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419 results for Remote Appointment Setter jobs

Administrative Assistant
  • Denver, CO
  • onsite
  • Permanent
  • 75000.00 - 90000.00 USD / Yearly
  • <p>Our client, a large firm with several nationwide offices, is opening a new office in NY midtown. We are looking for an Office Coordinator/Administrative Assistant to join the team. This role will handle a variety of responsibilities each day supporting the daily operations of the office as well as providing general administrative assistance to various attorneys. </p><p><br></p><p><br></p><p>• Serve as the first point of contact by answering phones, greeting clients and visitors, coordinating with outside vendors, and managing incoming/outgoing mail and deliveries (including FedEx, UPS, and couriers).</p><p>• Manage conference room and flex office reservations, coordinate catering, and handle meeting setup and teardown. Maintain overall office organization and appearance, and schedule maintenance needs with building management.</p><p>• Provide general administrative assistance including calendar management, travel arrangements, expense reimbursements, and support for special projects/events. </p><p>• Assist firm leadership with operational needs and budget tracking.</p><p>• Perform light IT-related tasks under the guidance of the Help Desk, such as rebooting equipment, setting up A/V connections for Zoom or Microsoft Teams meetings, and configuring ancillary devices (e.g., headsets, Bluetooth accessories).</p><p>• Oversee daily office operations including ordering supplies, maintaining equipment, and managing vendor relationships to ensure a clean, efficient, and well-stocked workspace.</p><p>• Coordinate office events, team-building activities, and other firm functions, ensuring all logistics are handled smoothly.</p><p>• This position requires full-time in the office, Monday through Friday.</p><p><br></p><p><br></p>
  • 2025-10-09T21:34:12Z
Receptionist – Corporate Office
  • Silver Spring, MD
  • onsite
  • Temporary
  • 18.00 - 22.00 USD / Hourly
  • We are seeking a detail oriented and reliable Receptionist to be the welcoming face at our client’s corporate office located in Silver Spring, MD. The Receptionist plays a key role in creating a positive first impression, supporting office operations, and ensuring smooth day-to-day front desk management. This position is permanent from Monday to Friday onsite. You will be reporting to the Office Manager/HR. Key Responsibilities • Greet visitors, clients, and employees with professionalism and courtesy. • Answer and direct incoming calls, messages, and emails in a timely manner. • Manage visitor access and maintain office security by following check-in protocols. • Handle incoming and outgoing mail, packages, and deliveries. • Schedule and coordinate conference rooms, meetings, and appointments. • Provide general administrative support such as filing, data entry, and correspondence. • Assist with maintaining office supplies, inventory, and vendor coordination. • Support HR and leadership with special projects as needed. • Maintain a clean, organized, and welcoming reception area.
  • 2025-10-10T16:28:44Z
Receptionist
  • Brooklyn, NY
  • onsite
  • Temporary
  • 18.00 - 20.00 USD / Hourly
  • We are looking for a detail-oriented and welcoming Receptionist to join our team in Brooklyn, New York. In this long-term contract position, you will play a key role in creating a positive first impression for visitors while providing essential administrative support to our team. This is an excellent opportunity for an organized and friendly individual to excel in a customer-facing role.<br><br>Responsibilities:<br>• Greet and assist visitors, ensuring a warm and detail-oriented reception experience.<br>• Answer and direct incoming phone calls to the appropriate departments or personnel.<br>• Manage and distribute incoming mail and packages, as well as prepare outgoing correspondence.<br>• Maintain an organized and presentable reception area at all times.<br>• Schedule and coordinate appointments, meetings, and conference room bookings.<br>• Provide administrative support to various departments as needed.<br>• Handle inquiries and provide accurate information about the organization to guests and callers.<br>• Monitor visitor logs and maintain security protocols for building access.<br>• Assist with light data entry and record-keeping tasks.<br>• Collaborate with team members to ensure efficient operations within the office.
