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773 results for Administrative Assistant jobs

Executive Assistant

Chapel Hill, NC
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support to a busy leadership team in Hillsborough, North Carolina. This is Contract opportunity suited for someone who is organized, proactive, and comfortable managing shifting priorities in a fully remote environment. The ideal candidate brings strong judgment, excellent coordination skills, and the ability to keep schedules, meetings, and logistics running smoothly while supporting executive-level needs. Responsibilities:• Manage complex calendars, prioritize scheduling requests, and coordinate executive meetings across multiple stakeholders.• Arrange business travel, prepare itineraries, and handle related logistics to ensure seamless executive support.• Plan and support events, including scheduling, coordination, and follow-through on key details.• Anticipate leadership needs and independently handle administrative tasks with minimal oversight.• Prepare, organize, and deliver documents or materials as needed, including occasional local errands in support of leadership priorities.• Serve as a reliable point of coordination for day-to-day executive support, helping maintain structure in a fast-paced environment.• Track action items, follow up on outstanding requests, and help move priorities forward efficiently.• Use Google Workspace tools to manage communication, documentation, and scheduling activities effectively.
2026-06-04T00:00:00Z

Executive Assistant

Buffalo, NY
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
Jenny Bour with Robert Half is working with a non-profit organization that is looking for a highly organized and proactive Executive Assistant to provide exceptional support to senior leadership in a dynamic and fast-paced environment. This Executive Assistant role requires a detail-oriented individual who excels at managing schedules, coordinating events, and ensuring seamless communication with internal and external stakeholders. The ideal Executive Assistant candidate will have strong administrative skills and the ability to handle multiple tasks efficiently while maintaining confidentiality and a high standard of conduct! Responsibilities: <ul><li>Coordinate and manage the calendar of the President, ensuring all meetings, events, and appointments are scheduled efficiently and supported with necessary materials.</li><li>Organize logistics for events and conferences, including preparing registration forms, managing RSVPs, arranging travel, and ensuring participants are equipped with relevant details.</li><li>Prepare and proofread reports, correspondence, and presentations while maintaining a high level of accuracy and attention to detail.</li><li>Provide administrative support to directors, assisting with communications and special initiatives.</li><li>Maintain and organize administrative files, both electronic and physical, to ensure easy access and secure storage.</li><li>Reconcile expense reports for senior leadership on a regular basis, ensuring accuracy and compliance with organizational policies.</li><li>Serve as a liaison between the President and key stakeholders, including Board members, community leaders, donors, and government officials.</li><li>Anticipate and prepare materials for meetings and events, ensuring follow-up actions are documented and executed.</li><li>Support day-to-day operations, including creating name tags, programs, and other materials for events.</li><li>Handle sensitive information with discretion, ensuring confidentiality and integrity in all interactions.</li></ul>
2026-05-19T00:00:00Z

Executive Assistant

Denville, NJ
onsite
Temporary / Contract
30.0865 - 34.837 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in Morris County, New Jersey. This Long-term Contract position is ideal for a candidate with significant experience who thrives in a dynamic environment, manages competing priorities with confidence, and communicates with discretion and clarity. The right candidate will bring strong organizational judgment, a proactive mindset, and the ability to keep schedules, projects, and administrative needs running smoothly. Responsibilities:• Coordinate complex calendars for senior leaders, including scheduling meetings, resolving conflicts, and adjusting priorities as business needs change.• Arrange business travel from start to finish, including itineraries, reservations, and related logistics for executives and key meetings.• Prepare reports, summaries, and background materials by researching topics and organizing information into clear, useful formats.• Provide day-to-day administrative support that helps leadership stay focused on strategic priorities and critical deliverables.• Track multiple assignments and follow through on action items to help projects stay on schedule and moving forward.• Support executive meetings by coordinating logistics, preparing materials, and ensuring follow-up tasks are documented and completed.• Respond quickly to shifting demands and step in where needed to address emerging administrative or operational priorities.• Handle sensitive information with a high level of expertise, sound judgment, and confidentiality.
2026-06-11T00:00:00Z

