<p><em>The salary range for this position is $120,000-$140,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p>The two biggest things on people’s minds right now: ‘The holiday season is here!' and ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. </p><p><br></p><p><strong>Job Description</strong></p><ul><li>Management of all financial accounting functions of the firm.</li><li>Leads the firm's budgeting and expense management processes, including the development of annual operating budgets and financial projections and periodic variance review</li><li>Ensures the accuracy of monthly financial reporting and assists external CPA in the preparation of financial reports</li><li>Manages all daily accounting functions: bank reconciliations, cash receipts/accounts receivables</li><li>Handles partner distribution, payroll, 401k administration, benefits administration, and expense report management</li><li>Supervises Accounting Assistant in the Accounts Payable and Billing functions</li><li>Works closely with Accounting Consultant in London client billing</li><li>Works closely with Office Manager in human resource and benefits and facilities and vendor contract management</li><li>May participate in the strategic planning of operations</li><li>Management of all billing functions of the firm.</li><li>Tracks and reports on timekeeper hours</li><li>Prepares prebills and reviews edits by billing partner(s)</li><li>Verifies the accuracy of billing entries and supporting documentation.</li><li>Prepares invoices for submission to clients via various Ebilling platforms or by email, dependent on client requirements</li><li>Monitors accounts receivable and collection efforts</li><li>Submits budgets per client requirements</li><li>Works closely with billing partners on bill appeals</li></ul><p><strong> </strong></p>
<p>We are looking for a dynamic Software Delivery Manager to oversee the implementation and management of innovative software solutions for healthcare facilities. This role is based in Irvine, CA, and involves extensive collaboration with clients to ensure successful project execution and ongoing platform optimization. The ideal candidate will be passionate about driving data integrity, continuous improvement, and end-user training to maximize adoption and performance.</p><p><br></p><p>Responsibilities:</p><p>• Lead the deployment of software platforms at assigned healthcare facilities, ensuring smooth implementation and alignment with client goals.</p><p>• Plan and manage go-live events, coordinating with client leadership and technical teams to establish timelines and resource allocation.</p><p>• Monitor project milestones and oversee post-implementation sustainment to ensure long-term success.</p><p>• Conduct data cleansing, validation, and structuring to maintain high levels of data accuracy and reliability.</p><p>• Develop and execute structured plans to enhance ongoing data integrity and platform usage.</p><p>• Analyze performance metrics and dashboards, identifying opportunities for improvement and addressing risks.</p><p>• Collaborate with client leadership to create actionable improvement plans based on data insights.</p><p>• Facilitate regular training sessions for end-users and department leaders, providing coaching and support to reinforce best practices.</p><p>• Serve as a liaison between clients and internal teams, escalating issues and advocating for product enhancements.</p><p>• Coordinate with technical support, education, and product teams to deliver comprehensive client solutions.</p>
<p><strong>Robert Half has partnered with a construction company in S. Denver in search of a Bookkeeper/Office Manager! The Bookkeeper/Office Manager position is paying $60,000-$75,000!</strong></p><p><br></p><p><strong>The Bookkeeper/Office Manager will be responsible for the following: </strong></p><ul><li>Manage accounts payable and accounts receivable processes, ensuring timely payments and invoicing.</li><li>Record and reconcile daily financial transactions using QuickBooks Online.</li><li>Prepare and deliver monthly financial reports to assist management in decision-making.</li><li>Process vendor payments and generate invoices for clients accurately.</li><li>Maintain precise records for job costing and project budgets.</li><li>Oversee general office tasks, including managing supplies, scheduling, and ensuring insurance documentation is up-to-date.</li><li>Handle lien waivers and compliance-related paperwork.</li><li>Support leadership with administrative tasks and help coordinate project activities.</li><li>Organize and maintain both digital and physical filing systems for easy access and reference.</li></ul><p><strong>Requirements for the Bookkeeper/Office Manager include:</strong></p><ul><li>5+ years of bookkeeping and office management experience</li><li>Construction experience</li><li>QuickBooks Online experience </li></ul><p><strong>If interested in the Bookkeeper/Office Manager position, please click "Apply Now" below! </strong></p>