  • 2025-10-23T17:33:46Z
Sr. Administrative Assistant
  • San Diego, CA
  • onsite
  • Temporary
  • 28.00 - 32.00 USD / Hourly
  • <p>Robert Half is looking for a skilled Senior Administrative Assistant to join a highly reputable organization. This position is ideal for a proactive and detail-oriented professional who thrives in a fast-paced office environment and enjoys taking on a blend of administrative responsibilities. If you’re ready to work on high-level projects and provide executive-level support, this is the role for you!</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Coordinate and manage scheduling for senior executives, including appointments, travel arrangements, and meeting logistics.</li><li>Prepare correspondence, reports, and presentations with accuracy and professionalism.</li><li>Act as the point of contact for internal and external communications. Handle confidential documents and communications with discretion.</li><li>Assist with project management tasks and tracking deliverables across departments.</li><li>Organize and maintain file systems, both electronic and physical.</li><li>Oversee office operations and provide training or support to entry level administrative staff as needed.</li><li>Support event planning, including coordinating logistics, invitations, and vendor management.</li><li>Maintain inventory of office supplies and ensure efficient operations across the office.</li></ul>
  • 2025-10-14T21:54:15Z
Part Time Administrative Assistant
  • Fairfax, VA
  • onsite
  • Temporary
  • 20.00 - 22.00 USD / Hourly
  • <p>We are in search of a <strong>Part Time Administrative Assistan</strong>t to join our team based in Fairfax, Virginia. As a<strong> Part Time Administrative Assistant</strong>, you will be playing a vital role in our workplace operations, offering support to our sales and service personnel. You will be working Monday to Thursday 9 am to 3 pm on a part time basis.</p><p>Responsibilities:</p><p> • Answer phone calls and direct them to the appropriate parties </p><p>• Maintain the office environment and ensure it is organized and functional </p><p>• Manage catering orders</p><p>• Set up Executive meetings </p><p>• Perform general administrative duties as needed </p><p> • Handle some purchasing responsibilities</p><p> • Maintain a strong work ethic and provide exceptional customer service</p><p> • Utilize Microsoft Office applications and data entry skills to perform tasks efficiently</p>
  • 2025-10-08T19:13:54Z
Receptionist
  • Fairfax, VA
  • onsite
  • Temporary
  • 17.10 - 19.80 USD / Hourly
  • <p>We are looking for a detail-oriented and friendly Receptionist to join our team on a contract basis in Fairfax, Virginia. In this role, you will be the first point of contact for visitors and callers, ensuring smooth communication and efficient operations. Your organizational and communication skills will play a vital role in creating a welcoming atmosphere and maintaining office productivity. Apply today! By sending an updated resume to Fana Belcher at [fana.belcher][at]roberthalf[dot][com].</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors warmly and direct them to the appropriate personnel or departments.</p><p>• Manage a multi-line phone system, handling inbound calls and transferring them as needed.</p><p>• Maintain a detail-oriented and organized front desk environment.</p><p>• Respond to inquiries and provide accurate information to callers and visitors.</p><p>• Assist with administrative tasks, such as scheduling appointments and maintaining records.</p><p>• Handle incoming and outgoing mail, ensuring timely distribution.</p><p>• Monitor and restock office supplies as necessary.</p><p>• Maintain confidentiality and adhere to company policies and procedures.</p><p>• Support the team with additional tasks as required.</p>
  • 2025-10-22T15:34:15Z
Receptionist
  • Phoenix, AZ
  • onsite
  • Temporary
  • 20.00 - 24.00 USD / Hourly
  • We are looking for an organized and detail-oriented Receptionist to join our team in Phoenix, Arizona. In this long-term contract position, you will be the first point of contact for clients, visitors, and staff, ensuring a welcoming and efficient front desk experience. If you excel at multitasking and enjoy interacting with people, we invite you to apply for this opportunity.<br><br>Responsibilities:<br>• Manage the reception desk by greeting visitors, handling inquiries, and directing guests to the appropriate departments.<br>• Operate and manage a multi-line phone system, ensuring all incoming calls are answered promptly and routed correctly.<br>• Handle a switchboard with up to 10 phone lines, maintaining smooth communication within the organization.<br>• Respond to inbound calls in a courteous and attentive manner, addressing customer needs or forwarding calls to the right personnel.<br>• Maintain an organized and well-kept reception area, ensuring it reflects the company’s standards.<br>• Assist with administrative tasks such as scheduling appointments, managing correspondence, and maintaining records.<br>• Provide support to other departments as needed, including handling overflow calls or helping with basic office tasks.<br>• Monitor and manage visitor logs and ensure compliance with office security protocols.<br>• Coordinate part-time receptionist duties, ensuring seamless coverage during busy periods.
