<p>Duties/Responsibilities</p><p>• Accurately review, code and process high volume payables invoices for multiple entities</p><p>• Review and reconcile invoices discrepancies</p><p>• Assist with weekly check, ACH and wire runs</p><p>• Process check request and expense reports in a timely manner</p><p>• Ensure that all daily, weekly and monthly tasks are completed accurately by the assigned deadlines</p><p>• Monitor the accounting inbox, responding to inquiries from vendors, clients, and internal stakeholders</p><p>• Sort, log, scan and file invoices, checks and other documents</p><p>• Responsible for all aspects of payroll</p><p>• Work closely with Human Resources to ensure changes in payroll, benefits, etc</p><p>• Review and reconcile payroll time records for accuracy in preparation for weekly and monthly payroll</p><p>• Calculate payroll adjustments as needed for issuance either manually or through the next available pay cycle</p><p>• Manage workflow to ensure all payroll transactions are processed accurately and timely</p><p>• Process correct garnishment calculations and compliance</p><p>• Process manual checks and any payroll-related entries</p><p>• Create G/L entries for each payroll and rectify with cash accounts</p><p>• Monthly reconciliation of all G/L accounts associated with payroll</p><p>• Enter all updates – bonus/commission/etc</p><p>• Handle and understand inquiries from employees, managers, and corporate team members regarding payroll issues and work on resolution in a reasonable and timely manner</p><p>• Review and validate reports produced as part of the payroll processing cycle to ensure payments to team members are accurate and that all payments have been paid for the payroll period and/or quarterly incentive payout</p><p>• Using knowledge of pay schedules, earning/deduction codes and pay program policies review exception reports and determine reason for potential over/under payments</p><p>• Process W2s, verify year-to-date totals for salaries, income tax withheld, FICA, deductions, tax-deferred annuities</p><p>• Process yearly RSU, ESPP, PTO and Mileage payouts</p><p>• Understand and comply with current and yearly tax thresholds for payroll processing</p><p>• Assist with month end closing</p><p>• Provide support for internal and external audits as needed</p><p>• Cross-train in other specialized areas of the department</p><p>• Perform other duties as assigned</p><p><br></p><p><strong><em>For immediate consideration and resume review, please call me directly! 508-205-2127 Eric Lebow</em></strong></p>
<p>We are looking for a skilled Billing Clerk to join our team on a contract basis in Baltimore, Maryland. In this role, you will play a key part in ensuring accurate and timely billing processes while maintaining effective communication with clients and colleagues. The ideal candidate will possess strong organizational skills, attention to detail, and a solid understanding of billing systems and practices.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and compile monthly billing statements, ensuring accuracy and adherence to established procedures.</p><p>• Review and edit pre-bills in response to staff requests, implementing necessary adjustments.</p><p>• Apply funds and process write-offs in accordance with company policies.</p><p>• Generate complex bills in a timely and precise manner.</p><p>• Process charges such as employee personal expenses and service fees with accuracy.</p><p>• Coordinate prospective number assignments and assist with billing-related inquiries.</p><p>• Maintain organized hard-copy and electronic files, ensuring they are current and compliant with company policies.</p><p>• Collaborate with the accounting team to provide support during absences or high workload periods.</p><p>• Utilize software tools such as Microsoft Excel and Word to enhance billing and reporting processes.</p>
We are looking for an experienced Accounts Receivable Specialist to join our team in Kansas City, Missouri. In this role, you will manage collections, invoicing, and cash applications while ensuring timely resolution of account discrepancies. This position requires someone with strong attention to detail, excellent communication skills, and the ability to thrive in a fast-paced environment.<br><br>Responsibilities:<br>• Conduct collection calls and correspondences with customers to address overdue accounts and secure payments.<br>• Build and maintain strong relationships with customers to effectively manage assigned portfolios.<br>• Monitor and reduce delinquent accounts by taking ownership of assigned accounts and resolving issues promptly.<br>• Collaborate with Sales and escalate matters to management when necessary to ensure successful account resolution.<br>• Prepare and handle various types of invoicing, including specialty and consolidated invoices, as required.<br>• Process deposits via cash, checks, wires, and other payment methods, ensuring accurate recording in cash journals.<br>• Schedule and lead discussions to address and resolve account-related issues.<br>• Communicate and follow up with Sales teams in a timely manner to facilitate the resolution of invoicing disputes.<br>• Submit formal disputes for invoices when payments are delayed due to internal issues.<br>• Perform additional duties and special projects as assigned by management.