Executive Assistant

Philadelphia, PA
onsite
Temporary / Contract
28.5 - 30 USD / Hourly
We are looking for a highly organized Executive Assistant to provide senior-level administrative and operational support to the admissions leadership team located in the Greater Philadelphia Region. This Executive Assistant contract position is well suited for a proactive individual who enjoys managing priorities, strengthening day-to-day coordination, and contributing to strategic work within a higher education environment. The role combines executive support, project coordination, and admissions-related operations, offering the opportunity to help keep initiatives moving forward while supporting a student-focused mission. What you get to do every single day:• Coordinate executive calendars, arrange meetings, and oversee travel planning and related logistics for senior leadership.• Develop meeting agendas, compile supporting materials, record key discussion points, and monitor completion of follow-up actions.• Provide administrative and project support for leadership priorities, cross-functional initiatives, and partnership-related activities.• Assist with core admissions operations, including planning for application cycles, maintaining tracking tools, coordinating organizational activities, and supporting academic or outreach programs.• Review existing procedures, document workflows, and recommend process improvements that increase efficiency and consistency.• Monitor team deadlines, deliverables, and open action items to help maintain progress across admissions initiatives.• Act as a point of coordination between admissions leadership and internal partners to promote clear communication and alignment.• Work closely with colleagues across departments and multiple locations to advance strategic efforts and enhance the student experience.
2026-06-03T00:00:00Z

Executive Assistant

Des Plaines, IL
onsite
Temporary to Hire
42.75 - 49.5 USD / Hourly
We are looking for an Executive Assistant to support senior leadership in a fast-paced manufacturing environment. This contract opportunity with potential for a permanent role is ideal for someone who excels at keeping executives organized, informed, and prepared while managing a wide range of administrative priorities. The role requires strong judgment, attention to detail, and the ability to coordinate meetings, travel, reporting materials, and special events with efficiency. Responsibilities: • Coordinate executive calendars by organizing meetings, adjusting schedules as priorities shift, and ensuring leaders have the appropriate materials in advance of each engagement. • Monitor action items and key commitments, helping track deadlines and follow-ups so assignments are completed according to agreed timelines. • Prepare detail-oriented presentations, spreadsheets, and business documents for leadership discussions, investor-related meetings, and company updates while maintaining accurate and current content. • Facilitate recurring internal meetings by arranging logistics, distributing agendas beforehand, recording discussion notes, and sharing summaries after each session. • Plan domestic and international travel arrangements, including flights, hotels, ground transportation, and related itinerary details, while maintaining travel profiles and associated logistics. • Partner with other Executive Assistants to organize schedules and logistics for visitors and new team members, including lodging, meal coordination, and event support when needed. • Support the planning and execution of corporate events and off-site meetings by assisting with venue coordination, audiovisual setup, catering, and other operational details. • Maintain expense reports, time records, travel documentation, files, and corporate card information with accuracy and timeliness. • Collaborate on Town Hall preparation by helping schedule sessions, coordinate communications, and assemble draft presentation materials for leadership review. • Provide guidance and coaching in assigned administrative areas while contributing to additional projects across the business as needed.
2026-06-04T00:00:00Z

Executive Assistant

Dallas, TX
onsite
Permanent / Full Time
90000 - 105000 USD / Yearly
Our O&G firm is in growth mode and we are looking for an experienced and resourceful Executive Assistant to support senior legal leadership in Dallas, Texas. This position plays a central role in keeping executive priorities organized, communications moving smoothly, and confidential matters handled with professionalism. The ideal candidate brings strong judgment, excellent coordination skills, and the ability to stay composed while managing competing demands in a fast-paced corporate environment. Responsibilities:• Coordinate executive calendars, schedule meetings, arrange travel, prepare expense submissions, and monitor next steps to keep leadership commitments on track.• Support senior members of the legal function by organizing day-to-day administrative activities and helping maintain efficient operations across the department.• Partner on high-priority initiatives by tracking deadlines, gathering updates, and ensuring action items are completed in a timely manner.• Act as a key point of contact among legal leadership, board-related participants, internal teams, and outside partners to facilitate clear communication.• Prepare, format, and organize business materials, including reports, presentations, and other documents used for strategic or operational review.• Maintain orderly electronic and physical records, ensuring important documents are properly stored, accessible, and followed through as needed.• Keep executives informed of urgent issues, shifting priorities, and emerging needs so they can respond effectively and make informed decisions.• Work closely with other executive support professionals to coordinate shared activities, including matters connected to board administration.• Take on additional assignments and special projects as business needs evolve.
2026-06-13T00:00:00Z

