We are looking for a skilled Administrative Assistant to join our team on a contract basis in New York, New York. This role involves providing essential support to ensure smooth office operations, with a focus on administrative tasks, communication, and data management. The ideal candidate will bring excellent organizational skills and a proactive approach to handling daily responsibilities.<br><br>Responsibilities:<br>• Respond promptly to incoming calls and direct them to the appropriate team members.<br>• Perform data entry tasks with accuracy and attention to detail.<br>• Manage day-to-day administrative operations, including scheduling and organizing meetings.<br>• Serve as the first point of contact by welcoming visitors and managing reception duties.<br>• Maintain and organize office records, files, and documents.<br>• Assist with correspondence, including drafting and editing emails or letters.<br>• Coordinate office supplies and ensure inventory is adequately stocked.<br>• Provide support to various departments by facilitating communication and administrative processes.<br>• Handle confidential information with discretion and professionalism.
<p>Our client, a highly reputable organization located in downtown Houston, TX, is seeking an experienced Executive Assistant to provide high-level administrative support to the Chief Executive Officer (CEO), Chief Financial Officer (CFO), and Chief Operating Officer (COO). In this role, the successful candidate will demonstrate exceptional organizational, communication, and multitasking abilities, ensuring the seamless operation of executive-level functions.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><p>Serve as the primary point of contact for the CEO, CFO, and COO, managing schedules, correspondence, and day-to-day operations.</p><p>Coordinate and plan events, such as Board of Directors (BOD) meetings and other executive gatherings.</p><p>Maintain confidentiality while handling sensitive information and decision-making processes.</p><p>Organize travel arrangements for executives, ensuring smooth coordination and detailed itineraries.</p><p>Collaborate with teams and stakeholders to align administrative priorities with organizational goals.</p><p><br></p><p>Proactive and solution-oriented approach to challenges.</p><p>Strong written and verbal communication skills.</p><p>Exceptional attention to detail and time management skills.</p><p>Ability to work independently while maintaining high levels of teamwork and collaboration.</p><p>Proficiency with productivity tools such as Microsoft Office Suite and event management software.</p><p><br></p><p>This is a direct hire opportunity paying up to 110K working 100% in office.</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Merced, California. This role requires a bilingual Spanish speaker who can provide essential administrative support, ensuring smooth day-to-day operations. If you excel at organizing, scheduling, and multitasking, this opportunity may be the perfect fit for you.<br><br>Responsibilities:<br>• Coordinate and manage schedules, meetings, and travel arrangements for staff and board members.<br>• Prepare and distribute meeting agendas, reports, and minutes to ensure effective communication.<br>• Assist in creating presentations, spreadsheets, and other documents to support team activities.<br>• Maintain accurate filing systems, including electronic and paper filing, for easy document retrieval.<br>• Handle e-filing processes with precision and attention to detail.<br>• Provide additional administrative support as needed to ensure seamless office operations.<br>• Collaborate with team members to address organizational needs and priorities.