We are looking for a detail-oriented Accounts Payable Specialist to join our team in S. Dennis, Massachusetts. In this long-term contract position, you will play a critical role in managing invoice processing, payment transactions, and ensuring accurate account coding. This is an excellent opportunity for professionals who thrive in fast-paced environments and possess strong organizational skills.<br><br>Responsibilities:<br>• Process and verify invoices to ensure accuracy and compliance with company policies.<br>• Perform account coding for transactions to maintain accurate financial records.<br>• Manage payment methods including ACH transfers and check runs.<br>• Utilize Sage Intacct for tracking and processing financial data.<br>• Reconcile accounts payable transactions and resolve discrepancies.<br>• Collaborate with vendors and internal teams to address payment inquiries.<br>• Ensure timely and accurate completion of accounts payable tasks.<br>• Maintain detailed records of payments and financial transactions.<br>• Assist in preparing reports related to accounts payable activities.<br>• Support continuous improvement initiatives for accounts payable processes.
Robert Half Finance & Accounting Contract Talent is currently seeking an Accounts Payable Specialist for our client in Fenton. This is a temp-to-hire opportunity for a proactive and detail-oriented professional who enjoys managing invoice processing and maintaining accurate financial records. The company offers a casual environment and a supportive team atmosphere.<br><br>Responsibilities:<br>Process approximately 300 invoices per month across two related companies<br>Accurately code invoices to the correct accounts and ensure timely payment<br>Manage incoming emailed invoices and scan entries into the system<br>Communicate with management and team members to clarify policies, accruals, and booking entries<br>Prioritize ACH payments over paper checks to improve efficiency<br><br>Requirements:<br>Minimum 2 years of accounts payable experience<br>Basic Excel skills<br>Strong organizational skills and attention to detail<br>Proactive attitude with a willingness to ask questions and learn<br>Reliable and professional demeanor with a positive attitude<br><br>Additional Information:<br>Work Schedule: 40 hours per week, 8:00 a.m.–5:00 p.m. (some flexibility)<br>Environment: Onsite, business casual (jeans and polos acceptable)<br>Background/Drug Screen: Required (standard 7-year check)<br><br>If you meet the qualifications and are ready to take the next step, call us at (314) 262-4344 for immediate consideration. We look forward to speaking with qualified candidates!
We are looking for a skilled Collections Specialist to join our team in Henrico, Virginia. This Contract-to-Permanent position offers an excellent opportunity to utilize your expertise in managing past-due accounts, particularly in real estate and property taxes. The ideal candidate will thrive in a fast-paced, high-volume environment while maintaining professionalism and delivering exceptional customer service.<br><br>Responsibilities:<br>• Contact clients regarding overdue real estate and property tax payments to negotiate repayment plans.<br>• Manage a high volume of accounts in a fast-paced call center environment.<br>• Utilize advanced collection techniques to resolve outstanding balances efficiently.<br>• Respond promptly to customer inquiries and provide accurate information about account statuses.<br>• Collaborate with internal teams to address discrepancies and ensure payment accuracy.<br>• Maintain detailed records of all communications and transactions with clients.<br>• Adhere to company policies and regulatory requirements while conducting collections activities.<br>• Analyze account data to identify trends and recommend strategies for improving collections processes.<br>• Deliver exceptional service during all interactions to foster positive relationships with clients.
