We are looking for a skilled Administrative Assistant to join a dynamic commercial property management company in Columbus, Ohio. In this Contract to permanent role, you will play a critical part in ensuring smooth day-to-day operations by managing lease documentation, coordinating with tenants, and maintaining organized systems. This position offers the opportunity to grow within the organization while contributing to the management of commercial properties.<br><br>Responsibilities:<br>• Communicate effectively with tenants, addressing inquiries and resolving issues promptly.<br>• Prepare and distribute lease documents for signature, ensuring accuracy and timely processing.<br>• Maintain organized records of all lease agreements and related documentation.<br>• Monitor deadlines and proactively remind relevant parties of upcoming tasks or obligations.<br>• Draft and send standardized lease letters to tenants and other stakeholders.<br>• Utilize tools such as Smartsheet, DropBox, and Microsoft Office to manage administrative tasks efficiently.<br>• Coordinate office operations, including filing, scheduling, and document management.<br>• Ensure proper follow-up with tenants and stakeholders to maintain compliance with lease terms.<br>• Collaborate with internal teams to support property management functions.<br>• Provide general office support to ensure smooth daily operations.
<p>We are looking for a dedicated and customer-focused Receptionist to join a nonprofit organization in South San Francisco, California. As the first point of contact, you will play a vital role in ensuring smooth day-to-day operations and providing exceptional service to visitors and clients. This is a long-term contract position offering an opportunity to contribute meaningfully to the community. This is a graveyard shift 11:30pm and ends in the morning at 7:00am. The shifts are on the weekends.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors warmly and ensure a well-organized front desk presence.</p><p>• Manage incoming packages, distribute mail, and assist with food deliveries and donations.</p><p>• Perform accurate data entry to maintain records and ensure efficient operations.</p><p>• Provide support during breaks and lunches, ensuring seamless coverage.</p><p>• Help clients with medication needs and restock supplies in common areas.</p><p>• Check clients in and out, conduct bed checks, and monitor facility rounds both indoors and outdoors.</p><p>• Enforce facility rules, issue notices when necessary, and handle basic conflict resolution.</p><p>• Maintain high standards of customer service and contribute to a friendly and organized environment.</p>
We are looking for a dedicated Process Administrator to join our team in Dublin, Ohio. In this long-term contract role, you will provide essential administrative support, ensuring smooth operations and contributing to the overall efficiency of our processes. The ideal candidate will bring strong organizational skills, attention to detail, and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Deliver exceptional customer service by addressing inquiries and resolving issues promptly and efficiently.<br>• Coordinate and oversee planning activities to ensure smooth workflow within the department.<br>• Utilize Microsoft Office Suite to create documents, reports, and presentations as needed.<br>• Maintain accurate records, including photocopying and scanning important documentation.<br>• Support departmental procedures by interpreting guidelines and ensuring compliance.<br>• Compile and analyze special reports to provide actionable insights for the team.<br>• Manage communication tasks, including drafting correspondence and responding to inquiries.<br>• Ensure proper organization of files, paperwork, and other administrative materials.<br>• Assist in supervising specific projects or tasks to ensure timely completion.<br>• Handle typing tasks with proficiency and maintain accuracy in all written materials.
