727 Results for Administrative Assistant Jobs

Add your latest resume to match with open positions.

Executive Assistant

Tarrytown, NY
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
We are looking for a poised and resourceful Executive Assistant to support the President of a food manufacturing organization in Tarrytown, New York. This position is ideal for someone who thrives in a high-pressure setting, anticipates needs before they arise, and manages sensitive matters with professionalism and sound judgment. The successful candidate will play a central role in keeping daily priorities organized, communications streamlined, and executive operations running efficiently. Responsibilities: • Oversee the President’s calendar by arranging meetings, adjusting priorities, and protecting time for critical business needs. • Coordinate domestic and international travel plans, including itineraries, transportation, lodging, and schedule changes as needed. • Serve as a key point of contact by screening communications, responding appropriately, and escalating urgent matters with discretion. • Prepare for executive meetings by organizing agendas, compiling materials, and confirming logistics in advance. • Track shifting priorities and help align daily activities with business objectives in a fast-moving environment. • Handle confidential information with a high level of care while maintaining professionalism in all interactions. • Support smooth day-to-day executive workflow by anticipating administrative needs and resolving scheduling conflicts promptly.
2026-10-16T00:00:00Z

Executive Assistant

Austin, TX
onsite
Permanent / Full Time
85000 - 110000 USD / Yearly
We are looking for an Executive Assistant to support company founders and help maintain a highly organized, responsive workplace in Austin, Texas. This position combines executive support, travel coordination, office operations, and daily administrative oversight in a fast-paced environment. The ideal candidate brings sound judgment, strong attention to detail, and the ability to keep priorities moving smoothly when schedules and business needs shift quickly. Responsibilities: • Coordinate and optimize complex calendars for multiple founders, balancing competing priorities, preventing scheduling conflicts, and preserving uninterrupted time for high-value work. • Arrange complete domestic and international travel plans, including transportation, lodging, itineraries, and rapid adjustments when plans change unexpectedly. • Oversee day-to-day office operations by managing facilities needs, maintaining common areas, tracking supplies, and working with service providers to keep the workplace running effectively. • Manage incoming and outgoing shipments, including packages, parts, and hardware, while ensuring items are recorded accurately and delivered to the appropriate recipients. • Process expense submissions, organize receipts, and handle routine administrative tasks with precision, confidentiality, and consistency. • Prepare materials and logistics for meetings, coordinate onsite visits, and support team gatherings and offsite events that strengthen collaboration. • Work closely with the Chief of Staff to support leadership priorities, maintain operational cadence, and respond quickly to evolving business needs.
2026-10-28T00:00:00Z

Executive Assistant

Houston, TX
onsite
Temporary to Hire
35 - 35 USD / Hourly
We are looking for an Executive Assistant to provide high-level support to senior leadership in Houston, Texas. This Contract to permanent opportunity is ideal for a candidate with relevant experience who can manage competing priorities, maintain strong attention to detail, and help leadership stay organized and effective in a fast-paced environment. The role combines executive support, meeting coordination, travel planning, and administrative oversight to improve communication, follow-through, and day-to-day business operations. Responsibilities: • Oversee a dynamic executive calendar, prioritizing appointments and ensuring time is aligned with business needs and leadership objectives. • Arrange domestic and international travel, manage itinerary changes, and assist with documentation needed for business trips, including visa-related support when required. • Prepare and process expense reports while tracking submissions and maintaining accurate administrative records. • Develop, edit, and format presentations, reports, spreadsheets, and correspondence for internal leaders and external stakeholders. • Coordinate leadership meetings by organizing agendas, assembling presentation materials, distributing documents, and monitoring follow-up actions after each session. • Support board and senior leadership events by handling scheduling, meeting logistics, venue arrangements, meal coordination, and material distribution. • Maintain shared executive and organizational calendars that reflect leadership meetings, company events, employee time off, and other key business activities. • Assist with special projects and company events, including leadership off-sites, seasonal gatherings, and other high-visibility engagements. • Serve as a dependable resource for office administrative coordination and contribute to workplace initiatives such as health and safety committee activities.
2026-11-05T00:00:00Z

