36 results for Administrative Coordinator in Commerce, CA

Administrative Coordinator

Los Angeles, CA
onsite
Contract / Temporary to Hire
31.35 - 36.3 USD / Hourly
We are looking for an experienced Office Engineer to join a dynamic team supporting the Terminal 5 renovation project at Los Angeles World Airports. This challenging role involves working onsite in Los Angeles, California, on a high-profile project encompassing the demolition and complete reconstruction of a terminal headhouse and concourse. This is a contract position, offering a multi-year opportunity to contribute to a significant infrastructure development. Responsibilities:• Oversee and manage project documentation, including RFIs, submittals, and change orders.• Maintain logs and records using PMWeb and other document management systems.• Coordinate effectively with contractors, design teams, and field personnel to ensure smooth operations.• Facilitate meetings, prepare reports, and monitor schedules and cost tracking.• Ensure compliance and organization of all project records and documentation.• Support construction management activities in an active airport environment.• Assist the project management team with documentation and operational coordination.• Contribute to the successful execution of a complex terminal renovation project.Administrative Coordinator – Cost Accounting SupportSchedule: Hybrid (Remote Monday & Friday | Onsite Tuesday–Thursday) Experience Required: 5+ years administrative experiencePosition SummaryThis position provides administrative support to the Development Group’s Cost Accounting team. The role supports daily administrative operations including consultant timekeeping coordination, budget memo preparation, contract budget tracking, and maintenance of shared electronic files and charge code lists.The Administrative Coordinator will also assist with training users on the Timekeeping application, prepare reports, and support data tracking related to expenditures and contract authorizations. This role requires strong attention to detail, the ability to manage multiple priorities, and strong collaboration with internal stakeholders.Key Responsibilities<ul><li>Provide administrative, clerical, and data collection support to the Cost Accounting team and supervisor.</li><li>Assist with consultant timekeeping services and provide training/support for new Timekeeping application users.</li><li>Prepare, route, and track budgetary memos and requests.</li><li>Maintain and update charge code lists, contract budget authorizations, and monthly expenditure data.</li><li>Gather statistical and operational data and compile reports for internal use.</li><li>Prepare spreadsheets, graphical reports, and narrative reports as directed.</li><li>Verify collected data, including matching supplier invoices to file records.</li><li>Maintain and organize shared electronic files and document repositories.</li><li>Draft general correspondence and administrative reports.</li><li>Scan and archive documents and reports.</li><li>Manage incoming calls, take messages, and route inquiries appropriately.</li><li>Receive, sort, and distribute mail.</li><li>Maintain an organized workspace and filing system.</li><li>Support team initiatives and collaborate with internal stakeholders to advance organizational goals.</li><li>Perform additional administrative duties as assigned.</li></ul>
2026-03-10T00:00:00Z

Administrative Coordinator

Los Angeles, CA
onsite
Temporary
31 - 37 USD / Hourly
Administrative Coordinator – Cost Accounting SupportSchedule: Hybrid (Remote Monday & Friday | Onsite Tuesday–Thursday) Experience Required: 5+ years administrative experiencePosition SummaryThis position provides administrative support to the Development Group’s Cost Accounting team. The role supports daily administrative operations including consultant timekeeping coordination, budget memo preparation, contract budget tracking, and maintenance of shared electronic files and charge code lists.The Administrative Coordinator will also assist with training users on the Timekeeping application, prepare reports, and support data tracking related to expenditures and contract authorizations. This role requires strong attention to detail, the ability to manage multiple priorities, and strong collaboration with internal stakeholders.Key Responsibilities<ul><li>Provide administrative, clerical, and data collection support to the Cost Accounting team and supervisor.</li><li>Assist with consultant timekeeping services and provide training/support for new Timekeeping application users.</li><li>Prepare, route, and track budgetary memos and requests.</li><li>Maintain and update charge code lists, contract budget authorizations, and monthly expenditure data.</li><li>Gather statistical and operational data and compile reports for internal use.</li><li>Prepare spreadsheets, graphical reports, and narrative reports as directed.</li><li>Verify collected data, including matching supplier invoices to file records.</li><li>Maintain and organize shared electronic files and document repositories.</li><li>Draft general correspondence and administrative reports.</li><li>Scan and archive documents and reports.</li><li>Manage incoming calls, take messages, and route inquiries appropriately.</li><li>Receive, sort, and distribute mail.</li><li>Maintain an organized workspace and filing system.</li><li>Support team initiatives and collaborate with internal stakeholders to advance organizational goals.</li><li>Perform additional administrative duties as assigned.</li></ul>
2026-03-10T00:00:00Z