<p>We are looking for a detail-oriented Executive Assistant to provide high-level administrative support to senior executives. In this contract position, you will play a pivotal role in managing schedules, coordinating travel arrangements, and ensuring the smooth execution of executive meetings. This role is based in Long Beach, California, within the non-profit, government and recreation industry.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain executive calendars, ensuring all appointments and meetings are accurately scheduled.</p><p>• Coordinate complex travel arrangements, including booking flights, accommodations, and ground transportation.</p><p>• Handle last-minute changes to travel plans and schedules with efficiency and professionalism.</p><p>• Organize and prepare materials for executive meetings, ensuring all necessary documentation is readily available.</p><p>• Act as a point of contact between executives and internal or external stakeholders.</p><p>• Ensure timely communication and follow-ups on behalf of executives.</p><p>• Oversee the organization of itineraries and agendas for business trips and events.</p><p>• Provide general administrative support, including handling correspondence and maintaining records.</p><p>• Maintain a high level of confidentiality in all dealings with sensitive information.</p>
<p>Are you a passionate property management professional with a drive to make a difference in communities? Do you have a proven track record of successfully managing affordable housing properties while ensuring regulatory compliance and tenant satisfaction? If so, we want to hear from you!</p><p><br></p><p><strong>Position Overview</strong></p><p>We are seeking an experienced and dedicated <strong>Property Administrative Assistant</strong> to oversee day-to-day operations at one or more affordable housing communities. The ideal candidate will bring exceptional management skills, a deep understanding of affordable housing regulations (e.g., LIHTC, HUD, Section 8), and a people-first approach to fostering vibrant and thriving communities.</p><p><br></p><p><strong>Preferred Experience:</strong></p><p><strong>Administrative Support:</strong></p><ul><li>Provide <strong>comprehensive administrative support</strong> to property managers and staff.</li><li>Manage documentation and correspondence efficiently, ensuring all required forms and records are accurately processed.</li><li>Resolve minor tenant inquiries via phone/email or route them to relevant departments.</li><li>Support lease renewals, affordable housing compliance forms, and other operational needs.</li></ul><p><strong>Tenant Relations:</strong></p><ul><li>Act as the <strong>primary point of contact</strong> for tenants, fostering positive relationships and addressing concerns professionally.</li><li>Assist with <strong>tenant onboarding</strong> processes, explaining lease agreements and compliance requirements for affordable housing units.</li></ul><p><strong>Record Keeping & Reporting:</strong></p><ul><li>Maintain <strong>accurate tenant files</strong>, including legal and financial records, ensuring compliance with housing regulations at federal, state, and local levels.</li><li>Prepare <strong>monthly reports</strong> for management, summarizing <strong>occupancy rates</strong>, <strong>rent collections</strong>, <strong>delinquencies</strong>, and <strong>maintenance requests</strong></li></ul>
<p>We are looking for a highly organized and proactive Executive Assistant to join our team on a contract basis in Austin, Texas. This role involves providing comprehensive administrative support to ensure the efficient operation of daily activities. The ideal candidate will excel at multitasking, managing priorities, and maintaining confidentiality while handling diverse responsibilities.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage calendars, ensuring all deadlines and appointments are met with timely reminders.</p><p>• Arrange travel plans, including booking flights, accommodations, and transportation as needed.</p><p>• Prepare and proofread documents, presentations, and reports to ensure accuracy and professionalism.</p><p>• Organize and maintain records, tracking deadlines and reminders to support efficient operations.</p><p>• Assist with financial tasks such as processing invoices, managing payroll, and handling expense reports.</p><p>• Plan and coordinate meetings or conferences, including scheduling, preparing materials, and arranging catering or video conferencing.</p><p>• Stock office supplies and maintain kitchen inventory.</p><p>• Manage personal appointments and tasks, including medical visits and other administrative needs.</p><p>• Collaborate with team members to support office organization and improve overall efficiency.</p>
We are looking for a dedicated and detail-oriented Office Assistant to support the daily operations of a non-profit organization in Washington, District of Columbia. This Contract-to-permanent position involves a mix of administrative support and event coordination, playing a key role in ensuring the office runs smoothly. If you thrive in a dynamic environment and enjoy working collaboratively, we encourage you to apply.<br><br>Responsibilities:<br>• Provide front desk coverage, including answering a multi-line phone system and greeting visitors professionally.<br>• Manage office supplies by monitoring inventory, placing orders, and restocking as needed.<br>• Oversee office maintenance requests and liaise with vendors for services such as equipment repairs and shredding.<br>• Prepare and maintain shared workspaces, ensuring they are functional and welcoming for employees.<br>• Organize and support departmental meetings, including scheduling, preparing materials, and managing budgets.<br>• Assist in the planning and execution of office events and meetings, including coordinating catering, space reservations, and logistics.<br>• Track event expenses to ensure they align with the allocated budget.<br>• Provide support for corporate suite events, including ticket distribution, parking arrangements, and catering coordination.<br>• Occasionally adjust work hours to accommodate early morning or evening event operations.<br>• Perform other administrative tasks as required to support office efficiency.