Executive Assistant

Omaha, NE
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for an Executive Assistant to support senior leadership within a mission-driven non-profit organization. This contract opportunity has the potential to become permanent and is ideal for someone who excels at keeping schedules organized, managing logistics, and ensuring day-to-day executive operations run smoothly. The person in this role will serve as a dependable partner to leadership by coordinating priorities, handling travel planning, and supporting important meetings with professionalism and discretion. Responsibilities: • Manage complex executive calendars, prioritize scheduling needs, and ensure leaders are well prepared for daily commitments. • Arrange domestic and regional travel plans, including itineraries, reservations, and schedule adjustments as needed. • Coordinate travel logistics from start to finish to help executives move efficiently between meetings and events. • Organize executive meetings by preparing schedules, confirming attendance, and supporting follow-up activities. • Serve as a central point of coordination for appointments, meeting requests, and changing priorities. • Monitor deadlines and upcoming commitments to help leadership stay on track with key obligations. • Provide administrative support that strengthens communication, organization, and overall executive productivity.
2026-11-09T00:00:00Z

Executive Assistant

Minneapolis, MN
onsite
Temporary / Contract
25 - 35 USD / Hourly
Job SummaryWe are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to senior leadership. This role is responsible for managing calendars, coordinating meetings and travel, preparing reports and correspondence, and helping ensure daily operations run smoothly. The ideal candidate is professional, resourceful, and able to handle confidential information with discretion. Key Responsibilities<ul><li>Provide administrative support to one or more executives.</li><li>Manage complex calendars, schedules, and meeting logistics.</li><li>Coordinate domestic and international travel arrangements and itineraries.</li><li>Prepare reports, presentations, correspondence, and other business documents.</li><li>Screen and prioritize communications, including emails and phone calls.</li><li>Organize and maintain files, records, and important documentation.</li><li>Assist with expense reports, invoice processing, and budget tracking.</li><li>Coordinate special projects, events, and cross-functional activities.</li><li>Serve as a liaison between executives, internal teams, and external stakeholders.</li><li>Handle sensitive and confidential information with professionalism and discretion.</li></ul>
2026-11-02T00:00:00Z

Executive Assistant

Alhambra, CA
onsite
Temporary / Contract
28 - 30 USD / Hourly
Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Please submit your resume and call 626.463.2031 to schedule your interview. Responsibilities may include:· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf· Maintaining comprehensive and accurate records · Performing minor accounting duties · Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary· Answering phone calls in a polite and professional manner· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
2026-11-04T00:00:00Z

Executive Assistant

Gardena, CA
onsite
Temporary / Contract
37 - 41 USD / Hourly
We are looking for an Executive Assistant to provide high-level support for a non-profit organization in Gardena, California. This contract to permanent position is ideal for a highly organized and detail-oriented individual who can manage executive priorities, coordinate governance activities, and handle sensitive information with discretion. The role requires strong communication, administrative, and project coordination skills to keep daily operations, board-related processes, and special events running smoothly. Responsibilities: • Coordinate board and committee meeting logistics, assemble materials, update online content, attend sessions, and produce accurate meeting records. • Deliver advanced administrative support by preparing reports, correspondence, presentations, charts, and other business documents for executive leadership. • Maintain board policies and administrative procedure records, ensuring documents are current, properly formatted, distributed as needed, and accessible through the organization’s website. • Manage a complex executive calendar by scheduling appointments, workshops, regular meetings, special sessions, conferences, and related activities. • Act as a key point of contact for internal teams, public stakeholders, and external partners, while tracking follow-up items and researching requests on behalf of leadership. • Oversee election-related documentation and submissions connected to board seats and organizational measures, keeping records complete and up to date. • Draft and organize confidential materials, including responses tied to grievances, legal matters, evaluations, and other sensitive business records. • Plan and support events such as forums, workshops, community presentations, dinners, and site visits, ensuring all details are coordinated effectively. • Review forms, contracts, files, and records for accuracy, completeness, and compliance with applicable policies, procedures, and regulations. • Monitor executive and board-related budgets, process purchasing and expense documentation, and coordinate travel arrangements, reimbursements, and supporting paperwork.
2026-11-02T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Temporary / Contract
35 - 45 USD / Hourly
Robert Half Legal is partnering with a prestigious academic healthcare institution in San Francisco to identify a highly experienced Executive Assistant for a short-term, hybrid contract opportunity (2 days onsite/3 days remote) spanning November–December 2026. This position will provide high-level executive and administrative support to senior leadership within the Office of Legal Affairs, including complex calendaring, executive communications, document preparation, project coordination, and coverage for other administrative staff during absences. The ideal candidate will have extensive experience supporting senior executives in a fast-paced, highly confidential professional environment, with exceptional organizational skills, independent judgment, and the ability to manage competing priorities with discretion. Full-time availability (40 hours/week) is preferred, but qualified part-time candidates will also be considered. Key Responsibilities<ul><li>Provide senior-level executive and administrative support within a fast-paced, highly confidential legal environment.</li><li>Manage complex executive calendars, coordinate meetings, prioritize scheduling requests, and accommodate competing leadership demands.</li><li>Coordinate communications with senior university leadership, internal departments, attorneys, and external stakeholders.</li><li>Draft, edit, proofread, and format executive correspondence, reports, presentations, and legal-related documents.</li><li>Support project coordination and administrative workflows, including tracking deadlines, action items, and follow-up across departments.</li><li>Maintain confidential records, electronic files, and document management systems, ensuring discretion when handling sensitive or privileged information.</li><li>Provide administrative coverage for other Office of Legal Affairs staff during absences.</li></ul>
2026-10-22T00:00:00Z