Executive Assistant

Coeur d'Alene, ID
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
We are looking for a highly skilled Executive Assistant to work 100% onsite in North Idaho to provide strategic and confidential administrative support to senior executives within our organization. This role requires a proactive individual capable of managing complex priorities, anticipating needs, and ensuring seamless coordination of executive schedules and operations. The ideal candidate will exemplify professionalism and discretion while driving efficiency across executive initiatives and maintaining operational alignment. Responsibilities:• Collaborate closely with executives to understand their objectives, priorities, and organizational strategies.• Anticipate and address information, coordination, and support needs for upcoming projects, meetings, and deadlines.• Prepare and synthesize information to facilitate executive decision-making and ensure readiness for critical discussions.• Identify potential risks or gaps in plans and make proactive adjustments to align with executive goals.• Manage executive calendars, correspondence, and meeting logistics with accuracy and adaptability.• Organize and coordinate agendas, materials, and documentation for executive-led committees or governance meetings.• Utilize Microsoft 365 tools to optimize workflows, enhance collaboration, and streamline processes.• Track deliverables and follow-ups, ensuring accountability and progress toward organizational objectives.• Act as a liaison between executives, leadership teams, and internal/external stakeholders.• Draft, edit, and polish correspondence, presentations, and reports with attention to detail and professionalism. BENEFITS OFFERED: -Medical/dental/vision-PTO-401k plan-Life insurance, short term disability, FSA
2026-06-16T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Permanent / Full Time
80000 - 125000 USD / Yearly
Executive Assistant/Office Manager Our thriving San Francisco Private Equity client is hiring an Executive Assistant to provide dependable, high-touch support to a CEO & Managing Partner and investment team in San Francisco, California. This position is ideal for someone who brings strong organization, a composed presence, and the ability to keep daily office activity running smoothly in an in-person environment. The role includes calendar coordination, meeting support, office management, and occasional early or extended hours when business needs require additional coverage. Responsibilities:• Coordinate calendars, meeting schedules, and Outlook communications to help a busy team stay organized and on track.• Prepare conference rooms and shared spaces for internal meetings and special events, ensuring a welcoming and well-organized environment.• Support quarterly board gatherings by arranging meals, managing event details, and assisting with onsite logistics.• Handle office hospitality tasks such as setting out coffee and breakfast items for early meetings and maintaining a presentable kitchen area.• Monitor and replenish workplace supplies, place orders as needed, and help maintain smooth day-to-day office operations.• Assist with general administrative needs for a team, responding promptly and reliably to shifting priorities.• Provide in-office coverage four days each week and adjust start or end times when meetings or leadership needs fall outside the standard schedule.• Oversee light office upkeep responsibilities, including coordinating routine kitchen organization and dishwasher use as part of maintaining shared spaces.
2026-06-08T00:00:00Z