We are looking for an Executive Assistant to provide high-level administrative support in Cheverly, Maryland. In this role, you will handle a variety of tasks to ensure smooth day-to-day operations, including managing schedules, responding to inquiries, and coordinating meetings. This is a Contract position with the potential for long-term growth, offering an excellent opportunity to contribute to a dynamic team.<br><br>Responsibilities:<br>• Manage calendars efficiently, ensuring all appointments and meetings are properly scheduled and conflicts are minimized.<br>• Respond promptly and professionally to inquiries and other correspondence.<br>• Coordinate and organize meetings, including preparing agendas and taking detailed minutes.<br>• Arrange and oversee travel plans, including booking transportation and accommodations.<br>• Maintain and update schedules to ensure all deadlines and commitments are met.<br>• Provide general administrative support, including document preparation and filing.<br>• Serve as a point of contact for internal and external stakeholders, ensuring effective communication.<br>• Assist with special projects and tasks as assigned by the executive team.<br>• Ensure confidentiality and discretion when handling sensitive information.
<p>We are looking for an Administrative Assistant to join a non-profit organization. This is a contract position requiring on-site work, with responsibilities focused on supporting clients and ensuring efficient administrative operations. The ideal candidate will be bilingual in English and Spanish and possess excellent organizational and communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Provide exceptional customer service to clients by addressing inquiries and ensuring a welcoming experience.</p><p>• Assist with the client intake process, including gathering relevant information and documentation.</p><p>• Obtain and manage medical records from clients as part of case preparation.</p><p>• Help clients with completing applications for Social Security disability benefits.</p><p>• Answer inbound and outbound calls, addressing client needs and scheduling appointments.</p><p>• Maintain accurate records through data entry and document management.</p><p>• Coordinate and manage email correspondence in a timely and organized manner.</p><p>• Use Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint, for various administrative tasks.</p><p>• Ensure schedules are organized and appointments are confirmed for clients and staff.</p>
<p>Rachel Miller is partnering with a company in the Rotterdam Area on a Part Time Bookkeeper/Administrative Assistant role. The role primarily involves bookkeeping, administrative tasks, and project coordination.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Assist in preparing end of month financial reports</p><p>• Handle accounts receivable and payable tasks</p><p>• Conduct credit card reconciliations</p><p>• Manage and maintain accurate customer credit records</p><p>• Handle administrative tasks as necessary</p><p>• Utilize software such as QuickBooks and Microsoft Excel for data entry and bookkeeping tasks</p><p>• Ensure accuracy and efficiency in processing customer credit applications</p><p>• Monitor customer accounts and take appropriate actions as needed</p><p>• Use skills such as account reconciliation, bank reconciliations, and month-end close procedures in day-to-day tasks</p>
We are looking for a detail-oriented and proactive Administrative Assistant to join our team in Seattle, Washington. In this Contract to permanent role, you will play a pivotal part in ensuring seamless organization, communication, and project management across various departments. The ideal candidate will thrive in a dynamic environment, managing schedules, maintaining records, and supporting billing and estimation processes with precision.<br><br>Responsibilities:<br>• Maintain and organize client and project files across both digital and physical platforms, ensuring information is accurate and up-to-date.<br>• Oversee scheduling by managing calendars, coordinating client appointments, and ensuring timely communication with stakeholders.<br>• Assist in preparing estimates by entering project scopes into templates, verifying accuracy, and reconciling changes against budgets.<br>• Prepare, review, and track invoices while managing follow-ups on outstanding payments in collaboration with accounting teams.<br>• Support meeting preparation, vendor coordination, and material sample tracking to ensure smooth project workflows.<br>• Monitor and document design revisions, approvals, and client communications to maintain project consistency.<br>• Create and maintain shared folders, checklists, and reports to facilitate project progress tracking.<br>• Assist with procurement by tracking expenses, managing receipts, and maintaining organized expense logs.<br>• Provide general administrative support to streamline daily operations and remove obstacles for team members.
