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33 results for Administrative Coordinator in Commerce, CA

Office Administrator

Los Angeles, CA
onsite
Permanent / Full Time
160000 - 200000 USD / Yearly
A prestigious AmLaw 100 law firm is seeking an experienced Office Administrator. This is a highly visible leadership role supporting a collaborative office of approximately 100 professionals within a firm of 600+ attorneys nationwide. This firm is known for its full-service platform, strong federal practice, and collegial culture, offering the opportunity to work closely with attorneys and firm leadership while managing the day-to-day operations of a dynamic office. Key Responsibilities• Manage workflows, performance evaluations, disciplinary actions, and compensation discussions• Work closely with attorneys and leadership to ensure operational efficiency and a positive office culture• Coordinate office initiatives, events, and operational projects• Maintain strong communication across departments including HR, operations, and firm leadership This is a hands-on leadership role requiring someone who enjoys being visible in the office, interacting with attorneys and staff, and rolling up their sleeves to support operations as needed. Benefits• Comprehensive Medical, Dental, and Vision insurance• Paid Time Off• 401(k) retirement plan• Competitive benefits package offered by a national AmLaw 100 firm To apply, submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-04-10T00:00:00Z

Event and Convention Coordinator

Anaheim, CA
onsite
Temporary / Contract
25 - 26.22 USD / Hourly
We are looking for an Event and Convention Coordinator to support the planning and execution of complex meetings, conventions, and live event operations in Anaheim, California. This Long-term Contract opportunity is ideal for someone who can balance client-facing coordination with technical event planning, ensuring each program is organized, well-documented, and delivered smoothly. The role calls for strong communication, sound judgment, and the ability to manage multiple priorities in a fast-paced production environment. Responsibilities: • Coordinate convention and event logistics from initial planning through on-site execution, ensuring timelines, operational needs, and client expectations are aligned. • Prepare and manage banquet-related event documentation and contribute to pre-event planning sessions to confirm production and venue requirements. • Develop floor layouts, event diagrams, and supporting schematics to communicate space usage and technical setup needs clearly. • Build audiovisual cost estimates using client details and input from catering or sales partners to support accurate event planning. • Draft scope summaries and business justifications for venue or infrastructure improvement projects when operational updates are needed. • Troubleshoot technical and logistical issues during live events, responding quickly to keep programs running safely and efficiently. • Collaborate with production, facility, and partner teams on lighting, audio, video, and show control requirements for event delivery. • Track schedules, documentation, and budget-related details while coordinating several priorities across concurrent events.
2026-04-22T00:00:00Z

Full-Cycle Recruiting Coordinator

El Segundo, CA
onsite
Temporary / Contract
25.3365 - 29.337 USD / Hourly
We are seeking an experienced, hands-on Full-Cycle Recruiting Coordinator to support a busy HR team during a period of transition. This individual will step in and take full ownership of the recruitment process across approximately 13 open requisitions. The ideal candidate is proactive, resourceful, and able to operate independently with little to no handholding.Key Responsibilities:<ul><li>Manage full-cycle recruitment from intake to offer for multiple open roles </li><li>Partner directly with hiring managers to understand hiring needs and move requisitions forward </li><li>Source, screen, and evaluate candidates across various roles </li><li>Schedule and coordinate interviews, ensuring a smooth candidate experience </li><li>Maintain consistent follow-up with hiring managers and candidates to keep processes moving efficiently </li><li>Track candidate activity and manage recruitment workflows using SharePoint (no formal ATS) </li><li>Provide recommendations and insights to improve hiring speed and effectiveness </li><li>Support the HR team with ad hoc recruiting-related tasks as needed </li></ul>
2026-04-10T00:00:00Z

Clinic Coordinator

Beverly Hills, CA
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
We are looking for a Clinic Coordinator to support a neurosurgery practice in California. This Clinic Coordinator is ideal for someone who combines strong front-desk coordination skills with a calm, patient-centered approach in a clinical setting. The role will help keep daily operations organized while ensuring patients, providers, and external partners receive timely and attentive support. Key Responsibilities:• Coordinate patient visits by arranging appointments, follow-up care, and procedure scheduling while maintaining an efficient daily flow.• Serve as a central communication point for patients, the neurosurgeon, and outside medical offices to ensure information is relayed accurately and promptly.• Maintain organized and confidential documentation within electronic records systems, ensuring information is current and properly handled.• Review insurance details, assist with authorization needs, and respond to billing-related questions with care and accuracy.• Oversee front office readiness by supporting supply tracking, preparing clinical spaces, and helping manage the provider’s schedule.• Answer and route calls through a multi-line phone system while providing courteous service to patients and referring offices.• Perform data entry, file organization, and general administrative support to keep office processes running smoothly.• Assist the clinical team with additional coordination and office tasks as needed to support daily operations. Benefits: Medical, Dental and Vision Insurance. 401K Retirement, Sick Time Off and Tuition Reimbursement.
2026-04-23T00:00:00Z

