriptions and outreach strategies that reflect Black Culture Zone’s values and culture</li><li>Proactively source and engage candidates through job boards, networks, referrals, and direct outreach</li><li>Coordinate interviews, gather feedback, and ensure a smooth and professional candidate experience</li><li>Maintain accurate recruiting documentation and tracking throughout the engagement</li><li>Provide regular status updates on hiring progress and pipeline health</li></ul><p><br></p><p><br></p>
<p>We are looking for a proactive, detail-oriented Administrative Assistant to join our team in Walnut Creek, California. In this PART-TIME contract position, you will play a key role in supporting daily operations and ensuring the office runs smoothly. This is an excellent opportunity for someone with strong organizational skills and a proactive approach to administrative tasks. Previous experience using MS Office and Adobe on a daily basis is required.</p><p><br></p><p>Administrative Assistant Responsibilities:</p><p>• Manage daily administrative activities, including scheduling appointments and maintaining records.</p><p>• Answer and direct incoming calls professionally, ensuring excellent communication with clients and team members.</p><p>• Perform data entry tasks with accuracy and efficiency to support various operational needs.</p><p>• Provide receptionist services, such as greeting visitors and managing inquiries.</p><p>• Compile and organize documents to ensure accessibility and proper documentation.</p><p>• Coordinate office supplies and manage inventory to maintain a well-stocked workspace.</p><p>• Assist in preparing reports and presentations as required.</p><p>• Support team members with ad hoc administrative tasks and special projects.</p><p>• Ensure compliance with company procedures and maintain confidentiality of sensitive information.</p><p><br></p><p>If you are interested in this Administrative Assistant position, please submit your resume today!</p>
<p>We are looking for an experienced Senior Administrative Assistant to join our team in Milpitas, California. This is a Contract position within the construction industry, requiring a proactive and detail-oriented individual to provide high-level administrative support to multiple leaders. The ideal candidate will excel in coordinating office operations, managing budgets, and ensuring seamless workflows while contributing to a positive and efficient work environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide high-level administrative support to multiple leaders, including managing complex calendars and coordinating meetings and schedules.</p><p>• Prepare presentations, draft communications, and support stakeholder coordination while navigating dynamic and fast-paced situations.</p><p>• Oversee daily office operations, including space planning, office moves, and maintaining a professional and welcoming work environment.</p><p>• Manage office budgets, track expenses, and handle procurement processes in coordination with vendors and facilities partners.</p><p>• Develop, maintain, and improve office management systems, workflows, and tools to enhance efficiency and scalability.</p><p>• Partner with People and Communications teams to support office events, employee engagement initiatives, and travel coordination.</p><p>• Serve as a primary on-site resource, providing hands-on administrative and operational support, with occasional travel to other locations as needed.</p><p>• Support expense reporting, document management, research, and project follow-up to ensure smooth and effective operations.</p>
<p>Robert Half is working with a well-established public sector organization supporting regional water supply and conservation initiatives. We are seeking a detail-oriented and service-driven <strong>Administrative Assistant</strong>. This role supports daily administrative operations while assisting with community-focused water conservation programs that serve residents, businesses, and public agencies throughout the Bay Area. This is an excellent opportunity for a professional who enjoys combining administrative support with public outreach and environmental sustainability initiatives.</p><p><br></p><p><strong>Position Overview</strong></p><p>The Administrative Assistant will provides administrative and program support to internal staff, leadership, and external stakeholders. Reporting to the Office Manager, this role supports multiple departments and plays a key part in coordinating office operations and assisting with water conservation programs and community education efforts.