<p>We are looking for a dedicated Office Coordinator to join our team in Kailua-Kona, Hawaii. In this Contract to permanent position, you will play a vital role in ensuring the smooth operation of administrative and office functions. This role requires excellent organizational skills, attention to detail, and the ability to provide thorough support to both internal teams and external customers. To apply for this role, please call us at 80-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate daily office operations, including managing phone calls, handling mail, and maintaining organized records and files.</p><p>• Process invoices, expense reports, and purchasing card statements while ensuring accurate reconciliation.</p><p>• Draft and prepare business correspondence, memoranda, and routine forms independently.</p><p>• Manage vendor relationships by scheduling repairs, deliveries, and maintenance services.</p><p>• Assist customers with inquiries, resolve issues, or direct them to appropriate departments in a courteous and attentive manner.</p><p>• Compile and analyze data for financial reports, including tracking collections efforts and petty cash administration.</p><p>• Maintain compliance training records, vehicle documentation, and customer information logs.</p><p>• Serve as backup for other administrative personnel during absences and ensure smooth continuity of operations.</p><p>• Coordinate mandated postings on bulletin boards, ensuring timely updates and compliance.</p><p>• Adhere to safety protocols and maintain a clean, organized, and secure work environment.</p>
We are looking for a detail-oriented Administrative Assistant to join a non-profit organization in Hyannis, Massachusetts. This is a contract position that requires exceptional organizational skills and the ability to work effectively in a fast-paced environment. The role involves supporting daily operations by managing administrative tasks and ensuring smooth communication within the team.<br><br>Responsibilities:<br>• Perform accurate data entry to maintain organized and up-to-date records.<br>• Manage filing systems to ensure proper documentation and easy retrieval.<br>• Answer inbound calls and respond professionally to inquiries.<br>• Coordinate email correspondence and ensure timely follow-ups.<br>• Handle both inbound and outbound calls with efficiency and professionalism.<br>• Schedule appointments and maintain calendars for team members.<br>• Utilize Microsoft Outlook and Word to draft and manage communications.<br>• Assist in maintaining office organization and supplies.<br>• Collaborate with team members to support various administrative needs.
We are looking for a dedicated General Office Clerk to join our team in North Miami Beach, Florida. In this position, you will play a vital role in maintaining the smooth operation of our office by handling various administrative and clerical tasks. This is an excellent opportunity for someone who thrives in a dynamic environment and enjoys ensuring organizational efficiency.<br><br>Responsibilities:<br>• Welcome and assist visitors and clients with professionalism and courtesy.<br>• Organize, sort, and file documents, records, and correspondence accurately.<br>• Update and maintain office databases, ensuring all information is current and accessible.<br>• Perform data entry tasks and assist in preparing reports as needed.<br>• Manage the distribution of incoming and outgoing mail and packages.<br>• Monitor office supply levels and coordinate orders to ensure inventory is well-stocked.<br>• Collaborate with administrative staff to provide support across various departments.<br>• Handle basic bookkeeping tasks, including invoicing and filing.<br>• Ensure the office environment remains clean, organized, and presentable at all times.
We are looking for a detail-oriented Administrative Assistant to join our team on a Contract to permanent employment basis in Indianapolis, Indiana. In this role, you will provide vital support to ensure smooth operations across various organizational functions. This position offers an excellent opportunity to contribute to a non-profit organization while enhancing your administrative and client service skills.<br><br>Responsibilities:<br>• Perform a range of office tasks, including data entry, document preparation, scheduling, and maintaining organized filing systems.<br>• Coordinate logistical details such as meeting arrangements, travel plans, and event preparations for internal staff.<br>• Maintain accurate records and update organizational databases to ensure data integrity.<br>• Respond promptly to member inquiries, assist with account renewals, and provide guidance on event registrations.<br>• Address member issues with professionalism and troubleshoot concerns to ensure satisfaction.<br>• Draft and distribute newsletters, announcements, and other communications to keep stakeholders informed.<br>• Update website content and manage social media posts to enhance online engagement.<br>• Provide administrative support for educational programs, webinars, and large-scale events, ensuring smooth execution.<br>• Assist with event registration processes and prepare necessary materials for participants.<br>• Communicate effectively with vendors, participants, and other stakeholders to coordinate event-related details.
We are looking for a detail-oriented Administrative Assistant to join our team on a long-term contract basis. Based in Durham, North Carolina, this role offers the opportunity to support daily office operations and ensure smooth administrative processes. The ideal candidate will excel in organization, communication, and multitasking.<br><br>Responsibilities:<br>• Manage and respond to inbound calls with professionalism and efficiency.<br>• Perform accurate data entry tasks to maintain updated records and databases.<br>• Provide administrative support to ensure smooth office operations.<br>• Handle receptionist duties, including greeting visitors and managing inquiries.<br>• Organize and maintain files, documents, and office supplies.<br>• Schedule and coordinate meetings, appointments, and travel arrangements.<br>• Assist in preparing reports, presentations, and correspondence.<br>• Collaborate with team members to streamline administrative processes.<br>• Track and order office supplies to ensure availability.<br>• Support various ad hoc tasks as needed.