  • 2025-10-17T23:48:46Z
Receptionist
  • Menlo Park, CA
  • onsite
  • Permanent
  • 55000.00 - 70000.00 USD / Yearly
  • <p>We are looking for an organized and detail-oriented Receptionist to join our well-established firm and collegial team in either our East Bay or Peninsula location. In this role, you will serve as the first point of contact for visitors and clients, ensuring smooth communication and efficient administrative support. If you have strong interpersonal skills and a knack for multitasking, we encourage you to apply. This is a hybrid position with excellent benefits and stellar long term growth opportunities! </p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and clients warmly, providing a welcoming and organized environment.</p><p>• Answer and manage a multi-line phone system, directing calls to the appropriate departments.</p><p>• Handle email correspondence promptly and professionally, ensuring clear communication.</p><p>• Perform accurate data entry tasks to maintain updated records and databases.</p><p>• Schedule appointments and manage calendars to ensure efficient time management.</p><p>• Organize and maintain files for easy access and retrieval of important information.</p><p>• Coordinate with team members to support daily office operations.</p><p>• Utilize Microsoft Word, Excel, and Outlook to prepare documents and manage communications.</p><p>• Assist in general office tasks to ensure smooth workflow and productivity.</p><p>• Provide exceptional customer service to address inquiries and resolve issues.</p>
  • 2025-10-01T23:04:10Z
Administrative Coordinator
  • San Marcos, CA
  • onsite
  • Temporary
  • 26.00 - 31.00 USD / Hourly
  • <p>A leading institution in <strong>higher education</strong> located in <strong>San Marcos</strong> is seeking a highly organized and proactive <strong>Administrative Coordinator</strong> to join their academic operations team. This is an exciting opportunity to play a key role in supporting the daily operations of a vibrant educational environment where every detail contributes to the success of students and faculty alike.If you enjoy a fast-paced setting, thrive on multitasking, and find satisfaction in helping things run smoothly behind the scenes — this is your perfect match.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to academic departments, faculty, and student services.</li><li>Coordinate meetings, manage schedules, and prepare detailed reports and agendas.</li><li>Assist in planning academic events, orientations, and committee meetings.</li><li>Maintain accurate records, correspondence, and departmental files in accordance with institutional policies.</li><li>Support budget tracking, purchasing, and reimbursements.</li><li>Communicate with students, staff, and outside vendors to ensure smooth operations.</li><li>Handle confidential information with the utmost discretion and professionalism.</li></ul><p><br></p>
  • 2025-10-22T18:38:46Z
Front Office Specialist
  • Minneapolis, MN
  • onsite
  • Contract / Temporary to Hire
  • 16.00 - 18.00 USD / Hourly
  • <p>We are seeking a Customer Service Representative to join our healthcare team in south Minneapolis, Minnesota. This role involves being a supportive and friendly voice in person and via phone, providing excellent service to our clients, and managing a variety of tasks simultaneously. The ideal candidate will be eager to learn new things and understand how their role contributes to the broader team. This position offers a contract to hire possibility. </p><p><br></p><p>Responsibilities:</p><p>• Handle between 20 and 40 calls from patients and case managers daily</p><p>• Accurately input orders into our order system</p><p>• Conduct follow-up on orders that may be delayed</p><p>• Review fee schedules to confirm benefit eligibility</p><p>• Submit and process authorizations to insurance companies</p><p>• Work proactively with management to define their career path</p><p>• Apply basic medical terminology knowledge in customer interactions</p><p>• Utilize customer service software for efficient service delivery</p><p>• Perform data entry tasks as needed</p><p>• Maintain electronic medical records in an organized and efficient manner.</p>