<p><strong>Receptionist / Administrative & Accounting Assistant</strong></p><p><em>Albany, NY – Onsite | Temp-to-Hire</em></p><p>Our client in Albany is looking for a reliable and organized Receptionist/Administrative & Accounting Assistant for a temp-to-hire role. This position supports a mission-focused organization and offers strong long-term potential.</p><p><br></p><p><strong>What You’ll Do</strong></p><p>• Welcome visitors, staff, and vendors and manage all front-desk activity</p><p> • Answer and route calls on a multi-line phone system and maintain accurate call logs</p><p> • Handle general inquiries and share basic information about the organization</p><p> • Sort, distribute, and track mail, packages, and electronic faxes</p><p> • Assist with membership data entry and maintain updated records</p><p> • Help schedule travel and hotel reservations and update related calendars and lists</p><p> • Provide clerical support for meetings, including preparing materials, taking notes, and coordinating sign-ins</p><p> • Assist with preparing correspondence, reports, packets, and other documents</p><p> • Coordinate maintenance requests and service calls for office equipment and building needs</p><p> • Order and maintain office supplies</p><p> • Support administrative and accounting tasks as needed</p><p> • Serve as backup to other administrative staff and assist board members or team members when requested</p><p><br></p><p>This role is best suited for someone who is professional, trustworthy, comfortable with confidential information, and ready to jump into a busy office environment.</p>
<p>We are looking for an experienced Corporate Accounting Manager to join our team in Canton, Ohio. This key role involves managing financial reporting processes, ensuring compliance with accounting standards, and collaborating with various departments to maintain accurate financial records. If you are detail-oriented and have a strong background in accounting, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the consolidation of multiple trial balances using OneStream software.</p><p>• Generate standard monthly reports and provide ad hoc financial reporting as needed.</p><p>• Support the annual external audit process, ensuring timely and accurate documentation.</p><p>• Prepare and manage monthly and quarterly debt continuation notices and communicate effectively with debt holders.</p><p>• Collaborate with the FP& A team on quarterly compliance certifications and related financial tasks.</p><p>• Submit weekly and monthly reports for the Accounts Receivable Securitization facility.</p><p>• Manage accounting for hedging transactions, including quarterly valuation updates.</p><p>• Partner with departments such as Payroll, Fleet, and FP& A to ensure accurate financial statement entries and accruals.</p><p>• Ensure proper financial documentation and compliance with regulatory standards.</p>
<p>Robert Half Permanent Placement is excited to partner with an upscale Property Management company in the Buffalo, NY area on their search for an established Assistant Regional Property Manager. This critical role will support continued success of a portfolio of top-tier apartment complexes in Western New York. This is a Direct Hire position with a starting base salary of $100,000 - $130,000 and a comprehensive benefits package. Our great partner will assist in relocation to the Buffalo area for the right candidate!</p><p><br></p><p>Responsibilities include but not limited to:</p><p><br></p><ul><li>Support growth and performance of a Class A/B+ multifamily portfolio through hands-on, regional-level leadership and strategic oversight</li><li>Recruit, train, coach, and supervise on-site property management and maintenance teams, fostering a high-performing, collaborative culture</li><li>Provide operational guidance, promote best practices, and drive continuous improvement across properties</li><li>Resolve escalated resident issues and internal staff conflicts with timely, empathetic, and effective communication</li><li>Ensure compliance with company policies, Fair Housing regulations, and all applicable federal, state, and local housing laws</li><li>Monitor resident satisfaction, manage reputation, and lead initiatives to enhance the overall resident experience</li><li>Partner with Accounting/Finance on revenue management, including budgets, financial reporting, occupancy trends, delinquency, and pricing strategies</li><li>Collaborate with Marketing on leasing strategy, market analysis, competitor pricing, and resident acquisition/retention efforts</li><li>Conduct regular property inspections to ensure quality standards, curb appeal, and efficient maintenance operations, including reduced vacancy and optimized unit turns</li><li><br></li></ul>