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Tacoma, Washington. In this long-term contract position, you will play a key role in ensuring accurate and timely processing of financial transactions, including invoices and payments. This is an excellent opportunity for individuals who are passionate about numbers and maintaining efficiency in financial operations.<br><br>Responsibilities:<br>• Process accounts payable transactions while ensuring accuracy and compliance with company policies.<br>• Review, code, and verify invoices to ensure proper account allocation.<br>• Manage payments using Automated Clearing House (ACH) and other methods, including check runs.<br>• Reconcile vendor statements and address discrepancies promptly.<br>• Maintain organized records of financial transactions for auditing purposes.<br>• Collaborate with internal teams to resolve invoice and payment issues.<br>• Ensure timely and accurate processing of expense reports.<br>• Utilize Acumatica software to manage accounts payable tasks efficiently.<br>• Assist with month-end closing activities related to accounts payable.
<p>We are looking for an Accounts Receivable Specialist to join our team in Jersey City, New Jersey. This position offers an excellent opportunity to contribute to financial operations while enhancing your skills. The ideal candidate will play a pivotal role in managing and reconciling financial data to ensure accuracy and efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Reconcile bank accounts by reviewing transactions and ensuring accurate posting in financial ledgers.</p><p>• Process customer payments and maintain records to ensure smooth cash flow and tracking.</p><p>• Assist in compiling monthly financial closings and preparing annual reports.</p><p>• Monitor and manage accounts receivable balances to prevent discrepancies and overdue payments.</p><p>• Prepare and issue accurate billing statements to clients and resolve any invoice-related concerns.</p><p>• Record and analyze cash activity to maintain accurate financial records.</p><p>• Utilize accounting software systems and ERP tools to perform day-to-day financial operations.</p><p>• Collaborate with internal teams to ensure compliance with financial policies and procedures.</p><p>• Provide support for audits by organizing and maintaining necessary documentation.</p>
<p>We are looking for an Accounts Receivable Specialist to join our team in Hattiesburg, Mississippi. This role involves managing financial transactions, preparing reports, and maintaining accurate records to ensure the accountability of corporate funds. The ideal candidate will possess strong organizational skills and the ability to effectively collaborate with staff and external stakeholders.</p><p><br></p><p>Responsibilities:</p><p>• Record daily deposits from clinics, insurance, pharmacies, and corporate accounts into accounting systems.</p><p>• Prepare monthly invoices and summary income statements for various departments and partners.</p><p>• Assist in the preparation of annual Medicare cost reports and grant budgets in collaboration with the finance team.</p><p>• Retrieve, record, and manage Paymode payments efficiently.</p><p>• Maintain accurate historical financial records through organized filing systems.</p><p>• Reconcile corporate bank statements and general ledger trial balances on a monthly basis.</p><p>• Generate monthly spreadsheets, including non-provider incentives and collections, ensuring accuracy and timely distribution.</p><p>• Prepare and record inventory reconciliation forms and fiscal year-end calculations for all departments.</p><p>• Compile and present monthly reports detailing clinic encounters, revenue, and billing activities.</p><p>• Support new and terminated employee paperwork processes as needed.</p><p><br></p><p>For consideration, please contact Mary Wood @ Robert Half 504-383-0743</p>
We are looking for an experienced Accounts Receivable Specialist to join our team in Ferndale, Washington, on a contract basis. In this role, you will oversee essential financial operations, ensuring accuracy and efficiency in processing accounts receivable tasks. This is an excellent opportunity for someone with strong attention to detail seeking to contribute to a dynamic environment.<br><br>Responsibilities:<br>• Manage the full accounts receivable cycle, including invoicing, payment processing, and cash postings.<br>• Reconcile cash transactions and ensure accuracy in financial records.<br>• Process credit card payments and maintain proper documentation for audits.<br>• Utilize accounting software such as SYSPRO and Concur to streamline workflows.<br>• Analyze and resolve discrepancies in accounts receivable balances.<br>• Prepare detailed reports on accounts receivable activity for management review.<br>• Collaborate with internal teams to ensure timely processing of invoices and payments.<br>• Implement best practices to enhance efficiency in cash applications and reconciliation processes.<br>• Support additional accounting projects and tasks as assigned.