Executive Assistant

Carlsbad, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
A rapidly growing medical technology company is seeking an Executive Assistant to support its Chief Executive Officer and executive leadership team. This role serves as a trusted partner to leadership, helping manage priorities, streamline communication, and ensure operational efficiency across the organization.The ideal candidate is proactive, resourceful, and highly organized, with the ability to anticipate needs and manage sensitive information with the utmost discretion.ResponsibilitiesExecutive Support<ul><li>Manage complex executive calendars and scheduling across multiple time zones</li><li>Coordinate domestic and international travel arrangements</li><li>Prepare meeting agendas, presentations, reports, and executive correspondence</li><li>Organize board meetings, leadership meetings, and strategic planning sessions</li><li>Track projects, action items, and key deliverables on behalf of leadership</li></ul>Business Operations<ul><li>Act as a liaison between executives, internal teams, clients, and external partners</li><li>Assist with contract administration and executive-level documentation</li><li>Prepare expense reports and monitor executive budgets</li><li>Support special projects and strategic initiatives as assigned</li></ul>
2026-06-11T00:00:00Z

Executive Assistant

Des Moines, IA
onsite
Permanent / Full Time
75000 - 89000 USD / Yearly
Are you an energetic, organized professional ready to be the backbone of a dynamic executive team? If you thrive in a fast-paced environment, anticipate needs before they arise, and consistently drive efficiency, we want to meet you!About the Role:As an Executive Assistant, you’ll partner directly with senior leaders—managing complex schedules, coordinating high-impact meetings and global travel, and delivering flawless administrative support that enables our executives to focus on strategic priorities. You’ll handle confidential information with discretion, act as a liaison to key stakeholders, and be central to maintaining our culture of trust, collaboration, and high performance.Key Responsibilities:<ul><li>Management of executive calendars, communication, and travel</li><li>Process expenses, timesheets, invoices, and administrative tasks with accuracy</li><li>Prepare and assemble polished presentations, reports, and materials</li><li>Organize and facilitate leadership team meetings including agendas and follow-up</li><li>Handle communication across leadership and departments </li><li>Assist with projects as requested</li><li>Display professionalism, reliability, and confidentiality in all interactions</li></ul>Why Join Us?This is your chance to play a pivotal role with our executive team, where your contributions will be valued and visible. We offer competitive compensation, growth opportunities, and a supportive culture focused on teamwork, excellence, and performance.
2026-05-15T00:00:00Z

Executive Assistant

Des Moines, IA
onsite
Permanent / Full Time
65000 - 70000 USD / Yearly
We are looking for a detail-oriented Executive Assistant to join our team in Des Moines, Iowa. In this role, you will provide high-level administrative support to senior executives while overseeing office operations and ensuring smooth day-to-day functionality. This position requires exceptional organizational skills, the ability to manage sensitive information, and a proactive approach to problem-solving. Responsibilities:• Manage daily office operations, including ordering supplies, handling mail, and maintaining communication between departments, clients, and vendors.• Coordinate and oversee the planning of company events, ensuring timely follow-ups and evaluations post-event.• Prepare and submit accurate expense reports while maintaining compliance with company policies.• Assist with special projects by conducting research, compiling data, and preparing detailed summaries.• Organize and maintain confidential records and files in both physical and digital formats.• Handle sensitive information with professionalism and discretion at all times.• Screen incoming calls and visitors, directing high-priority matters to the appropriate executive.• Schedule and prepare for meetings by creating agendas, distributing materials, and taking detailed minutes, while ensuring follow-ups are completed.• Manage complex executive calendars, including scheduling appointments, meetings, and travel arrangements.• Coordinate all aspects of domestic and international travel, including bookings, itineraries, and expense management. If you are looking for a company that is innovative, shows appreciation to their employees, truly lives by their core values, offers ample growth opportunities, and many other perks then you don't want to miss out on this opportunity! Please apply today!
2026-05-15T00:00:00Z

Executive Assistant

Westborough, MA
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
Robert Half's client in Westborough MA is looking for an Executive Assistant to help support their team. Responsibilities include:- Travel coordination*- Expense reports*- Calendar management*- High volume of internal/external communication- Provide administrative support to various departments**Experience with MS Power Point is a MUST // Vizio & Expensify is a huge PLUS! Start Date: ASAPDuration: ~3 months (Could go temp-to-perm)Hours: M-TR | 8:30am-5pmPay Rate: $25-$30 (dependent on experience) **If interested, APPLY NOW!
2026-06-17T00:00:00Z