Administrative Coordinator

Los Angeles, CA
onsite
Temporary
25 - 30 USD / Hourly
A nonprofit located in Culver City is looking for an Administrative Coordinator to cover for a maternity leave. As the Administrative Coordinator, you will sit at the front desk and greet guests and clients, answer the phones, order and stock office and kitchen supplies, and complete ad hoc requests from staff members. You will also be responsible for data entry, scheduling, and special administrative projects. This position is scheduled to last for four months, with the chance to extend! Hours are 8am-5pm and pay is up to $30/hr during the contract period. A bachelor's degree is required for this position, along with a can-do attitude. Robert Half is looking for an organized individual who is a team player.
2026-03-25T00:00:00Z

Accounting Coordinator

North Hollywood, CA
onsite
Permanent
60000 - 70000 USD / Yearly
Accounting CoordinatorLocation: North Hollywood, CA (On-site)Our client, a growing manufacturing firm in the North Hollywood area, is seeking a detail-oriented and proactive Accounting Coordinator to support accounting, administrative, and operational functions. This role is ideal for a candidate who enjoys wearing multiple hats, thrives in a fast-paced environment, and is looking for long-term growth within a stable and expanding organization.The Accounting Coordinator will play a key role in day-to-day financial operations while also supporting HR, customer service, and production teams to ensure smooth business processes.Key Responsibilities:<ul><li>Process accounts payable and accounts receivable transactions accurately and on time</li><li>Prepare customer invoices, track payments, and maintain organized financial documentation</li><li>Assist with account reconciliations and ensure data accuracy within accounting systems</li><li>Maintain vendor and customer accounts, addressing inquiries and resolving discrepancies</li><li>Organize office records and support daily administrative operations</li><li>Coordinate schedules, documentation, and internal communications for leadership and staff</li><li>Support HR-related functions, including onboarding, employee recordkeeping, and compliance documentation</li><li>Partner with production and operations teams to ensure accurate data entry for inventory and order processing</li><li>Provide responsive customer service by handling inquiries, processing orders, and updating order statuses</li><li>Utilize Microsoft Office (Excel, Word, Outlook) to prepare reports, spreadsheets, and correspondence</li></ul>Qualifications:<ul><li>Associate’s or Bachelor’s degree in Accounting, Business, or related field preferred</li><li>2+ years of experience in accounting coordination, bookkeeping, or office administration</li><li>Working knowledge of AP/AR and basic accounting principles</li><li>Strong attention to detail and organizational skills</li><li>Ability to multitask and prioritize in a dynamic manufacturing environment</li><li>Proficient in Microsoft Office; experience with accounting or ERP systems is a plus</li><li>Strong communication and customer service skills</li><li>Eagerness to learn and grow within a team-oriented company</li></ul>Why Join?<ul><li>Join a growing manufacturing company with long-term stability</li><li>Opportunity to gain exposure across accounting, HR, and operations</li><li>Supportive team environment with room for professional development</li><li>Hands-on role with increasing responsibility as the company grows</li></ul> For confidential consideration, please email your Robert Half recruiter. If you're not currently working with anyone at Robert Half, please click "Apply" or call 562-800-3963 and ask for David Bizub. Please reference job order number 00460-0013344697. email resume to [email protected]
2026-02-27T00:00:00Z

