We are looking for a courteous and organized Receptionist to join our team on a contract basis in Brea, California. This role is ideal for someone with outstanding communication skills and a meticulous demeanor who thrives in a small office environment. You will play a vital role in ensuring smooth day-to-day operations during a busy tax season.<br><br>Responsibilities:<br>• Welcome clients and visitors, creating a warm and welcoming first impression.<br>• Oversee appointment scheduling and calendar management using Microsoft Outlook.<br>• Perform document filing, scanning, and organization with attention to accuracy.<br>• Manage incoming and outgoing mail, including deliveries.<br>• Monitor and replenish office supplies, ensuring common areas remain tidy.<br>• Provide administrative support to the accounting team, assisting with various tasks.<br>• Uphold confidentiality while handling sensitive client and firm information.
<p>We currently have an opening for an articulate, skilled Receptionist. In this role, you will greet visitors, handle incoming calls and perform general administrative duties. Proficient Receptionists will also assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. Tasks include but are not limited to: </p><p><br></p><p>· Answer and direct phone calls in a polite and friendly manner</p><p>· Welcome visitors in a warm and friendly manner, and answer any questions visitors have</p><p>· Maintain reception area and all common areas in a clean and tidy manner at all times</p><p>· Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer</p><p>· Keep detailed and accurate records of visitor requests and of calls received</p><p>· Receive deliveries; sort and distribute incoming mail</p><p>· Take inventory of supplies and restock as needed</p><p>· Maintain the general office filing system</p>
<p>A Healthcare Company in Torrance is looking for a skilled and compassionate Medical Receptionist. The Medical Receptionist will serve as the first point of contact for patients and visitors, ensuring a welcoming and efficient experience. This is a Contract to permanent position offering an excellent opportunity to grow within a supportive environment dedicated to patient care.</p><p><br></p><p>Responsibilities:</p><p>• Welcome patients and visitors with professionalism and courtesy, creating a positive first impression.</p><p>• Verify insurance details, collect copayments, and ensure all necessary documentation is accurately completed.</p><p>• Facilitate patient intake and check-out processes, maintaining precise data entry in the system.</p><p>• Collaborate with clinical staff to ensure seamless office operations and smooth patient flow.</p><p>• Manage medical record requests, including scanning, filing, and maintaining organized documentation.</p><p>• Perform administrative duties such as handling correspondence, faxing, and managing office supplies inventory.</p><p>• Uphold patient confidentiality and adhere to all healthcare regulations and standards.</p><p>• Address patient inquiries and provide clear communication regarding office procedures and services.</p>
<p>A busy, client-focused office in Carlsbad is seeking a polished and bilingual <strong>Receptionist (Spanish/English)</strong> to be the welcoming face of the company. This role handles high-volume phone calls, walk-in support, and essential administrative tasks. The ideal candidate is warm, articulate, dependable, and able to switch seamlessly between Spanish and English in a professional environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide a friendly, professional greeting to all visitors, clients, and vendors</li><li>Answer and route incoming calls in both English and Spanish</li><li>Manage front desk calendar, meeting rooms, and visitor sign-in procedures</li><li>Assist with intake forms, client paperwork, and data entry</li><li>Translate documents and relay information in Spanish as needed</li><li>Maintain lobby cleanliness and presentation standards</li><li>Process incoming/outgoing mail and packages</li><li>Support administrative teams with scanning, filing, and document updates</li><li>Prepare daily logs, sign-in sheets, and reception reports</li><li>Provide backup support to HR, accounting, and office operations when needed</li></ul>
<p>Our client in Vista is seeking a polished, professional, and friendly <strong>Bilingual Spanish/English Receptionist</strong> to serve as the main point of contact for their corporate headquarters. This role is ideal for someone who enjoys interacting with employees and visitors, managing a busy front desk, and supporting administrative projects across departments.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Greet visitors, clients, and vendors with professionalism and warmth</li><li>Answer and route high-volume incoming calls in both English and Spanish</li><li>Manage front office calendar, conference room reservations, and daily visitor logs</li><li>Assist HR, accounting, and operations teams with administrative tasks including scanning, filing, and preparing documents</li><li>Handle incoming mail, deliveries, and outgoing packages</li><li>Support onboarding by preparing badge access, parking passes, and welcome packets</li><li>Maintain lobby appearance, office supply inventory, and general workplace organization</li><li>Assist with company events, catering setups, and meeting materials</li></ul>