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Administrative Support</strong></p><ul><li>Provide general administrative support to ensure efficient office operations</li><li>Respond to and resolve administrative inquiries from internal and external stakeholders</li><li>Receive and direct incoming calls from public officials, partner agencies, media, vendors, and the general public</li><li>Greet visitors and manage incoming and outgoing mail distribution</li><li>Coordinate preventive maintenance, service calls, and inventory tracking for office equipment</li><li>Maintain and monitor office supply inventory, including ordering and expediting materials as needed</li><li>Maintain and organize office filing systems, including vendor and contract documentation</li><li>Maintain and distribute calendars for staff, board meetings, and agency events</li><li>Draft, edit, and proofread correspondence, reports, and internal communications</li><li>Coordinate meeting logistics, including reserving facilities and organizing onsite and offsite events</li><li>Assist with preparation, assembly, and distribution of meeting agendas and materials for board and committee meetings</li><li>Support special projects requiring data collection, tracking, and reporting</li><li>Perform additional administrative duties as assigned</li></ul>
<p>Our client, a distinguished historical location, is seeking a part-time Administrative Assistant on a contract basis in Oakland, California. This part-time role offers an exciting opportunity to contribute to the efficient management of donor databases and support administrative operations in a dynamic environment. The ideal candidate will have experience with donor management systems and a passion for maintaining organization and accuracy in administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Manage and update donor information using DonorPerfect and Raiser’s Edge systems.</p><p>• Perform accurate data entry to ensure the integrity of records and donor details.</p><p>• Provide general administrative support, including scheduling meetings and preparing reports.</p><p>• Assist in implementing new technology solutions to enhance administrative workflows.</p><p>• Respond to inquiries and maintain attentive and precise communication with donors and stakeholders.</p><p>• Organize and maintain office files, both digitally and physically, for easy access.</p><p>• Collaborate with team members to streamline processes and improve efficiency.</p><p>• Generate detailed reports and analytics related to donor contributions and trends.</p><p>• Support event planning and coordination efforts as needed.</p>
<p>We’re partnering with a leading law firm in San Francisco to source a highly skilled Legal Administrative Assistant for a full‑time (35 hours/week) temporary assignment. This role requires prior law‑firm experience and strong competency in document production, attorney support, and workflow coordination.</p><p>After a 90‑day introductory period, the position transitions to a hybrid schedule (3 days onsite / 2 days remote).</p><p>This opportunity is ideal for someone who thrives in a professional legal environment, is comfortable supporting multiple busy attorneys, and can manage a steady volume of administrative and document work with accuracy, urgency, and sound judgment.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Manage attorney calendars, contacts, meeting logistics, and conference room reservations</li><li>Greet clients, prepare meeting materials, and coordinate AV, food, or room requirements</li><li>Prepare and reconcile monthly expense reports and corporate card activity</li><li>Coordinate domestic travel arrangements</li><li>Prepare, proofread, and format legal documents—including TOCs, tables, and electronic filings</li><li>Perform scanning, copying, binding, and other general administrative tasks</li><li>Create and maintain organized physical and electronic filing systems</li><li>Support new matter openings, engagement letters, and binder preparation</li><li>Track bar admissions and CLE deadlines for assigned attorneys</li><li>Handle time entry, contract attorney time tracking, and prebills</li><li>Provide backup support to other administrative staff and assist with special projects as needed</li></ul><p> </p><p><br></p>
<p>An established IP Law Firm is looking for a Legal Administrative Assistant for their San Jose branch. The ideal candidate will manage and coordinate work tasks throughout the department and serve as the first point of contact for clients and staff. Applicants should have the ability to work in-office, 5 days per week</p><p><br></p><p>• Prepare memos, reports, presentations, and other documents; responsible for drafting and editing correspondence </p><p>• Schedule appointments, meetings, events, and manage calendars; coordinate meeting logistics and catering </p><p>• Answer phones, take and relay messages </p><p>• Coordinate and schedule travel </p><p>• Prepare and submit expense reports and reconcile credit card transactions </p><p>• Assist with submitting conflict checks and opening new matters </p><p>• Enter time charges </p><p>• Assist with onboarding tasks for new hires </p><p>• Maintain files (both physical and electronic) and ensure that client related documents and correspondence are saved in the firm's document management repository </p><p>• Actively contribute to team meetings and other team related activities </p><p>• Assist with various ad-hoc tasks such as: manage inbound and outbound mail, order office supplies, liaise with building management for facility related issues </p><p>• Perform other related duties and projects as assigned </p>