  • 2025-10-22T16:24:16Z
Administrative Assistant
  • Clearwater, FL
  • onsite
  • Temporary
  • 22.00 - 26.00 USD / Hourly
  • <p>Position Summary:</p><p>The Administrative Assistant plays a critical role in supporting internal operations and keeping projects moving efficiently through the various stages of civil construction. This person will coordinate between departments, assist with permitting and compliance tracking, and support pay application processing for multiple ongoing projects. The ideal candidate will have a solid understanding of the construction industry, exceptional organizational skills, and the ability to navigate the “red tape” that comes with large-scale site development work.</p><p><br></p><p>Key Responsibilities:</p><p>• Act as the liaison between Estimating, Project Management, and Accounting departments, ensuring timely communication and coordination.</p><p>• Track and manage permits, releases, and Sunshine 811 notifications for all active and upcoming projects.</p><p>• Prepare and maintain percentage-of-completion “pay applications” to ensure contractors are paid accurately and on time.</p><p>• Update and maintain project tracking spreadsheets in Excel, including project status, permit progress, and compliance documentation.</p><p>• Communicate with permitting offices, municipalities, and utility providers to confirm approvals and track submissions.</p><p>• Assist with document control, ensuring all project records, drawings, and correspondence are organized and accessible.</p><p>• Review and update standard project forms, logs, and templates as needed.</p>
  • 2025-10-20T13:30:57Z
Receptionist
  • West Palm Beach, FL
  • onsite
  • Temporary
  • 22.00 - 28.00 USD / Hourly
  • <p>We are looking for a detail-oriented and approachable Receptionist to join our team in West Palm Beach, FL. This is a long-term contract position ideal for candidates who excel in administrative tasks and customer interactions. The role requires flexibility with a morning schedule and offers an opportunity to contribute to a dynamic office environment.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and assist visitors, ensuring a positive first impression.</p><p>• Manage a multi-line phone system, directing calls efficiently and effectively.</p><p>• Handle administrative tasks such as data entry to maintain accurate records.</p><p>• Monitor and order office supplies to ensure smooth daily operations.</p><p>• Address inbound calls promptly, providing information or redirecting inquiries as needed.</p><p>• Ensure the reception area remains organized and presentable at all times.</p>
  • 2025-10-21T19:34:24Z
Client Relations & Admin Support – Financial Services
  • Troy, NY
  • remote
  • Temporary
  • 22.00 - 26.00 USD / Hourly
  • <p>Our client is seeking a <strong>Client Relations & Admin Support Specialist</strong> to assist a team of tax preparers and financial advisors. This role involves managing client communications, scheduling, and administrative tasks while supporting day-to-day operations in a professional office environment. The ideal candidate is organized, detail-oriented, and comfortable working independently while maintaining a high level of client service.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Client Support & Communication</strong></p><ul><li>Serve as the first point of contact for clients via phone, email, and in-person</li><li>Schedule client appointments and manage calendars for tax preparers and advisors</li><li>Prepare and organize client documentation for meetings and filings</li><li>Maintain a professional and welcoming office environment</li></ul><p><strong>Administrative Support</strong></p><ul><li>Manage incoming and outgoing correspondence, including mail and email</li><li>Maintain and update client records in CRM and filing systems</li><li>Assist with data entry, document scanning, and file organization</li><li>Prepare and process standard forms, reports, and client communications</li></ul><p><strong>Operational Assistance</strong></p><ul><li>Coordinate with tax preparers and financial advisors to ensure timely completion of client deliverables</li><li>Track deadlines for tax filings, financial reviews, and compliance requirements</li><li>Order office supplies and manage vendor relationships as needed</li><li>Support onboarding of new clients with required documentation and setup</li></ul><p><strong>Confidentiality & Compliance</strong></p><ul><li>Handle sensitive financial and personal information with discretion</li><li>Ensure compliance with firm policies and industry regulations (e.g., IRS, SEC, FINRA)</li></ul><p>Please contact Gabrielle Maisonet or Mary Christman to learn more about this exciting opportunity!! (518) 462-1430- Talk soon!</p>