Logistics Coordinator

Long Beach, CA
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Logistics Coordinator to join our team in Long Beach, California. In this long-term contract role, you will play a pivotal part in managing product testing activities to ensure adherence to quality standards, customer expectations, and regulatory compliance. This position requires effective communication and coordination with various stakeholders, including suppliers, factories, and internal teams. Responsibilities:• Manage and coordinate product testing requests in collaboration with internal teams, suppliers, and approved third-party laboratories.• Prepare and submit testing documentation, including samples, specifications, and related materials.• Monitor testing schedules, track progress, and ensure timely completion in alignment with production timelines.• Address delays or incomplete tests by escalating issues and proposing corrective actions.• Support quality initiatives by following up on failed tests and ensuring corrective measures are implemented effectively.• Maintain clear communication of testing requirements with vendors and factories to ensure compliance.• Generate regular updates on testing progress, identifying risks and potential delays.• Collaborate with departments such as Sales, Product Development, Supply Chain, and Manufacturing to prioritize testing activities.• Organize and maintain accurate records of testing documentation, ensuring audit readiness.• Contribute to process improvements related to testing coordination and documentation management.
2026-03-26T00:00:00Z

Project Coordinator

Yorba Linda, CA
onsite
Contract / Temporary to Hire
30.4 - 35.2 USD / Hourly
We are looking for a skilled Project Coordinator to join our team in Yorba Linda, California. In this Contract to permanent position, you will oversee and manage installation projects, ensuring seamless coordination between customers, subcontractors, and internal teams. This role requires strong organizational skills, attention to detail, and the ability to maintain positive relationships with all stakeholders. Responsibilities: • Coordinate installation activities for assigned projects to exceed customer expectations. • Serve as a resource for sales representatives by providing accurate pricing and scheduling information for installations. • Conduct pre-sale job site visits to identify potential challenges and ensure comprehensive project quoting. • Review incoming orders to identify and manage projects effectively. • Collaborate with sales representatives, subcontractors, and other internal teams to ensure smooth project execution. • Attend project startup meetings, fostering strong communication and relationships with customers, contractors, and other involved parties. • Maintain an up-to-date electronic installation schedule for the district. • Oversee district installations, including product delivery, equipment needs, and resolving on-site issues. • Monitor subcontractor performance, ensuring compliance with quality standards, safety protocols, and project deadlines. • Perform cost control activities such as reviewing subcontractor invoices to manage project budgets effectively.
2026-03-25T00:00:00Z

Project Coordinator

Torrance, CA
onsite
Temporary
20 - 22 USD / Hourly
We are looking for a proactive and detail-oriented Project Coordinator to join our team on a long-term contract basis in Torrance, California. This position is ideal for someone with a passion for marketing and project management, particularly within the retail industry. You will play a key role in organizing and coordinating various initiatives, ensuring smooth execution and effective collaboration across departments. Responsibilities: • Coordinate and oversee marketing projects, including digital content creation and trade show preparations. • Assist in the organization of photo shoots, catalog production, and sourcing model talent. • Proofread and edit monthly newsletters for both internal and external distribution. • Collaborate with different departments to ensure seamless communication and project execution. • Manage tasks and timelines using project management tools, such as Wrike or similar software. • Support digital marketing efforts by working closely with content creators. • Maintain an organized workflow and handle multiple priorities effectively. • Contribute ideas and provide assistance in graphic design projects, if applicable. • Ensure all deliverables meet quality standards and deadlines.
2026-03-16T00:00:00Z

Admin Svcs Coordinator (Part Time)

Los Angeles, CA
onsite
Temporary
20 - 24 USD / Hourly
We are looking for a detail-oriented Part Time Admin Services Coordinator to join our team on a contract basis in Los Angeles, California. In this role, you will provide vital support to the leasing department, ensuring smooth day-to-day operations while delivering exceptional customer service. This position requires strong organizational abilities and a proactive approach to handling administrative tasks efficiently. Hours for this role at e Tues, Weds, Thurs 8am-5pm Responsibilities:• Deliver comprehensive administrative support to the leasing department, including managing documentation and daily operations.• Assist clients by conducting office tours and addressing inquiries professionally.• Prepare, file, and upload essential documents such as proposals and Letters of Intent (LOIs).• Maintain and update Excel spreadsheets while handling printing and distribution needs.• Conduct market research to support departmental goals and decision-making.• Schedule meetings and coordinate office activities to ensure seamless operations.• Greet visitors and provide a welcoming experience while managing front desk responsibilities.• Pay close attention to detail in all tasks to uphold high-quality standards.• Utilize office equipment such as computers, copiers, scanners, and printers effectively.• Perform additional administrative duties as required to support team objectives.
2026-03-03T00:00:00Z