<p>We’re partnering with a leading law firm in San Francisco to source a highly skilled Legal Administrative Assistant for a full‑time (35 hours/week) temporary assignment. This role requires prior law‑firm experience and strong competency in document production, attorney support, and workflow coordination.</p><p>After a 90‑day introductory period, the position transitions to a hybrid schedule (3 days onsite / 2 days remote).</p><p>This opportunity is ideal for someone who thrives in a professional legal environment, is comfortable supporting multiple busy attorneys, and can manage a steady volume of administrative and document work with accuracy, urgency, and sound judgment.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Manage attorney calendars, contacts, meeting logistics, and conference room reservations</li><li>Greet clients, prepare meeting materials, and coordinate AV, food, or room requirements</li><li>Prepare and reconcile monthly expense reports and corporate card activity</li><li>Coordinate domestic travel arrangements</li><li>Prepare, proofread, and format legal documents—including TOCs, tables, and electronic filings</li><li>Perform scanning, copying, binding, and other general administrative tasks</li><li>Create and maintain organized physical and electronic filing systems</li><li>Support new matter openings, engagement letters, and binder preparation</li><li>Track bar admissions and CLE deadlines for assigned attorneys</li><li>Handle time entry, contract attorney time tracking, and prebills</li><li>Provide backup support to other administrative staff and assist with special projects as needed</li></ul><p><br></p>
<p>Robert Half's client is seeking a contract-to-permanent Senior Administrative Assistant in Walnut Creek, CA . This role is supporting an insurance company, and is fully onsite.</p><p><br></p><p>This role will support all administrative aspects of the Client Service Team, and jointly support the Account Engineers Team, Operations Manager, and Office Administration Team.</p><p><br></p><p>Senior Administrative Assistant duties include:</p><p>• Manage incoming and outgoing correspondence with external clients, brokers, and internal stakeholders.</p><p>• Handle a variety of administrative tasks in alignment with company policies and executive preferences, including but not limited to:</p><p>o Complex calendar management</p><p>o Event planning - all logistics from start to finish</p><p>o Expense reports</p><p>o Maintain files and records</p><p>o Purchasing supplies</p><p>o Tracking invoices and budgets</p><p>o Tracking Client Service Team processes</p><p>o Travel itineraries</p><p>• Organize and coordinate in-person and remote meetings for the management team, Client Service Team, and office-wide events as needed.</p><p>• Plans and manages all Client Service events, including but not limited to meetings, trainings, and internal and external client events and social functions.</p><p>• Reserve meeting location(s), coordinate logistics such as technological needs, travel arrangements, catering, reservations, etc.</p><p>• Prepare weekly, monthly, and quarterly reports for management, Client Service Team and Account Engineers.</p><p>• Maintain electronic filing systems, contact databases, various tracking worksheets, etc.</p><p>• Foster a collaborative and responsive work environment with management and team members.</p><p>• Assist and back up the executive assistant and other administrative assistants, when needed.</p><p>• Perform any additional duties requested by management.</p><p><br></p><p>Skills:</p><p>• Advanced proficiency of all Microsoft Suite (Outlook, Word, Excel, PowerPoint) and ability to learn new systems and software used for administrative support.</p><p>• Meticulous attention to detail, highly organized, and strong problem-solving skills.</p><p>• Strategic planning abilities with strong calendar and deadline management.</p><p>• Ability to manage multiple priorities, adapt quickly to changing needs and approach every task with a steady, can-do attitude.</p><p>• Excellent written and verbal communication skills.</p><p>• Proven experience in event planning from concept to completion.</p><p>• Strong interpersonal skills with the ability to build professional internal and external relationships.</p><p>• Leadership capabilities to support and guide other administrative staff.</p><p>• Trusted to handle confidential information with integrity and discretion.</p><p>• Creative skills in designing visual materials and promotional content using diverse tools.</p><p><br></p><p>If you are interested in this Sr. Administrative Assistant position, submit your resume today.</p>