<p><strong>Job Summary</strong></p><p>The Human Resources Manager will oversee all aspects of HR operations, ensuring compliance with labor laws, promoting employee engagement, and aligning HR strategies with business goals. This role requires a deep understanding of the unique challenges in construction and manufacturing, such as workforce safety, union relations, and talent acquisition in skilled trades. The ideal candidate will have a proven track record in these sectors, driving HR excellence to support operational efficiency and employee development.</p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Talent Acquisition and Recruitment:</strong> Develop and implement recruitment strategies to attract top talent in construction and manufacturing roles, including skilled laborers, engineers, and project managers. Manage full-cycle recruiting, from job postings to onboarding, with a focus on diversity and inclusion.</li><li><strong>Employee Relations and Engagement:</strong> Foster positive employee relations by addressing grievances, conducting investigations, and promoting a culture of safety and respect. Organize training programs on topics like workplace safety, compliance with OSHA standards, and industry-specific regulations.</li><li><strong>Performance Management:</strong> Design and administer performance evaluation systems, providing coaching to managers on goal-setting, feedback, and development plans tailored to construction and manufacturing teams.</li><li><strong>Compensation and Benefits:</strong> Oversee competitive compensation structures, benefits administration, and incentive programs, ensuring they align with industry benchmarks in construction and manufacturing.</li><li><strong>Compliance and Risk Management:</strong> Ensure adherence to federal, state, and local labor laws, including those specific to construction (e.g., prevailing wage laws) and manufacturing (e.g., environmental health and safety standards). Manage workers' compensation claims and union negotiations as applicable.</li><li><strong>HR Strategy and Analytics:</strong> Collaborate with senior leadership to develop HR policies that support business growth. Utilize HR metrics and data analytics to inform decisions on workforce planning, turnover reduction, and productivity improvements.</li><li><strong>Training and Development:</strong> Lead initiatives for employee training, including certifications in safety protocols, equipment operation, and leadership skills relevant to construction sites and manufacturing floors.</li></ul><p><br></p><p><br></p>
<p>****RARE Part-Time Finance Manager role**** Our client, a property development and investment company is looking for an experienced Finance Manager (20-25 hr/wk) to oversee financial and accounting operations in Washington, District of Columbia. This role involves managing financial reporting, budgeting, compliance, and cash flow processes while ensuring accuracy and adherence to regulations. You will collaborate with an international team, assist executives, and contribute to the strategic direction of the organization. Reporting directly to the Owner/Founder of the company. </p><p><br></p><p>Responsibilities:</p><p>• Prepare and analyze financial statements and forecasts to support organizational decision-making.</p><p>• Manage day-to-day accounting tasks, including general ledger maintenance, invoicing, payroll, and account reconciliations.</p><p>• Supervise accounting processes for multiple entities, including overseas operations, and recommend system improvements as needed.</p><p>• Develop and oversee cash flow forecasts, monthly budgets, and capital calls to business partners.</p><p>• Coordinate tax preparation by preparing workpapers for various entities and liaising with external tax firms.</p><p>• Monitor compliance with regulations, internal controls, and reporting standards for all company operations.</p><p>• Maintain banking relationships and manage overall cash balances across multiple accounts.</p><p>• Advise executive team and assist in establishing new companies in collaboration with legal counsel.</p><p>• Review financial statements and operational budgets from international partners to ensure alignment.</p><p>• Ensure compliance with beneficial ownership regulations and annual requirements for multiple entities.</p><p><br></p><p>This role will be located in Washington, DC (Georgetown) 2 days/week working directly for the Founder/Owner. The ideal candidate for this PT Finance Manager role will have 8+ years of day-to-day accounting (AP, AR, PR, recs, GL, mthe, JE) up to financial statement preparation, budgeting/forecasting, cash management, QuickBooks and a BS in Accounting (preferably a CPA). In addition to the technical skills our client is looking for someone with excellent communication skills who is a self-starter, can do attitude, upbeat and cheery personality. This Finance Manager role will be 20-25 hours/week and the comp range for the PT salary is 60-70K + bonus. To apply to this very rare PT Finance Manager role please do so through this posting, reach out to Caren Bromberg Bach on LinkedIn or call Caren Bach at 301.965.9035. </p>
<p>We are looking for an experienced Accounting Manager to join our team on a contract basis in Cincinnati, Ohio. This role is ideal for someone with strong attention to detail and expertise in managing high-volume accounts payable operations and full-cycle accounting processes. The position requires strong leadership skills and proficiency in financial systems to ensure seamless operations.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and manage high-volume accounts payable processes, ensuring accuracy and timeliness.</p><p>• Handle 1099 reporting and ensure compliance with regulatory requirements.</p><p>• Manage travel and expense (T& E) processes, maintaining effective controls and documentation.</p><p>• Perform month-end close activities, including reconciliations and journal entries.</p><p>• Maintain and reconcile the general ledger to ensure accurate financial records.</p><p>• Prepare and review financial statements, supporting audits and ensuring compliance.</p><p>• Conduct account reconciliations to identify discrepancies and resolve issues promptly.</p><p>• Collaborate with team members to streamline workflows and improve accounting operations.</p><p>• Utilize Workday and other financial systems effectively to support accounting activities.</p><p>• Provide leadership and guidance to the accounting team, fostering a collaborative environment.</p>
