<p>Position Overview</p><p>We are seeking a Collections Specialist (Account Resolution Representative) to manage overdue accounts, ensure accurate resolution, and maintain professional communication with clients. This role requires persistence, attention to detail, and the ability to negotiate while balancing customer service with firm collection practices.</p><p><br></p><p>Key Responsibilities</p><p>Contact clients regarding overdue accounts, follow up consistently.</p><p>Negotiate payment arrangements and resolve disputes.</p><p>Manage account records and document all collection activities.</p><p>Assist with reporting and department goals.</p><p>Collaborate with internal teams to resolve billing discrepancies.</p><p><br></p><p>Qualifications</p><p>Prior collections or AR experience required.</p><p>Proficiency in Microsoft Excel and Office.</p><p>Strong communication and negotiation skills.</p><p>Organized, detail-oriented, and able to manage multiple accounts.</p><p>Bilingual (English/Spanish) a plus.</p>
We are offering an exciting opportunity for a Tax Staff - Public based in Torrance, California. This role is crucial in our team as it involves handling multi-state tax accounting tasks and corporate tax accounting. The successful candidate will be expected to be proficient in various accounting functions and auditing, and possess excellent customer service skills. <br><br>Responsibilities: <br>• Processing tax forms – 1120, which involves basic corporate tax accounting.<br>• Handling multi-state tax accounting, including corporate income tax.<br>• Applying fluency in Japanese (preferred, not required) in performing tasks.<br>• Utilizing a variety of software tools such as CCH ProSystem Fx, CCH Sales Tax, Gosystem, Management System, and Microsoft Excel in daily operations.<br>• Managing accounting functions, ensuring compliance with regulations.<br>• Conducting auditing tasks as required.<br>• Handling cash activity and resolving any discrepancies.<br>• Providing exceptional customer service in all interactions.<br>• Preparing and filing multi-state tax returns.<br>• Dealing with all aspects of corporate tax return and corporate income tax.
<p>We are looking for a detail-oriented and friendly Receptionist to join our team on a long-term contract basis in Post Falls, Idaho. In this role, you will be the first point of contact for visitors and callers, ensuring a positive and welcoming experience. The ideal candidate will have excellent organizational skills, a customer-oriented approach, and a strong ability to manage multiple tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors in a courteous and attentive manner, ensuring a positive first impression.</p><p>• Manage a multi-line phone system, answering and transferring calls effectively and promptly.</p><p>• Handle inbound calls, addressing inquiries and directing them to the appropriate departments.</p><p>• Maintain an organized reception area, ensuring it is tidy and presentable at all times.</p><p>• Provide administrative support to the office, including filing, scheduling, and data entry.</p><p>• Deliver exceptional customer service by addressing concerns and providing information.</p><p>• Manage incoming and outgoing mail and deliveries efficiently.</p><p>• Support the team with additional tasks and projects as required.</p>
<p>Robert Half has a new direct-hire opportunity for a Sales Support Specialist for a growing construction company in Beltsville, MD. Construction industry experience is highly preferred. If interested, please consider applying to this posting or contact Cody Marshall at Robert Half to learn more.</p><p><br></p><p><strong>Position Summary:</strong></p><p>The Sales Support Specialist will work closely with the sales team to streamline operations, assist with client communications, prepare proposals, and ensure customer satisfaction throughout the sales process. This role is ideal for someone who is organized, customer-focused, and eager to grow within a dynamic company.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative and operational support to the sales team</li><li>Prepare and track proposals, contracts, bids, and presentations</li><li>Communicate with clients regarding project status, documentation, and scheduling updates</li><li>Maintain and update CRM systems, ensuring accurate customer and project information</li><li>Assist in coordinating meetings, site visits, and follow-ups</li><li>Work with internal teams (estimating, project management, procurement) to gather required information for bids and proposals</li><li>Ensure timely delivery of sales documents and responses to client inquiries</li><li>Monitor and track sales metrics and generate regular performance reports</li><li>Support the onboarding process for new clients</li><li>Maintain an organized digital filing system for sales and customer documentation</li></ul><p><br></p>