We are looking for a detail-oriented Accounts Payable Specialist to join our team on a part-time basis. This long-term contract position offers a flexible schedule of 20 hours per week and provides the opportunity to work remotely. The ideal candidate will have a strong foundation in accounting principles and be adept at managing financial transactions with precision and accuracy.<br><br>Responsibilities:<br>• Process accounts payable transactions efficiently and accurately using organizational systems.<br>• Record daily cash entries for banking activities and ensure proper posting to the general ledger.<br>• Assist with reconciling prepaid expenses and fixed assets to maintain accurate financial records.<br>• Prepare and manage data imports and exports using Excel to support financial reporting.<br>• Work closely with the Senior Accountant and collaborate with the financial planning and analysis (FP& A) team as required.
We are looking for an experienced Accounts Payable Specialist to join our team on a contract basis in Fort Worth, Texas. In this role, you will play a vital part in managing invoice processing, account coding, and payment operations to ensure smooth financial workflows. The ideal candidate is detail-oriented, organized, and skilled in utilizing accounting systems and tools.<br><br>Responsibilities:<br>• Process and verify invoices, ensuring accuracy in coding and adherence to company policies.<br>• Manage account coding to allocate expenses appropriately across departments.<br>• Oversee payment methods, including Automated Clearing House (ACH) transactions and check runs.<br>• Utilize Concur Expense and NetSuite systems to streamline expense reporting and accounting processes.<br>• Reconcile accounts payable records to maintain accurate financial data.<br>• Address vendor inquiries regarding payment status and resolve discrepancies.<br>• Assist with monthly and yearly financial close processes related to accounts payable.<br>• Ensure compliance with internal controls and regulatory standards in all financial transactions.<br>• Collaborate with team members to improve accounts payable processes and workflows.
We are looking for an experienced Accounts Payable Specialist to join our team in Franklin, Tennessee. This is a long-term contract opportunity with the potential for hybrid flexibility once independent proficiency is demonstrated. The ideal candidate will play a key role in managing financial transactions and vendor relations for a growing company in the pharmaceuticals industry.<br><br>Responsibilities:<br>• Oversee and maintain the accounts payable inbox, ensuring timely responses and accurate invoice management.<br>• Review and approve invoices for payment, verifying data accuracy and compliance with company policies.<br>• Perform invoice data entry and validation to ensure proper documentation and coding.<br>• Prepare weekly payment runs, including checks and ACH transactions.<br>• Utilize company-specific payment tools, as well as QuickBooks Online, to process vendor payments efficiently.<br>• Set up and maintain new vendor accounts, ensuring accurate and complete information.<br>• Conduct regular reconciliations to ensure accurate financial records.<br>• Collaborate with team members to adhere to established processes and procedures.<br>• Support the integration of expense management tools, such as Concur, when applicable.<br>• Provide assistance in maintaining organized and up-to-date vendor files.
We are looking for an experienced Collections Specialist to join our team in DFW Airport, Texas. In this Contract-to-permanent position, you will play a key role in managing and improving collection processes for both commercial and consumer accounts. This role offers an exciting opportunity to contribute to the financial health of the organization while collaborating with a dedicated team.<br><br>Responsibilities:<br>• Manage the collection of outstanding balances from both commercial and consumer accounts in a timely manner.<br>• Communicate effectively with clients to resolve payment issues and disputes.<br>• Review and analyze accounts to identify overdue payments and implement appropriate collection strategies.<br>• Maintain accurate records of collection activities and ensure compliance with company policies.<br>• Collaborate with internal departments to streamline billing and collection processes.<br>• Monitor account aging reports and prioritize collection efforts based on risk and value.<br>• Provide regular updates and reports to management concerning collection status.<br>• Develop and implement strategies to minimize overdue accounts and improve recovery rates.<br>• Ensure adherence to credit and collection policies and industry regulations.<br>• Respond promptly to inquiries regarding billing and payment discrepancies.