Executive Assistant

Hayward, CA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership within a healthcare organization in Hayward, California. This Long-term Contract position calls for a highly experienced, detail-oriented individual who can manage complex scheduling, executive communications, meeting coordination, and board-related activities with discretion and accuracy. The ideal candidate will help keep leadership operations organized, support strategic initiatives, and ensure important priorities move forward efficiently. Responsibilities: • Provide dedicated administrative support to executive leadership, managing daily priorities and ensuring smooth coordination of leadership activities. • Oversee complex calendars, arrange travel, process expense documentation, and handle executive correspondence with care and attention to detail. • Prepare meeting agendas, presentation materials, reports, and follow-up notes to support informed decision-making and effective leadership communication. • Coordinate internal meetings, external engagements, retreats, and leadership events while managing logistics and schedule changes efficiently. • Maintain organized executive records, contracts, governance files, and key organizational documents in accordance with internal standards. • Track action items, deadlines, project milestones, and leadership commitments, escalating concerns when timelines or deliverables are at risk. • Support cross-functional initiatives by coordinating meetings, gathering information, and assisting with reports and materials tied to strategic priorities. • Serve as a key point of contact for board-related administration, including scheduling meetings, preparing board packets, recording minutes, and maintaining governance documentation. • Facilitate communication with board members, executives, community partners, and external stakeholders while upholding a high degree of confidentiality. • Contribute to board onboarding, annual governance processes, committee administration, and special planning sessions as needed.
2026-11-06T00:00:00Z

Executive Assistant

Salem, OR
onsite
Temporary / Contract
25 - 35 USD / Hourly
We are seeking a highly organized Executive Assistant to provide comprehensive support to senior leadership. This role requires strong organizational skills, discretion, and the ability to manage multiple priorities. Responsibilities<ul><li>Manage executive calendars and schedules.</li><li>Coordinate travel arrangements and meetings.</li><li>Prepare reports, presentations, and correspondence.</li><li>Organize meeting materials and record meeting minutes.</li><li>Assist with special projects and administrative functions.</li><li>Maintain confidentiality and professionalism.</li></ul>
2026-10-23T00:00:00Z

Executive Assistant

Del Mar, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
Our client, a mission-driven nonprofit organization, is seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior leadership. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment, exercises sound judgment, and is passionate about supporting an organization that makes a meaningful community impact. The Executive Assistant will serve as a key partner to executive leadership, managing calendars, coordinating meetings, preparing correspondence, and helping ensure smooth day-to-day operations. The ideal candidate is resourceful, professional, and capable of handling confidential information with discretion. Key Responsibilities:<ul><li>Provide administrative support to executive leadership, including calendar management, meeting coordination, and travel arrangements</li><li>Prepare and edit correspondence, reports, presentations, and other documents</li><li>Serve as a liaison between leadership, internal staff, board members, donors, and external stakeholders</li><li>Coordinate board and committee meetings, including scheduling, agendas, materials, and follow-up</li><li>Track deadlines, action items, and organizational priorities to support executive workflow</li><li>Maintain confidential files, records, and sensitive information with a high level of discretion</li><li>Assist with special projects, event coordination, and internal communications as needed</li><li>Support office operations and help streamline administrative processes</li></ul>
2026-11-04T00:00:00Z