<p>Our client in the nonprofit sector is seeking a dependable and detail-oriented Office Clerk to provide administrative support and ensure smooth day-to-day operations of the office. This role is ideal for someone who is organized, customer-service-oriented, and passionate about contributing to a meaningful cause. The Office Clerk will be responsible for handling routine administrative tasks and assisting team members to promote productivity and organizational success.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform general administrative tasks, like answering phone calls, managing emails, and handling correspondence.</li><li>File and organize records, both physical and electronic, ensuring accuracy and confidentiality.</li><li>Assist with data entry and maintain databases to support organizational operations.</li><li>Process incoming and outgoing mail, including sorting, recording, and distribution.</li><li>Support the scheduling of meetings, appointments, and events for staff and leadership.</li><li>Coordinate office supply inventory and manage orders as needed.</li><li>Provide support with photocopying, scanning, and preparing documents.</li><li>Respond to inquiries from visitors, staff, and donors, providing accurate information or directing them to the appropriate person.</li><li>Assist in maintaining a clean and organized office environment.</li><li>Perform other operational or clerical tasks as assigned by managers or supervisors.</li></ul><p><br></p>
<p>We are looking for a skilled and detail-oriented Purchasing Agent to join our client in San Ramon California. In this Contract-to-permanent position, you will play a vital role in driving cost efficiency by managing trade contracts, analyzing bids, and ensuring seamless collaboration across teams. This opportunity is ideal for professionals who thrive in a dynamic environment and possess a solid understanding of purchasing processes within the construction industry.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Manage bid invitations to encourage strong bidder participation and communicate outcomes such as awards or rejections.</p><p>• Analyze and resolve inconsistencies in bids, negotiate pricing, and prepare detailed recommendations for contract awards.</p><p>• Assess construction feature costs and provide insights to optimize profitability and decision-making.</p><p>• Support the Purchasing Manager in maintaining supplier databases, tracking rebates, and updating approved specifications.</p><p>• Review and refine scopes of work and contracts to enhance operational efficiency and cost savings.</p><p>• Monitor market trends, including pricing shifts in materials, labor, and equipment, and report findings.</p><p>• Facilitate communication with internal teams including Project Management, Sales, Construction, and Design.</p><p><br></p><p>Please reach out to John Miller at 925-271-4819 for immediate consideration.</p>
<p><strong>Job Description:</strong></p><p>We are seeking a self-motivated and dynamic <strong>Credit and Collection Specialist</strong> to join our team in El Segundo. This role requires strong organizational skills, adaptability to fast-paced environments, and the ability to manage a portfolio of assigned accounts proactively. The Credit and Collection Specialist will focus on maximizing cash collections, minimizing bad debt, and surpassing departmental objectives. This professional will play a key role in maintaining strong relationships and contributing to effective process improvements across the department.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Take ownership of customer accounts by managing outstanding receivables in a timely manner to mitigate write-offs.</li><li>Proactively reach out to customers to ensure diligent follow-up regarding past-due balances.</li><li>Maintain accurate and up-to-date documentation on all collection efforts.</li><li>Deliver exceptional customer service to resolve disputes, process customer refunds, reconcile accounts, and address credit line changes.</li><li>Organize and prioritize multiple responsibilities amidst high transaction volume and workflow changes.</li><li>Investigate and resolve billing discrepancies, escalating internal issues when necessary.</li><li>Apply judgment in resolving adjustments, disputes, unapplied payments, reconciliation needs, and account hold placements due to payment delays or delinquency.</li><li>Escalate unresolved accounts promptly, adhering to departmental standards.</li><li>Support documentation preparation for accounts submitted to third-party agencies or deemed uncollectible.</li><li>Build and maintain solid relationships with both internal and external customers.</li><li>Analyze data from customer account reports and apply insights to collection efforts.</li><li>Actively contribute to department initiatives and projects, including process improvement efforts, trainings, and cross-functional collaboration.</li><li>Assist teammates by cross-training on customer portfolios for seamless coverage.</li><li>Process and distribute customer invoices and statements accurately.</li><li>Manage incoming and outgoing communication (emails, phone calls) effectively to support the collection process.</li></ul><p><br></p>
