43 results for Front Desk Coordinator in Los Angeles, CA

Front Desk Coordinator A workspace company in El Segundo is looking for a Front Desk Coordinator to join their team on a contract basis. You’ll be responsible for greeting guests, answering and transferring calls and assisting with setting up conference rooms.

Medical Front Desk Join a prestigious medical practice in Beverly Hills as a Medical Front Desk Coordinator. In this role, you’ll serve as the first point of contact for patients, ensuring a positive experience while contributing to the smooth daily operations of the practice. Responsibilities: • Patient Interaction & Communication • Greet patients courteously and professionally, ensuring a welcoming atmosphere upon arrival • Answer and direct phone calls with exceptional communication skills while addressing patient inquiries promptly • Schedule, confirm, and reschedule appointments efficiently using scheduling software; assist in booking follow-up appointments • Provide clear and detail oriented communication to patients regarding office policies and procedures • Maintain patient records and assist with data entry to ensure timely updates and compliance with medical regulations • Manage leads by calling back patients or potential clients to schedule follow-up appointments • Ensure all scheduled follow-up appointments are appropriately coordinated with staff and patients • Provide administrative support to office management and medical staff as needed

Receptionist We are seeking a professional and friendly Receptionist who is bilingual in Spanish to join our team on a temporary basis in City of Industry, CA. The ideal candidate will be the first point of contact for visitors and callers, providing excellent customer service while managing front desk operations. This role requires strong communication skills, attention to detail, and the ability to multitask in a fast-paced environment.Key Responsibilities:<ul><li>Answer and direct incoming calls in a professional and courteous manner.</li><li>Greet visitors, clients, and vendors upon arrival and notify appropriate staff of their arrival.</li><li>Handle bilingual communication (English/Spanish) with visitors, clients, and staff.</li><li>Maintain a tidy and welcoming reception area.</li><li>Distribute incoming mail and packages, as well as prepare outgoing mail.</li><li>Assist with basic administrative tasks such as data entry, filing, and scanning documents.</li><li>Schedule and coordinate appointments, meetings, and conference room bookings.</li><li>Provide general information to callers and visitors regarding the company’s services or policies.</li><li>Assist with light clerical duties such as updating records, preparing documents, and organizing files.</li><li>Support other administrative staff as needed.</li></ul>Schedule:<ul><li>Monday to Friday, 8:00 AM – 5:00 PM.</li><li>On-site position in City of Industry, CA.</li></ul>Duration:<ul><li>Temporary Assignment (with potential for extension based on business needs).</li></ul>Pay Rate:<ul><li>Competitive hourly pay based on experience.</li></ul>

Front Desk/Legal Assistant Growing trial firm based in West Los Angeles is seeking a Front Desk Receptionist/Legal Assistant to join our team of professionals. In this role, you will be the first point of contact for our clients and visitors, providing exceptional customer service and administrative support within the legal industry. This role will involve handling incoming calls, managing correspondence, organizing documents, and maintaining the office environment. Responsibilities: • Serve as the primary point of contact for incoming calls, ensuring they are directed to the appropriate personnel.• Effectively manage email correspondence, ensuring all communications are responded to in a timely and detail-oriented manner.• Execute data entry tasks with accuracy, updating and maintaining our internal systems with relevant information.• Oversee the distribution and dispatch of mail, ensuring all correspondence is handled efficiently.• Facilitate the preparation of documents for court filings and service on individuals, ensuring all paperwork is accurate and submitted within required timeframes.• Maintain an organized filing system, managing both digital and hard copy files and binders.• Assist in the ordering and restocking of office supplies, ensuring the office environment is well-maintained and fully equipped.• Utilize Microsoft Excel, Outlook, and Word to perform various tasks, demonstrating proficiency in these applications.• Schedule appointments, managing the calendars of attorneys and paralegals.• Provide support with other receptionist duties and legal assistant tasks as required. Skills: • Experience with answering multi-line phone systems• Strong customer service abilities• Proficiency in data entry• Excellent email correspondence skills• Strong interpersonal skills• Proficiency in Microsoft Excel, Outlook, and Word• Experience with organizing files• Experience with scheduling appointments• Experience with receptionist duties• Experience as a legal assistant How to Apply:Please submit your resume ONLY to Vice President Quidana Dove at Quidana.Dove< at >RobertHalf.< com >