We are looking for an experienced Accounts Payable Specialist to join our team on a contract basis in Long Island City, New York. In this role, you will be responsible for handling various accounts payable processes with accuracy and efficiency, ensuring compliance with company policies and financial standards. This position offers an excellent opportunity to contribute to the smooth operation of financial transactions and vendor relationships.<br><br>Responsibilities:<br>• Process and verify invoices, ensuring accurate coding and approval in line with company policies.<br>• Manage payments through Automated Clearing House (ACH) and check runs, maintaining timely and accurate disbursements.<br>• Reconcile accounts payable transactions and address discrepancies to ensure data integrity.<br>• Maintain organized records of invoices and payments for auditing and reporting purposes.<br>• Collaborate with vendors and internal teams to resolve payment issues and inquiries.<br>• Review and analyze account coding for accuracy and compliance with financial standards.<br>• Assist in month-end and year-end close processes by preparing accounts payable reports.<br>• Ensure adherence to company protocols and regulatory requirements in all payable activities.<br>• Identify opportunities to improve accounts payable processes and implement solutions.<br>• Support the financial team in other related tasks as needed.
<p>We are looking for an experienced Accounts Payable Specialist to join our team in Chatsworth, California. In this contract to hire role, you will play a crucial part in managing financial transactions and ensuring the accuracy of payments. This position offers an excellent opportunity to contribute to a dynamic high-tech engineering environment.</p><p><br></p><p>Responsibilities:</p><p>• Process vendor invoices and ensure accurate coding to appropriate accounts.</p><p>• Manage payment transactions through Automated Clearing House (ACH) and check runs.</p><p>• Reconcile discrepancies between invoices and purchase orders to maintain accurate records.</p><p>• Monitor accounts payable aging reports and ensure timely payment of outstanding balances.</p><p>• Collaborate with internal departments to resolve invoice-related queries and discrepancies.</p><p>• Maintain organized and up-to-date documentation for all accounts payable activities.</p><p>• Assist in the preparation of monthly financial reports related to accounts payable.</p><p>• Ensure compliance with company policies and financial regulations during payment processing.</p><p>• Provide support for audits by preparing necessary documentation and clarifications.</p>
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Lincoln, Rhode Island. In this long-term contract role, you will play a key part in managing financial transactions, ensuring accuracy in vendor communications, and supporting month-end close processes. This position offers the opportunity to work with industry-leading tools and collaborate with a dynamic team.<br><br>Responsibilities:<br>• Process and code vendor invoices accurately using enterprise resource planning (ERP) software, such as Intacct Sage or similar systems.<br>• Maintain the accounts payable inbox, addressing inquiries and ensuring timely responses.<br>• Perform data entry for invoices while verifying accuracy and resolving discrepancies.<br>• Communicate effectively with vendors and suppliers to reconcile outstanding balances and address payment issues.<br>• Conduct regular reviews of outstanding checks and follow up as needed.<br>• Assist in month-end close activities, ensuring all accounts payable tasks are completed on time.<br>• Utilize Microsoft Excel for data analysis, reporting, and reconciling financial information.<br>• Manage account coding to ensure proper allocation of expenses across departments.<br>• Support the team in streamlining accounts payable processes and improving operational efficiency.