<p>We are looking for a detail-oriented and approachable Receptionist to join our team in West Palm Beach, FL. This is a long-term contract position ideal for candidates who excel in administrative tasks and customer interactions. The role requires flexibility with a morning schedule and offers an opportunity to contribute to a dynamic office environment.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and assist visitors, ensuring a positive first impression.</p><p>• Manage a multi-line phone system, directing calls efficiently and effectively.</p><p>• Handle administrative tasks such as data entry to maintain accurate records.</p><p>• Monitor and order office supplies to ensure smooth daily operations.</p><p>• Address inbound calls promptly, providing information or redirecting inquiries as needed.</p><p>• Ensure the reception area remains organized and presentable at all times.</p>
<p>Our client is adding to their growing staff & are now looking for someone who enjoys client interaction & being in the thick of tax strategy & planning! EA, CPA or just solid tax advisor experience needed. </p><p>If this catches your attention, let's connect! CASEY WIGGIN on LINKEDIN</p><p><br></p><p>• Prepare individual, trust, and small business tax returns with accuracy and timeliness</p><p>• Ensure compliance with federal and state regulations</p><p>• Stay current on tax code updates and planning opportunities</p><p>• Deliver tax planning insights to clients as needed</p><p>• Identify and educate tax clients about the benefits of our financial planning and estate/legacy services</p><p>• Facilitate smooth handoffs to the appropriate departments</p><p>• Track first appointments and support follow-through to ensure client satisfaction</p><p>• Collaborate with internal teams to align client goals with service offerings</p>
<p><strong>Entry-Level Purchasing / Project Coordinator</strong></p><p><br></p><p>Are you ready to launch your career in the fast-growing world of <strong>purchasing and project coordination</strong>? Our client, a <strong>global leader in hospitality procurement</strong>, is looking for a motivated and detail-oriented <strong>Purchasing / Project Coordinator</strong> to join their dynamic team. This is an excellent opportunity for recent graduates to gain <strong>hands-on training and career growth</strong> in an exciting, international industry.</p><p><br></p><p><strong>What You’ll Do:</strong></p><ul><li>Support project directors and managers with day-to-day project activities</li><li>Enter design specifications into the purchasing system</li><li>Obtain vendor quotations and assist with updating project budgets</li><li>Issue purchase orders, monitor order status, and help resolve supplier issues</li><li>Participate in project conference calls and collaborate with internal and external teams</li></ul><p><strong>What We’re Looking For:</strong></p><ul><li>Recent graduate with a degree in Business, Management, Hospitality, or related field</li><li>Strong organizational and multitasking skills – able to handle multiple projects simultaneously</li><li>Proficiency in Microsoft Excel and Word</li><li>Excellent verbal and written communication skills (Spanish is required)</li><li>Previous purchasing or supply chain experience is helpful but not required – <strong>full training provided</strong></li></ul><p><strong>Why Apply?</strong></p><ul><li>Join one of the world’s largest independent providers of hospitality procurement services</li><li>Gain valuable industry experience while working on global projects</li><li>Collaborative, fast-paced work environment with opportunities to learn and grow</li><li>A career path in the expanding field of purchasing and supply chain</li></ul><p>📩 Apply today to start your career in <strong>purchasing and project coordination</strong> with a company that values growth, teamwork, and innovation!</p>
We are looking for a detail-oriented and highly organized Senior Receptionist to join our team in Perrysburg, Ohio. In this Contract-to-Permanent position, you will play a pivotal role in providing administrative support, managing schedules, and ensuring smooth day-to-day operations. This role is ideal for someone with strong proofreading skills and experience in administrative assistance.<br><br>Responsibilities:<br>• Greet visitors and handle incoming calls professionally, ensuring excellent customer service.<br>• Proofread documents and correspondence to maintain accuracy and consistency.<br>• Manage calendars, including scheduling meetings, appointments, and conference calls.<br>• Coordinate travel arrangements, including booking flights, accommodations, and transportation.<br>• Prepare and handle export and import documentation efficiently.<br>• Provide general administrative support, including filing, data entry, and maintaining records.<br>• Assist with organizing and facilitating conference calls and meetings.<br>• Serve as a central communication point for internal and external inquiries.<br>• Maintain the front desk area, ensuring it remains presentable and organized.<br>• Collaborate with team members to support ongoing projects and tasks.
