A prestigious private estate and hospitality-focused organization in Rancho Santa Fe is seeking an experienced and polished Administrative Manager to oversee daily office operations, manage administrative staff, and support executive leadership across multiple high-end residential and service properties. This is an excellent role for someone with impeccable organizational skills, a high level of professionalism, and the ability to maintain confidentiality in a private, guest-centric environment.The ideal candidate thrives in a role where no two days look the same and enjoys managing people, improving workflows, and supporting high-level leadership in a fast-paced, upscale setting. 🔹 Key Responsibilities<ul><li>Oversee day-to-day administrative operations including scheduling, correspondence, visitor coordination, office logistics, and staff support</li><li>Manage a small team of administrative and front-desk personnel, providing coaching, delegation, training, and performance oversight</li><li>Develop and maintain streamlined processes for communication, document control, recordkeeping, scheduling, and reporting</li><li>Support senior leadership with meeting prep, project planning, vendor management, and document creation</li><li>Coordinate with facilities, landscaping, security, and hospitality teams to maintain smooth communication across all departments</li><li>Maintain budgets for office supplies, equipment, routine administrative expenses, and vendor billing</li><li>Draft professional communications, proposals, reports, and internal updates</li><li>Handle sensitive information related to guests, residents, and executives with the highest level of discretion</li></ul>

<ul><li>4–6 years of administrative leadership experience (hospitality, luxury property, HOA, or private estate preferred)</li><li>Strong proficiency in Microsoft Office Suite and project management tools</li><li>Ability to manage multiple priorities with professionalism and calm under pressure</li><li>Exceptional communication, writing, and relationship-building skills</li><li>Strong leadership skills with experience supervising staff</li><li>Highly polished, warm, and service-driven demeanor</li></ul>

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Rancho Santa Fe, CA
onsite
Temporary
34.00 - 38.00 USD / Hourly
A prestigious private estate and hospitality-focused organization in Rancho Santa Fe is seeking an experienced and polished Administrative Manager to oversee daily office operations, manage administrative staff, and support executive leadership across multiple high-end residential and service properties. This is an excellent role for someone with impeccable organizational skills, a high level of professionalism, and the ability to maintain confidentiality in a private, guest-centric environment.The ideal candidate thrives in a role where no two days look the same and enjoys managing people, improving workflows, and supporting high-level leadership in a fast-paced, upscale setting. 🔹 Key Responsibilities<ul><li>Oversee day-to-day administrative operations including scheduling, correspondence, visitor coordination, office logistics, and staff support</li><li>Manage a small team of administrative and front-desk personnel, providing coaching, delegation, training, and performance oversight</li><li>Develop and maintain streamlined processes for communication, document control, recordkeeping, scheduling, and reporting</li><li>Support senior leadership with meeting prep, project planning, vendor management, and document creation</li><li>Coordinate with facilities, landscaping, security, and hospitality teams to maintain smooth communication across all departments</li><li>Maintain budgets for office supplies, equipment, routine administrative expenses, and vendor billing</li><li>Draft professional communications, proposals, reports, and internal updates</li><li>Handle sensitive information related to guests, residents, and executives with the highest level of discretion</li></ul>
2025-12-11T19:38:38Z