Executive Assistant

Brentwood, CA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for a highly organized Executive Assistant to provide contract administrative and project support for the Grounds and Garden team in California. This role works closely with department leadership, supervisors, and field staff to keep daily operations running smoothly, coordinate key communications, and support reporting, budgeting, and event logistics. The ideal candidate brings strong judgment, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities: • Provide day-to-day administrative support to departmental leadership, including the department head, managers, supervisors, and staff. • Draft, format, and coordinate business correspondence, reports, presentations, and other materials with accuracy and attention to detail. • Manage meeting and event logistics by scheduling sessions, preparing agendas, organizing background materials, and coordinating vendor support as needed. • Answer questions and fulfill information requests by applying knowledge of departmental activities, policies, and procedures. • Serve as a resource to team members on organizational guidelines, researching policy questions and communicating clear, up-to-date information. • Collect and organize data for departmental reporting, perform basic analysis, and help present findings in a clear and effective format. • Support contract-related administration by working with procurement and finance partners to gather documentation and resolve issues. • Assist with budget preparation, monitor spending, and report variances to help leadership track financial performance. • Oversee office operations, coordinate equipment and supply needs, including uniform orders, and recommend process improvements that increase efficiency. • May provide guidance or review work completed by staff members or outside vendors to help ensure quality and timely delivery.
2026-06-17T00:00:00Z

Executive Assistant

Dallas, TX
onsite
Temporary / Contract
31.6635 - 36.663 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level administrative support in Dallas, Texas. This Long-term Contract position calls for an experienced, detail-oriented individual who can manage competing priorities, coordinate executive activities, and handle sensitive information with sound judgment. The ideal candidate brings strong organizational ability, clear communication skills, and a proactive approach to supporting senior leadership in a fast-paced environment. Responsibilities: • Coordinate complex executive calendars by organizing meetings, resolving scheduling conflicts, and allowing appropriate time for travel, transitions, and focused work periods. • Prepare materials for meetings and appointments, including logistics, directions, agendas, and supporting documents needed for smooth execution. • Arrange business travel as needed and ensure itineraries, reservations, and related details are communicated clearly and accurately. • Support outgoing executive communications by formatting documents, handling correspondence, and maintaining confidentiality at all times. • Assist with board meeting preparation through scheduling support, document organization, and readiness of presentation materials when requested. • Process expense-related activities such as invoice submission, report preparation, credit card reconciliation, and reimbursement tracking for business costs. • Refine presentations, letters, reports, and meeting notes by proofreading, making final edits, and preparing final materials for executive use. • Contribute to special projects by coordinating participants, monitoring timelines, and helping keep deliverables on track.
2026-06-17T00:00:00Z

Executive Assistant

Southfield, MI
onsite
Permanent / Full Time
90000 - 130000 USD / Yearly
We are looking for an experienced and resourceful Executive Assistant to provide high-level support to senior leadership in Michigan. This role is ideal for someone who thrives in a fast-moving corporate environment, communicates with confidence, and handles sensitive matters with professionalism. You will play a key part in keeping executive priorities organized, coordinating important activities, and helping leaders stay focused on strategic business objectives. Responsibilities: • Manage a demanding executive calendar, arranging meetings, resolving scheduling conflicts, and ensuring priorities are handled efficiently. • Coordinate travel plans from start to finish, including itineraries, reservations, and related logistics for business trips. • Prepare and track expense submissions while maintaining accuracy and supporting budget-conscious administrative practices. • Organize executive meetings and corporate events, overseeing logistics, materials, and timelines to support successful outcomes. • Serve as a reliable point of coordination between leadership and internal teams, helping communication move smoothly across the organization. • Use Microsoft Office 365 and related digital tools to create documents, support reporting needs, and improve day-to-day workflow efficiency. • Assist with annual strategic planning activities by maintaining key dates, supporting leadership schedules, and helping track important milestones. • Respond calmly to urgent requests and changing priorities, using sound judgment to solve problems in time-sensitive situations.
2026-06-17T00:00:00Z