<p><strong>Administrative Assistant – Job Description</strong></p><p>The Administrative Assistant provides day-to-day office support by managing communications, scheduling, preparing documents, and maintaining organized records to ensure smooth business operations.</p><p><strong>Responsibilities:</strong></p><ul><li>Answer phones, emails, and greet visitors</li><li>Schedule meetings and manage calendars</li><li>Prepare documents, reports, and correspondence</li><li>Assist staff with general administrative tasks</li></ul>
<p><strong>Administrative Assistant – Job Description</strong></p><p>The Administrative Assistant provides day-to-day office support by managing communications, scheduling, preparing documents, and maintaining organized records to ensure smooth business operations.</p><p><strong>Responsibilities:</strong></p><ul><li>Answer phones, emails, and greet visitors</li><li>Schedule meetings and manage calendars</li><li>Prepare documents, reports, and correspondence</li><li>Maintain filing systems and office supplies</li></ul><p><br></p>
<p>We are looking for a highly organized and detail-oriented Administrative Assistant to join our dynamic team in Foster City, California. In this role, you will play a key part in supporting the organization’s operations by managing administrative tasks, coordinating travel arrangements, and handling sensitive information with discretion. This position requires someone who thrives in a fast-paced environment and can effectively manage competing priorities while maintaining professionalism.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to organizational leaders, assisting with various tasks and projects.</p><p>• Act as backup for the Office Assistant and provide front desk coverage when needed.</p><p>• Arrange domestic and international travel, including transportation, accommodations, and itineraries, adhering to company travel policies.</p><p>• Manage executive calendars by scheduling meetings and updating schedules regularly.</p><p>• Prepare and submit expense reports promptly in line with company policies.</p><p>• Order, organize, and distribute office supplies and event materials as needed.</p><p>• Handle confidential information with the utmost discretion and integrity.</p><p>• Collaborate with the Operations team to enhance workflows and support organizational goals.</p><p>• Participate in planning events and activities that promote a positive company culture.</p>
We are looking for an experienced Administrative Assistant to join our team in Fairfield, California. In this role, you will handle a variety of complex and confidential administrative tasks, requiring strong organizational skills and attention to detail. This is a long-term contract position offering the opportunity to contribute to the smooth functioning of departmental operations.<br><br>Responsibilities:<br>• Perform advanced office support tasks, requiring independent judgment and specialized knowledge.<br>• Research and compile data from multiple sources to complete forms or create detailed reports.<br>• Provide clear information to staff and the public, ensuring policies and procedures are effectively communicated.<br>• Organize and maintain departmental files, ensuring records are accurate and easily accessible.<br>• Draft, edit, and proofread correspondence, reports, and specialized documents with precision.<br>• Manage and track official documents, ensuring compliance with departmental regulations.<br>• Utilize computer systems to input data, generate reports, and maintain databases.<br>• Handle administrative details such as ordering supplies, coordinating equipment repairs, and updating reference materials.<br>• Review computer-generated reports for errors and ensure corrections are made promptly.<br>• Train or supervise team members on specific projects or procedures when necessary.
We are looking for a highly organized and bilingual Administrative Assistant fluent in both English and Spanish to join our team in San Rafael, California. This long-term contract position is ideal for someone who thrives in a dynamic environment and enjoys providing exceptional administrative support. The role involves managing various office tasks, facilitating communication, and ensuring smooth day-to-day operations.<br><br>Responsibilities:<br>• Provide comprehensive administrative support, including preparing reports, maintaining schedules, and handling confidential records.<br>• Manage calendars by scheduling meetings, booking appointments, and coordinating events.<br>• Perform general office tasks such as filing, data entry, and ordering supplies to maintain efficient operations.<br>• Act as a communication liaison between team members, clients, and vendors, ensuring timely and accurate information exchange.<br>• Answer inbound calls and assist with receptionist duties, delivering excellent customer service.<br>• Support team members with various clerical duties and special projects as assigned.<br>• Ensure all administrative tasks are completed accurately and on time, adhering to company standards.<br>• Utilize Microsoft Office Suite to prepare documents, spreadsheets, and presentations as required.