We are looking for a dedicated Sr. Administrative Assistant to join our team in Providence, Rhode Island. This contract position requires an organized individual with strong communication skills and the ability to adapt to shifting priorities. The ideal candidate will excel in customer service and demonstrate proficiency in administrative tasks and software systems.<br><br>Responsibilities:<br>• Process and input insurance documentation with accuracy and attention to detail.<br>• Utilize Yardi software to manage administrative and operational tasks effectively.<br>• Handle new vendor requests, ensuring all required information is collected and processed.<br>• Monitor outstanding balances and follow up to ensure timely resolution.<br>• Submit invoices for payment and maintain accurate financial records.<br>• Manage calendars and schedules to support team operations.<br>• Provide excellent customer service by addressing inquiries and resolving issues promptly.<br>• Assist with general administrative tasks and maintain organized records.<br>• Adapt to changing priorities and handle multiple tasks efficiently.
<p>Are you an organized, detail-oriented professional looking for a full-time opportunity? Robert Half is seeking a skilled <strong>Full-Time Office Assistant</strong> to join a local and growing team. This role is perfect for someone who thrives in an administrative support role and has experience with data entry and invoice processing. If you're looking for a dynamic workplace with opportunities for professional growth, we want to hear from you!</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Greet visitors and clients with professionalism and provide general reception support.</li><li>Answer and direct phone calls, emails, and other communications in a timely and efficient manner.</li><li>Assist in maintaining office organization, including organizing files (digital and physical) and managing office supplies to ensure the workspace runs efficiently.</li><li><strong>Enter, process, and reconcile invoices with accuracy and attention to detail, ensuring all financial data is up-to-date and recorded correctly.</strong></li><li>Generate and prepare reports, memos, and correspondence as needed.</li><li>Support staff with scheduling meetings, appointments, and ensuring calendars are accurate and up-to-date.</li><li>Assist with special projects and provide ad-hoc administrative tasks as required.</li></ul><p><br></p>
<p>We are seeking a highly organized, proactive Executive Assistant to support our executive leadership team. The ideal candidate will be a strong communicator, exceptional at managing schedules, and deeply organized. This role will ensure executives’ time is optimized, communications are handled smoothly, and administrative operations run seamlessly.</p><p><br></p><p>Key Responsibilities</p><ul><li>Manage complex executive calendars, schedule meetings and travel, anticipate conflicts, and coordinate logistics for internal and external meetings.</li><li>Serve as primary point of contact for calls, emails, and correspondence. Draft and proofread communications while maintaining professionalism and confidentiality.</li><li>Prepare agendas and materials, take notes, track action items, and ensure timely follow-up.</li><li>Coordinate travel arrangements, itineraries, and expense reporting.</li><li>Maintain organized filing systems, contact lists, and records; perform research and data gathering as needed.</li><li>Assist with special projects, event coordination, and general administrative tasks to help executives meet deadlines and priorities.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Bilingual (Spanish) Administrative Assistant to join our team in Raleigh, North Carolina. This contract position offers an excellent opportunity to support daily operations in a dynamic education-focused environment. The ideal candidate will excel in managing administrative tasks, providing effective front-line communication, and maintaining organized workflows.</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming calls by answering and directing them appropriately with a courteous demeanor.</p><p>• Perform data entry tasks to ensure accurate and timely updates to records and databases.</p><p>• Provide general office support, including organizing files, preparing documents, and maintaining a tidy workspace.</p><p>• Act as the first point of contact for visitors, ensuring a welcoming and organized reception experience.</p><p>• Assist in scheduling meetings, coordinating appointments, and maintaining calendars.</p><p>• Collaborate with team members to ensure smooth execution of administrative duties.</p><p>• Handle correspondence by drafting, proofreading, and distributing communications as needed.</p><p>• Monitor office supplies inventory and place orders to maintain adequate stock.</p><p>• Support various office projects and initiatives with attention to detail and efficiency.</p><p>• Maintain confidentiality while handling sensitive information and documents.</p>
