We are looking for a detail-oriented and organized Administrative Assistant to join our team on a long-term contract basis in Fairfield, California. This role involves supporting departmental operations through a variety of administrative tasks, including document preparation, data management, and communication with staff and the public. If you excel at multitasking and thrive in a collaborative environment, we encourage you to apply. Responsibilities: • Perform advanced and confidential administrative tasks requiring independent judgment and technical expertise. • Research and compile data from multiple sources to assist in the preparation of forms, reports, and calculations. • Provide clear and accurate information to both the public and staff, explaining policies and procedures as needed. • Organize and maintain departmental files and official records for easy access and retrieval. • Draft, proofread, and finalize correspondence, reports, and other documents, ensuring accuracy and compliance with policies. • Track and process official documents, ensuring timely issuance and proper documentation. • Operate computer systems to input, retrieve, and analyze data, producing detailed reports as required. • Coordinate office logistics, including ordering supplies, scheduling equipment repairs, and maintaining reference materials. • Review system-generated reports for accuracy, correcting discrepancies to ensure data integrity. • Attend meetings, take minutes, and distribute finalized documentation to relevant stakeholders.

• Demonstrated experience in administrative support, including document preparation and data entry. • Proficiency in using office equipment and software, such as databases and spreadsheets. • Strong organizational skills with the ability to maintain complex records and files. • Excellent communication skills to provide clear information and address inquiries effectively. • Attention to detail and accuracy in proofreading, calculations, and document management. • Ability to manage multiple tasks and prioritize effectively in a fast-paced environment. • Familiarity with policies, procedures, and office operations. • Experience in handling confidential information with discretion and professionalism.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Fairfield, CA
onsite
Temporary
23.00 - 25.00 USD / Hourly
We are looking for a detail-oriented and organized Administrative Assistant to join our team on a long-term contract basis in Fairfield, California. This role involves supporting departmental operations through a variety of administrative tasks, including document preparation, data management, and communication with staff and the public. If you excel at multitasking and thrive in a collaborative environment, we encourage you to apply. Responsibilities: • Perform advanced and confidential administrative tasks requiring independent judgment and technical expertise. • Research and compile data from multiple sources to assist in the preparation of forms, reports, and calculations. • Provide clear and accurate information to both the public and staff, explaining policies and procedures as needed. • Organize and maintain departmental files and official records for easy access and retrieval. • Draft, proofread, and finalize correspondence, reports, and other documents, ensuring accuracy and compliance with policies. • Track and process official documents, ensuring timely issuance and proper documentation. • Operate computer systems to input, retrieve, and analyze data, producing detailed reports as required. • Coordinate office logistics, including ordering supplies, scheduling equipment repairs, and maintaining reference materials. • Review system-generated reports for accuracy, correcting discrepancies to ensure data integrity. • Attend meetings, take minutes, and distribute finalized documentation to relevant stakeholders.
2025-10-21T23:04:19Z