  • 2025-10-13T22:58:44Z
Front Desk Coordinator
  • Maitland, FL
  • onsite
  • Contract / Temporary to Hire
  • 15.04 - 17.41 USD / Hourly
  • We are looking for a detail-oriented and personable Front Desk Coordinator to join our team in Maitland, Florida. In this Contract-to-Permanent position, you will play a key role in creating a welcoming environment for clients and visitors while managing essential front desk operations. The ideal candidate will possess strong communication skills, organizational abilities, and a commitment to excellent customer service.<br><br>Responsibilities:<br>• Greet visitors and clients with a friendly and detail-oriented demeanor, ensuring a positive first impression.<br>• Answer incoming calls using a multi-line phone system, directing calls to the appropriate departments or personnel.<br>• Manage email communications efficiently, responding to inquiries and relaying messages promptly.<br>• Schedule and coordinate appointments, meetings, and other events as needed.<br>• Maintain a clean and organized reception area, ensuring it is presentable at all times.<br>• Provide accurate information to clients and visitors regarding services and procedures.<br>• Assist with administrative tasks such as filing, data entry, and document preparation.<br>• Handle incoming and outgoing mail and packages, ensuring timely distribution.<br>• Monitor and manage office supplies, placing orders as necessary to maintain inventory.<br>• Work every other Saturday as required, providing consistent front desk coverage.
  • 2025-10-16T15:53:45Z
Front Desk Coordinator
  • Bakersfield, CA
  • onsite
  • Contract / Temporary to Hire
  • 19.00 - 22.00 USD / Hourly
  • <p>We are looking for an organized and personable Front Desk Coordinator to join our team in Bakersfield, California. In this position, you will play a crucial role in ensuring smooth day-to-day operations by managing the front desk and providing administrative support. The ideal candidate will have strong communication skills and a keen attention to detail, contributing to a welcoming and efficient environment.</p><p><br></p><p>Responsibilities:</p><p>• Answer and direct incoming calls using a multi-line phone system, ensuring messages are accurately taken and relayed.</p><p>• Greet visitors and clients with professionalism, addressing inquiries and maintaining a welcoming reception area.</p><p>• Monitor visitor access, uphold security protocols, and manage entry procedures.</p><p>• Provide general administrative support, including preparing correspondence, sorting daily mail, and coordinating deliveries.</p><p>• Organize and schedule appointments, maintain calendars, and book meeting rooms as needed.</p><p>• Coordinate meetings and events, including catering arrangements and room setup.</p><p>• Manage office inventory, supplies, and equipment to ensure smooth operations.</p><p>• Assist with clerical tasks for the company president and office manager, such as organizing files and maintaining records.</p><p>• Update and maintain the department website with relevant information and documents.</p><p>• Distribute incoming faxes and ensure timely processing of transactions, including scanning and saving lease and sale documents.</p>
  • 2025-10-15T19:23:54Z
Receptionist
  • Houston, TX
  • onsite
  • Contract / Temporary to Hire
  • 18.00 - 21.00 USD / Hourly
