<p>We are looking for a Receptionist to join our team in Indio, California on a contract basis. This role is ideal for someone who thrives in a dynamic environment and enjoys interacting with people while managing administrative tasks. As the first point of contact, you will play a key role in creating a welcoming atmosphere and ensuring smooth front desk operations.</p><p><br></p><p>Responsibilities:</p><p>• Warmly greet visitors and provide assistance or direct them to the appropriate department or individual.</p><p>• Answer and manage multi-line phone systems, addressing inquiries and forwarding messages as needed.</p><p>• Schedule and manage bookings for fitness classes and personal training sessions.</p><p>• Register new members, update membership profiles, and handle associated administrative duties.</p><p>• Maintain a clean, organized, and inviting front desk area to enhance the visitor experience.</p><p>• Process payments and manage the cash register accurately.</p><p>• Address member concerns with patience and professionalism while ensuring resolutions.</p><p>• Utilize scheduling software and Office tools to perform administrative tasks efficiently.</p><p>• Assist with additional duties as assigned to support front desk and overall operations.</p><p><br></p><p>Hours are Wed thru Sun 12:30-9:00 Pm </p>
<p>We are looking for a PART-TIME (20 hours a week) detail-oriented Data Entry Clerk to join our team in Martinsville, Indiana. This is a Contract to permanent opportunity, offering the chance to grow within the organization while contributing to accurate and efficient data management. The role requires precision, focus, and the ability to work with both numerical and textual information.</p><p><br></p><p>Responsibilities:</p><p>• Accurately input data from various sources into designated systems and databases.</p><p>• Verify and cross-check information to ensure consistency and accuracy.</p><p>• Maintain organized records and files for easy retrieval and reference.</p><p>• Collaborate with team members to resolve discrepancies or issues related to data.</p><p>• Follow established procedures and guidelines for data entry tasks.</p><p>• Adhere to deadlines while maintaining high-quality work standards.</p><p>• Perform routine checks to ensure data integrity and completeness.</p><p>• Utilize computer software and tools effectively for data entry operations.</p><p>• Keep sensitive information confidential and secure.</p><p>• Provide regular updates on completed tasks to supervisors.</p>
<p>We are looking for a motivated and results-driven <strong><u>Appointment Setter/Inside Sales Rep to join our team in Frisco, Texas. </u></strong>This position offers an excellent opportunity to grow within a company that specializes in document automation software and services. The role involves engaging with decision-makers across various industries to schedule appointments for Sales Executives and contribute to the overall success of the sales team.</p><p><br></p><p>Responsibilities:</p><p>• Conduct high volumes of outbound calls to potential clients, including school districts, government agencies, and court systems.</p><p>• Engage with decision-makers to schedule appointments for Sales Executives.</p><p>• Work collaboratively with the sales team to ensure seamless follow-ups and deal closures.</p><p>• Utilize a proactive and strategic sales approach to identify new opportunities.</p><p>• Represent the company and its partner, Laserfiche, known for its strong brand recognition in the industry.</p><p>• Maintain accurate records and update the CRM system with client information and call outcomes.</p><p>• Stay informed about industry trends and client needs to effectively communicate the value of upgrading technology solutions.</p><p>• Meet or exceed monthly appointment-setting goals to contribute to team success.</p><p>• Demonstrate initiative and ambition to advance into higher sales roles within the organization.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Mclean, Virginia. In this Contract-to-permanent position, you will play a crucial role in ensuring the smooth operation of administrative tasks, supporting executives, and maintaining office organization. This role is ideal for someone with strong organizational skills and a proven ability to manage calendars, schedules, and communications effectively.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, ensuring meetings and appointments are scheduled efficiently.<br>• Prepare materials and documents for meetings, ensuring all required items are organized and readily available.<br>• Coordinate shipments and deliveries for employees, ensuring accurate tracking and timely distribution.<br>• Welcome and check individuals in and out of the building while upholding security and professionalism.<br>• Provide administrative support to C-suite executives, including handling correspondence and scheduling.<br>• Utilize Microsoft Office Suite and Google Suite for daily administrative tasks and document preparation.<br>• Answer and direct incoming calls professionally, including managing multi-line phone systems.<br>• Organize and manage daily mail and office documentation to ensure proper handling and distribution.<br>• Assist with general office duties, including data entry and receptionist responsibilities.<br>• Facilitate scheduling and communication across teams to ensure operational efficiency.