Receptionist <ul><li>Answering and Directing Calls: Operate a multiline phone system, screen and forward calls to the right personnel, and take detailed messages when necessary.</li><li>Administrative Support: Provide general administrative support, including data entry, scheduling meetings, and preparing meeting rooms as needed.</li><li>Mail and Package Handling: Receive and sort incoming mail and deliveries, as well as coordinate outgoing packages.</li><li>Front Desk Maintenance: Keep the reception area clean and organized to maintain a welcoming appearance.</li><li>Visitor Log Management: Maintain accurate records of guest logs, visitor badges, and office security protocols.</li><li>Supplies Management: Monitor and order office supplies to ensure availability of resources for staff and visitors.</li><li>Customer Service: Address visitor or caller inquiries with professionalism and escalate issues to the relevant team members or management.</li></ul>

Bilingual Spanish Receptionist A well-established company in [Location] is seeking a friendly and professional Bilingual Spanish Receptionist to be the face of the organization. The ideal candidate will have excellent communication skills in both English and Spanish and will excel at providing a welcoming experience for visitors and callers. If you have strong organizational skills and enjoy being at the center of a team’s success, this role is for you! Key Responsibilities:<ul><li>Greet and assist visitors and manage a multi-line phone system to direct calls to the appropriate departments.</li><li>Maintain front desk organization, ensuring a clean and functional reception area.</li><li>Coordinate schedules and meeting spaces as needed for office activities.</li><li>Assist with data entry, file maintenance, and distributing mail or office supplies.</li><li>Translate documents and correspondence from English to Spanish or vice versa, as needed.</li><li>Support other departments with administrative tasks such as preparing correspondence and tracking information.</li><li>Provide a professional, welcoming demeanor in both Spanish and English to ensure all guests feel supported.</li><li>Handle inquiries from clients and team members effectively and promptly.</li></ul>

Receptionist We are offering a long term contract employment opportunity for a Receptionist in the Financial Services industry, based in Torrance, California. The successful candidate will be the first point of contact for visitors and will play a crucial role in creating a welcoming atmosphere for our clients, staff, and guests. Responsibilities • Serve as the primary point of contact for all visitors, ensuring a warm and welcoming environment • Effectively manage incoming calls and correspondences via email • Schedule appointments and manage the office calendar efficiently • Provide comprehensive office support, including data entry and organizing files • Utilize Microsoft Excel, Outlook, and Word to maintain accurate customer records and process applications • Uphold a detail-oriented image, representing our team with poise and professionalism • Use interpersonal skills to resolve customer inquiries and maintain customer satisfaction • Operate a multi-line phone system, ensuring effective communication and customer service.

Office Services Associate We are offering a short term contract employment opportunity for an Office Services Associate based in Los Angeles, California. As an Office Services Associate, you will be integral in providing back office services for various teams, including reprographics, copy and mail services, and supporting other service lines as needed. Responsibilities • Accurately and efficiently process office service tasks, primarily reprographics, mail and intake functions. • Maintain detailed logs for all office services work. • Ensure job tickets are properly filled out prior to initiating work. • Manage the set-up and breakdown for events, including ordering meals and managing hospitality inventory. • Communicate effectively with supervisors or clients regarding job or deadline issues. • Adhere to established procedures to run jobs in the correct order. • Troubleshoot basic equipment problems and place service calls when needed. • Prioritize workflow to meet contracted deadlines for accepting, completing, and delivering all work. • Interact with clients in person, over the phone, or electronically, providing exceptional customer service. • Load machines with various paper and toner supplies. • Ensure quality assurance on own work and work of others.