Executive Assistant

Los Angeles, CA
onsite
Temporary to Hire
100000 - 150000 USD / Yearly
We are looking for an Executive Assistant to support leadership operations in Playa Vista. This direct hire is ideal for someone who excels at keeping schedules organized, managing travel logistics, and ensuring executive priorities stay on track. The role requires strong coordination skills, sound judgment, and the ability to handle a fast-moving work environment with professionalism. The ideal candidate will have experience in a start-up environment, and this role may grow into a "Chief of Staff" position. This role requires you to be onsite daily. Responsibilities:• Manage complex executive calendars, prioritize shifting meetings, and ensure daily schedules run smoothly• Arrange domestic and international travel plans, including itineraries, transportation, and lodging details• Coordinate travel-related logistics and adjust plans quickly when schedules or business needs change• Organize executive meetings by confirming attendees, preparing materials, and supporting follow-up actions• Serve as a reliable point of coordination for leadership activities and time-sensitive scheduling needs• Maintain clear communication across internal and external contacts to support executive priorities
2026-11-03T00:00:00Z

Executive Assistant

Denver, CO
remote
Temporary / Contract
45 - 52 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support to leadership for a national AI Company. This contract to hire position is ideal for someone who excels at managing complex schedules, organizing travel, and keeping executive priorities on track. The role requires strong judgment, attention to detail, and the ability to coordinate meetings, logistics, and administrative tasks in a fast-paced environment. Responsibilities:• Manage executive calendars by scheduling appointments, resolving conflicts, and ensuring priorities are aligned.• Arrange domestic and international travel plans, including flights, lodging, transportation, and detailed itineraries.• Coordinate executive meetings by preparing schedules, confirming attendees, and organizing logistics.• Process and track expense reports with accuracy and timely follow-up on required documentation.• Support day-to-day administrative operations to help executives stay focused on strategic priorities.• Maintain clear communication with internal and external stakeholders regarding scheduling and travel coordination
2026-11-09T00:00:00Z

Executive Assistant

La Costa, CA
onsite
Temporary / Contract
34 - 40 USD / Hourly
A growing real estate development firm is seeking an experienced Executive Assistant to support its senior leadership team. This position is ideal for someone who enjoys being the organizational backbone of a business, can anticipate executive needs, and is comfortable handling confidential information while keeping daily operations on track. Key Responsibilities:<ul><li>Manage executive calendars, appointments, and scheduling priorities.</li><li>Coordinate travel arrangements, meeting logistics, and executive itineraries.</li><li>Prepare presentations, reports, correspondence, and meeting materials.</li><li>Track project deadlines, follow-up items, and leadership action plans.</li><li>Process expense reports, invoices, and corporate credit card reconciliations.</li><li>Coordinate communications between executives, vendors, clients, and internal departments.</li><li>Maintain confidential records and provide general administrative support.</li></ul>
2026-11-10T00:00:00Z

Executive Assistant

Bethesda, MD
onsite
Temporary to Hire
27.7115 - 32.087 USD / Hourly
We are looking for an experienced Executive Assistant to provide strategic administrative support to senior leadership in Maryland. This contract-to-permanent opportunity is ideal for a candidate with significant experience who can keep priorities organized, communicate effectively across all levels of the organization, and manage sensitive matters with sound judgment. The role requires someone who can anticipate needs, maintain momentum on critical activities, and ensure executives are well supported in a fast-paced environment. Responsibilities: • Oversee complex executive calendars by arranging appointments, aligning priorities, and adjusting schedules to accommodate changing business needs. • Organize domestic and international travel plans, including itineraries, logistics, and expense documentation, to ensure seamless executive travel. • Develop and format business correspondence, presentations, briefing materials, and reports for leadership use. • Coordinate meetings, leadership sessions, board-related activities, and special events while managing agendas, materials, and logistical details. • Act as a central point of contact between executives, internal departments, and external partners to support clear and timely communication. • Track deadlines, follow-up items, and outstanding deliverables so leadership commitments remain on schedule. • Safeguard confidential documents and sensitive information with a high degree of discretion. • Provide administrative and operational assistance for special projects and cross-functional initiatives as business needs evolve.
2026-10-28T00:00:00Z