We are looking for a receptionist with strong attention to detail to join our team on a contract basis in Teterboro, New Jersey. In this role, you will serve as the first point of contact for visitors and callers, ensuring smooth communication and operations within the office. This position requires strong organizational skills and the ability to multitask in a fast-paced environment.<br><br>Responsibilities:<br>• Operate and manage the phone switchboard effectively, handling inbound calls and directing them appropriately.<br>• Screen incoming calls for executive-level staff, ensuring only relevant and necessary communications are passed along.<br>• Schedule and manage conference room bookings, coordinating meetings and ensuring availability.<br>• Maintain organized filing systems to ensure quick and efficient access to documents.<br>• Greet visitors and provide assistance with inquiries in a friendly and detail-oriented manner.<br>• Collaborate with team members to support daily office operations.<br>• Ensure the reception area remains clean and welcoming for guests and staff.<br>• Handle general administrative tasks to support the smooth functioning of the office.
<p>We are looking for a <strong>PART-TIME</strong> detail-oriented Administrative Assistant to join our team in Carmel, Indiana. This part-time position offers the opportunity to play a key role in ensuring seamless office operations while providing high-level support to executives. The ideal candidate will excel in organization, communication, and multitasking, contributing to both day-to-day activities and larger projects such as event planning. This position is <strong>ON-SITE</strong> and <strong>Monday- Thursday 9:00am-3:00PM.</strong></p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors professionally, ensuring a welcoming experience.</p><p>• Oversee the visitor registration process and maintain adherence to security protocols.</p><p>• Manage office supplies inventory and coordinate restocking as needed.</p><p>• Handle mail distribution, including incoming, outgoing, and overnight deliveries.</p><p>• Act as the liaison with property management to address facilities maintenance and other operational needs.</p><p>• Maintain executive schedules by organizing meetings and arranging travel plans.</p><p>• Prepare presentations and materials for meetings, ensuring accuracy and timely delivery.</p><p>• Coordinate logistics for meetings, events, and annual conferences, including catering and supplies.</p><p>• Support special projects and assist with tasks related to insurance renewals.</p><p>• Perform additional administrative duties as assigned to ensure smooth office operations.</p>
We are looking for a detail-oriented and organized Receptionist to join our team in Hillsborough, North Carolina. This is a Contract position requiring exceptional communication skills and the ability to multitask effectively in a dynamic environment. As the first point of contact for visitors and callers, you will play a key role in maintaining the smooth flow of operations.<br><br>Responsibilities:<br>• Greet and assist visitors in a welcoming and attentive manner.<br>• Manage incoming calls using a multi-line phone system, ensuring prompt and accurate responses.<br>• Operate a switchboard with 1-10 phone lines to handle inquiries efficiently.<br>• Direct inbound calls to the appropriate departments or personnel.<br>• Maintain the front desk area by keeping it organized and presentable.<br>• Provide accurate information about services and direct visitors as needed.<br>• Handle part-time receptionist duties with flexibility and reliability.<br>• Collaborate with team members to ensure seamless communication across departments.<br>• Assist with basic administrative tasks as required.