Administrative Coordinator We are seeking a dedicated Administrative Coordinator to join our team in the non-profit sector, based out of Los Angeles, California. This role offers a contract to permanent employment opportunity. As an Administrative Coordinator, you will be responsible for handling vendor coordination tasks, including data entry into Excel. Responsibilities: • Accurately input vendor information into Excel• Manage CRM system to keep track of customer interactions• Answer inbound calls and address customer inquiries• Utilize ADP for financial services related tasks• Create and manage banner ads• Conduct meetings via Cisco Webex• Utilize Concur for travel and expense management• Manage calendars effectively to ensure smooth operations• Maintain clear and effective communication with all stakeholders• Oversee budget processes to ensure financial efficiency• Apply basic math skills in financial and data management tasks.

Administrative Assistant Our client, a Jewish non-profit organization has two open Administrative Assistant positions. For the right candidate, these could be contract to hire roles. You will be responsible for providing accurate, efficient and timely assistance for the assigned Development Department division and professionals. This company offers a 38-hour work week, excellent benefits including all Jewish holidays off and a hybrid schedule (Thursdays and Fridays are remote). Responsibilities• Handle front desk support and troubleshooting, maintaining daily contact with donors.• Manage incoming and outgoing phone calls, as well as donor correspondence related to memberships, tributes, and related invoices.• Coordinate RSVPs and track registration in the donor database for various events.• Collaborate with team members to support all facets of major events as needed.• Organize meetings, phone sessions, and events.• Oversee multiple functions in the donor database (DRIVE), such as maintaining accurate donor files, event registration and batching, seating, and report production.• Track and process event sponsorships and tribute ads for event journals where applicable.• Follow up with vendors for contracts and countersignatures.• Accurately fill out pledge cards with donor information, appeal, and designation.• Batch pledges and payments.• Update calendars, carry out general Campaign administration and provide assistance on the floor as needed.• Assess workload to determine the best procedure to follow.

Administrative Coordinator As a Contract Operations Administrator, you will manage and optimize the internal processes of our contract lifecycle. Your role will focus on maintaining data integrity, improving workflows, and ensuring seamless collaboration across teams. You’ll oversee our contract repository (Ironclad), streamline operations, and provide essential support to sales, legal, finance, and customer success teams. ResponsibilitiesContract Management & Process Optimization<ul><li>Maintain and manage contract data across multiple platforms, ensuring accuracy, consistency, and completeness.</li><li>Oversee the contract repository (Ironclad) and ensure data integrity.</li><li>Collaborate with legal and revenue teams to identify inefficiencies and implement process improvements.</li><li>Develop and maintain Standard Operating Procedures (SOPs) for contract-related processes.</li></ul>Cross-Functional Support & Collaboration<ul><li>Act as the primary resource for contract documentation, ensuring accessibility and organization.</li><li>Provide ongoing support to sales, legal, finance, and customer success teams to facilitate smooth contract operations.</li><li>Advocate for process improvements to enhance efficiency and reduce administrative burdens.</li></ul>Data Integrity & Reporting<ul><li>Conduct regular audits to validate contract data accuracy and uncover reporting discrepancies.</li><li>Escalate issues to relevant teams and contribute to data-driven decision-making.</li><li>Utilize tools like Salesforce, Tableau, and Excel to track and analyze contract performance metrics.</li></ul>

Receptionist We are offering a short-term contract employment opportunity for a Receptionist in Irvine, California. This role primarily focuses on customer service within a detail-oriented environment. The Receptionist will be stationed at the front desk, serving as the initial point of contact for clients and visitors. Responsibilities: • Greet clients and visitors warmly and with detail-oriented manners upon their arrival • Coordinate and manage the booking of conference rooms and visitor offices • Organize catering and food arrangements for events and lunches • Keep the conference room and visitor offices tidy and prepared for use • Manage inbound calls and effectively transfer them to the appropriate party • Sort and distribute incoming mail and handle deliveries • Maintain an updated phone list and other essential records • Handle sensitive and confidential documents with discretion • Collaborate with the onsite team to ensure a smooth operation • Undertake additional projects or tasks as assigned • Maintain cleanliness and organization of the workspace during downtime.