<p>We are looking for a detail-oriented Part-Time Administrative Coordinator to join our team on a contract basis in Long Beach, California. In this role, you will support various administrative and accounting functions, ensuring smooth operations within our organization. This position is ideal for someone who thrives in a fast-paced non-profit environment and can manage multiple priorities with precision and professionalism.</p><p><br></p><p>Responsibilities:</p><p>• Handle procurement activities, including vendor communication and purchasing processes.</p><p>• Manage credit card reconciliations and ensure accurate documentation for financial records.</p><p>• Maintain donation records and provide timely updates to relevant stakeholders.</p><p>• Verify employee time cards and assist in payroll processing while adhering to established procedures.</p><p>• Input data, conduct statistical analysis, and ensure the accuracy of reports.</p><p>• Serve as a backup for payroll processing and related administrative tasks.</p><p>• Organize and manage calendars, including scheduling meetings and appointments.</p><p>• Respond to incoming calls and provide courteous assistance to callers.</p><p>• Utilize QuickBooks and other systems to support financial tracking and reporting.</p><p>• Collaborate with the Director of Finance to complete documentation and reporting requirements.</p>
We are looking for a detail-oriented Data Entry Clerk to join our team in Willow Grove, Pennsylvania. This is a long-term contract position offering an excellent opportunity to contribute to maintaining accurate and organized data systems. The role requires working onsite and will provide valuable experience in a collaborative and fast-paced environment.<br><br>Responsibilities:<br>• Enter and update data accurately into various systems, including databases and spreadsheets.<br>• Review and correct any data discrepancies to ensure high-quality and reliable information.<br>• Organize and manage both electronic and physical documentation for easy accessibility.<br>• Conduct routine checks to maintain data accuracy and consistency.<br>• Work closely with team members to meet deadlines and complete data entry tasks efficiently.<br>• Adhere to established protocols and procedures for data management.<br>• Safeguard sensitive information by following strict confidentiality standards.
We are looking for an Office Services Associate to join our team on a contract basis in St. Louis, Missouri. This role involves supporting daily back-office operations, including reprographics, mail services, and digital workflows, while ensuring high levels of customer satisfaction. Candidates should be detail-oriented and capable of contributing to a collaborative and fast-paced environment.<br><br>Responsibilities:<br>• Manage office services tasks such as reprographics, mail handling, and intake processes according to established procedures.<br>• Utilize appropriate logs to track and document office services activities efficiently.<br>• Ensure proper completion of job tickets before initiating work assignments.<br>• Operate and troubleshoot office equipment to maintain smooth workflows.<br>• Monitor deadlines and communicate proactively with supervisors or clients regarding any issues.<br>• Perform quality checks on completed work to ensure accuracy and adherence to standards.<br>• Prioritize tasks effectively to meet contractual deadlines for all projects.<br>• Load office machines with necessary supplies, such as paper and toner, in a cost-efficient manner.<br>• Adhere to company policies as well as client-specific guidelines to maintain compliance.<br>• Support additional service areas, including hospitality, reception, and audio/visual functions, as needed.
We are looking for a Front Desk Coordinator to join our team in Lebanon, Tennessee. This contract position is ideal for someone who excels in customer service, communication, and administrative support. The role requires a proactive individual capable of managing front desk operations efficiently while maintaining a detail-oriented approach.<br><br>Responsibilities:<br>• Greet visitors and clients warmly, ensuring a positive first impression.<br>• Answer and manage multi-line phone systems, directing calls to appropriate personnel.<br>• Coordinate and schedule appointments effectively to optimize team workflows.<br>• Handle email correspondence promptly and with attention to detail.<br>• Perform accurate data entry tasks to maintain organized records.<br>• Organize and maintain files for easy retrieval and reference.<br>• Provide exceptional customer service by addressing inquiries and resolving issues.<br>• Use Microsoft Office Suite to create and manage documents, spreadsheets, and emails.<br>• Ensure the reception area remains tidy and presentable at all times.<br>• Maintain a detail-oriented appearance and adhere to a business-appropriate dress code.