<p>Robert Half currently has local ongoing openings for an articulate and skilled Receptionists in the Woodland Hills, CA area. In this role, you will be the face of our company, responsible for providing outstanding customer service to clients and visitors. Your primary role will involve greeting guests, managing phone calls, handling inquiries, and ensuring that our clients have a seamless and pleasant experience. You will also perform general administrative duties and assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For more information, please call 818-703-8818.</p>
<p>We are seeking a Medical Receptionist to join our busy medical office. The Medical Receptionist is the first point of contact for patients and visitors, requiring excellent customer service skills, professionalism, and the ability to thrive in a fast-paced healthcare setting. Experience in oncology or working in a specialty medical practice is a plus.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><p>* Greet patients and visitors in a professional and courteous manner.</p><p>* Answer, screen, and route phone calls; schedule appointments and manage calendars.</p><p>* Verify insurance information, collect copays, and ensure all required patient documentation is complete.</p><p>* Assist with patient intake and check-out, ensuring accurate data entry in the EMR system.</p><p>* Coordinate with clinical staff to maintain smooth office operations and timely patient flow.</p><p>* Handle medical records requests, scanning, and filing.</p><p>* Provide administrative support including correspondence, faxing, and managing office supplies.</p><p>* Maintain patient confidentiality in compliance with HIPAA regulations.</p><p><br></p><p>Qualifications:</p><p><br></p><p>* Previous experience as a medical receptionist or front desk coordinator in a healthcare setting.</p><p>* Oncology or specialty practice experience preferred, but not required.</p><p>* Strong organizational skills with the ability to multitask in a busy office.</p><p>* Proficiency with EMR systems and Microsoft Office Suite.</p><p>* Excellent verbal and written communication skills.</p><p>* Compassionate, professional, and patient-focused demeanor.</p>
<p>Robert Half currently has local ongoing openings for an articulate and skilled Receptionists in the Woodland Hills, CA area. In this role, you will be the face of our company, responsible for providing outstanding customer service to clients and visitors. Your primary role will involve greeting guests, managing phone calls, handling inquiries, and ensuring that our clients have a seamless and pleasant experience. You will also perform general administrative duties and assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For more information, please call 818-703-8818.</p>
<p>A Healthcare Company in Glendale is looking for a skilled and compassionate Bilingual Armenian Medical Receptionist. The Bilingual Armenian Medical Receptionist role offers an opportunity to work in a dynamic healthcare environment while providing essential support to patients and staff. The ideal candidate will be bilingual in Armenian and English, ensuring effective communication and exceptional service to our diverse patient population.</p><p><br></p><p>Responsibilities:</p><p>• Welcome patients and visitors with professionalism, ensuring they feel comfortable and well-informed.</p><p>• Verify insurance details, collect copayments, and ensure all necessary forms and documentation are completed accurately.</p><p>• Manage patient intake and check-out processes, including precise data entry into the healthcare system.</p><p>• Collaborate with clinical staff to facilitate efficient office operations and timely patient flow.</p><p>• Handle requests for medical records, including scanning, filing, and ensuring secure storage.</p><p>• Provide administrative assistance such as managing correspondence, faxing, and maintaining office supplies.</p><p>• Uphold patient confidentiality and adhere to healthcare regulations at all times.</p>
Robert Half is seeking a Front Desk Representative for a manufacturing located in Ontario, CA. The ideal Front Desk Representative will have at least one year of experience in a detail oriented setting. <br> Why Join Us? Step into a role where you’re the face of the company! As our Front Desk Representative, you’ll be the first point of contact for visitors, vendors, and team members—setting the tone for a positive experience every single day. If you love being organized, enjoy helping people, and thrive in a fast-paced environment, this is your chance to shine. Plus, if you’re bilingual in Spanish, that’s a huge bonus as we value diversity and communication across our team! <br> What You’ll Do Be the welcoming voice and smile for everyone who walks through our doors or calls in. Manage the front desk like a pro—answering calls, directing inquiries, and keeping things running smoothly. Coordinate mail, packages, and deliveries so nothing gets missed. Keep our reception area looking sharp and detail oriented. Support the team with scheduling, document prep, and data entry. Work closely with different departments to make sure everything flows seamlessly. Solve problems on the spot and make every interaction a positive one. <br> What’s In It For You? Competitive pay and benefits package. Opportunities for growth within a thriving manufacturing company. A supportive team environment where your role truly matters. Be part of a company that values innovation, teamwork, and respect.