<p>Our client, a highly reputable organization located in downtown Houston, TX, is seeking an experienced Executive Assistant to provide high-level administrative support to the Chief Executive Officer (CEO), Chief Financial Officer (CFO), and Chief Operating Officer (COO). In this role, the successful candidate will demonstrate exceptional organizational, communication, and multitasking abilities, ensuring the seamless operation of executive-level functions.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><p>Serve as the primary point of contact for the CEO, CFO, and COO, managing schedules, correspondence, and day-to-day operations.</p><p>Coordinate and plan events, such as Board of Directors (BOD) meetings and other executive gatherings.</p><p>Maintain confidentiality while handling sensitive information and decision-making processes.</p><p>Organize travel arrangements for executives, ensuring smooth coordination and detailed itineraries.</p><p>Collaborate with teams and stakeholders to align administrative priorities with organizational goals.</p><p><br></p><p>Proactive and solution-oriented approach to challenges.</p><p>Strong written and verbal communication skills.</p><p>Exceptional attention to detail and time management skills.</p><p>Ability to work independently while maintaining high levels of teamwork and collaboration.</p><p>Proficiency with productivity tools such as Microsoft Office Suite and event management software.</p><p><br></p><p>This is a direct hire opportunity paying up to 110K working 100% in office.</p>
<p>Robert Half is looking for a full-time Legal Assistant to join a reputable law firm in Chicago, Illinois. In this role, you will play a key part in managing case files, communicating with various partners, and supporting the legal team with administrative and procedural tasks. The ideal candidate is proactive, organized, and skilled at multitasking in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><ul><li>Handle a high volume of case files and ensure all documentation is up to date.</li><li>Communicate effectively with clients, insurance adjusters, opposing counsel, and medical providers to facilitate case progress.</li><li>Coordinate with insurance representatives to secure necessary authorizations for client medications, treatments, and surgeries.</li><li>Draft legal documents such as routine motions, subpoenas, discovery requests, and correspondence.</li><li>Compile and prepare special reports for insurance carriers to support claims.</li><li>Request and manage itemized bills and medical records from healthcare providers.</li><li>Maintain accurate records and ensure compliance with case management software.</li><li>Assist in billing functions and calendar management to keep schedules organized and deadlines met.</li><li>Stay updated on workers' compensation laws and procedures to provide accurate support</li></ul>
<p><strong>Job Description:</strong></p><p>We are seeking a detail-oriented and proactive <strong>Sales Support Specialist</strong> to join our team in Streetsboro, Ohio. In this long-term contract position, you will play a pivotal role in ensuring the smooth operation of our sales department. Your role will involve managing administrative tasks, maintaining accurate data records, and fostering clear communication between the sales team and other departments. This position is critical to sustaining efficiency and supporting the overall success of sales operations.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Accurately enter and update data in internal systems and Excel spreadsheets to ensure data integrity and accessibility.</li><li>Provide essential administrative support to the sales team as they manage client accounts and pursue new business opportunities.</li><li>Assist with order entry tasks to guarantee timely processing, tracking, and fulfillment.</li><li>Collaborate with the sales team to prepare necessary documentation for client meetings, proposals, and other interactions.</li><li>Monitor and update sales records, ensuring accuracy and compliance with internal policies.</li><li>Serve as a liaison between the sales department and other internal teams, facilitating efficient communication and workflow.</li><li>Generate reports and summaries using sales data for internal evaluation and decision-making purposes.</li><li>Address client inquiries and deliver exceptional post-sales support to maintain high customer satisfaction.</li><li>Utilize tools such as SAP and other relevant software to streamline sales processes and enhance operational efficiency.</li></ul>