Executive Assistant

Las Vegas, NV
onsite
Temporary / Contract
30 - 40 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support to a casino GM in Las Vegas. This is a Contract position for an experienced, detail-oriented individual who can keep daily operations organized, manage competing priorities, and serve as a dependable partner to leadership. The ideal candidate brings strong judgment, excellent communication skills, and advanced proficiency with office tools to ensure smooth coordination across schedules, documents, and business activities. Responsibilities:• Coordinate complex calendars, appointments, and meetings to help leadership stay on schedule and prepared for key priorities.• Prepare correspondence, reports, presentations, and other business documents using Microsoft Office applications with accuracy and care.• Organize travel arrangements, itineraries, and related logistics while anticipating changes and resolving scheduling conflicts as needed.• Support day-to-day administrative operations by handling communications, maintaining records, and tracking follow-up items.• Serve as a point of coordination between executives and internal or external contacts, ensuring timely and clear communication.• Assist with knowledge transfer and onboarding activities to promote continuity as responsibilities are handed over from the current support structure.• Manage confidential information with discretion and maintain a high level of care in all interactions.
2026-11-09T00:00:00Z

Executive Assistant

Azusa, CA
onsite
Temporary to Hire
32 - 44 USD / Hourly
We are looking for an Executive Assistant to support operational leadership within a mission-driven non-profit organization in California. This contract-to-permanent position is ideal for a highly organized individual who can manage executive-level coordination, maintain momentum on priority projects, and handle sensitive information with discretion. The role requires strong judgment, effective communication, and the ability to keep meetings, reporting, travel, and administrative workflows running smoothly across multiple stakeholders. Responsibilities: • Manage high-level administrative support for operations leadership, ensuring daily activities, priorities, and deliverables are organized and executed efficiently. • Track assigned initiatives and action items for Operations managers, providing regular status updates and helping keep short- and long-term projects on schedule. • Coordinate calendars, meetings, interviews, and appointments, while preparing agendas, documenting discussions, and distributing meeting materials and notes promptly. • Serve as a key administrative link between Operations and internal departments, helping streamline communication and maintain alignment across teams and leadership groups. • Prepare, revise, and format correspondence, reports, spreadsheets, presentations, and other business documents on behalf of executive and senior leaders. • Maintain secure electronic and manual records, safeguarding confidential files and ensuring information is accurate, accessible, and well organized. • Compile data, research findings, and statistical information for operational reporting, committee work, clinical discussions, and board or advisory meeting materials. • Arrange travel, conference registration, lodging, and related logistics for leaders, staff, and occasional guests, while supporting event coordination as assigned. • Monitor department-related expenses, assist with budget tracking, reconcile administrative card activity, and help obtain approvals for purchases and expenditures. • Order office supplies, furnishings, and equipment, while supporting vendor coordination, pricing review, and contract-related administrative tasks.
2026-11-09T00:00:00Z

Executive Assistant

San Jose, CA
onsite
Temporary / Contract
38 - 44 USD / Hourly
We are looking for an Executive Assistant to support senior leadership through exceptional organization, scheduling, and travel coordination. This Long-term Contract position is ideal for someone who can manage shifting priorities, maintain a composed and detail-focused approach, and keep executive operations running smoothly. The role requires strong attention to detail, sound judgment, and the ability to handle meetings, calendars, and logistics with accuracy and discretion. Responsibilities: • Manage complex executive calendars, prioritize appointments, and resolve scheduling conflicts to ensure efficient use of leadership time. • Arrange domestic and international travel plans, including itineraries, transportation, lodging, and related logistics. • Coordinate meeting schedules across stakeholders, prepare agendas when needed, and help ensure executives are fully prepared for key discussions. • Monitor changes to travel or meeting plans and make timely adjustments to minimize disruptions. • Serve as a reliable point of coordination for executive activities, maintaining clear communication with internal and external contacts. • Track important dates, deadlines, and commitments so leadership priorities remain organized and on schedule.
2026-11-10T00:00:00Z