<p><strong>Key Responsibilities</strong></p><p><strong>Front Desk & Public Interaction</strong></p><ul><li>Serve as the main Operator for City Hall, answering and routing phone calls, taking messages, and providing general information.</li><li>Greet visitors at the front desk, check them in as needed, and schedule appointments for City staff.</li><li>Provide exceptional customer service in person, by phone, and via email—responding to inquiries, addressing resident concerns, and resolving routine issues.</li><li>Act as the primary point of contact for the public, ensuring timely, courteous, and accurate communication.</li></ul><p><strong>Payments & Cashiering</strong></p><ul><li>Serve as the main cashier for City Hall, processing payments, entering invoice codes, and issuing receipts for all standard transactions.</li><li>Process and invoice applications for programs including Paramedic Membership and Dial-A-Ride.</li><li>Verify billability for ambulance trips and ensure proper documentation is completed.</li></ul><p><strong>Licensing, Permits & Inspections</strong></p><ul><li>Issue and renew business licenses in accordance with City requirements.</li><li>Issue basic permits and create/maintain project files.</li><li>Coordinate and schedule building inspections for the City.</li><li>Route plans to third-party plan checkers and track submission status.</li></ul><p><strong>Administrative Support</strong></p><ul><li>Collect, sort, and distribute incoming and outgoing mail.</li><li>Maintain accurate electronic and physical records for permits, plans, and program applications.</li><li>Create and update forms and process documents to improve administrative workflows.</li><li>Provide general clerical support to staff as needed.</li></ul><p><br></p>
<p>We’re working with a finance company in West Los Angeles who are looking for a Front Desk Coordinator to support their team. You’ll help to check in guests and vendors, create access badges and parking passes, order office supplies and help with event set up. This is an on-site opportunity.</p>
We are looking for a dedicated Medical Front Desk Specialist to join our team in Beverly Hills, California. In this long-term contract position, you will play a vital role in ensuring smooth front desk operations while delivering outstanding service to patients. The role requires strong organizational skills and a commitment to maintaining a detail-oriented and welcoming environment.<br><br>Responsibilities:<br>• Welcome patients warmly and courteously to create a positive first impression.<br>• Schedule, confirm, and adjust patient appointments using scheduling software while coordinating follow-ups.<br>• Communicate office policies and procedures clearly to patients to ensure understanding and compliance.<br>• Verify and process patient forms and insurance details with accuracy and confidentiality.<br>• Update patient records and manage data entry tasks to maintain compliance with medical regulations.<br>• Follow up with patients and leads via calls to schedule appointments and address inquiries.<br>• Coordinate scheduling of follow-up visits with patients and staff to optimize workflow.<br>• Provide administrative support to medical personnel and office management as required.
We are looking for a Medical Front Desk Specialist to join our team in Huntington Beach, California. In this role, you will provide essential administrative support to a pediatric speech therapy clinic, assisting children with special needs and their families. This is a Contract position with the potential to transition to a permanent role, offering an opportunity to make a meaningful impact while working in a collaborative and detail-oriented environment.<br><br>Responsibilities:<br>• Greet patients and families with courtesy and compassion, ensuring a welcoming front desk experience.<br>• Schedule appointments efficiently, coordinating between multiple providers and patient needs.<br>• Manage patient check-in and check-out processes, verifying accurate information and collecting necessary documentation.<br>• Communicate effectively with parents and guardians regarding appointment details, insurance coverage, and billing inquiries.<br>• Maintain accurate patient records using Central Reach and other software tools.<br>• Answer and route incoming calls through RingCentral, providing prompt and helpful responses to inquiries.<br>• Assist with insurance verification and ensure accurate understanding of medical terminology during patient interactions.<br>• Collaborate with the clinical team to ensure smooth daily operations and scheduling adjustments.<br>• Uphold a detail-oriented and organized front office environment, adhering to business casual attire guidelines.