Administrative Coordinator We are seeking a dedicated Administrative Coordinator to join our team in the non-profit sector, based out of Los Angeles, California. This role offers a contract to permanent employment opportunity. As an Administrative Coordinator, you will be responsible for handling vendor coordination tasks, including data entry into Excel. Responsibilities: • Accurately input vendor information into Excel • Manage CRM system to keep track of customer interactions • Answer inbound calls and address customer inquiries • Utilize ADP for financial services related tasks • Create and manage banner ads • Conduct meetings via Cisco Webex • Utilize Concur for travel and expense management • Manage calendars effectively to ensure smooth operations • Maintain clear and effective communication with all stakeholders • Oversee budget processes to ensure financial efficiency • Apply basic math skills in financial and data management tasks.

Office Services Associate We are offering a short term contract employment opportunity for an Office Services Associate in Los Angeles, California, 90071, United States. This role is pivotal in ensuring seamless office operations, providing support for mail services, reprographics, print jobs, managing service requests for office equipment, and setting up workspaces for new hires. Responsibilities: • Handle incoming and outgoing mail, including sorting, distribution, and digital processing • Perform tasks related to print and reprographics, ensuring high-quality output and meeting deadlines • Prepare office spaces for new hires, including arranging necessary supplies and equipment • Monitor and manage printing supplies and equipment, ensuring functionality and addressing service requests as needed • Efficiently manage general office service requests, ensuring seamless day-to-day operations • Provide light administrative support and contribute to maintaining a pleasant and productive office environment • Utilize your skills in customer service, office functions, training, operations, and policy to effectively perform your duties • Handle tasks related to answering inbound calls, supervising, presentations, hiring processes, scanning, and receptionist duties • Troubleshoot issues related to facility, digital, communication skills, scanning documents, maintaining logs, and machinery • Ensure quality assurance in printing, paper, and distribute faxes, utilizing your knowledge of R Code.

Office Assistant Robert Half is looking for an Office Assistant to work for our client in the Marketing/PR industry. As the Office Assistant, you will ensure the smooth operation of the office, manage customer interactions, and support the team with administrative tasks. This is a contract to hire position that will start immediately. You will work onsite daily in Hollywood and the hours are Mon-Fri 8:30am-5:00pm. This is an excellent opportunity to join a growing PR firm with a beautiful office in the heart of Hollywood! This is considered an entry level role, with room for growth with the PR firm down the road. Responsibilities:• Ensuring the office is well-stocked with necessary supplies and materials• Handling incoming and outgoing phone calls and greeting clients• Assisting with the onboarding process of new staff members, including office tours• Maintaining cleanliness and orderliness in the office premises• Assisting in planning and executing office-wide events and celebrations• Developing and maintaining good relationships with staff, IT personnel, and building management• Ensuring all office equipment and appliances are well-maintained and serviced• Providing front desk/reception coverage, welcoming all employees and visitors and offering necessary support

Administrative Coordinator We are offering a long term contract employment opportunity for an Administrative Coordinator in the Healthcare, Hospitals, and Social Assistance industry. Based in Ontario, California, the selected candidate will be tasked with a variety of responsibilities, including data analysis, report preparation, and event support. Responsibilities: • Accurately and efficiently process and analyze data for various projects • Ensure timely reporting and maintain precise records • Compile, organize, and prepare detailed reports for multiple purposes • Assist in the assembly of informational packets for various needs • Provide logistical support and coordination for event planning • Manage calendars and communication channels effectively • Oversee budget processes and ensure their accurate implementation • Handle inbound calls professionally and provide necessary assistance • Maintain customer relationship management (CRM) systems to ensure smooth operations • Utilize software like ADP - Financial Services, Banner Ads, Cisco Webex Meetings, Concur, and About Time for various administrative tasks.