We are looking for a skilled Administrative Assistant to join our team in Brookfield, Wisconsin. This is a Contract-to-permanent position, offering a dynamic opportunity for someone who thrives in a fast-paced environment and enjoys building relationships. You will play a key role in ensuring smooth operations by managing loan documentation and providing exceptional support to both customers and internal teams.<br><br>Responsibilities:<br>• Process loan documents accurately and efficiently, acting as the liaison between the company and customers to ensure timely collection of required materials.<br>• Handle inbound and outbound calls professionally, addressing inquiries and providing solutions.<br>• Maintain detailed records of all interactions and updates in company software systems.<br>• Coordinate email correspondence, ensuring timely and accurate communication.<br>• Provide exceptional service with quick response times, prioritizing customer needs.<br>• Perform data entry tasks with precision and attention to detail.<br>• Utilize Microsoft Excel, Outlook, Word, and PowerPoint to support administrative tasks.<br>• Collaborate with team members to ensure consistent workflow and a positive work environment.<br>• Demonstrate a commitment to long-term career growth within the organization.
<p>We are looking for a detail-oriented Data Entry Clerk to join our team in New York, New York. This is an on-going contract position. The role involves working on-site Monday through Friday, providing critical support for billing data entry within the medical insurance field.</p><p><br></p><p>Responsibilities:</p><p>• Accurately input billing information into the system for medical insurance purposes.</p><p>• Organize and maintain electronic and physical records to ensure efficient data storage and retrieval.</p><p>• Perform calculations and verify data entries for accuracy and completeness.</p><p>• Communicate via email to resolve discrepancies in billing or data entry.</p><p>• Utilize Microsoft Excel and Word to create, modify, and manage documents.</p><p>• Scan and digitize documents while ensuring proper categorization.</p><p>• Assist in organizing files and maintaining a structured filing system.</p><p>• Apply 10-key typing skills for efficient and accurate data entry.</p><p>• Collaborate with team members to address and resolve customer inquiries.</p><p>• Maintain a high level of confidentiality when handling sensitive information.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Clearwater, Florida. This role is crucial in providing organizational support across various departments, ensuring smooth communication and efficient operations. Ideal candidates will thrive in a dynamic environment and bring strong multitasking abilities, excellent communication skills, and a proactive mindset to the table.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the primary point of contact between multiple departments</p><p>• Manage and track permits, notifications, and compliance requirements for active and upcoming projects.</p><p>• Prepare and process pay applications to ensure timely and accurate contractor payments.</p><p>• Maintain detailed and organized project tracking systems, including spreadsheets and compliance documentation.</p><p>• Organize and manage project documents, ensuring accessibility and accuracy of records and correspondence.</p><p>• Provide general administrative support, including data entry, file management, and preparation of departmental materials.</p><p><br></p><p>The ideal candidate for this job will have great communication skills, comfortable working in MS Office Suite and will have prior experience in the construction industry. </p><p><br></p><p>This is a permanent opportunity. Please apply to Jane Gearhart if interested! </p>
<p>We are looking for a <strong>PART TIME </strong>Administrative Assistant with strong attention to detail to support executive-level operations in a fast-paced environment. Based in Princeton, New Jersey, this contract position requires exceptional organizational skills and the ability to manage multiple priorities effectively. The ideal candidate will excel in communication, scheduling, and administrative tasks to ensure smooth day-to-day operations.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage executive calendars, including scheduling meetings and appointments.</p><p>• Facilitate conference calls and ensure proper documentation of discussions.</p><p>• Prepare accurate meeting minutes and distribute them to relevant stakeholders.</p><p>• Handle email correspondence with precision and timeliness.</p><p>• Utilize Microsoft Office Suite to create reports, presentations, and other required documents.</p><p>• Organize and maintain records, files, and documentation for easy access.</p><p>• Provide general administrative assistance to executives, ensuring efficient workflow.</p><p>• Assist in planning and executing meetings, conferences, and other events.</p>
Robert Half is currently hiring a Senior Administrative Assistant to provide advanced administrative support to senior executives or managers within a fast-paced and dynamic organization. This professional will play a critical role in managing schedules, coordinating projects, and ensuring seamless communication across multiple departments, while handling confidential information with utmost discretion. The ideal candidate will be experienced, highly organized, and adaptable to a variety of tasks and challenges. <br> Key Responsibilities Provide high-level administrative support to senior executives or department heads, including calendar management, travel arrangements, and meeting coordination. Prepare and edit documents, presentations, and reports that align with organizational standards. Handle incoming communication (email, phone calls, etc.), acting as a liaison between executives and key stakeholders. Track and prioritize tasks, monitor deadlines, and follow up on action items to ensure projects are completed on time. Organize and manage documents, files, and data systems to ensure access to accurate and up-to-date information. Plan and execute company events, team meetings, or special projects as requested. Conduct research and compile data to support planning, decision-making, and project initiatives. Mentor entry level administrative staff or coordinate teamwork across the administrative team.