We are looking for a reliable and dependable Office Manager to join our team in Villa Park, Illinois. This contract-to-permanent position offers an excellent opportunity for someone who thrives in a dynamic environment and enjoys providing exceptional administrative support. The role involves a mix of clerical responsibilities, customer service, and financial transaction management, making it an exciting and rewarding career path.<br><br>Responsibilities:<br>• Deliver exceptional customer service by addressing inquiries from vendors and merchants.<br>• Manage rent payments using various methods, including credit cards, cash, and digital platforms like Zelle.<br>• Perform accurate data entry and maintain organized spreadsheets and records.<br>• Ensure the office is well-stocked and manage mail distribution efficiently.<br>• Assist management with event coordination, billing tasks, and the preparation of important documents.<br>• Monitor and record weekend bar sales to ensure accurate financial tracking.<br>• Support the team by maintaining office supplies and organizing administrative tasks.<br>• Facilitate communication between team members and external parties to ensure smooth operations.<br>• Uphold a welcoming and organized office environment for all visitors and staff.
We are looking for an experienced Accounting Manager to join our team in San Francisco, California. In this role, you will oversee critical financial processes, ensuring accuracy and efficiency in reconciliations and variance analysis. This is a long-term contract position, offering a great opportunity to work in the dynamic Real Estate and Property industry.<br><br>Responsibilities:<br>• Perform daily reconciliations between financial systems to identify and address discrepancies in data accuracy, expense classifications, and budget tracking.<br>• Investigate and resolve variances by analyzing root causes, such as timing differences, coding errors, and system integration issues.<br>• Submit support requests to financial platforms to correct identified variances promptly.<br>• Develop and maintain detailed documentation for financial reconciliation procedures and variance resolution processes.<br>• Identify and implement process improvements to enhance reconciliation accuracy and efficiency.<br>• Collaborate with teams to ensure seamless data integration and alignment between budgeting systems.<br>• Generate and deliver regular reports highlighting the status of reconciliations and unresolved variances.<br>• Work closely with cross-functional teams to ensure financial commitments align with budgeted figures and company goals.
<p>Our client is in need of a detail-oriented Office Manager to oversee daily administrative operations and ensure the smooth functioning of office tasks in Austin, Texas. You will play a vital part in managing client communications, maintaining organizational systems, and supporting equipment handling processes. This position offers an opportunity to contribute to a dynamic environment while ensuring high standards of efficiency and professionalism.</p><p><br></p><p>Responsibilities:</p><p>• Communicate effectively with clients to provide updates, address questions, and manage service timelines.</p><p>• Oversee daily office activities to ensure smooth and efficient operations.</p><p>• Perform accurate data entry tasks, maintain organized records, and manage filing systems.</p><p>• Handle shipping and receiving processes for computers, devices, and equipment, ensuring proper documentation.</p><p>• Assist in logging new devices into the system and monitor their status throughout various stages.</p><p>• Ensure proper organization and tracking of incoming and outgoing devices, adhering to chain-of-custody procedures.</p><p>• Prepare documentation, service forms, and client correspondence as needed.</p><p>• Conduct quality-control checks by verifying device details and confirming client information.</p><p>• Collaborate with technicians to prioritize urgent and high-priority cases.</p>