<p><strong>About the Role</strong></p><p>Do you love helping people and keeping things organized? We’re looking for a <strong>Front Desk Coordinator</strong> to be the welcoming face of our office! In this role, you’ll make sure clients feel at home while keeping our day-to-day operations running smoothly.</p><p><strong>What You’ll Do</strong></p><ul><li><strong>Be the first point of contact:</strong> Greet clients with a smile, assist with registration, and answer questions.</li><li><strong>Keep communication flowing:</strong> Answer, screen, and direct calls and emails using a multi-line phone system.</li><li><strong>Stay organized:</strong> Schedule appointments, maintain calendars, and update client profiles.</li><li><strong>Handle the details:</strong> Process payments, file documents, order supplies, sort mail, and manage internal records.</li><li><strong>Support the team:</strong> Help with data entry and keep our databases up to date.</li></ul><p><strong>Why You’ll Love Working Here</strong></p><ul><li>A welcoming team that values collaboration.</li><li>Opportunities to learn and grow.</li><li>A role where you make a real difference every day.</li></ul><p><br></p>
<p>We are looking for an experienced Office & Accounting Administrator to join our team in El Segundo, California. In this dynamic Contract to permanent position, you will play a pivotal role in ensuring smooth office operations and supporting accounting tasks. This role requires excellent organizational skills, attention to detail, and a proactive approach to administrative and financial responsibilities.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily office operations, including maintaining a welcoming front desk environment and assisting visitors.</p><p>• Coordinate shipping needs such as overnight deliveries and certified mail, while frequently liaising with delivery services.</p><p>• Conduct regular inventory checks to ensure office supplies are adequately stocked.</p><p>• Draft detailed correspondence for company executives and the property management department.</p><p>• Process tenant rent checks efficiently and ensure accurate record-keeping.</p><p>• Assist with accounting tasks such as accounts payable filing, bank reconciliations, journal entries, and maintaining general ledger records.</p><p>• Prepare property and tax documentation binders for management review.</p><p>• Handle vendor billing and checks, ensuring special requests and processing requirements are met effectively.</p><p><br></p><p>Schedule is 830am-3:00pm Monday-Friday. </p>
Position summary <br> The Office Services Associate is responsible for adding value in providing daily back office services for our client and teams. Services include but are not limited to reprographics copy and mail services in both physical and digital environments with support for services in hospitality facilities audio/visual reception and other Williams Lea service lines as needed. <br> <br> Job qualifications <br> bull High school diploma or equivalent. <br> bull Minimum 1 year office services experience preferably in a legal banking or large corporate environment. <br> bull Skilled in the use of mail phone email digital reprographics and mail equipment. <br> bull Familiar with general back office procedures to meet and maintain client satisfaction. <br> bull Proven customer service skills are required in order to create maintain and enhance customer relationships. <br> bull Good written and verbal communication skills including detail oriented telephone and email etiquette. <br> bull Attention to detail with good organizational skills. <br> bull Must be able to meet deadlines and complete all projects in a timely manner. <br> bull Ability to handle sensitive and/or confidential documents and information. <br> bull Able to make independent decisions that conform to business needs and policy. <br> bull Good problem-solving skills with the ability and understanding of when to escalate a problem to a supervisory level. <br> bull Must work well in a team environment. <br> bull Must be able to interact effectively with multi-functional and diverse backgrounds. <br> bull Ability to work in a fast-paced environment. <br> bull Must be self-motivated with positive can-do attitude. <br> <br> Supervision <br> bull Number and titles of direct reports if any: n/a <br> bull Received: Lead Office Services Associate Supervisor Manager Director <br> <br> Job relationships <br> bull Internal: This position works closely with the Office Services team <br> bull External: Clients <br> <br> Job duties <br> * denotes an essential function <br> bull *Utilize appropriate logs for all office services work. <br> bull *Ensure that job tickets are properly filled out before beginning work. <br> bull *Perform work in office services primarily reprographics mail and intake functions according to established procedures. <br> bull *Follow procedures to run jobs in proper order. <br> bull *Communicate with supervisor or client on job or deadline issues. <br> bull *Meet contracted deadlines for accepting completing and delivering all work. <br> bull *Troubleshoot basic equipment problems. <br> bull Be able to lift up to 50 lbs. on a regular basis. <br> bull Prioritize workflow. <br> bull Performs Quality Assurance on own and work of others. <br> bull Load machines with various paper toner supplies. <br> bull Answer telephone emails and place service calls when needed. <br> bull Interact with clients in person over the phone or electronically. <br> bull Adhere to Williams Lea policies in addition to client site policies. <br> bull Use equipment and supplies in a cost-efficient manner. <br> <br> Working condit...