We are looking for a skilled Accounts Payable Specialist to join our team in Warren, Michigan on a contract-to-permanent basis. This role is ideal for professionals eager to contribute in a high-volume environment while advancing their career in finance and accounting. The position offers opportunities for growth and development, making it a great fit for those who thrive in dynamic and fast-paced settings.<br><br>Responsibilities:<br>• Process up to 200 invoices daily, utilizing a paperless workflow and a 3-way matching system to ensure accuracy.<br>• Manage vendor invoices by verifying, reconciling, and processing payments in compliance with company policies and deadlines.<br>• Collaborate with vendors and internal teams to address and resolve invoice discrepancies efficiently.<br>• Use Excel functions, such as pivot tables and VLOOKUPs, to analyze payment reports and maintain accurate financial records.<br>• Ensure compliance with audit standards and internal controls while maintaining precise documentation.<br>• Identify and support the implementation of process improvements to enhance automation and efficiency within the Accounts Payable department.<br>• Utilize ERP systems and accounting software to streamline operations and ensure seamless invoice processing.<br>• Contribute to a culture of accuracy and timeliness by adhering to established workflows and deadlines.<br>• Partner with cross-functional teams to ensure smooth communication and alignment on financial matters.<br>• Monitor and manage accrual accounting tasks to support accurate financial reporting.
We are looking for a dedicated Accounts Payable Specialist to join our team in Santa Monica, California. In this contract position, you will play a key role in managing payment processes, ensuring accuracy, and maintaining compliance within our financial operations. This is an excellent opportunity to contribute to a dynamic and mission-driven organization.<br><br>Responsibilities:<br>• Process vendor invoices with precision, ensuring accurate coding and adherence to company policies.<br>• Manage payment methods, including ACH and check runs, while maintaining timely and secure transactions.<br>• Reconcile discrepancies in invoices and resolve issues with vendors promptly and professionally.<br>• Maintain organized and accurate records of all accounts payable transactions for auditing purposes.<br>• Collaborate with other departments to ensure seamless financial operations and resolve payment-related queries.<br>• Assist with month-end closing activities by preparing necessary reports and reconciliations.<br>• Monitor outstanding payments and address overdue accounts to ensure timely resolution.<br>• Review and update vendor account information to maintain accurate records.<br>• Implement improvements to accounts payable processes to enhance efficiency and accuracy.
We are looking for a meticulous and organized Accounts Payable Specialist to join our team in Houston, Texas. In this role, you will handle manual invoice processing, resolve payment discrepancies, and communicate with vendors to ensure seamless financial operations. This position is ideal for someone who thrives in a detail-oriented environment and is eager to contribute their expertise to a dynamic team.<br><br>Responsibilities:<br>• Process invoices manually, including matching, batching, and coding to ensure accuracy.<br>• Reconcile vendor accounts regularly and resolve any discrepancies or issues.<br>• Perform payment runs while adhering to company policies and procedures.<br>• Communicate effectively with vendors to address payment inquiries and maintain strong relationships.<br>• Collaborate with internal teams to manage purchase orders and ensure proper documentation.<br>• Utilize 3-way matching to verify invoice accuracy and compliance.<br>• Conduct timely and accurate data entry of financial records.<br>• Assist in month-end closing activities related to accounts payable.<br>• Monitor and address outstanding invoices to avoid delays or errors in payment processing.
We are looking for an experienced Accounting Specialist to join our team on a contract basis in Spartanburg, South Carolina. This role involves managing electronic payment processes, reconciling financial transactions, and ensuring accuracy in reporting within the financial services industry. If you have a strong background in accounting functions and thrive in a collaborative environment, we encourage you to apply.<br><br>Responsibilities:<br>• Process and reconcile daily electronic payments, live checks, and organizational transactions with precision.<br>• Gather, verify, and compile debit payments from third-party vendors, ensuring all data is accurate.<br>• Reconcile loan disbursements to debit cards and validate transactions using appropriate software tools.<br>• Maintain detailed and organized Excel spreadsheets to track refunds, chargebacks, credits, and relevant fees.<br>• Prepare and import financial transaction data into the General Ledger on a daily and monthly basis.<br>• Generate monthly historical reports for debit card transactions and monitor merchant card declines.<br>• Verify and process setup forms for dealers while managing monthly ledger imports.<br>• Collaborate with the Cash Manager to enhance processes and ensure adherence to company policies.<br>• Provide backup support for various functions within the Cash Management Department as required.<br>• Exhibit reliability and punctuality in daily attendance.