<p>We are looking for a dedicated Admin Associate to join our team in New York, NY. This is a contract position focused on delivering exceptional customer service and assisting with gift wrapping services during the holiday season. The role requires in-person availability and a friendly, customer-oriented attitude to enhance the overall guest experience.</p><p><br></p><p>Responsibilities:</p><p>• Wrap gifts with precision and care, ensuring high-quality results.</p><p>• Assist guests by answering questions, providing directions, and offering general support.</p><p>• Maintain a welcoming and hospitable presence while interacting with customers.</p><p>• Operate the holiday station efficiently to meet the needs of guests during peak times.</p><p>• Ensure the gift wrapping area remains organized and fully stocked with supplies.</p><p>• Collaborate with team members to deliver seamless service and promote a positive environment.</p><p>• Handle customer interactions professionally, emphasizing quality service and satisfaction.</p><p>• Adapt to changing schedules and tasks as needed to support holiday operations.</p><p>• Uphold company standards for appearance and conduct while engaging with guests.</p><p>• Address guest concerns promptly and courteously, maintaining a customer-first approach.</p>
We are looking for a Front Desk Coordinator to join our team in Indianapolis, Indiana. In this contract role, you will be the first point of contact for visitors and contractors, ensuring a welcoming and efficient experience. If you are organized, detail oriented, and skilled in managing multi-line phone systems, we encourage you to apply.<br><br>Responsibilities:<br>• Welcome and greet guests, contractors, and visitors as they arrive at the facility.<br>• Handle check-in procedures for contractors to ensure compliance with company policies.<br>• Operate and manage a switchboard with 1-10 phone lines, directing calls to the appropriate personnel.<br>• Maintain a clean and organized front desk area to create a detail oriented atmosphere.<br>• Provide accurate information to visitors regarding company policies and procedures.<br>• Coordinate with internal teams to address visitor and contractor needs efficiently.<br>• Monitor and manage visitor logs, ensuring accurate record-keeping.<br>• Assist with basic administrative tasks to support the front office operations.<br>• Respond promptly to inquiries and resolve minor issues to ensure a smooth workflow.
We are looking for an organized and proactive Front Desk Coordinator to join our team on a contract basis in Sunn, California. In this role, you will be the first point of contact for patients, ensuring a seamless and detail-oriented experience. Ideal candidates are skilled in multitasking, possess excellent communication abilities, and thrive in a fast-paced environment.<br><br>Responsibilities:<br>• Serve as the primary point of contact for patients, addressing inquiries and providing exceptional service.<br>• Manage and maintain the front office, ensuring it is clean, organized, and welcoming.<br>• Coordinate patient appointments, including scheduling, reminders, and follow-ups.<br>• Handle billing, insurance verification, and related administrative tasks with precision.<br>• Operate a multi-line phone system to answer inbound calls efficiently and effectively.<br>• Collaborate with the dental team to optimize office workflows and administrative procedures.<br>• Assist in the transition to a paperless patient management system, ensuring accurate documentation and record-keeping.<br>• Provide concierge-level services to enhance patient satisfaction and experience.<br>• Maintain confidentiality and accuracy in handling sensitive patient information.<br>• Support additional administrative duties as needed to ensure smooth office operations.
<p>We are seeking a friendly and detail-oriented front desk coordinator to join our team on a contract basis in the Fremont neighborhood of Seattle, Washington. This role is ideal for someone who enjoys welcoming visitors, managing office essentials, and supporting daily operational tasks. You'll play an important role in ensuring the office functions smoothly while providing excellent front desk service.</p><p>Responsibilities:</p><ul><li>Create a welcoming and professional reception area for visitors and staff.</li><li>Answer and direct incoming calls through a multi-line phone system.</li><li>Ensure the office is clean and organized by coordinating cleaning services.</li><li>Support basic building maintenance tasks and report necessary repairs.</li><li>Track and replenish office supplies, as well as maintain kitchen stock.</li><li>Assist with coordinating vendor services, including office utilities and maintenance.</li><li>Monitor the condition of furniture and office equipment, arranging repairs or replacements as needed.</li></ul><p>This position is ideal for someone who is organized and personable, with the ability to manage priorities effectively in a dynamic office environment.</p>
We are looking for a detail-oriented Receptionist to join our team in Midland, Texas, on a contract basis. In this role, you will be responsible for handling front desk operations, ensuring a smooth and welcoming experience for visitors and callers. This position offers an excellent opportunity to showcase your organizational and customer service skills within the Oil & Gas industry.<br><br>Responsibilities:<br>• Greet visitors and provide assistance to ensure a welcoming and organized environment.<br>• Manage multi-line phone systems, efficiently directing inbound calls to appropriate departments.<br>• Handle customer inquiries and provide accurate information in a courteous manner.<br>• Perform data entry tasks, including numeric and alphanumeric input, with precision.<br>• Assist customers and clients with their needs, ensuring exceptional service standards are maintained.<br>• Maintain an organized and functional reception area.<br>• Collaborate with team members to ensure seamless communication and workflow.<br>• Utilize computer systems to manage and update records accurately.<br>• Execute switchboard operations for phone lines ranging from 1 to 10.<br>• Support general administrative tasks as needed.