<p>We are looking for a detail-oriented Client Account Coordinator to join our team in Washington, District of Columbia. In this role, you will play a key part in overseeing client billing processes, ensuring compliance with firm and client guidelines, and maintaining accurate financial records. This position offers a hybrid work environment, competitive compensation, and excellent benefits.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and distribute detailed client reports, including weekly, quarterly, and year-end summaries, using 3E software.</p><p>• Ensure all billing activities comply with firm policies and client-specific guidelines, while adhering to matter engagement terms.</p><p>• Collaborate effectively with attorneys, legal staff, and clients in a decentralized billing structure to resolve any invoicing issues.</p><p>• Oversee client invoicing processes, manage collections activities, and generate monthly accounts receivable reports.</p><p>• Review and verify the accuracy of billing data and supporting documentation prior to distribution.</p><p>• Research and address client inquiries regarding billing discrepancies or issues in a timely manner.</p><p>• Develop and implement new billing formats tailored to client needs and firm objectives.</p><p>• Prepare and manage electronic billing submissions, while maintaining the eBilling hub to ensure smooth operations.</p><p><br></p><p><br></p><p> All interested candidates in this Client Account Coordinator and other full-time permanent opportunities across the D.C. area please send your resume to Justin Decker via LinkedIn. </p><p> </p><p><br></p>
<p>We are looking for a detail-oriented and personable Front Desk Coordinator to join our team on a contract basis in Bellevue, Washington. In this role, you will be the first point of contact for employees and guests, providing a welcoming and efficient experience. This position requires excellent communication skills, attention to detail, and the ability to manage multiple tasks effectively.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors warmly and ensure they are directed to the appropriate person or department.</p><p>• Manage a multi-line phone system, answering and routing calls professionally and efficiently.</p><p>• Provide administrative support, including scheduling, filing, and handling correspondence.</p><p>• Handle inbound calls, addressing inquiries and resolving issues as needed.</p><p>• Maintain the reception area, ensuring it is clean, organized, and presentable.</p><p>• Assist with coordinating meetings and managing conference room bookings.</p><p>• Keep an accurate log of visitor information and ensure compliance with company policies.</p><p>• Support other departments with clerical tasks as requested. </p>
We are looking for a dedicated Collections Specialist to join our team in Chicago, Illinois. In this role, you will focus on managing and resolving outstanding accounts while ensuring compliance with established policies and procedures. This is a Contract to permanent position, offering an excellent opportunity for growth in a fast-paced environment.<br><br>Responsibilities:<br>• Manage and oversee collection efforts for both commercial and consumer accounts.<br>• Communicate with clients to resolve outstanding balances and negotiate payment plans.<br>• Monitor and maintain accurate records of customer accounts and payment histories.<br>• Collaborate with internal teams to address billing discrepancies and ensure timely resolutions.<br>• Analyze account data to identify trends and implement effective collection strategies.<br>• Ensure compliance with company policies and legal regulations related to credit and collections.<br>• Prepare detailed reports on collection activities and account statuses for management review.<br>• Utilize industry-standard collection processes to achieve targets and reduce outstanding balances.<br>• Provide exceptional customer service while handling sensitive financial matters.
<p>ESSENTIAL DUTIES AND RESPONSIBILITIES</p><p>• Detailed sales order review and approval</p><p>• Create, prepare, send, and revise purchase orders for products (i.e., equipment, supplies, software, materials, components, services, et.) in line with organizational cost, quality, and customer expectations</p><p>• Manage and optimize shipping methods and costs to ensure the lowest price for customers</p><p>• Expedite orders placed with distribution or manufacturers when requested</p><p>• Provide product lead times and estimated ship dates on all open orders</p><p>• Fulfill/receive purchase and sales orders into ERP system</p><p>• Stay up to date with distribution partner’s inventory levels and lead times</p><p>• Enter new part numbers in correlation with the correct income/expense accounts into ERP system as required</p><p>• Provide weekly reporting activities on various purchasing transactions, including volume and dollar value of processed and open orders</p><p>• Alert the sales team to any vendor discount