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Los Angeles, California. In this long-term contract role, you will be responsible for ensuring the accurate and efficient processing of invoices and expenses, primarily focused on U.S. transactions. The ideal candidate will bring expertise in accounts payable, strong organizational skills, and a commitment to maintaining high standards of accuracy.<br><br>Responsibilities:<br>• Process approximately 30 complex invoices daily with precision and timeliness.<br>• Review and verify invoice details to ensure accuracy before entry.<br>• Apply appropriate coding to invoices and expenses in compliance with company policies.<br>• Manage data entry tasks efficiently, maintaining a high level of attention to detail.<br>• Utilize Oracle software to enter, track, and process invoices.<br>• Prepare and reconcile expense reports as needed.<br>• Address and resolve discrepancies in invoice and payment processing.<br>• Collaborate with team members to ensure seamless accounts payable operations.<br>• Assist with check processing and related accounting functions.<br>• Maintain organized records and documentation for auditing purposes.
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Santa Clara, California. This is a Contract-to-permanent position, offering an excellent opportunity to contribute to both accounts payable and front office administrative functions within a dynamic signage company. The ideal candidate will have experience in construction office environments and possess strong organizational and multitasking skills.<br><br>Responsibilities:<br>• Oversee the full accounts payable process, including invoice coding, approval management, and preparation of payments.<br>• Process vendor payments through checks, credit cards, and other payment systems, ensuring accurate daily updates.<br>• Reconcile monthly statements for payment systems to maintain financial accuracy.<br>• Manage employee expense reports, ensuring proper approvals and timely processing.<br>• Enter vendor purchase orders into the ShopVox system with precision.<br>• Order and maintain office supplies, ensuring inventory is adequately stocked.<br>• Handle the maintenance of office equipment such as copiers, postage meters, and coffee machines.<br>• Coordinate daily outgoing mail and shipments, including FedEx and other couriers.<br>• Assist employees with various administrative tasks as needed to support operations.<br>• Distribute work orders to fabrication departments and manage customer contracts, including approvals, signatures, and filing.
We are looking for a skilled Accounts Payable Specialist to join our team on a long-term contract basis in Syracuse, New York. This role offers an excellent opportunity to work in a dynamic environment, where you will contribute to the efficient processing of financial transactions. If you thrive on detail-oriented tasks and enjoy collaborating with both internal teams and external vendors, we encourage you to apply.<br><br>Responsibilities:<br>• Process a high volume of vendor invoices with precision and efficiency.<br>• Match, batch, and code invoices in alignment with company policies.<br>• Maintain detailed and accurate vendor records while resolving discrepancies or payment issues.<br>• Oversee timely check runs, ACH transfers, and wire payments.<br>• Reconcile accounts payable sub-ledger balances with the general ledger.<br>• Assist in month-end closing activities, including accruals and financial reporting.<br>• Collaborate with internal departments and external vendors to ensure smooth operations.<br>• Ensure compliance with company policies and internal controls.<br>• Adapt to varying client systems and workflows to meet project needs.
We are looking for a detail-oriented Accounts Payable Specialist to join our team on a contract basis in Chicago, Illinois. In this role, you will support our finance department by managing various accounts payable tasks and ensuring accurate and timely processing of payments. This is an excellent opportunity for someone who thrives in a fast-paced environment and has a keen eye for detail.<br><br>Responsibilities:<br>• Process and verify invoices, ensuring accuracy and compliance with company policies.<br>• Perform account coding for invoices and other financial documents.<br>• Manage payments through various methods, including ACH transfers and check runs.<br>• Utilize SAP to maintain and update accounts payable records.<br>• Conduct three-way matching to reconcile purchase orders, receipts, and invoices.<br>• Scan and organize financial documents for proper record-keeping.<br>• Address vendor inquiries and resolve discrepancies in a timely manner.<br>• Collaborate with other departments to ensure smooth financial operations.<br>• Assist in preparing reports related to accounts payable activities as needed.