  • <p>We are looking for a detail-oriented and welcoming <strong>Part-Time Receptionist</strong> to join our team in Houston, Texas. This Contract to permanent position offers an excellent opportunity to showcase your organizational and communication skills while serving as the first point of contact for visitors and callers. The role requires a friendly demeanor, strong multitasking abilities, and a business casual appearance. Working Hours will be Tuesday, Wednesday and Thursday, 8AM-5PM. </p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors with a detail-oriented and friendly attitude.</p><p>• Answer and manage a multi-line phone system efficiently, ensuring all inbound calls are directed appropriately.</p><p>• Handle switchboard operations for 1-10 phone lines with accuracy and attention to detail.</p><p>• Provide support by addressing inquiries and delivering exceptional customer service.</p><p>• Maintain the reception area to ensure a clean and organized environment.</p><p>• Coordinate parking arrangements for visitors and staff as needed.</p><p>• Uphold a positive and approachable demeanor while representing the company.</p><p>• Communicate effectively with internal teams and external guests to facilitate smooth operations.</p>
  • 2025-10-22T20:13:46Z
Administrative Assistant
  • Indianapolis, IN
  • onsite
  • Contract / Temporary to Hire
  • 21.00 - 21.00 USD / Hourly
  • <p>We are seeking a detail oriented and dedicated <strong>Administrative Scheduler</strong> to join a local Healthcare organization. The ideal candidate will be responsible for supporting medical billing and coding processes, maintaining compliance with healthcare regulations, and ensuring efficient coordination of patient care through effective scheduling and administrative tasks. This position is critical to the seamless operation of patient care services and requires excellent organizational and communication skills.</p><p><br></p><p><strong>Hours: </strong>Monday - Friday 9am - 5pm</p><p><br></p><p><strong>Responsibilities for the Position include the following; </strong></p><ul><li>Support medical billing and coding (CPT, ICD-10), manage patient records, and ensure HIPAA compliance.</li><li>Act as the primary liaison for patients, families, caregivers, and interdisciplinary teams.</li><li>Coordinate admissions, patient scheduling, and care plans while monitoring patient progress and communicating changes to the clinical team.</li><li>Maintain accurate patient records, ensure compliance with relevant policies and regulations, and review documentation for accuracy and completeness.</li><li>Track authorizations, NOAs, and recertification dates to ensure uninterrupted care.</li><li>Prepare reports for surveys, audits, quality assurance, and reviews.</li><li>Develop and manage staffing schedules to minimize service disruptions and ensure effective resource utilization.</li><li>Communicate scheduling changes to all relevant parties in a timely manner.</li><li>Collaborate with teams to maintain regulatory compliance and uphold quality assurance standards.</li></ul><p><br></p>
  • 2025-10-22T20:19:07Z
Administrative Assistant
  • Richmond, CA
  • onsite
  • Temporary
  • 33.25 - 38.50 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Richmond, California. This part-time position requires flexibility and professionalism, as you will provide essential administrative support to ensure smooth operations. The role combines hybrid work with in-office tasks, offering a unique opportunity to contribute to the healthcare industry.<br><br>Responsibilities:<br>• Manage inbound and outbound calls, providing exceptional customer service and addressing inquiries efficiently.<br>• Perform accurate data entry tasks to maintain and update records.<br>• Draft and respond to email correspondence, ensuring timely communication.<br>• Schedule and coordinate appointments, meetings, and other events as needed.<br>• Prepare and process expense reports with attention to detail.<br>• Record and distribute meeting minutes, capturing key discussions and action items.<br>• Utilize Microsoft Office tools, including Excel, Word, PowerPoint, and Outlook, to complete various tasks.<br>• Assist in maintaining organizational workflows and supporting project managers.<br>• Collaborate with team members to ensure smooth day-to-day operations.<br>• Provide additional administrative support as necessary to meet project goals.
