Our client, a large firm with several nationwide offices, is opening a new office in NY midtown. We are looking for an Office Coordinator/Administrative Assistant to join the team. This role will handle a variety of responsibilities each day supporting the daily operations of the office as well as providing general administrative assistance to various attorneys. • Serve as the first point of contact by answering phones, greeting clients and visitors, coordinating with outside vendors, and managing incoming/outgoing mail and deliveries (including FedEx, UPS, and couriers).• Manage conference room and flex office reservations, coordinate catering, and handle meeting setup and teardown. Maintain overall office organization and appearance, and schedule maintenance needs with building management.• Provide general administrative assistance including calendar management, travel arrangements, expense reimbursements, and support for special projects/events. • Assist firm leadership with operational needs and budget tracking.• Perform light IT-related tasks under the guidance of the Help Desk, such as rebooting equipment, setting up A/V connections for Zoom or Microsoft Teams meetings, and configuring ancillary devices (e.g., headsets, Bluetooth accessories).• Oversee daily office operations including ordering supplies, maintaining equipment, and managing vendor relationships to ensure a clean, efficient, and well-stocked workspace.• Coordinate office events, team-building activities, and other firm functions, ensuring all logistics are handled smoothly.• This position requires full-time in the office, Monday through Friday.

Required and Preferred Qualifications: • 5+ years of experience in office coordination, administrative support, or operations—ideally within a professional services or legal environment.• Prior experience supporting attorneys or firm leadership is a plus.• Strong organizational and time management skills with the ability to prioritize multiple tasks.• Excellent verbal and written communication skills.• Professional demeanor with a client-service mindset.• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with Zoom and Microsoft Teams.• Comfortable with light IT troubleshooting and A/V setup.• Ability to maintain confidentiality and handle sensitive information with discretion.• Detail-oriented with a proactive approach to problem-solving.• Ability to work independently and collaboratively in a fast-paced environment.• Flexibility to assist with occasional after-hours events or urgent needs.• Familiarity with legal terminology or law firm operations is a plus.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Denver, CO
onsite
Permanent
75000.00 - 90000.00 USD / Yearly
Our client, a large firm with several nationwide offices, is opening a new office in NY midtown. We are looking for an Office Coordinator/Administrative Assistant to join the team. This role will handle a variety of responsibilities each day supporting the daily operations of the office as well as providing general administrative assistance to various attorneys. • Serve as the first point of contact by answering phones, greeting clients and visitors, coordinating with outside vendors, and managing incoming/outgoing mail and deliveries (including FedEx, UPS, and couriers).• Manage conference room and flex office reservations, coordinate catering, and handle meeting setup and teardown. Maintain overall office organization and appearance, and schedule maintenance needs with building management.• Provide general administrative assistance including calendar management, travel arrangements, expense reimbursements, and support for special projects/events. • Assist firm leadership with operational needs and budget tracking.• Perform light IT-related tasks under the guidance of the Help Desk, such as rebooting equipment, setting up A/V connections for Zoom or Microsoft Teams meetings, and configuring ancillary devices (e.g., headsets, Bluetooth accessories).• Oversee daily office operations including ordering supplies, maintaining equipment, and managing vendor relationships to ensure a clean, efficient, and well-stocked workspace.• Coordinate office events, team-building activities, and other firm functions, ensuring all logistics are handled smoothly.• This position requires full-time in the office, Monday through Friday.
2025-10-09T21:34:12Z