Credentials Coordinator We are offering a short term contract employment opportunity for a Credentials Coordinator based in Los Angeles, California. This role is within the healthcare industry, where you will be instrumental in handling the appointment and reappointment processes as well as ongoing evaluations for the organized medical staff. Responsibilities: • Ensure strict adherence to confidentiality in all matters pertaining to the medical staff • Manage medical staff dues and fees • Maintain and update the medical staff database, official rosters, and call schedules • Facilitate medical staff appointments, reappointments, and privileging • Conduct ongoing detail oriented practice evaluations and focused detail oriented practice evaluations/proctoring • Guarantee compliance with medical staff bylaws, rules, regulations, state and federal requirements, and accreditation standards • Interface with various departments and physicians to provide and interpret relevant data • Handle meeting management, including agenda preparation, minutes, and meeting follow-up for assigned medical staff departments and committee functions • Update and maintain medical staff documents, policies, and procedures to comply with regulatory requirements • Provide services in Spanish language interpretation as needed.

Office Assistant We are in search of an Office Assistant to be an integral part of our team in Los Angeles, California. As an Office Assistant, you will play a key role in managing and organizing the office space in our technology company. You will also be responsible for handling client inquiries and maintaining client profiles. This role presents a contract to permanent employment opportunity. Responsibilities: • Handle front desk reception duties, including answering calls and transferring them to the relevant staff member. • Oversee the receipt and dispatch of office shipments. • Organize and manage the physical office space, including arranging for building repairs and requests. • Enter expenses and oversee client profiles in the accounting software. • Generate invoices for consulting services and process purchase orders. • Process company checks and track bank deposits diligently. • Follow up on accounts that have been outstanding for a long time. • Set up new client profiles in the accounting software. • Respond to client queries regarding invoices and billing. • Process inbound mail and maintain an organized and tidy office space. • Coordinate the movement of equipment into and out of the office.

Administrative Assistant Temporary Procurement Coordinator – Immediate OpeningWe are seeking a highly organized and detail-oriented Temp Procurement Coordinator to support our growing office. Reporting to the Senior Procurement Manager, this role will assist with purchasing and administrative tasks to ensure smooth procurement operations. Key Responsibilities:<ul><li>Assist in procuring interior furnishing packages.</li><li>Compile and assemble project care and maintenance manuals.</li><li>Update and maintain vendor information in the database.</li><li>Coordinate vendor follow-ups and order samples as needed.</li><li>Organize and maintain installation kits.</li><li>Perform additional administrative tasks as required.</li></ul>

Receptionist We are offering a short term contract employment opportunity in Los Angeles, California for a Receptionist. This role is primarily in the customer service industry where the Receptionist will serve as the first point of contact for clients and visitors. They will also handle administrative tasks such as booking conference rooms and ordering catering for events. Responsibilities: • Greet clients and visitors upon their arrival • Manage the booking of conference rooms and visitor offices • Order catering and food for events and lunches • Ensure the conference room is set up and clean • Collaborate with the onsite team to maintain a clean and welcoming environment • Answer and transfer calls on a multi-line phone system • Accept and sort mail deliveries • Handle sensitive and/or confidential documents and information • Communicate effectively with manager and client regarding job or deadline issues • Maintain a detail-oriented demeanor, akin to a hotel concierge service, at all times • Keep things stocked and clean during slow periods.

Office Assistant We are in search of an Office Assistant to join our team immediately. This is an entry level role and requires you to have a vehicle and driver's license as you will be delivering mail to the post office. You will be responsible for managing the mailroom operations, providing customer service, and performing data entry tasks. This role offers a contract to permanent employment opportunity and will pay up to $21/hour once full time. Responsibilities:• Manage all aspects of the mailroom including receiving, sorting, and distributing mail• Provide exceptional customer service, responding to inquiries and resolving issues promptly• Perform data entry tasks with precision, ensuring all information is up-to-date• Facilitate courier services, coordinating deliveries as necessary• Cover the reception desk, providing additional support to the team as needed