We are looking for a detail-oriented Administrative Assistant to provide essential support to our service department in Rochester, New York. In this long-term contract position, you will play a key role in ensuring smooth daily operations by managing administrative tasks, maintaining accurate records, and facilitating communication across the team. If you excel in organization and enjoy contributing to a collaborative environment, this opportunity is perfect for you.<br><br>Responsibilities:<br>• Facilitate communication by relaying service-related updates between the Service Manager and team members.<br>• Organize and process small deliveries and incoming packages efficiently.<br>• Manage office supplies by ordering, tracking, and maintaining inventory.<br>• Perform accurate data entry and maintain comprehensive records in various systems.<br>• Create and update spreadsheets to monitor service data, inventory levels, and business metrics.<br>• Prepare detailed reports for internal use and management review.<br>• Provide general administrative assistance to support the office and service department.<br>• Assist with scheduling tasks, document filing, scanning, and overall document management.<br>• Contribute to company-wide projects and initiatives as needed to support organizational goals.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Parsippany, New Jersey. In this role, you will contribute to daily operations by managing administrative tasks such as data entry, document verification, and organizational support. This position requires strong attention to detail and excellent communication skills.<br><br>Responsibilities:<br>• Perform accurate and efficient data entry to maintain and update records.<br>• Verify and review documents for completeness and accuracy.<br>• Organize and manage files to ensure easy access and retrieval.<br>• Provide exceptional customer service by addressing inquiries professionally.<br>• Collaborate with team members to support administrative functions.<br>• Assist in preparing reports and summaries as required.<br>• Ensure compliance with company standards and procedures in all tasks.<br>• Maintain confidentiality and security of sensitive information.<br>• Identify areas for process improvement and recommend solutions.
We are looking for a detail-oriented and organized Front Desk Coordinator to join our team on a contract basis in Las Vegas, Nevada. In this role, you will be the first point of contact for clients and visitors, ensuring a welcoming and efficient front office experience. This position requires excellent communication skills, a customer-focused attitude, and the ability to manage multiple tasks in a fast-paced environment.<br><br>Responsibilities:<br>• Open and set up the front office each morning to ensure operational readiness.<br>• Welcome clients, visitors, and staff with a detail-oriented and friendly demeanor.<br>• Maintain a clean, organized, and inviting reception area at all times.<br>• Handle incoming mail distribution and coordinate outgoing shipments, including FedEx packages.<br>• Schedule and prepare conference rooms, ensuring they are clean and equipped for meetings.<br>• Monitor and restock supplies for the kitchen, coffee bar, and office equipment daily.<br>• Ensure copiers and other office machines are stocked with paper and necessary supplies.<br>• Perform end-of-day duties, such as tidying up common areas and restocking supplies for the next business day.<br>• Assist with general administrative tasks to support office operations as needed.
We are looking for a detail-oriented General Office Clerk to join our team in Warren, Ohio. In this contract position, you will play a key role in supporting various administrative tasks to ensure smooth daily operations. This opportunity is ideal for someone who enjoys working in a structured environment and has a passion for organization.<br><br>Responsibilities:<br>• Perform accurate data entry to update and maintain records.<br>• Scan and digitize documents to facilitate easy access and storage.<br>• Organize and file physical and electronic records for efficient retrieval.<br>• Provide back-office support to enhance workflow and assist team operations.<br>• Ensure proper handling and management of sensitive documentation.<br>• Assist in maintaining a clean and organized office environment.<br>• Collaborate with team members to prioritize and complete administrative tasks.<br>• Monitor and replenish office supplies as needed.<br>• Respond to inquiries and provide information to team members when required.