<p>We are looking for an experienced Administrative Assistant to join our team in Costa Mesa, California. This is a contract to permanent position offering an excellent opportunity to work closely with a property manager and contribute to the daily operations within a property management environment. The ideal candidate will bring strong organizational skills and a proactive approach to administrative support.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to the property manager, ensuring smooth day-to-day operations.</p><p>• Handle incoming calls and direct them appropriately, maintaining clear and attentive communication with clients and vendors.</p><p>• Perform data entry tasks with accuracy, updating records and maintaining organized documentation.</p><p>• Schedule and coordinate appointments for the property manager and other team members.</p><p>• Assist in vendor management by coordinating services and following up on requests.</p><p>• Process payments and maintain accurate financial records.</p><p>• Maintain a welcoming and well-organized front office environment, including receptionist duties.</p><p>• Collaborate with the property manager to address tenant inquiries and support property management activities.</p><p>• Ensure compliance with company policies and procedures in all administrative tasks.</p><p>• Assist with additional office duties as needed to support team objectives.</p>
<p>We are looking for an organized and compassionate Medical Office Coordinator to join our team in La Canada Flintridge, California. The Medical Office Coordinator requires someone who is detail oriented and can balance administrative tasks with exceptional client service in a medical or therapy office setting. The ideal candidate will help create a welcoming atmosphere and ensure smooth front-office operations.</p><p><br></p><p>Responsibilities:</p><p>• Welcome patients and visitors with a friendly and detail oriented demeanor, ensuring a positive first impression.</p><p>• Handle patient check-ins and check-outs, including collecting payments and issuing receipts.</p><p>• Accurately update and maintain patient demographic and insurance information in the system.</p><p>• Coordinate appointment confirmations, cancellations, and rescheduling requests promptly.</p><p>• Guide new clients through the intake process while addressing any concerns or uncertainties they may have.</p><p>• Uphold confidentiality standards and adhere to organizational policies and procedures.</p><p>• Keep the front office and waiting area clean, organized, and inviting for all visitors.</p><p>• Answer inbound calls and address inquiries or route them appropriately.</p><p>• Perform data entry tasks with precision and maintain accurate records.</p><p>• Assist with general administrative duties to support office operations.</p>
<p>Our client, a family-owned manufacturing company located in Culver City, is looking for an Administrative Assistant on a contract to hire basis. As the Administrative Assistant, you will play a key role in supporting this stable and growing company! Your main job duties will include coordinating in-person and virtual meetings, distributing meeting agendas, taking meeting minutes, and organizing the filing system. Additional duties will include coordinating travel, completing expense reports, and coordinating recruiting and hiring with their HR consultant. Additionally, you will also help support the organizations marketing efforts! You will work closely with the marketing team to build and execute the social media strategy by conducting research and creating social media calendars. </p><p><br></p><p>Robert Half is looking for a tech savvy candidate who feels comfortable writing and editing presentations. Experience using Canva is a huge plus! Someone with a positive attitude, who is detailed and customer oriented would do great in this position! As the Administrative Assistant, it will be important to be good at multitasking with a strong organizational ability. This is a contract to hire position, and the salary range is $55-$65k. Hours are 8:30am-5pm Monday-Thursday, and Fridays from 8am-3pm.</p>
<p>We are looking for a dedicated and proactive Office Services Associate to join our team in Century City, Los Angeles, California. In this contract position, you will be responsible for handling a variety of office services, including reprographics, mail distribution, and supporting additional functions such as hospitality and reception as needed. This role is ideal for someone eager to learn, customer-focused, and comfortable working in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage office services tasks such as copying, scanning, and mail distribution, following established procedures.</p><p>• Provide support in hospitality, reception, and other service areas as required.</p><p>• Maintain accurate logs and ensure all job tickets are completed properly before starting assignments.</p><p>• Troubleshoot and resolve basic equipment issues to ensure smooth operations.</p><p>• Meet deadlines for processing and delivering office services while maintaining high-quality standards.</p><p>• Follow protocols to prioritize tasks and complete them in a timely manner.</p><p>• Communicate effectively with supervisors and clients regarding deadlines or project concerns.</p><p>• Handle sensitive documents and information with the utmost confidentiality.</p><p>• Contribute to a team-oriented environment by collaborating with colleagues and supporting their tasks when necessary.</p><p>• Lift and transport materials weighing up to 50 pounds as part of daily responsibilities.</p>