We are looking for a detail-oriented Operations Administrative Assistant to join our team on a contract basis in Jamaica Plain, Massachusetts. This role involves supporting key organizational functions and providing crucial administrative assistance to leadership and board members. Ideal candidates will thrive in a collaborative environment and possess excellent organizational skills.<br><br>Responsibilities:<br>• Provide administrative support to the Board of Directors and various committees, including scheduling and coordinating meetings.<br>• Assist departments with meeting arrangements, ordering food, and ensuring logistical needs are met.<br>• Process payments for rent and childcare fees efficiently and accurately.<br>• Maintain common spaces such as conference rooms, kitchen areas, and administrative storage, ensuring they are orderly and functional.<br>• Set up audio and visual equipment for meetings and training sessions as needed.<br>• Keep office spaces organized and free of unnecessary clutter.<br>• Handle sensitive information with discretion and maintain confidentiality.<br>• Record and prepare accurate minutes for monthly staff meetings.<br>• Conduct routine maintenance for office equipment, arrange repairs, and manage inventory to ensure smooth operations.
We are looking for an organized and personable Front Desk Coordinator to join our team on a contract basis in Bethesda, Maryland. In this role, you will be the first point of contact for visitors and callers, ensuring a welcoming and detail-oriented experience. The ideal candidate will thrive in a fast-paced environment, demonstrating excellent communication and multitasking skills.<br><br>Responsibilities:<br>• Greet visitors and clients warmly, ensuring a positive and detail-oriented first impression.<br>• Manage a multi-line phone system, directing calls accurately and efficiently.<br>• Provide concierge-style assistance, addressing inquiries and offering relevant information.<br>• Handle inbound calls with care, responding to questions or directing them to appropriate personnel.<br>• Maintain an organized reception area, ensuring cleanliness and readiness for guests.<br>• Coordinate appointments and meetings, keeping schedules updated and organized.<br>• Support administrative tasks, such as data entry and document management.<br>• Collaborate with team members to ensure seamless communication and operations.<br>• Monitor and manage office supplies inventory, placing orders as needed.<br>• Assist with any additional front desk duties as assigned by management.
We are looking for an experienced and detail-oriented Receptionist to join our team on a contract basis in New York, New York. In this role, you will serve as the first point of contact for clients and visitors, ensuring smooth daily operations and providing exceptional customer service. The ideal candidate will have a proven track record in managing reception tasks, handling multi-line phone systems, and supporting various administrative functions.<br><br>Responsibilities:<br>• Greet and assist visitors, ensuring a welcoming and organized environment.<br>• Answer and direct incoming calls using multi-line phone systems.<br>• Coordinate meeting room reservations, including catering and audiovisual setup.<br>• Collaborate with team members to ensure seamless daily operations.<br>• Manage correspondence and distribute incoming mail to appropriate departments.<br>• Support event planning and execution, including conference calls and logistics.<br>• Address unresolved issues promptly and escalate when necessary.<br>• Maintain the reception area and facilities to uphold a clean and organized workspace.<br>• Partner with colleagues to improve processes and client relations.<br>• Provide administrative assistance to various departments as needed.