<p>We are looking for an experienced Accounting Manager/Supervisor to oversee daily accounting operations for a growing private equity and management company. This role offers a unique opportunity to contribute to multiple facets of the organization, supporting leadership and providing valuable insights for investors. The ideal candidate will bring strong business acumen, meticulous attention to detail, and the ability to enhance existing practices.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily accounting operations, ensuring accuracy and efficiency in processes.</p><p>• Prepare and oversee month-end close procedures, including journal entries and account reconciliations.</p><p>• Maintain the general ledger and ensure compliance with accounting standards.</p><p>• Assist with financial statement audits, providing detailed documentation and support.</p><p>• Collaborate with the Chief Financial Officer to provide financial insights and recommendations.</p><p>• Develop and refine accounting practices to improve workflows and reporting.</p><p>• Ensure timely and accurate preparation of financial reports for investors and leadership.</p><p>• Support investor relations by delivering precise and helpful financial data.</p><p>• Monitor financial activities to identify trends and opportunities for improvement.</p><p>• Uphold compliance with regulatory requirements and internal policies.</p>
<p>We are looking for an organized and resourceful part-time Office Manager to oversee daily operations and support our team in Texas. This contract position requires someone who can efficiently manage office tasks, coordinate events, and assist with facility-related responsibilities. The role offers an opportunity to thrive in a dynamic, team-focused environment while contributing to the smooth functioning of the office.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily office operations, ensuring the workspace is organized, well-stocked, and fully functional.</p><p>• Coordinate the procurement of food, beverages, toiletries, and office supplies within budgetary constraints.</p><p>• Submit and track facility maintenance requests while liaising with property management for timely resolutions.</p><p>• Oversee building access and security protocols, including visitor and vendor coordination.</p><p>• Organize and execute office events, such as staff lunches, meetings, and volunteer activities, while managing catering and logistics.</p><p>• Support large-scale events by preparing the office and ensuring readiness for visitors.</p><p>• Facilitate office relocation efforts by conducting site visits, monitoring progress, and communicating with contractors and stakeholders.</p><p>• Supervise packing, labeling, and vendor coordination during the move to ensure smooth transitions.</p><p>• Maintain common areas and ensure technology such as conferencing equipment and TVs are operational.</p><p>• Collaborate with leadership and administrative teams to meet evolving priorities and deadlines.</p>
<p>A high-growth manufacturing organization operating in the construction space is seeking a Treasury Manager to lead cash management, liquidity planning, and banking relationships. This role will work closely with Accounting, FP& A, Operations, and Project teams to ensure strong financial positioning and support continued growth.</p><p><br></p><p>This position is ideal for a treasury professional who enjoys building structure, improving cash visibility, and partnering cross-functionally in a fast-paced environment.</p><p><br></p><p>Key Responsibilities</p><ul><li>Manage daily cash activity including balances, transfers, and bank reporting</li><li>Develop and maintain short- and long-term cash forecasts</li><li>Improve working capital performance across the business</li><li>Own relationships with banking partners and financial institutions</li><li>Support debt compliance and reporting requirements</li><li>Assist in the structuring and administration of credit facilities</li><li>Strengthen treasury processes, controls, and systems</li><li>Partner with Accounting to ensure accurate cash and debt reporting</li><li>Monitor liquidity risk and recommend risk mitigation strategies</li><li>Contribute to capital planning, large projects, and financial initiatives</li></ul><p><br></p><p>This role offers competitive compensation, full benefits, and relocation assistance for qualified candidates.</p><p>For immediate consideration, apply now or contact Bryan Rushing with Robert Half in Birmingham, Alabama.</p>
We are looking for an experienced Accounting Manager/Supervisor to join our team in Portage, Michigan. In this role, you will oversee key financial processes, ensuring accuracy and compliance while contributing to the organization's growth. This position is ideal for someone with a strong background in accounting and a passion for leading teams to achieve operational excellence.<br><br>Responsibilities:<br>• Manage the month-end closing process, ensuring all financial data is accurate and submitted on time.<br>• Oversee the general ledger activities, maintaining precise records and supporting financial reporting.<br>• Conduct and coordinate financial statement audits, ensuring compliance with regulations and standards.<br>• Reconcile accounts regularly to maintain accuracy and integrity in financial records.<br>• Prepare and review journal entries to support accurate accounting practices.<br>• Lead and mentor the accounting team, fostering growth and collaboration within the department.<br>• Identify and implement process improvements to enhance efficiency in financial operations.<br>• Collaborate with other departments to provide financial insights and support decision-making.<br>• Ensure adherence to accounting policies and regulatory requirements.<br>• Analyze financial data and generate reports to assist in strategic planning.