HRIS Coordinator

Santa Ana, CA
onsite
Temporary / Contract
32.3 - 37.4 USD / Hourly
We are looking for an HRIS Coordinator to support the performance, accuracy, and day-to-day administration of human resources systems in Santa Ana, California. This Contract position will work closely with HR and technical teams to strengthen data integrity, improve workflows, and deliver reporting that supports informed business decisions. The ideal candidate brings strong analytical ability, hands-on HR systems experience, and a practical understanding of core HR operations. Responsibilities: • Oversee employee and organizational records within the HRIS, ensuring information remains current, complete, and reliable. • Review system data to identify trends, validate accuracy, and prepare reports that help HR leaders track key workforce metrics. • Recommend and carry out enhancements that streamline HR processes and improve the effectiveness of technology tools. • Investigate system-related issues, resolve routine problems, and partner with IT teams or external providers on more complex fixes. • Assist with the rollout of new system features, module implementations, and platform updates to support evolving business needs. • Create clear process documentation, reference materials, and user guidance to promote consistent system usage across teams. • Deliver training and ongoing support to employees and stakeholders who rely on HR technology in their daily work. • Maintain appropriate standards for data privacy, system access, and compliance within the HRIS environment.
2026-04-23T00:00:00Z

Business Immigration Coordinator

Irvine, CA
onsite
Temporary to Hire
22 - 23 USD / Hourly
We are looking for a Business Immigration Coordinator to join our team in Irvine, California. This is a Contract to permanent position offering an opportunity to contribute to an organization dedicated exclusively to immigration. The ideal candidate will thrive in a dynamic environment, providing essential support and maintaining a welcoming office atmosphere. Responsibilities: • Welcome and assist visitors by greeting, directing, and announcing them appropriately. • Perform daily administrative duties, including handling packages, immigration mail, and coordinating mass mailings via FedEx. • Maintain office security by monitoring visitor access through logbooks and ensuring security protocols are followed. • Organize and maintain common areas, including light cleaning of the break room and general office upkeep. • Support the team with ad hoc administrative tasks and projects as assigned. • Collaborate with various departments to ensure smooth handling of mail and packages. • Provide assistance in tracking and managing office supplies to ensure availability. • Uphold an organized office environment that reflects the company’s values.
2026-04-09T00:00:00Z

Occupational Health Leave of Absence (LOA) Coordinator

Van Nuys, CA
onsite
Temporary to Hire
24 - 35 USD / Hourly
We are looking for an Occupational Health Leave of Absence (LOA) Coordinator to join our team in Van Nuys, California. In this Contract to potential long-term position, you will play a critical role in managing leave of absence processes and providing support for HR initiatives within a healthcare-focused environment. This is an excellent opportunity for professionals with experience in human resources administration to contribute to a dynamic and supportive workplace. Key Responsibilities:• Administer and oversee the complete leave of absence processes, including disability, state leaves, and company-sponsored programs.• Maintain accurate records, documentation, and reporting within human resources information systems (HRIS).• Coordinate with payroll, benefits teams, and external administrators to ensure proper leave pay and benefits continuation.• Monitor leave timelines, manage extensions, and oversee return-to-work processes, including accommodations when necessary.• Ensure compliance with federal, state, and local regulations related to leave administration.• Provide managers with guidance and support regarding leave-related issues and best practices.• Conduct audits and manage data entry to ensure accuracy and efficiency within HRIS.• Identify opportunities for process improvements and contribute to HR initiatives.• Uphold confidentiality when handling sensitive employee information.• Collaborate with internal teams to ensure seamless integration of leave policies and procedures. Benefits: Medical, Dental and Vision Insurance. 401K Retirement, Sick Time Off and Tuition Reimbursement.
2026-04-20T00:00:00Z

Air Export Logistics Coordinator

Inglewood, CA
onsite
Temporary / Contract
21 - 28 USD / Hourly
Job Title: Air Export Logistics Coordinator (Mandarin Required)Location: Inglewood (onsite)Schedule: Monday–Friday, standard business hours Job DescriptionWe are seeking a detail-oriented and proactive Air Export Logistics Coordinator to support daily export operations in a fast-paced logistics environment. This role will be responsible for managing air export shipments from start to finish while coordinating closely with international partners, internal teams, and clients.The ideal candidate is highly organized, communicative, and comfortable working with time-sensitive shipments and documentation. Fluency in Mandarin is required to support communication with overseas partners. Key Responsibilities<ul><li>Coordinate and manage air export shipments from booking through final delivery</li><li>Prepare and review export documentation including air waybills (AWB), commercial invoices, packing lists, and other required documents</li><li>Communicate with airlines, freight forwarders, overseas agents, and customers to ensure timely shipment movement</li><li>Track shipments, monitor schedules, and proactively resolve delays or issues</li><li>Ensure compliance with export regulations and company procedures</li><li>Maintain accurate shipment records and update internal systems</li><li>Provide customer service support by responding to shipment inquiries and updates</li></ul>
2026-04-21T00:00:00Z