pricing issues 15 days before the expiration date</p><p>• Ensure transactions exist and reflect actual, physical path of items, including RMA’s, to ensure inventory levels in ERP system remain accurate</p><p>• Request demo equipment for distribution or manufacturing partners</p><p>• Research transactions and billing discrepancies</p><p>• Assist with monthly inventory counts and investigations</p><p>• Assists the warehouse with shipping, pre-kitting, and receiving inventory on a daily or as needed basis</p><p>• Act as backup to warehouse staff by shipping orders and receiving inventory as requested</p><p>• Propose improvements to the current purchasing system that will improve vendor relationships and lower the cost of doing business</p><p>• Collaborate with inventory control and sales to maintain inventory level needs</p><p>• Identify ways to manage obsolete and slow-moving stock to help offset losses</p><p>• Provide support to Sales Team in times of high volume</p><p>• Assess, manage, and mitigate risks</p><p>• Other duties as assigned</p>
<p>We are looking for a skilled Collections Specialist to join our team in Austin, Texas. In this role, you will focus on managing past due balances, supporting customers, and ensuring smooth resolution of payment issues. This is a Contract-to-continuing position, offering an opportunity to grow within the organization while contributing to a collaborative and goal-oriented team.</p><p><br></p><p>Responsibilities:</p><p>• Monitor and manage overdue accounts to ensure timely payment resolution.</p><p>• Provide assistance to customers by identifying and addressing payment-related concerns.</p><p>• Collaborate with team leads to implement strategies for effective collections across different territories.</p><p>• Utilize ERP systems and Power BI for data analysis and reporting purposes.</p><p>• Filter and analyze data in Excel to support collection activities.</p><p>• Communicate effectively with customers to explain account statuses and payment options.</p><p>• Prioritize tasks based on financial impact to maximize collection efforts.</p><p>• Interact with sales and warehouse teams to address chargebacks and document-related issues.</p><p>• Handle escalations by working closely with team leads to ensure smooth resolution.</p><p>• Maintain a customer-focused approach while adhering to industry regulations and company policies.</p>
<p>We are looking for a skilled Collections Specialist to join our team on a contract basis in Waterford, Wisconsin. This position will focus on managing accounts receivable and ensuring timely collection of outstanding balances while providing exceptional customer service. The role is fully remote and will last approximately 8-12 weeks.</p><p><br></p><p>Responsibilities:</p><p>• Monitor and analyze accounts receivable aging reports to identify overdue accounts.</p><p>• Communicate with customers regarding past-due balances and ensure timely resolution of outstanding payments.</p><p>• Address and resolve customer inquiries related to billing discrepancies, short payments, and account issues.</p><p>• Research and resolve both internal and external inquiries to provide accurate problem resolution.</p><p>• Prepare and distribute account statements to customers as needed.</p><p>• Assist with invoicing processes and handle ad hoc requests from the team.</p><p>• Provide feedback to improve collections processes and enhance efficiency.</p><p>• Manage assigned accounts by maintaining up-to-date records and tracking payment activities.</p><p>• Utilize software tools such as Salesforce and NetSuite to support collections tasks effectivel</p>
We are looking for a detail-oriented and organized Receptionist to join our team on a contract basis in Raleigh, North Carolina. This role requires excellent communication skills, attention to detail, and the ability to manage multiple tasks in a fast-paced office environment. As the first point of contact for visitors and callers, you will play a key role in ensuring smooth daily operations.<br><br>Responsibilities:<br>• Greet and assist visitors, ensuring a welcoming and organized atmosphere.<br>• Answer and manage a multi-line phone system, directing calls to the appropriate departments.<br>• Perform data entry tasks with accuracy and efficiency.<br>• Operate basic office equipment, such as printers, copiers, and fax machines.<br>• Maintain a clean and organized reception area.<br>• Handle incoming and outgoing mail, including sorting and distribution.<br>• Provide administrative support to various departments as needed.<br>• Schedule appointments and manage calendars for team members.<br>• Monitor office supplies and coordinate replenishment when necessary.<br>• Respond promptly to inquiries and provide information to employees and clients.