We are looking for a highly organized and proactive Administrative Assistant to join our team in Knightdale, North Carolina. This is a long-term contract position, ideal for someone who thrives on providing exceptional support and ensuring smooth office operations. The successful candidate will play a key role in managing administrative tasks and assisting senior staff with day-to-day activities.<br><br>Responsibilities:<br>• Coordinate and manage schedules, appointments, and meetings to ensure efficient time management.<br>• Prepare and distribute detailed meeting minutes and regularly scheduled reports.<br>• Maintain an organized filing system for records and documents to ensure accessibility.<br>• Update and enforce office policies and procedures to maintain compliance.<br>• Research vendors, negotiate deals, and manage the ordering of office supplies.<br>• Arrange travel plans, including booking accommodations and transportation.<br>• Process and reconcile expense reports in a timely and accurate manner.<br>• Serve as the first point of contact for visitors and provide general assistance.<br>• Collaborate with executive and senior administrative assistants to address requests and queries from management.
Seeking an experienced Fronk Desk Receptionist in Brighton, MI. This is a fully onsite. If you enjoy working with people, multi-tasking and have 2+ years' experience in an office setting, this might be the role for you. Pay up to $20/hr. <br> <br>Responsibilities:<br>Answer main telephone lines, route calls or take detailed messages as required. <br>Assist with scheduling appointments<br>Copy and scan documents<br>Setup meetings for Principals and Managers.<br>Maintain shredding of documents for staff.<br>Monitor and distribute faxes to firm staff as indicated while tending to urgent documents quickly.<br>Stamp, deposit, collect, sort and distribute mail in a timely manner daily.<br>Prepare, proof-read and revise letters and memos according to templates that meet Firm’s standards.<br>Order office and printing supplies.<br><br>Requirements:<br>High school degree.<br>2+ years of experience in an administrative support role.<br>Demonstrate a professional and reliable character with complete follow through on all tasks and projects.<br>Strong attention to detail and following processes in timely manner.<br>Exceptional verbal and written communication skills.<br>Friendly conversationalist who can make our visitors and clients feel welcome and is approachable for internal Staff.<br>Working knowledge of Microsoft Word and Excel (letter formatting, data entry, etc).<br>Strong desire to learn new programs with an interest in accounting related software.<br>Strong adherence to MRPR quality standards and core values.<br>Team player who enjoys working independently while also being part of the team.<br>Experience in Public Accounting, Professional Services, or accounting software is a plus, yet not required.
<p>100% On site position, no remote/hybrid. Front Desk Coordinator needed for a contract for a local Tax Firm. You will be the first line of contact to the public, greeting clients at the door, answering phones and email, with timely delivery of messages to appropriate staff. Various documents will be scanned, logged in and routed to the assigned staff. Applicant will be responsible for tax-return processing beginning with drop-off to final e-filing and log-out. Generating invoices and tracking accounts receivable are conducted throughout the month. Engagement letters must be typed for various bookkeeping, payroll and tax clients at various times, and mailed or electronically delivered in a timely manner, and logged as they are returned. Various office equipment and office supplies must be maintained and kept on hand. FT, 40 hours a week through april.</p>
We are looking for a dedicated Receptionist to join our team on a long-term contract basis in North Syracuse, New York. This role requires excellent customer service skills and the ability to handle administrative tasks efficiently in a fast-paced environment. If you enjoy engaging with people and have a keen eye for detail, this position offers an excellent opportunity to make an impact.<br><br>Responsibilities:<br>• Welcome and assist customers in a detail-oriented and friendly manner.<br>• Review and organize customer documents to ensure accuracy and completeness.<br>• Manage the flow of customers using a queuing system to maintain efficiency.<br>• Conduct vision tests and record results accurately.<br>• Input passing vision test results into the system to update records.<br>• Provide guidance to customers using self-service kiosks.<br>• Capture customer photos for driver's license processing.<br>• Collaborate with team members to ensure smooth daily operations.<br>• Maintain an organized workspace and assist with administrative tasks as needed.