<p>Our client, a leader in the automotive industry, is seeking an organized and detail-oriented Assistant Office Manager to ensure the smooth operation of office functions. This position is critical for maintaining the accuracy of company records and general ledger reconciliations, as well as supporting the office in the absence of upper management.</p><p><strong>Role Purpose:</strong></p><p>The Assistant Office Manager will assist the Office Manager by completing accurate daily paperwork, posting sales deliveries, and preparing financial schedules. This role also supports office operations and may supervise the office when upper management is unavailable.</p><p><strong>Core Responsibilities:</strong></p><ul><li>Complete all daily paperwork and prepare reports for senior management in a timely manner.</li><li>Post daily sales deliveries to DMS.</li><li>Prepare the daily DOC and maintain daily general ledger schedules.</li><li>Complete weekly and monthly reconciliations of assigned schedules on time.</li><li>Post and record all funding notices for contracts in transit.</li><li>Complete assigned monthly reports, including those required for FST meetings.</li><li>Ensure all policies and procedures, including those under the Hoffman Auto Group Privacy Act Policy, are followed.</li><li>Perform other duties and responsibilities as assigned.</li></ul><p><strong>Leadership:</strong></p><p>This role does not include direct supervisory responsibility but is expected to lead by example and demonstrate a high level of professionalism and integrity.</p><p><br></p><p><br></p><p><br></p>
<p>Our client, a dynamic start-up related to the entertainment industry, is seeking an Office Manager on a contract to hire basis. This is an on-site role located in West Hollywood and is ideal for someone with excellent customer service skills who enjoys keeping an office running smoothly and making a strong impression on clients and visitors. </p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist visitors, ensuring a positive and professional first impression</li><li>Support the executives with managing their calendars, scheduling meetings, booking travel, etc</li><li>Schedule office meetings, send calendar invites, and share directions to the office using Outlook</li><li>Keep the reception area, conference rooms, and common spaces tidy and organized</li><li>Provide excellent customer service to clients and investors</li><li>Assist with new employee onboarding, including handling paperwork and orientation</li><li>Order office supplies and manage kitchen snack inventory</li><li>Coordinate with vendors and service providers as needed</li><li>Support other administrative and operational tasks to help the office run smoothly</li></ul><p> </p>
We are looking for an experienced Billing Office Manager to oversee medical billing operations, manage staff, and ensure compliance with regulatory standards. This role is essential in maintaining efficient workflows, accurate billing processes, and timely payments while fostering collaboration across internal and external stakeholders. Key Duties and Responsibilities: Supervise and manage staff responsible for medical billing and patient accounting tasks. Ensure accurate and timely billing that aligns with organizational goals. Monitor workflows and collaborate with insurance providers, collection agencies, admitting departments, physicians, and auditors to address billing and account-related issues. Resolve patient account concerns diplomatically while adhering to established internal guidelines. Stay knowledgeable about third-party reimbursement policies, contracts, and healthcare regulations (e.g., HMOs, PPOs). Optimize department operations by effectively utilizing billing systems and implementing process improvements. Forecast staffing needs, balance workloads, and employ part-time assistance when required. Regularly prepare and present statistical reports to the CFO. Foster communication between cross-functional teams, including accounts receivable, registration, and health information. <br> Posted by Recruiting Director Scott G. Moore
<p>The Office Manager oversees administrative functions and ensures smooth day-to-day office operations.</p><p> This role requires leadership, organization, and business acumen.</p><p> </p><p> </p>
<p>The Office Manager oversees administrative functions and ensures smooth day-to-day office operations.</p><p> This role requires leadership, organization, and business acumen.</p><p> </p><p> </p>
We are looking for an experienced Accounting Manager to lead our Accounts Payable and Procurement operations in Irvine, California. This role emphasizes process improvement, automation, and team leadership to ensure operational excellence. Reporting to the Assistant Controller, you will play a vital role in managing workflows, optimizing systems, and fostering cross-departmental collaboration.<br><br>Responsibilities:<br>• Oversee Accounts Payable and Procurement processes, including purchase order matching, invoice management, and supplier master file maintenance.<br>• Lead and mentor a team of 6–7 professionals, supporting their growth and development at various career stages.<br>• Manage account reconciliations related to accrued expenses and other organizational accounts.<br>• Drive system and workflow improvements to enhance automation and efficiency in AP/PO processes.<br>• Collaborate with departments such as IT, Real Estate, and Maintenance to ensure seamless AP and procurement operations.<br>• Participate in projects related to workflow rollouts and upcoming supply chain implementations.<br>• Maintain a balance between compliance requirements and a service-oriented approach to internal stakeholders.<br>• Support month-end close processes and contribute to financial reporting as necessary.<br>• Build and nurture strong relationships with stakeholders while promoting a culture of accountability and transparency.