<p>We are looking for a dedicated Bilingual Receptionist to join our team in Rochester, New York. In this contract role, you will serve as the first point of contact for visitors and callers, ensuring a welcoming and organized environment. Your organizational skills and proficiency in Microsoft Word and Outlook will be essential in managing daily administrative tasks effectively.</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors and callers promptly, offering exceptional customer service.</p><p>• Manage incoming phone calls and direct them to the appropriate departments or individuals.</p><p>• Maintain an organized reception area to ensure it meets detail-oriented standards.</p><p>• Schedule and coordinate appointments or meetings as required.</p><p>• Utilize Microsoft Word to create and edit documents with accuracy.</p><p>• Handle email correspondence efficiently using Microsoft Outlook.</p><p>• Support administrative tasks such as filing, data entry, and record keeping.</p><p>• Collaborate with team members to ensure smooth daily operations.</p><p>• Monitor and replenish office supplies as needed.</p><p>• Uphold confidentiality and integrity in all interactions.</p>
We are looking for a detail-oriented Collections Specialist to join our team in Pompano Beach, Florida. This Contract position requires a proactive individual with strong communication skills and the ability to handle high-volume outbound calls effectively. You will play a key role in managing accounts and ensuring timely resolution of outstanding invoices.<br><br>Responsibilities:<br>• Conduct outbound calls to business accounts under the Genset Holdings umbrella, primarily focusing on invoices overdue by 60 days.<br>• Engage professionally with clients to inquire about payment statuses and discuss outstanding balances.<br>• Manage a high volume of accounts, ranging from 200 to 500, with accuracy and attention to detail.<br>• Use data entry and administrative skills to update and maintain account records within the system.<br>• Collaborate with internal teams to address account discrepancies and ensure resolution.<br>• Adhere to established protocols for collections processes, ensuring compliance and professionalism.<br>• Utilize accounting software and CRM tools to track and manage account activity.<br>• Provide exceptional customer service to maintain positive business relationships.<br>• Identify and escalate unresolved issues to the appropriate departments for further action.
We are looking for a highly skilled Regulatory Officer to join our team on a contract basis in New Berlin, Wisconsin. This role involves ensuring compliance with industry standards, regulatory requirements, and company policies across all innovation projects. The successful candidate will provide leadership in regulatory compliance, oversee product safety standards, and support both internal and external stakeholders with technical expertise. <br> Responsibilities: • Provide expert guidance on regulatory compliance, product safety, and industry-specific standards, including Organic, Gluten-Free, Kosher, and Halal certifications. • Develop and implement regulatory processes, tools, and documentation to ensure operational efficiency. • Interpret and apply U.S. and European regulatory standards to food products, ensuring adherence to all relevant guidelines. • Lead and assign tasks to the Document Technician and Regulatory Compliance Specialist to meet customer and regulatory quality specifications. • Collaborate with internal teams and third-party vendors to optimize workflows and data management systems. • Conduct audits, including government, customer, and internal assessments, and manage preparatory work and corrective actions. • Deliver training programs for employees in Regulatory, Sales, and R& D departments to enhance compliance knowledge. • Support customer inquiries by providing technical assistance and ensuring all documentation is accurate and complete. • Participate in food safety plan reviews and annual training programs to maintain compliance with industry standards. • Oversee the completion of required regulatory paperwork and other related tasks as needed. <br> <br> The pay range for this position is 52.25 to 60.50. Benefits available to contract/contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/contract professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
We are looking for a detail-oriented and proactive Sales Support specialist to join our team on a contract basis in Gardena, California. This role is essential in ensuring the seamless processing of sales orders and providing administrative assistance to the sales team and leadership. The ideal candidate thrives in a fast-paced environment, demonstrates strong organizational skills, and excels at fostering clear communication across teams and with clients.<br><br>Responsibilities:<br>• Accurately process and manage sales orders using relevant systems while ensuring all details are verified for accuracy.<br>• Collaborate with operations and logistics teams to coordinate timely order fulfillment and shipping.<br>• Communicate with clients regarding order statuses, providing regular updates and preparing weekly status reports.<br>• Assist in setting up customer portals and reconciling purchase orders with sales orders.<br>• Prepare shipping documents and handle inquiries related to pricing, inventory, and tariffs.<br>• Support the sales leadership by managing their calendar, scheduling meetings, and coordinating travel arrangements.<br>• Generate presentations, reports, and other client-facing documents to support sales activities.<br>• Handle confidential correspondence and assist with expense reporting and budget tracking.<br>• Facilitate onboarding for new sales team members by providing necessary tools and documentation.<br>• Coordinate team meetings and assist with proposals to ensure consistency and professionalism.