Office Clerk We are offering a long-term contract employment opportunity for an Office Clerk within the our law firm client, located in Glendale, California. In this role, you will be tasked with the efficient processing of incoming mail, providing reception coverage, and ensuring the accurate filing of legal documents. Responsibilities:• Manage the mailroom operations, ensuring timely distribution and proper handling of daily mail• Oversee reception duties, providing detail-oriented and efficient coverage• Ensure accurate filing of legal documents, adhering to company standards• Utilize digital printing technology for various office tasks• Scan documents as required, maintaining a high standard of accuracy• Have the opportunity to engage with the law and motion department, providing necessary support• Monitor and maintain customer records, ensuring data accuracy• Resolve any customer inquiries in a timely and detail-oriented manner.

Tax Administrative Assistant contract-to-permanent Administrative Assistant Opportunity – Tax Firm (Los Angeles, CA) We are currently seeking a detail-oriented and organized Administrative Assistant for a contract-to-permanent position at a well-established tax firm in Los Angeles, CA. This role offers the opportunity to support a dynamic team in the Financial Services industry and contribute to the smooth operation of our office with the potential for a permanent placement. Key Responsibilities: Serve as the first point of contact for clients, managing phone calls, emails, and in-person inquiries with professionalism. Schedule appointments for clients, ensuring tax preparers’ calendars are updated and follow-up actions are executed promptly. Organize and maintain client files, ensuring confidentiality and proper documentation standards are adhered to. Handle incoming and outgoing correspondence, including mail and email. Assist in creating materials for client interaction, ensuring clarity and accuracy. Manage office supply inventory, placing orders as needed to maintain a fully stocked and efficient workspace. Update and archive client files in compliance with company protocols and IRS regulations. Provide administrative support to accounting staff and assist with various projects as needed. Maintain a clean, organized office environment to ensure a productive and detail oriented setting. Handle office-related tasks, such as booking meeting rooms, coordinating catering for meetings, and organizing travel arrangements. Ensure adherence to firm policies and confidentiality standards regarding client data management.

Office Assistant We are currently seeking a detail-oriented and customer-focused administrative individual to join a renowned establishment dedicated to facilitating the seamless movement of dogs entering or departing from various countries. This organization not only meets all U.S. requirements for animal transport but also prioritizes providing pets and their families with a warm, reassuring experience. About the Role: This position involves managing reservations, coordinating pet pickups from airlines, and maintaining accurate records while ensuring a smooth and stress-free process for pet owners. You’ll play a key role in assisting with logistics and customer communication while working closely with regulatory databases. Ideal Candidate Profile: ✔ Experience in logistics and data management, including scheduling and record-keeping ✔ Strong customer service skills for assisting pet owners via phone and email ✔ Proficiency in Microsoft Word, Excel, and PowerPoint (experience with proprietary databases is a plus) ✔ A willingness to learn and work within the CDC/US Customs safeTRAQ database

Administrative assistant Job Description:We are seeking a detail-oriented and organized Administrative Assistant for a temp-to-hire opportunity in Azusa, CA. The ideal candidate will have strong Excel skills, excellent organizational abilities, and the ability to manage multiple tasks in a fast-paced environment. This role supports various departments by handling administrative tasks, coordinating schedules, and assisting with reporting and data entry.Key Responsibilities:<ul><li>Provide administrative support to various departments, including scheduling, filing, and document preparation.</li><li>Handle data entry, report generation, and data analysis using Excel (Pivot Tables, VLOOKUP, Formulas, etc.).</li><li>Answer and direct phone calls, emails, and correspondence.</li><li>Maintain organized filing systems (both physical and electronic).</li><li>Assist with coordinating meetings, preparing meeting agendas, and taking minutes.</li><li>Manage office supplies and place orders as needed.</li><li>Handle confidential information with professionalism and discretion.</li><li>Support other administrative tasks and projects as assigned.</li></ul>Schedule:<ul><li>Monday to Friday, standard business hours.</li></ul>Employment Type:<ul><li>Temp-to-Hire opportunity with potential for permanent placement based on performance and business needs.</li></ul>