Executive Assistant

Mesquite, TX
onsite
Temporary / Contract
31.6635 - 36.663 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership within a fast-moving and collaborative business environment. This long-term contract position is ideal for someone who thrives on organization, handles sensitive matters with discretion, and can keep complex priorities on track across multiple stakeholders and time zones. The role combines executive support, presentation development, reporting, and coordination of key initiatives to help leaders stay focused on strategic goals. Responsibilities: • Manage complex calendars for senior leaders, arranging meetings and planning schedules well in advance to ensure priorities are aligned effectively. • Coordinate domestic and international travel arrangements, including itineraries, logistics, and timely processing of related expense documentation. • Develop effective presentations, compile reports, and interpret data to support leadership decision-making and business planning. • Provide administrative and project coordination support for special initiatives, helping keep deadlines, deliverables, and communications organized. • Draft clear correspondence, internal updates, and meeting materials while maintaining accuracy and a high level of confidentiality. • Assist with team events, site activities, and cross-functional efforts that strengthen collaboration across the organization. • Build productive relationships with internal teams and external contacts to support smooth communication and execution of business priorities. • Remain available for occasional urgent matters outside standard business hours when necessary, while maintaining respect for work-life balance.
2026-06-17T00:00:00Z

Executive Assistant

Los Angeles, CA
onsite
Temporary to Hire
28.5 - 36 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership and help keep executive operations organized, responsive, and efficient. This contract opportunity has the potential to become permanent and is ideal for someone who can balance high-level administrative coordination with detailed follow-through across meetings, communications, reporting, and special projects. The role requires sound judgment, strong organization, and the ability to work across departments while managing competing priorities with professionalism. Responsibilities: • Coordinate complex calendars, travel plans, and meeting logistics to ensure executives are prepared and schedules run smoothly. • Organize quarterly Benefits Committee activities by preparing notices, distributing agendas and materials, coordinating with trustees, consultants, legal partners, and internal staff, and supporting overall meeting readiness. • Attend assigned committee or board meetings, document key discussions, and prepare clear, accurate meeting minutes for follow-up and recordkeeping. • Track post-meeting tasks and decisions through designated collaboration tools, helping drive timely completion of outstanding action items. • Develop reports, presentation materials, correspondence, and executive documents that support leadership review and decision-making. • Research topics, compile relevant information, and provide administrative support for projects involving communications, operations, benefits analysis, technology-related needs, and demographic initiatives. • Oversee administration of organizational insurance coverage by maintaining current policy records, preparing renewal documentation, coordinating binding activities, and processing related premium invoicing. • Support planning for annual employee health fair activities, including reservation tracking, event coordination assistance, and distribution of follow-up items such as raffle prizes. • Maintain executive office files, records retention practices, library content, mail handling, expense reporting, and shared spaces while also assisting other executive support staff and cross-functional departments as needed.
2026-06-17T00:00:00Z

Executive Assistant

Orlando, FL
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an organized and experienced Executive Assistant to support senior leadership within a healthcare environment. This contract opportunity has the potential to become permanent and is ideal for someone who can balance shifting priorities, protect confidential information, and keep executive operations running smoothly. The role requires sound judgment, strong communication skills, and the ability to coordinate meetings, travel, and administrative activities with a high level of professionalism. Responsibilities: • Oversee a fast-paced executive calendar, resolving scheduling conflicts and ensuring leaders are prepared for daily commitments. • Prepare and reconcile expense documentation, maintaining accuracy and timely submission of records. • Draft, edit, and format correspondence, reports, and presentation materials, including content of a sensitive or confidential nature. • Coordinate travel plans, meeting logistics, and detailed agendas for executive and organizational events. • Assemble board, advisory council, and provider network meeting materials, and participate in meetings when support is needed. • Serve as a central point of contact for the executive office, managing requests and facilitating appropriate access with professionalism and discretion. • Safeguard confidential operational and financial documents while maintaining organized electronic and physical records. • Provide general administrative and clerical support, including data entry and other tasks that help maintain office efficiency.
2026-06-17T00:00:00Z