  • 2025-10-21T18:18:48Z
Office Assistant
  • Fairfax, VA
  • onsite
  • Temporary
  • 20.00 - 22.00 USD / Hourly
  • <p>We are looking for a detail-oriented Office Assistant to join our team on a contract basis in Fairfax, Virginia. In this role, you will provide essential administrative support, ensuring smooth office operations. This position is for someone who wants to work part time Monday through Thursday 9 am to 3 pm.</p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain files to ensure easy access and retrieval.</p><p>• Handling caterings, picking up catering orders, meeting scheduling and supporting various executive staff.</p><p>• Answer incoming calls and direct inquiries to the appropriate team members.</p><p>• Provide project support.</p><p>• Support administrative needs by coordinating schedules and assisting with general office operations.</p><p><br></p>
  • 2025-10-16T13:24:21Z
Front Desk Coordinator
  • Columbus, OH
  • onsite
  • Temporary
  • 22.80 - 24.00 USD / Hourly
  • We are looking for a Front Desk Coordinator to join our team on a contract basis in Columbus, Ohio. In this role, you will serve as the first point of contact for visitors and clients, ensuring a welcoming and organized environment. You will play a key role in supporting daily operations, managing schedules, and maintaining efficient communication between teams.<br><br>Responsibilities:<br>• Greet visitors, clients, and vendors courteously while creating a welcoming atmosphere.<br>• Schedule appointments, meetings, and site visits for management and sales personnel.<br>• Keep the reception area and front office organized, ensuring files and supplies are maintained.<br>• Assist with project scheduling, work orders, and coordination between crews and clients.<br>• Handle mail, packages, and deliveries, including processing incoming and outgoing correspondence.<br>• Update and maintain client data in CRM or scheduling software.<br>• Collaborate with field teams and managers to facilitate smooth communication of schedules and client needs.<br>• Perform general office tasks such as filing, scanning, copying, and ordering supplies.
  • 2025-10-21T12:39:08Z
Receptionist
  • Rochester, NY
  • onsite
  • Temporary
  • 20.00 - 20.00 USD / Hourly
  • We are looking for a friendly and organized Receptionist to join our team on a contract basis in Rochester, New York. In this role, you will serve as the first point of contact for visitors and provide essential administrative support to ensure smooth daily operations. This position requires excellent communication skills, attention to detail, and the ability to multitask efficiently.<br><br>Responsibilities:<br>• Welcome and assist visitors, ensuring they have a positive experience and are directed appropriately.<br>• Answer and manage multi-line phone systems, including screening calls and taking accurate messages.<br>• Monitor and maintain security procedures, including issuing visitor badges and maintaining a logbook.<br>• Process incoming and outgoing mail and deliveries in a timely manner.<br>• Schedule appointments, coordinate meeting rooms, and manage event calendars.<br>• Provide administrative support, such as scanning, copying, filing, and organizing documents.<br>• Keep reception and common areas clean, stocked, and presentable.<br>• Order, organize, and distribute office supplies as needed.<br>• Update and maintain records and databases with accurate information.<br>• Perform additional clerical tasks, including faxing, data entry, and email correspondence.
  • 2025-10-15T15:54:17Z
Sr. Receptionist
  • Perrysburg, OH
  • onsite
  • Contract / Temporary to Hire
  • 20.00 - 23.00 USD / Hourly
  • We are looking for a detail-oriented and highly organized Senior Receptionist to join our team in Perrysburg, Ohio. In this Contract-to-Permanent position, you will play a pivotal role in providing administrative support, managing schedules, and ensuring smooth day-to-day operations. This role is ideal for someone with strong proofreading skills and experience in administrative assistance.<br><br>Responsibilities:<br>• Greet visitors and handle incoming calls professionally, ensuring excellent customer service.<br>• Proofread documents and correspondence to maintain accuracy and consistency.<br>• Manage calendars, including scheduling meetings, appointments, and conference calls.<br>• Coordinate travel arrangements, including booking flights, accommodations, and transportation.<br>• Prepare and handle export and import documentation efficiently.<br>• Provide general administrative support, including filing, data entry, and maintaining records.<br>• Assist with organizing and facilitating conference calls and meetings.<br>• Serve as a central communication point for internal and external inquiries.<br>• Maintain the front desk area, ensuring it remains presentable and organized.<br>• Collaborate with team members to support ongoing projects and tasks.
