We are looking for an experienced Administrative Assistant to join our team in Costa Mesa, California. This is a contract to permanent position offering an excellent opportunity to work closely with a property manager and contribute to the daily operations within a property management environment. The ideal candidate will bring strong organizational skills and a proactive approach to administrative support. Responsibilities:• Provide comprehensive administrative support to the property manager, ensuring smooth day-to-day operations.• Handle incoming calls and direct them appropriately, maintaining clear and attentive communication with clients and vendors.• Perform data entry tasks with accuracy, updating records and maintaining organized documentation.• Schedule and coordinate appointments for the property manager and other team members.• Assist in vendor management by coordinating services and following up on requests.• Process payments and maintain accurate financial records.• Maintain a welcoming and well-organized front office environment, including receptionist duties.• Collaborate with the property manager to address tenant inquiries and support property management activities.• Ensure compliance with company policies and procedures in all administrative tasks.• Assist with additional office duties as needed to support team objectives.

• Minimum of two years of experience in administrative or office support roles. • Familiarity with property management tasks is preferred but not required. • Proficiency in data entry and maintaining accurate records. • Strong communication skills, both verbal and written, to interact effectively with clients and vendors. • Ability to manage schedules and appointments efficiently. • Detail-oriented with excellent organizational abilities. • Competence in payment processing and basic financial tasks. • Attention to detail and adherence to business casual dress code.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Costa Mesa, CA
onsite
Contract / Temporary to Hire
20.00 - 23.00 USD / Hourly
We are looking for an experienced Administrative Assistant to join our team in Costa Mesa, California. This is a contract to permanent position offering an excellent opportunity to work closely with a property manager and contribute to the daily operations within a property management environment. The ideal candidate will bring strong organizational skills and a proactive approach to administrative support. Responsibilities:• Provide comprehensive administrative support to the property manager, ensuring smooth day-to-day operations.• Handle incoming calls and direct them appropriately, maintaining clear and attentive communication with clients and vendors.• Perform data entry tasks with accuracy, updating records and maintaining organized documentation.• Schedule and coordinate appointments for the property manager and other team members.• Assist in vendor management by coordinating services and following up on requests.• Process payments and maintain accurate financial records.• Maintain a welcoming and well-organized front office environment, including receptionist duties.• Collaborate with the property manager to address tenant inquiries and support property management activities.• Ensure compliance with company policies and procedures in all administrative tasks.• Assist with additional office duties as needed to support team objectives.
2025-11-24T20:53:50Z