<p><strong>Key Responsibilities</strong>:</p><p><strong>Administrative and Operational Support</strong>:</p><ul><li>Manage daily calendars, schedules, and appointments for executives, ensuring seamless time management and prioritization.</li><li>Coordinate complex travel arrangements, including flights, accommodations, and itineraries.</li><li>Organize and prepare materials for meetings, conferences, and presentations, including taking minutes when needed.</li><li>Oversee correspondence, including emails, phone calls, and written communications, ensuring timely responses and follow-ups.</li></ul><p><strong>Project Management</strong>:</p><ul><li>Support workflow automation and cross-functional processes, utilizing relevant systems or platforms (Source: DFST2025 - Midyear Update.pdf).</li><li>Assist in coordination and execution of strategic projects, ensuring deadlines and deliverables are achieved.</li><li>Serve as a liaison between departments, teams, or external stakeholders to streamline communication and collaboration.</li></ul><p><strong>Technical and Digital Support</strong>:</p><ul><li>Leverage digital tools, such as CRM platforms, cloud-based solutions, or project management software, to enhance efficiency (Source: DFST2025 - Midyear Update.pdf).</li><li>Provide support for AI or automation tools, enabling executives and teams to improve workflows.</li></ul><p><strong>General Office Management</strong>:</p><ul><li>Help maintain organized filing systems, both digital and physical.</li><li>Arrange executive expense reporting and monitor budgets related to travel or departmental needs.</li><li>Manage sensitive information with utmost confidentiality and discretion.</li></ul><p><br></p>

<p><strong>Skills and Qualifications</strong>:</p><ul><li>Proven experience as an Executive Assistant or similar high-level administrative role.</li><li>Proficiency with productivity tools (e.g., Microsoft Office Suite, Google Workspace) and familiarity with automation workflows.</li><li>Exceptional communication, interpersonal, and problem-solving skills.</li><li>High organizational skills with the ability to multi-task, prioritize, and meet deadlines under pressure.</li><li>Strong attention to detail and a proactive approach to problem-solving and project execution.</li><li>Tech-savvy with a desire to stay updated on emerging technologies useful for administrative and operational functions (Source: DFST2025 - Midyear Update.pdf).</li></ul><p><br></p>

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