<p>We are looking for a highly organized and detail-oriented Executive Assistant in St. Louis Park, MN. This role combines executive assistance with office management responsibilities, requiring exceptional multitasking and communication skills. As this is a long-term contract position, you will work closely with a team to ensure the efficient operation of the office and support the leadership team in their day-to-day activities.</p><p><br></p><p>Responsibilities:</p><p>• Manage the President’s calendar, including scheduling meetings, events, and appointments, and ensure all commitments are met.</p><p>• Organize and maintain both electronic and physical filing systems to ensure easy access to important documents.</p><p>• Coordinate travel arrangements for both business and personal trips, including booking flights, accommodations, and transportation.</p><p>• Support with administrative tasks such as document preparation, filing, and follow-ups.</p><p>• Handle routine administrative processes related to trust and foundation management, banking, and investment portfolios.</p><p>• Oversee office operations, ensuring supplies are stocked and the workspace remains organized and efficient.</p><p>• Address maintenance needs and manage service providers for the owner’s private residence, including alarm systems and onsite staff.</p><p>• Assist in preparing materials and coordinating logistics for executive meetings.</p><p>• Act as a point of contact for internal and external stakeholders, maintaining an organized and approachable demeanor.</p><p>• Maintain and update schedules for key events and meetings across the organization.</p>
We are looking for a highly organized and proactive Office Assistant to support daily operations in a detail-oriented services environment. This contract position is based in Washington, District of Columbia, and requires someone who excels at multitasking, maintaining office readiness, and delivering exceptional hospitality to clients and staff. If you thrive in a fast-paced setting and have a keen eye for detail, this role offers an exciting opportunity to contribute to a collaborative and dynamic workplace.<br><br>Responsibilities:<br>• Conduct thorough daily checks of office spaces, including reception areas, conference rooms, kitchens, and bathrooms, to ensure all areas meet high standards.<br>• Manage inventory and restocking of office supplies, coordinating with vendors for timely and cost-efficient procurement.<br>• Distribute mail and manage messenger services, ensuring smooth handling of all correspondence.<br>• Assist with planning and logistics for meetings and events, including venue setup, catering arrangements, and supply preparation.<br>• Prepare and maintain conference rooms by arranging furniture, testing audiovisual equipment, and ensuring cleanliness.<br>• Gather post-event feedback to identify opportunities for improvement and continuously enhance event coordination.<br>• Provide front desk coverage, welcoming visitors, and delivering a positive first impression.<br>• Register and restock food and beverages for meetings and guest visits.<br>• Perform various administrative tasks, such as copying, scanning, and document preparation.<br>• Support cross-functional operational projects and process improvement initiatives as directed by management.
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in the insurance industry. This is a Contract position based in Livonia, Michigan, where you will play a pivotal role in ensuring efficient operations and seamless coordination of executive activities.<br><br>Responsibilities:<br>• Manage the executive's calendar, ensuring all meetings, appointments, and events are organized and updated.<br>• Arrange and coordinate travel plans, including flights, accommodations, and itineraries.<br>• Facilitate the preparation and scheduling of executive meetings, ensuring all necessary materials are ready.<br>• Handle booking travel arrangements with attention to detail and cost efficiency.<br>• Serve as the primary point of contact for the executive, managing communications and correspondence.<br>• Maintain confidentiality while handling sensitive information related to business operations.<br>• Organize and prioritize tasks to ensure deadlines are met and operational goals are achieved.<br>• Support day-to-day administrative needs, including document preparation and record keeping.