<p>A non-profit organization in West LA is hiring a Jr Bookkeeper for a one-week contract with potential to extent. The Bookkeeper will support daily financial and front desk operations. The ideal candidate will be comfortable handling check processing and data entry tasks in a fast-paced office setting.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><p>Enter check information into Excel spreadsheets for record-keeping and tracking.</p><p>Sort, organize, and prepare checks for bank deposits.</p><p>Receive checks from tenants at the front desk, providing friendly and professional service.</p><p>Post check payments into YARDI software using a check scanner.</p><p>Collaborate with team members to ensure accurate financial records and support efficient office procedures.</p><p><br></p><p>This is an onsite role in West LA. There is a chance the position will extend and hours are Monday- Friday 8-5PM. Pay is based on expereince, bewteen $22-24/hr.</p>
<p>We are looking for a highly organized Administrative Assistant to join our team in Long Beach, California. This contract position focuses on providing comprehensive administrative support and ensuring smooth daily operations within a healthcare and social assistance environment. Ideal candidates will demonstrate strong attention to detail, excellent communication skills, and the ability to manage multiple tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Handle incoming calls professionally, ensuring inquiries and requests are addressed promptly.</p><p>• Perform accurate data entry and maintain organized records for administrative purposes.</p><p>• Coordinate events, including charity and community initiatives, to support organizational goals.</p><p>• Assist with general office duties, such as scheduling, filing, and maintaining supplies.</p><p>Some experience with marketing </p><p>• Serve as the first point of contact for visitors, providing excellent reception and support.</p><p>• Collaborate with team members to execute fundraising and philanthropic activities.</p><p>• Manage calendars and appointments to ensure efficient scheduling.</p><p>• Support the use of software tools, including Raiser's Edge and Blackbaud, for event coordination and data management.</p><p>• Prepare reports and presentations to assist with decision-making processes.</p><p>• Contribute to the planning and execution of community and healthcare-related events.</p>
<p>Position summary </p><p> The Office Services Associate is responsible for adding value in providing daily back-office services for our client and teams. Services include but are not limited to reprographics copy and mail services in both physical and digital environments with support for services in hospitality facilities audio/visual reception and other service lines as needed. </p><p><br></p><p> Job duties </p><p> * denotes an essential function </p><p> - *Utilize appropriate logs for all office services work. </p><p> - *Ensure that job tickets are properly filled out before beginning work. </p><p> - *Perform work in office services primarily reprographics mail and intake functions according to established procedures. </p><p> - *Follow procedures to run jobs in proper order. </p><p> - *Communicate with supervisor or client on job or deadline issues. </p><p> - *Meet contracted deadlines for accepting completing and delivering all work. </p><p> - *Troubleshoot basic equipment problems. </p><p> - Be able to lift up to 50 lbs. on a regular basis. </p><p> - Prioritize workflow. </p><p> - Performs Quality Assurance on own and work of others. </p><p> - Load machines with various paper toner supplies. </p><p> - Answer telephone emails and place service calls when needed. </p><p> - Interact with clients in person over the phone or electronically. </p><p> - Adhere to Williams Lea policies in addition to client site policies. </p><p> - Use equipment and supplies in a cost-efficient manner. </p><p><br></p><p><br></p>
<p>We are looking for a detail-oriented Executive Assistant to a Chief Financial Officer to provide comprehensive support to senior leadership and departmental operations. This contract-to-permanent position is based in Los Angeles, California, within the healthcare industry, and requires an individual who thrives in a dynamic and fast-paced environment. The role involves managing schedules, coordinating communications, and ensuring departmental processes run smoothly while maintaining confidentiality and a high standard of conduct.</p><p><br></p><p>Responsibilities:</p><p>• Prepare, edit, and distribute a variety of documents, including correspondence, reports, and presentations.</p><p>• Manage calendars by scheduling appointments, organizing meetings, and handling logistics for events.</p><p>• Attend meetings, take detailed minutes, and follow up on assigned action items promptly.</p><p>• Arrange travel plans, coordinate itineraries, and process expense reimbursements accurately.</p><p>• Maintain organized records, databases, and filing systems, both electronically and physically.</p><p>• Monitor and order departmental supplies, reconcile purchasing card statements, and ensure inventory is up to date.</p><p>• Provide backup support for reception or other administrative functions when required.</p><p>• Assist in planning and executing staff appreciation events and organizational activities.</p><p>• Collaborate with the Finance Department to coordinate meetings, prepare agendas, and track project milestones.</p><p>• Conduct research and compile data to support decision-making processes and departmental initiatives.</p>