We are looking for a detail-oriented and organized Administrative Assistant to join our team in Vacaville, California. In this Contract-to-permanent role, you will provide essential administrative, project, and operational support to ensure the seamless functioning of office and field operations. The ideal candidate will possess exceptional organizational skills, a proactive approach, and the ability to manage multiple tasks efficiently.<br><br>Responsibilities:<br>• Coordinate office and field operations by managing supplies, deliveries, and equipment maintenance.<br>• Oversee facility services such as cleaning, pest control, fire inspections, security access, and alarm permits.<br>• Manage various vendor services, including copiers, shredding services, and water deliveries, ensuring timely invoicing and payments.<br>• Handle incoming calls, greet visitors, and direct inquiries to the appropriate team members.<br>• Organize and maintain project documentation in systems like ProjectSight, including contracts, submittals, RFIs, and change orders.<br>• Ensure accurate alignment of project data between management systems to maintain budgets and documentation.<br>• Facilitate project closeout processes, including compiling O& M manuals, warranties, and as-built documentation.<br>• Administer training sessions, track attendance, and assist with meeting coordination and correspondence.<br>• Collaborate with internal teams and external partners to manage system access and permissions.<br>• Support warehouse and prefab teams in coordinating material deliveries and staging requirements.
We are looking for a dedicated and bilingual Receptionist to join our team in Miami, Florida. In this role, you will serve as the first point of contact for visitors and callers, ensuring a welcoming and organized environment. This is a Contract to permanent position within a non-profit organization, offering an excellent opportunity to grow your career while contributing to meaningful work.<br><br>Responsibilities:<br>• Welcome and assist visitors, ensuring a positive first impression.<br>• Answer and manage a multi-line phone system, directing calls efficiently.<br>• Respond to inbound calls and provide accurate information or route inquiries appropriately.<br>• Maintain a clean and organized front desk area.<br>• Handle basic administrative tasks such as scheduling and filing.<br>• Ensure communication is clear and effective in both English and Spanish.<br>• Monitor and manage office supplies inventory for the front desk.<br>• Collaborate with team members to support daily operations.
<p>We are looking for a dedicated Administrative Assistant to join our team in Savannah, Georgia. In this Contract-to-Permanent position, you will play a vital role in managing operations, supervising staff, and supporting various tasks. This opportunity is ideal for individuals with strong organizational skills and experience working with a library, museum, or bookstore. </p><p><br></p><p>Responsibilities:</p><p>• Oversee operations, including scheduling staff, interns, and volunteers 30 days in advance.</p><p>• Train and onboard new associates, ensuring adherence to established policies and procedures.</p><p>• Monitor staff productivity by setting goals, tracking metrics, and reporting updates to management.</p><p>• Address staffing issues in collaboration with management and Human Resources, enforcing compliance with institutional policies.</p><p>• Conduct facility and operational audits to ensure processes and procedures meet institutional needs.</p><p>• Collaborate with management to maintain quality and productivity standards for reference services.</p>
<p>We are looking for a detail-oriented General Office Clerk to join our team on a contract basis in Kapolei, Hawaii. In this role, you will handle a variety of administrative and customer service tasks to support our organization's daily operations. This position requires exceptional communication skills, a welcoming demeanor, and the ability to manage multiple responsibilities effectively. To apply for this role, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors warmly and professionally, ensuring they feel welcomed and attended to.</p><p>• Respond to homeowner inquiries about organizational rules, dues, and processes, providing clear and accurate information.</p><p>• Process incoming and outgoing mail, including payments and official correspondence.</p><p>• Prepare and distribute meeting notices, maintenance schedules, and policy updates as required.</p><p>• Schedule and coordinate appointments for management and the Board of Directors, ensuring smooth calendar management.</p><p>• Organize office supplies by placing orders and maintaining appropriate inventory levels.</p><p>• Assist with event and meeting logistics, including setup, agenda preparation, and follow-up tasks.</p><p>• Provide information and documentation to homeowners regarding community guidelines to help enforce policies.</p><p>• Maintain confidentiality of sensitive organizational and member information.</p>