Recruiting Coordinator

El Segundo, CA
onsite
Temporary
30 - 38 USD / Hourly
Position Overview: We are seeking a highly organized and detail-oriented Recruiting Coordinator to support a fast-paced and growing team. This individual will play a critical role in delivering a seamless candidate experience while supporting the operational backbone of the recruiting function. This is an excellent opportunity for someone who thrives in a high-volume environment and is interested in growing a career in recruiting or talent operations. Key Responsibilities:<ul><li>Coordinate and schedule interviews across multiple time zones, ensuring a smooth and efficient process</li><li>Serve as the primary point of contact for candidates, providing timely and professional communication throughout the interview process</li><li>Maintain and update applicant tracking systems (ATS), ensuring accuracy and integrity of candidate data</li><li>Partner closely with recruiters and hiring managers to streamline scheduling and improve recruiting workflows</li><li>Track and report on recruiting metrics, supporting data-driven decision-making</li><li>Assist with documentation of recruiting processes, tools, and best practices</li><li>Support logistics for recruiting events, including campus recruiting and networking initiatives</li><li>Collaborate with HR and operations teams to support offer processes and onboarding coordination</li></ul>
2026-03-24T00:00:00Z

Recruiting Coordinator

Los Angeles, CA
onsite
Temporary
28 - 33 USD / Hourly
We are looking for a dedicated Recruiting Coordinator to join our team in Century City. This is a long-term contract position that requires a proactive individual with a passion for talent acquisition and organizational excellence. In this role, you will play a key part in supporting the Early Career Recruiting Team by managing various aspects of the recruitment process and contributing to intern program logistics. Responsibilities:• Oversee the tracking and management of a high volume of candidates and applicants.• Conduct reference checks to ensure candidate suitability.• Create and publish job descriptions to attract top talent.• Process new hires efficiently using Workday.• Provide responsive support to applicants throughout their recruitment, hiring, and onboarding journey.• Actively source and engage with candidates who have relevant experience for future opportunities.• Collaborate with recruiters to develop and maintain a robust talent pipeline.• Assist in the execution of comprehensive recruiting strategies alongside recruiters.• Take part in planning and managing logistics for the summer internship program.• Support the recruiting team with special projects, key initiatives, and various ad hoc tasks.
2026-03-06T00:00:00Z

Administrative Assistant

Glendale, CA
onsite
Temporary
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.· Answer phones and greet visitors in English and Spanish· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-03-27T00:00:00Z

Administrative Assistant

Seal Beach, CA
onsite
Temporary
20.5865 - 23.837 USD / Hourly
Administrative Assistant,Administrative Assistance,Answering Inbound Calls,Administrative Office,Data Entry Key Responsibilities Maintain and update the homeowner information database (e.g., Buildtopia). Promptly process and resolve incoming homeowner service requests. Respond to homeowner inquiries via phone and email. Serve as the main point of contact for company mainline calls and email communications. Compile and send new homeowner information to survey systems such as Eliant each month. Communicate with utility providers to confirm service transfers for homeowners as needed. Keep homeowner files organized and current. Process field directive orders in systems like JD Edwards for the homeowner satisfaction team. Utilize electronic signature platforms (e.g., DocuSign) for department needs. Facilitate communication between the homeowner satisfaction team and other divisions. Participate in and support community team meetings and homeowner appreciation events. Manage the procurement and distribution of routine supplies for the homeowner satisfaction team. Key Responsibilities (Construction & Operations Support): Prepare and distribute internal communications, including memos, letters, training resources, flyers, meeting agendas, and minutes. Draft and issue electronic contracts, change orders, and related documentation. Support department meetings and training sessions for field personnel. Assist with field trailer logistics, including setup, relocation, and removal. Submit, reconcile, and prepare expense reports. Coordinate with departments such as Accounting, Human Resources, Sales Processing, Legal, IT, Purchasing, and Office Services. Manage ordering and posting of Department of Labor notices. Produce and distribute workers’ compensation postings for job sites. Oversee the coding and payment workflow for operational invoices via digital platforms. Coordinate delivery and removal of dumpsters for ongoing projects. Track and arrange contract labor resources for projects. Work with Construction Managers on inventory and rental management for items such as fencing, portable toilets, and steel plates. Process receipts for monthly department purchases (e.g., Home Depot). Manage schedules and generate reports using project management systems such as Buildtopia.
2026-03-26T00:00:00Z