<p><strong>About the Role</strong></p><p>We’re partnering with our client to find a <strong>Part-Time Administrative Assistant</strong> to support their Marketing Team with day-to-day administrative operations, focusing on wellness-related initiatives and projects.</p><p>This role is ideal for someone who is <strong>organized, proactive, and passionate about wellness</strong>—someone who enjoys contributing to meaningful programs that promote health, balance, and engagement within the workplace.</p><p><br></p><p>This would be perfect for someone who is in school or wants to work part-time supporting a marketing department! </p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to our client’s Marketing Team, particularly for wellness-related campaigns and programs.</li><li>Schedule meetings, appointments, and wellness events.</li><li>Assist with travel coordination, expense reports, and vendor management.</li><li>Maintain department calendars and organize team communications.</li><li>Support planning and logistics for wellness campaigns, company challenges, and workshops.</li><li>Track invoices, budgets, and marketing materials related to wellness initiatives.</li><li>Collaborate with internal departments to ensure alignment across wellness and marketing projects.</li><li>Assist with general administrative duties as needed.</li></ul><p><br></p><p><br></p>
We are looking for an experienced Senior Administrative Assistant to join our team on a contract basis in Sacramento, California. This role requires exceptional organizational skills and attention to detail to support daily administrative operations. The ideal candidate will excel in managing schedules, coordinating travel plans, and handling documentation efficiently.<br><br>Responsibilities:<br>• Oversee and coordinate calendar management to ensure seamless scheduling of meetings, appointments, and events.<br>• Provide comprehensive administrative support, including preparing reports, correspondence, and presentations.<br>• Arrange and book travel accommodations, including flights, hotels, and transportation, while adhering to company policies.<br>• Facilitate conference calls and virtual meetings, ensuring proper setup and communication flow.<br>• Manage the export and import of documents, ensuring compliance with relevant procedures and regulations.<br>• Act as a point of contact for internal and external stakeholders, handling inquiries and resolving issues promptly.<br>• Maintain records and documentation to ensure accuracy and accessibility.<br>• Assist in organizing team events and office functions as needed.<br>• Monitor and order office supplies to maintain inventory levels.
We are looking for a dedicated Office Assistant to join our team on a long-term contract basis in Willmar, Minnesota. In this role, you will provide essential administrative support, ensuring smooth daily operations and effective communication between departments. This is an excellent opportunity for someone who thrives in a dynamic, fast-paced environment and enjoys tackling a variety of tasks.<br><br>Responsibilities:<br>• Coordinate closely with the appointment coordinator to notify relevant personnel about potential delays in truck arrivals.<br>• Communicate with vendor management teams to address any delivery issues or concerns.<br>• Manage the coding and reporting process for late customer deliveries on a regular basis.<br>• Provide coverage for team members during vacation periods, ensuring seamless operations.<br>• Handle data entry tasks and maintain accurate records using Microsoft Word and Excel.<br>• Track and trace shipments to ensure timely delivery and address any disruptions.<br>• Assist with various assigned projects to support the overall efficiency of the office.<br>• Maintain clear and precise communication channels with internal and external stakeholders.
We are looking for a resourceful and meticulous Executive Assistant to provide exceptional administrative support to senior leadership. In this role, you will manage daily operations, coordinate schedules, and act as a vital point of communication between executives, staff, and external stakeholders. This is a long-term contract position based in Grand Rapids, Michigan, offering an opportunity to work in a collaborative and dynamic environment.<br><br>Responsibilities:<br>• Manage and maintain complex executive calendars, including scheduling, prioritizing, and rescheduling appointments as necessary.<br>• Coordinate travel arrangements, including booking flights, accommodations, and transportation for senior leadership.<br>• Organize and prepare materials for executive meetings, including agendas, presentations, and follow-up documentation.<br>• Act as a liaison between senior leadership and internal teams, ensuring effective communication and collaboration.<br>• Plan and oversee logistics for events and meetings, including those involving leadership groups and boards.<br>• Draft and edit correspondence, reports, and presentations on behalf of executives.<br>• Maintain organized records of meeting minutes, agendas, and other critical documents.<br>• Assist with budget management tasks, including tracking expenses and supporting financial planning efforts.<br>• Provide support for community and organizational events, collaborating with various departments when needed.<br>• Proactively anticipate the needs of senior leaders to ensure smooth daily operations.