<p>We are looking for an experienced Office Manager to oversee daily administrative functions and ensure smooth operations within our office in San Francisco, California. This is a long-term contract position offering the opportunity to contribute to a well-organized and productive workplace. The role requires attention to detail, excellent organizational skills, and the ability to manage multiple tasks effectively.</p><p><br></p><p>This is a part-time role with flexible hours: 2-3 days in office per week (24 hours)</p><p>Located near Presidio Heights San Francisco (not easily accessible by BART) </p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage administrative tasks to ensure efficient office operations.</p><p>• Maintain adequate stock of office supplies by monitoring inventory and placing orders as needed.</p><p>• Handle accounts payable processes, including invoice management and payment tracking.</p><p>• Perform receptionist duties such as greeting visitors, answering calls, and directing inquiries to the appropriate departments.</p><p>• Organize and maintain office records and documentation in an orderly manner.</p><p>• Assist in scheduling meetings and managing calendars for team members.</p><p>• Ensure compliance with office policies and procedures while addressing any operational issues.</p><p>• Support team members with general administrative needs and requests.</p><p>• Develop and implement processes to improve overall office efficiency.</p><p><br></p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Georgia Cienkus at georgia.cienkus - at - roberthalf - .com with your word resume and reference job ID#00416-0013350123**</p><p><br></p>
Are you highly organized, detail-oriented, and ready for something different every day? Join a close-knit, family-owned demolition/construction business! We’re seeking a versatile Office Manager who enjoys problem-solving, customer interaction, and helping coordinate projects from the first phone call to final payment for a contract to permanent opportunity! Your Impact: You’ll be the hub of our business. From answering calls (“we always say yes to new ideas!”) and working up estimates to managing end-to-end documentation, you’ll oversee the full project cycle. You’ll support the owner and field crew, coordinate inspections and utility shutoffs, prep invoices, manage accounts receivable, and ensure everything runs smoothly. Our business is growing, and we need someone like you to help us! Core Responsibilities: Serve as the first point of contact for residential and commercial customers Guide clients through estimates, permitting, inspections, and project scheduling Prepare bid templates and estimates Oversee invoicing; track payments and follow up as needed Coordinate field appointments and support staff schedules Manage office workflow, organize digital/paperwork, and integrate QuickBooks Translate construction details between field and office; communicate professionally with vendors and clients by phone and email What We’re Looking For: Prior construction experience ideal Strong organization and multitasking skills — you love keeping things moving! Exceptional communication, both with customers and colleagues Flexibility — every day brings something new; readiness to step outside routine Comfort working independently and with a team; positive, “figure it out” mindset Familiarity with QuickBooks (Desktop/Online) preferred CDL license a bonus, but not required Why You’ll Love Working Here: Family-run, friendly atmosphere Genuine flexibility and trust No two projects are the same; every day offers something fresh Supportive training Ready to make a difference and grow with us? Apply today!
We are looking for a motivated individual to join our team as an Office Manager in Carol Stream, Illinois. This entry-level role is ideal for candidates with a background in accounting, whether through coursework or practical experience, who are eager to develop their skills and grow professionally. This is a contract to permanent position, offering comprehensive training and opportunities to contribute to various office functions.<br><br>Responsibilities:<br>• Utilize Oracle to review customer histories, extract relevant details, and support data-driven decision making.<br>• Organize and analyze logistics data from customer files to prepare detailed reports.<br>• Create and manage pivot tables in Excel, perform margin analysis, and utilize advanced functions like MV lookup.<br>• Assist with bookkeeping tasks to ensure accurate financial records and transactions.<br>• Coordinate and oversee multiple projects simultaneously to maintain smooth operations.<br>• Travel locally to client locations as needed to provide on-site support.<br>• Maintain the organization and replenishment of office supplies for effective workflow.<br>• Perform receptionist duties, including greeting visitors and managing incoming communications.