Administrative Assistant

Irvine, CA
onsite
Contract / Temporary to Hire
23.75 - 26 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Irvine, California. In this Contract to permanent position, you will play a pivotal role in supporting the office operations of an accounting firm, ensuring efficiency and accuracy in administrative tasks. The ideal candidate will have prior experience in a similar environment, be tech-savvy, and possess strong organizational skills. Responsibilities: • Provide administrative support to the team, including managing schedules, handling correspondence, and organizing files. • Assist with tax-related administrative tasks, ensuring compliance with procedures and timelines. • Utilize QuickBooks (desktop and online) for data entry, record keeping, and financial management. • Support the use of Lacerte tax software and e-filing processes during tax season. • Manage inbound calls professionally, addressing inquiries and directing them appropriately. • Coordinate and oversee individual tax return documentation, ensuring accuracy and completeness. • Collaborate with part-time tax administrators and interns to ensure workflow efficiency. • Maintain and update Sharefile systems for secure document sharing. • Perform receptionist duties, such as greeting visitors and maintaining a welcoming office environment. • Contribute to the overall organization and smooth operation of the office, including assisting with special projects.
2026-03-27T00:00:00Z

Administrative Assistant

Costa Mesa, CA
onsite
Temporary
26.6 - 30.8 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Costa Mesa, California. In this long-term contract role, you will provide essential support to the Property Manager by handling administrative tasks and ensuring smooth operations within the office. This position is ideal for individuals with a background in office administration and a proactive approach to problem-solving. Responsibilities: • Perform general administrative tasks, including answering inbound calls, managing correspondence, and maintaining organized records. • Assist the Property Manager with daily operational needs and provide support on property-related matters. • Schedule appointments and coordinate meetings with vendors, clients, and team members. • Oversee payment processing and ensure accurate documentation of financial transactions. • Manage vendor relationships and track service requests to completion. • Handle receptionist duties such as greeting visitors and directing inquiries. • Conduct data entry tasks to maintain accurate and up-to-date records. • Support office operations by ordering supplies and ensuring the workspace remains organized. • Prepare reports and presentations as required by the Property Manager. • Collaborate with team members to improve office workflows and efficiency.
2026-03-27T00:00:00Z

Administrative Assistant

Beverly Hills, CA
onsite
Temporary
23 - 26 USD / Hourly
Robert Half is seeking a tech savvy Administrative Assistant for a 3 month long-term temporary assignment, with the potential for permanent placement for the right candidate! In this role, you will play a key part in maintaining accurate and organized records, handling data entry, conducting research, managing administrative tasks, and processing financial information. You will also provide support on special projects, contributing to operational efficiency across the business. The ideal candidate is detail-oriented, highly organized, and proficient in Microsoft Office Suite. The Administrative Assistant position will start on Monday, 3/23 and the hourly pay is up to $26/hr.
2026-03-26T00:00:00Z

