We are seeking an Administrative Coordinator to provide contract-based support in data entry and information organization at our office in Tampa, Florida. This position involves managing and verifying records related to road incidents, ensuring all necessary documentation is complete, and following up with third parties such as insurance companies. The role requires attention to detail and strong organizational skills to address a backlog of cases effectively.<br><br>Responsibilities:<br>• Review and organize files related to road incident reports, ensuring all required information, such as photos and police reports, is included.<br>• Perform follow-up tasks with insurance companies to gather missing documentation or clarify case details.<br>• Verify and update data in spreadsheets using Excel, ensuring accuracy and completeness.<br>• Manage and prioritize approximately 100 open cases, identifying those requiring investigation or missing information.<br>• Coordinate communication with stakeholders, including insurance providers and relevant parties.<br>• Maintain detailed records and documentation for each case, adhering to established processes.<br>• Assist with administrative tasks such as answering calls, scheduling, and calendar management.<br>• Support project coordination efforts related to reporting and data collection.<br>• Provide timely updates to internal teams regarding case progress and resolution.<br>• Ensure confidentiality and compliance with organizational policies when handling sensitive information.

• Proven experience in administrative roles, with a focus on data entry and organization.<br>• Proficiency in using Excel for data management and reporting.<br>• Strong typing and written communication skills.<br>• Ability to follow up effectively with insurance companies and other third parties.<br>• Familiarity with insurance verification processes; experience with companies like State Farm is a plus but not required.<br>• Excellent attention to detail and ability to manage multiple tasks simultaneously.<br>• Strong interpersonal skills to communicate professionally with stakeholders.<br>• Previous experience in project coordination or similar roles is advantageous.

<h3 class="rh-display-3--rich-text">TalentMatch^®</h3> <p>Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.</p> <p>Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more.</p> <p>All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information.</p> <p>© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.</p>