We are looking for a skilled Administrative Assistant to join our team in Los Angeles, California. In this long-term contract position, you will play a vital role in ensuring operational efficiency and supporting various administrative functions. The ideal candidate thrives in a fast-paced environment, excels at multitasking, and demonstrates exceptional organizational skills. Responsibilities:• Coordinate schedules by organizing appointments and dispatching technicians to optimize productivity.• Create, manage, and update work orders while maintaining clear communication with customers and technicians.• Ensure completion of work orders by reviewing technician notes and addressing any pending tasks.• Prepare and process contract and quality control paperwork in compliance with company standards.• Arrange subcontractor schedules and oversee technician paperwork for accuracy and timeliness.• Monitor inventory levels and conduct physical inventory checks to ensure resource availability.• Order and distribute materials and equipment to technicians, ensuring seamless operations.• Generate daily reports on activities and assist in coordinating tasks like scheduling and procurement.• Act as a liaison between sales teams, project managers, and technicians to facilitate smooth communication.• Handle billing for service and inspection jobs while assisting the sales team in timely job scheduling.

• High school diploma or GED is required. • Minimum of three years of administrative experience in a sales or service industry. • Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint. • Strong organizational skills with excellent attention to detail and decision-making abilities. • Effective oral and written communication skills in English. • Ability to analyze data, interpret information, and escalate issues when necessary. • Experience in dispatching and scheduling is essential. • Must demonstrate discretion and problem-solving skills in daily tasks.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Los Angeles, CA
onsite
Temporary
24.70 - 28.00 USD / Hourly
We are looking for a skilled Administrative Assistant to join our team in Los Angeles, California. In this long-term contract position, you will play a vital role in ensuring operational efficiency and supporting various administrative functions. The ideal candidate thrives in a fast-paced environment, excels at multitasking, and demonstrates exceptional organizational skills. Responsibilities:• Coordinate schedules by organizing appointments and dispatching technicians to optimize productivity.• Create, manage, and update work orders while maintaining clear communication with customers and technicians.• Ensure completion of work orders by reviewing technician notes and addressing any pending tasks.• Prepare and process contract and quality control paperwork in compliance with company standards.• Arrange subcontractor schedules and oversee technician paperwork for accuracy and timeliness.• Monitor inventory levels and conduct physical inventory checks to ensure resource availability.• Order and distribute materials and equipment to technicians, ensuring seamless operations.• Generate daily reports on activities and assist in coordinating tasks like scheduling and procurement.• Act as a liaison between sales teams, project managers, and technicians to facilitate smooth communication.• Handle billing for service and inspection jobs while assisting the sales team in timely job scheduling.
2025-12-13T00:43:36Z

Administrative Assistant Job in Los Angeles, CA | Robert Half