Administrative Assistant

West Los Angeles, CA
onsite
Contract / Temporary to Hire
27 - 33 USD / Hourly
Our Business Management client is looking for a detail-oriented Administrative Assistant to join their team in West LA. In this onsite role, you will provide vital support to office operations and leadership, ensuring smooth day-to-day administrative functions in a fast-paced environment. The ideal candidate will thrive under pressure, possess excellent organizational skills, and demonstrate professionalism while handling sensitive tasks. Previous experience in a CPA, business management or professional services firm is highly desired. Responsibilities:• Perform essential clerical duties such as data entry, filing, and preparing documents.• Manage executive calendars, schedule meetings, and coordinate travel arrangements.• Answer and direct incoming calls and greet visitors with professionalism and courtesy.• Maintain and organize confidential business records and files.• Create reports, presentations, and spreadsheets using Microsoft Office tools.• Monitor office supplies inventory and coordinate orders and vendor services.• Assist with various administrative tasks as assigned by managers and team members.• Ensure seamless communication and coordination across departments.
2026-03-27T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Contract / Temporary to Hire
18.05 - 20.9 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team in Los Angeles, California. This Contract to permanent position requires a proactive and detail-oriented individual who can manage administrative tasks effectively while supporting the organization’s operations. The ideal candidate will excel in a fast-paced environment and bring strong organizational skills to contribute to the team's success. Responsibilities: • Manage and organize daily administrative tasks, including scheduling appointments and coordinating meetings. • Answer and direct inbound calls with professionalism and accuracy. • Perform data entry tasks to maintain and update records efficiently. • Provide receptionist support by greeting visitors and handling inquiries. • Prepare and distribute correspondence, reports, and other documents. • Collaborate with team members to ensure smooth office operations. • Maintain filing systems and ensure the confidentiality of sensitive information. • Handle general office duties, including ordering supplies and managing inventory. • Support special projects and assignments as needed. • Ensure compliance with company policies and procedures in all administrative activities.
2026-03-10T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. · Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-03-27T00:00:00Z

Administrative Assistant

Pomona, CA
onsite
Contract / Temporary to Hire
20.9 - 24.2 USD / Hourly
We are looking for a skilled Administrative Assistant to join our team in Pomona, California. This Contract to permanent position offers an excellent opportunity to provide organizational and financial support in a dynamic and detail-oriented environment. The ideal candidate will possess a blend of administrative expertise, attention to detail, and adaptability to ensure smooth daily operations. Responsibilities: • Manage scheduling and calendar coordination for leadership, ensuring timely communication and efficient planning. • Provide administrative assistance, including documentation, correspondence, and organizing internal communications. • Support accounts receivable processes by tracking payments, following up on invoices, and maintaining accurate financial records. • Facilitate general office operations to promote an organized and service-oriented environment. • Answer inbound calls and address inquiries with professionalism while providing exceptional customer service. • Perform data entry tasks with precision to maintain accurate and up-to-date records. • Uphold confidentiality and accuracy in all administrative and financial tasks. • Assist with receptionist duties such as greeting visitors and managing front-desk operations. • Collaborate with team members to identify and implement process improvements.
2026-03-27T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Contract / Temporary to Hire
25.65 - 27 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Los Angeles, California. In this Contract position with the potential to turn into a permanent position, you will play a pivotal role in supporting daily operations and ensuring smooth administrative workflows. This is an excellent opportunity to contribute to a nonprofit organization while honing your organizational and communication skills. Responsibilities:• Manage daily administrative tasks, including organizing documents and maintaining records.• Answer inbound calls professionally, addressing inquiries and directing calls appropriately.• Perform accurate data entry to support organizational needs.• Act as the first point of contact by handling receptionist duties such as welcoming visitors and managing correspondence.• Collaborate with team members to ensure efficient office operations and support ongoing project
2026-03-26T00:00:00Z

Administrative Assistant

Arcadia, CA
onsite
Temporary
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. · Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-03-27T00:00:00Z