  • 2025-10-21T15:28:52Z
Office Services Associate
  • Los Angeles, CA
  • remote
  • Temporary
  • 19.00 - 20.00 USD / Hourly
  • <p>Position summary </p><p> The Office Services Associate is responsible for adding value in providing daily back office services for our client and teams. Services include but are not limited to reprographics copy and mail services in both physical and digital environments with support for services in hospitality facilities audio/visual reception and other Williams Lea service lines as needed. </p><p><br></p><p> Job duties </p><p> * denotes an essential function </p><p> - *Utilize appropriate logs for all office services work. </p><p> - *Ensure that job tickets are properly filled out before beginning work. </p><p> - *Perform work in office services primarily reprographics mail and intake functions according to established procedures. </p><p> - *Follow procedures to run jobs in proper order. </p><p> - *Communicate with supervisor or client on job or deadline issues. </p><p> - *Meet contracted deadlines for accepting completing and delivering all work. </p><p> - *Troubleshoot basic equipment problems. </p><p> - Be able to lift up to 50 lbs. on a regular basis. </p><p> - Prioritize workflow. </p><p> - Performs Quality Assurance on own and work of others. </p><p> - Load machines with various paper toner supplies. </p><p> - Answer telephone emails and place service calls when needed. </p><p> - Interact with clients in person over the phone or electronically. </p><p> - Adhere to Williams Lea policies in addition to client site policies. </p><p> - Use equipment and supplies in a cost-efficient manner. </p>
  • 2025-10-13T16:58:49Z
Receptionist
  • Tucson, AZ
  • onsite
  • Temporary
  • 17.00 - 18.00 USD / Hourly
  • We are looking for an organized and approachable Receptionist to join our team on a contract basis in Tucson, Arizona. In this role, you will serve as the first point of contact, ensuring smooth communication and providing exceptional customer service to clients and visitors. This position requires attention to detail, excellent organizational skills, and the ability to multitask effectively.<br><br>Responsibilities:<br>• Manage a multi-line phone system, ensuring all calls are answered promptly and routed appropriately.<br>• Greet visitors and clients with a friendly and welcoming attitude, addressing their needs or directing them to the appropriate personnel.<br>• Maintain accurate records by performing data entry tasks and updating information as required.<br>• Coordinate and schedule appointments, ensuring efficient use of time and resources.<br>• Handle email correspondence, responding promptly and courteously to inquiries.<br>• Organize and maintain files, ensuring documents are easily accessible and up-to-date.<br>• Assist with administrative tasks to support the operations team as needed.<br>• Utilize Microsoft Outlook for scheduling, communication, and task management.<br>• Foster a positive and collaborative environment through effective interpersonal communication.<br>• Ensure the reception area remains tidy and presentable at all times.
  • 2025-10-10T15:23:45Z
Receptionist
  • Katy, TX
  • onsite
  • Temporary
  • 14.00 - 16.00 USD / Hourly
  • We are looking for a dedicated Receptionist to join our team in Katy, Texas. This long-term contract position requires an individual who is skilled at managing administrative tasks, answering multi-line phone systems, and providing excellent service to residents and vendors. The ideal candidate will thrive in a dynamic and collaborative environment while maintaining a focus on delivering high-quality work.<br><br>Responsibilities:<br>• Greet visitors and residents in a friendly and attentive manner while ensuring proper visitor protocols.<br>• Answer and manage inbound calls using a multi-line phone system, providing accurate information and routing calls appropriately.<br>• Support management staff with planning and executing community events, meetings, and amenity center operations.<br>• Maintain organized records and documentation to ensure efficient office operations.<br>• Assist residents with inquiries regarding governing documents and community policies.<br>• Liaise with vendors and contractors to coordinate services and communicate necessary information.<br>• Perform general administrative duties, including data entry, filing, and correspondence.<br>• Collaborate with team members to ensure smooth daily operations and handle urgent tasks effectively.<br>• Uphold a welcoming and lively office atmosphere while prioritizing tasks and deadlines.
  • 2025-09-29T19:19:15Z
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