Executive Assistant

Bethesda, MD
onsite
Permanent / Full Time
75000 - 86000 USD / Yearly
Trade Association $90k Executive Assistant Bethesda, MD, great benefits, plus bonus, free parking My client is Trade Association with Headquarters in the Washington, D.C. area with a need for an Executive Assistant. This is an exciting new opportunity that will provide executive support to the office of the President and provide operational support to the Senior Leaders including event planning for the annual conference and project management. The Executive Assistant must be comfortable in a fast-paced environment and have a strong background in MS Office, travel arrangement, calendar management, event planning, and excellent communication skills. Administrative candidates with experience working for trade associations and a background in event planning are highly encouraged to apply. The Executive Assistant will be responsible for the following duties: Responsibilities:• Coordinate executive calendars, schedule meetings, and manage day-to-day administrative priorities to keep workflows on track.• Arrange business travel, prepare itineraries, and handle related logistics with accuracy and discretion.• Enter and maintain financial and operational data in internal records and accounting platforms with a high level of precision.• Responsible for coordinating all logistics, including travel and event planning for the annual conference• Responsible for calendar management and scheduling for the Executives • Monitoring and tracking status of assigned project deliverables and coordinating related tasks. All interested candidates in this Executive Assistant and other fulltime opportunities across the D.C. area please contact Justin Decker via LinkedIn
2026-10-30T00:00:00Z

Executive Assistant

Portland, ME
onsite
Permanent / Full Time
55000 - 75000 USD / Yearly
We are looking for an experienced and highly organized Executive Assistant to provide broad administrative and operational support. This position blends executive support, office coordination, and human resources assistance, making it a strong fit for someone who can shift smoothly between priorities while maintaining accuracy and discretion. The ideal candidate is confident managing sensitive information, communicating effectively with stakeholders at all levels, and keeping day-to-day activities running efficiently. Responsibilities: • Oversee daily administrative workflows by organizing office materials, maintaining filing practices, and supporting efficient internal operations. • Coordinate schedules for leaders and teams, arrange meetings, prepare agendas, and keep calendars updated to reflect changing priorities. • Create, revise, and format business documents such as correspondence, reports, presentations, and other business materials. • Provide direct support to senior leadership by managing appointments, handling travel logistics, and anticipating scheduling needs. • Prepare meeting packets, document discussion points, and monitor follow-up items to help key initiatives move forward on time. • Review incoming communications, route requests appropriately, and help executives focus on urgent and high-value matters. • Assist with talent acquisition activities by posting openings, scheduling interviews, and maintaining clear communication with candidates. • Support employee onboarding and separation processes, maintain personnel records, and help administer HR documentation in line with company guidelines. • Contribute to benefits coordination, time-off tracking, training logistics, employee engagement efforts, and routine performance review administration.
2026-10-08T00:00:00Z

Executive Assistant

Hamilton, NJ
onsite
Temporary / Contract
30 - 32 USD / Hourly
We are looking for an Executive Assistant to provide dependable administrative support for a Contract opportunity in Hamilton, New Jersey. This position will play a key role in keeping an executive’s daily operations organized, from coordinating schedules to preparing for meetings and handling routine support tasks. The ideal candidate is responsive and comfortable managing shifting priorities while maintaining a strong attention to detail. Responsibilities:• Oversee the executive’s calendar, ensuring appointments, priorities, and schedule changes are managed accurately and efficiently.• Arrange meetings by coordinating participant availability, securing logistics, and confirming details in advance.• Support domestic travel planning by booking itineraries and organizing related trip information as needed.• Prepare and submit expense documentation, helping maintain timely and accurate reporting.• Provide day-to-day administrative assistance, including document preparation, correspondence support, and general office coordination.• Handle special assignments and emerging requests with flexibility while meeting deadlines and maintaining quality.• Monitor scheduling conflicts and proactively recommend adjustments to keep commitments aligned with business needs.
2026-11-09T00:00:00Z