Administrative Assistant

Yorba Linda, CA
onsite
Contract / Temporary to Hire
27.55 - 31.9 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Yorba Linda, California. In this Contract to permanent position, you will play a key role in supporting the Install team by coordinating tasks, managing reports, and ensuring smooth communication with customers. This role requires strong technical skills, excellent customer service abilities, and a proactive approach to handling administrative responsibilities. Responsibilities: • Provide administrative support to the Install team, including project coordinators. • Generate and manage reports using Excel to track project progress and team performance. • Communicate effectively with customers regarding purchase orders, invoices, and project updates. • Address customer inquiries and provide timely updates on project statuses. • Collaborate with team members to ensure accurate and timely entry of invoices and purchase orders. • Monitor and update records related to ongoing projects and customer transactions. • Ensure all administrative tasks are completed efficiently to support project deadlines. • Utilize knowledge of the construction industry to assist with relevant documentation and processes. • Maintain organized records and ensure compliance with company procedures.
2026-03-23T00:00:00Z

Administrative Assistant

Torrance, CA
onsite
Temporary
20 - 21 USD / Hourly
We are looking for a dedicated and detail-oriented Administrative Assistant to support the daily operations of our team in Torrance, California. This long-term contract position involves a variety of administrative tasks, including managing communications, conducting research, and ensuring the smooth progression of projects. The ideal candidate will excel in organization, multitasking, and professionalism while maintaining a proactive approach to problem-solving. Responsibilities: • Take detailed notes during meetings and ensure timely distribution of summaries and action items. • Conduct thorough research to gather relevant information for projects and initiatives. • Maintain consistent communication with clients, providing updates and obtaining necessary feedback. • Track and follow up on permit applications and city requests to ensure compliance with requirements. • Organize and maintain records of documents, communications, and project updates. • Handle general administrative tasks, such as scheduling, filing, and preparing documents. • Utilize systems like AppFolio to manage information, track tasks, and ensure efficiency. • Support day-to-day operations by addressing administrative needs and resolving issues. • Collaborate with stakeholders to ensure project timelines and objectives are met.
2026-03-19T00:00:00Z

Office Svcs Coordinator

Ontario, CA
onsite
Temporary
20 - 23.5 USD / Hourly
We are looking for a motivated Office Services Coordinator to join our team in Ontario, California. As part of a close-knit and fast-paced work environment, this role involves supporting various administrative and operational tasks while ensuring high attention to detail. This is a long-term contract position with the potential to grow within the organization, offering an excellent opportunity to gain experience in the real estate industry. Responsibilities: • Provide administrative support to a team of professionals, ensuring tasks are completed efficiently and accurately. • Proofread, format, and edit documents, including templates and redlined materials, to maintain quality standards. • Assist with event setup and takedown, ensuring smooth execution of office events. • Act as a backup for reception desk duties, welcoming guests and managing inquiries. • Manage multiple tasks simultaneously, prioritizing responsibilities in a fast-paced environment. • Use Microsoft Office Suite to create presentations, reports, and correspondence. • Coordinate the distribution of internal and external marketing materials. • Conduct research and gather documentation to support operational and financial tasks. • Maintain calendars and schedule appointments for team members. • Support ad hoc administrative tasks and collaborate with the operations team as needed.
2026-03-23T00:00:00Z

Office Svcs Coordinator

El Segundo, CA
onsite
Temporary
21 - 23 USD / Hourly
We are looking for an organized and detail-oriented Office Services Coordinator to provide administrative support to a team of brokers in El Segundo. In this role, you will be responsible for coordinating various office functions, including scheduling, database maintenance, and preparation of client-specific materials. This is a long-term contract position offering an excellent opportunity to contribute to a dynamic environment. Responsibilities:• Prepare and produce customized property information packages tailored to client requests, including RFIs and RFPs.• Coordinate and manage logistics for on-site and off-site meetings, conferences, and events.• Schedule appointments, maintain calendars, and arrange travel itineraries for team members.• Update and manage internal databases, ensuring data accuracy and accessibility.• Generate standard and ad hoc reports, as well as assist with website updates and marketing materials.• Act as a liaison between brokers and clients to ensure seamless communication and coordination.• Maintain high attention to detail when handling sensitive information and meeting deadlines.• Utilize Microsoft Office Suite and Adobe InDesign to create, format, and edit documents.• Support the team by conducting research and compiling data for various projects.• Assist with other administrative tasks as needed to ensure smooth office operations.
2026-03-23T00:00:00Z