We are looking for an organized and proactive Administrative Assistant to join our team in Las Vegas, Nevada. This Contract-to-permanent position offers the opportunity to support various committees, events, and executive programs within the real estate industry. The ideal candidate will thrive in a fast-paced environment, providing essential administrative and operational assistance to ensure seamless execution of organizational initiatives.<br><br>Responsibilities:<br>• Act as the primary administrative liaison for assigned committees, including preparing agendas, meeting materials, and tracking attendance.<br>• Manage speaker submissions and approvals while maintaining accurate records and coordinating logistics.<br>• Oversee committee budgets and ensure timely procurement of supplies, promotional items, and other necessary resources.<br>• Maintain and update forms within the Transaction Desk system, ensuring compliance with Nevada regulations and organizational policies.<br>• Lead biannual form updates, including redlining, formatting, and coordinating with internal teams for rollout.<br>• Assist with annual programs such as awards applications, finalist tracking, and recognition processes.<br>• Provide onsite support for major events, ensuring all materials, signage, and volunteers are prepared and available.<br>• Coordinate office supply orders, catering arrangements, and expense tracking for executive meetings.<br>• Support executive projects by conducting research, arranging travel, and managing schedules.<br>• Collaborate with internal departments to relay marketing needs and ensure effective communication.
<p>We are looking for an experienced Senior Administrative Assistant to join our team in Walnut Creek, California. This position is ideal for a detail-oriented individual with exceptional organizational skills and a passion for delivering high-quality administrative support. The role involves assisting with client account management, providing administrative support, ensuring compliance with industry regulations, and fostering effective team collaboration.</p><p><br></p><p>Senior Administrative Assistant Responsibilities:</p><p>1. Account Management:</p><p>• Assist with the onboarding of new clients by preparing necessary custodian paperwork and ensuring all required documents are properly completed.</p><p>• Handle account maintenance tasks, such as updating client contact information and responding to general client inquires.</p><p>2. Administrative Support:</p><p>• Provide administrative support including scheduling, preparing for, and possibly attending prospect/client meetings.</p><p>• Ensure accurate documentation of all prospect/client/vendor interactions and tasks within the firm’s CRM.</p><p>3. Communication:</p><p>• Serve as the client’s primary point of contact for account questions.</p><p>• Proactively reach out to clients to ensure all service needs are met, addressing concerns in a professional and timely manner.</p><p>4. Compliance:</p><p>• Ensure compliance with industry regulations and company policies by following policies and procedures outlined by the MCS and/or Chief Compliance Officer (CCO).</p><p>• Monitor client account activity to detect and resolve compliance issues.</p><p>5. Team Collaboration:</p><p>• Work closely with advisors, other CSAs, and the operations department to ensure seamless client experiences.</p><p>• Participate in team meetings to discuss best practices and solutions for improving client service delivery.</p><p>• Assist with special projects assigned by direct management and the CCO.</p><p><br></p><p>If you are interested in applying to our Senior Administrative Assistant Position, submit your resume today!</p>
<p>Robert Half is currently seeking a detail-oriented and motivated Office Assistant to support our client’s daily operations and contribute to their ongoing success. This contract position offers an exciting opportunity to play a key role in ensuring the smooth and efficient functioning of the office.</p><p>Responsibilities:</p><p>• Answer phones, greet visitors, and direct inquiries appropriately.</p><p>• Maintain office supplies and assist with purchasing and vendor coordination.</p><p>• Support document preparation, filing, and data entry tasks.</p><p>• Assist staff with scheduling and administrative projects.</p><p>• Handle incoming and outgoing correspondence.</p><p><br></p>