Executive Assistant

Middlesex, NJ
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
benefits:<ul><li>medical</li><li>dental</li><li>vision</li><li>401k</li><li>paid time off</li></ul>Responsibilities:<ul><li>Manage complex calendars, scheduling, and meeting coordination.</li><li>Prepare correspondence, reports, presentations, and other business documents.</li><li>Coordinate travel arrangements, expense reports, and event planning.</li><li>Serve as a liaison between executives, internal teams, and external contacts.</li><li>Track deadlines, prioritize competing demands, and ensure timely follow-up on action items.</li><li>Assist with special projects and administrative initiatives as needed.</li><li>Utilize Excel and other Microsoft Office applications to create reports, spreadsheets, and presentations.</li></ul>
2026-11-06T00:00:00Z

Executive Assistant

Bethlehem, PA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Robert Half is looking for an Executive Assistant to provide high-level administrative support to senior leadership. This role is responsible for managing calendars, coordinating meetings and travel, handling confidential information, and supporting daily business operations. The ideal candidate is professional, organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment. Key Responsibilities:<ul><li>Manage executive calendars, meetings, and appointments</li><li>Coordinate travel arrangements and prepare itineraries</li><li>Prepare and edit correspondence, reports, and presentations</li><li>Screen calls, emails, and other communications</li><li>Maintain files, records, and confidential documents</li><li>Organize meetings, take notes, and track follow-up items</li><li>Support senior leaders with administrative tasks and special projects</li><li>Handle expense reports and other administrative documentation</li><li>Serve as a point of contact for internal and external communication</li><li>Maintain a high level of professionalism and confidentiality</li></ul>
2026-10-23T00:00:00Z

Executive Assistant

Washington, DC
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in Washington, District of Columbia. This role is ideal for someone who can manage competing priorities, maintain strong organization across complex schedules, and ensure day-to-day executive operations run smoothly. The successful candidate will bring sound judgment, discretion, and the ability to coordinate meetings and travel with a high degree of accuracy. Responsibilities:• Oversee executive calendars by prioritizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments.• Arrange domestic and international travel plans, including itineraries, bookings, and related logistics, while adapting quickly to changes.• Coordinate executive meetings by securing venues or virtual platforms, confirming attendance, and distributing relevant materials in advance.• Prepare leaders for internal and external engagements by organizing agendas, timelines, and supporting documentation.• Manage administrative tasks that help streamline executive operations and improve efficiency across day-to-day activities.• Serve as a reliable point of coordination for time-sensitive requests, follow-ups, and communication tied to leadership priorities. All interested candidates in this Executive Assistant role and other fulltime opportunities across Washington, D.C. area please send your resume to Justin Decker via LinkedIn.
2026-11-02T00:00:00Z

Executive Assistant

Washington, DC
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
Executive Assistant ~Boutique Concierge Services in NW Washington, D.C. $100k hybrid schedule, great benefits, career growth, plus bonuses My client is a boutique concierge services firm located in the Washington, D.C. with an exciting new opportunity for Executive Assistant to provide direct support for the Chief Operating Officers. The Executive Assistant will support the Executives of the family-owned business in variety of administrative and personal assistant duties. The Executive Assistant will manage the calendar, travel arrangements, act as a gatekeeper liaison between clients, and coordinate logistics for daily affairs. The Executive Assistant must have prior experience supporting executives’ fast-paced environments and have the utmost understanding of confidentiality. Executive Assistant will be responsible for the following duties: • Coordinate complex schedules for senior executives, ensuring meetings, appointments, and shifting priorities are managed smoothly.• Arrange domestic and international travel, including transportation, lodging, and detailed itineraries tailored to executive needs.• Prepare correspondence, reports, and other administrative documents with accuracy, discretion, and attention to detail.• Serve as a central point of contact for internal and external stakeholders, maintaining clear communication on behalf of leadership.• Support day-to-day executive operations by tracking action items, organizing materials, and following up on outstanding requests.• Handle confidential information with sound judgment while assisting with both business-related and occasional personal support tasks.• Maintain organized records, expense details, and data entry tasks to support efficient office administration. All interested candidates in Executive Assistant role and other full-time opportunities across the Washington, D.C. area please send your resume to Justin Decker via LinkedIn.
2026-10-30T00:00:00Z

9 11

727 results for Administrative Assistant jobs