We are looking for an experienced Administrative Assistant to join our team on a contract basis in Columbia, South Carolina. In this role, you will provide vital administrative support to diocesan governance and records management, ensuring smooth operations and efficient organization. This position requires someone with excellent organizational skills and the ability to handle sensitive information with discretion. Responsibilities: • Maintain and organize files for active, retired, and deceased clergy, ensuring records are accurate and up-to-date. • Oversee licensure applications and manage the supply clergy list, ensuring compliance with requirements. • Collect and organize annual reports for non-parochial and non-canonical clergy. • Manage and maintain lay licensure files, including sending applications and processing relevant documentation. • Organize and preserve Diocesan Archives, including maintaining electronic filing systems. • Update and manage the FileMaker database with current clergy, diocesan officer, and congregational officer records. • Collaborate with staff to plan, coordinate, and execute the Diocesan Convention. • Provide administrative support by maintaining canonical records, including letters dimissory, ordinations, and consents. • Prepare ordination certificates and letters of institution for signing and sealing. • Process background and credit checks for congregations, ensuring timely and accurate handling.

• Proven experience in administrative support, preferably in a non-profit or diocesan setting. • Strong organizational and file management skills with close attention to detail. • Proficiency in data entry and database management, including experience with FileMaker or similar systems. • Ability to handle sensitive information with confidentiality and professionalism. • Excellent communication skills, both written and verbal. • Proficiency in office software, including Microsoft Office Suite. • Familiarity with event planning and coordination is a plus. • Ability to work both independently and collaboratively within a team.

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Columbia, SC
onsite
Temporary
19.00 - 22.00 USD / Hourly
We are looking for an experienced Administrative Assistant to join our team on a contract basis in Columbia, South Carolina. In this role, you will provide vital administrative support to diocesan governance and records management, ensuring smooth operations and efficient organization. This position requires someone with excellent organizational skills and the ability to handle sensitive information with discretion. Responsibilities: • Maintain and organize files for active, retired, and deceased clergy, ensuring records are accurate and up-to-date. • Oversee licensure applications and manage the supply clergy list, ensuring compliance with requirements. • Collect and organize annual reports for non-parochial and non-canonical clergy. • Manage and maintain lay licensure files, including sending applications and processing relevant documentation. • Organize and preserve Diocesan Archives, including maintaining electronic filing systems. • Update and manage the FileMaker database with current clergy, diocesan officer, and congregational officer records. • Collaborate with staff to plan, coordinate, and execute the Diocesan Convention. • Provide administrative support by maintaining canonical records, including letters dimissory, ordinations, and consents. • Prepare ordination certificates and letters of institution for signing and sealing. • Process background and credit checks for congregations, ensuring timely and accurate handling.
2025-09-25T13:04:37Z

Administrative Assistant Job in Columbia | Robert Half