Executive Assistant

San Francisco, CA
remote
Temporary / Contract
30 - 40 USD / Hourly
We are looking for an organized and proactive Executive Assistant to provide high-level support in a Contract position based in San Francisco, California. This role focuses on keeping leadership schedules running smoothly, coordinating complex travel plans, and ensuring meetings are planned and executed efficiently. The ideal candidate is detail-oriented, responsive, and comfortable managing multiple priorities in a fast-paced environment. Responsibilities: • Manage executive calendars by prioritizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments. • Arrange domestic and international travel plans, including flights, lodging, ground transportation, and itinerary updates. • Coordinate meeting logistics by securing conference rooms, preparing schedules, and confirming attendance with internal and external participants. • Support executives with day-to-day administrative needs to help maintain efficiency and organization across competing priorities. • Monitor travel and meeting changes closely and adjust plans as needed to minimize disruption and keep stakeholders informed. • Prepare clear and accurate itineraries, meeting materials, and related documentation for executive review. • Serve as a reliable point of coordination for scheduling matters and travel-related communication across teams.
2026-06-18T00:00:00Z

Executive Assistant

Bethesda, MD
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
Administrative & Executive Support<ul><li>Manage schedules, calendars, and day-to-day coordination for leadership</li><li>Organize and maintain electronic and physical records</li><li>Handle incoming/outgoing correspondence and respond to inquiries</li><li>Liaise with vendors and monitor third-party reporting</li><li>Oversee office operations, including equipment upkeep and supply management</li><li>Track insurance documentation and real estate tax payments</li></ul>Financial & Accounting Support<ul><li>Assist with invoice processing and payment coordination (checks and wires)</li><li>Support account research and basic reconciliations</li><li>Contribute to year-end activities, including compiling financial data and 1099 preparation</li><li>Provide ad hoc administrative and accounting support as needed</li></ul>Project & Business Support<ul><li>Prepare presentations and materials for leadership and board meetings</li><li>Conduct research to support business initiatives and decision-making</li><li>Track commissions and other key financial items</li><li>Assist with special projects and cross-functional tasks</li></ul>
2026-06-05T00:00:00Z

Executive Assistant

Troy, MI
onsite
Temporary to Hire
28 - 38 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership and ownership for a property management organization. This contract-to-permanent position is ideal for a candidate with significant experience who can keep priorities organized, communicate confidently with a wide range of stakeholders, and manage day-to-day executive support with minimal direction. The right candidate will bring strong judgment, attention to detail, and the ability to handle administrative and operational tasks in a fast-paced environment. Responsibilities: • Manage complex calendars for multiple leaders, aligning meetings, appointments, and shifting priorities to keep schedules running smoothly. • Coordinate meeting logistics, prepare materials, and help ensure leadership is organized and ready for internal and external discussions. • Arrange business travel, including itineraries, transportation, and related scheduling details for executive team members. • Prepare and submit expense documentation accurately and on time while maintaining organized supporting records. • Provide administrative assistance with accounting-related tasks, helping maintain accurate documentation and timely follow-up. • Serve as a reliable point of contact for internal teams, clients, and business partners, delivering clear and responsive communication. • Track action items and support follow-through on key requests, helping executives stay focused on high-priority business needs.
2026-06-10T00:00:00Z

Executive Assistant

Cincinnati, OH
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for an Executive Assistant to support senior leadership for a non-profit organization based in Cincinnati, Ohio. This Long-term Contract opportunity is ideal for someone who excels at managing complex schedules, coordinating travel, and keeping executive priorities organized. The person in this role will help create smooth day-to-day operations by anticipating needs, preparing for meetings, and ensuring leaders can focus on strategic objectives. Responsibilities: • Manage executive calendars by organizing appointments, resolving scheduling conflicts, and aligning meetings with leadership priorities. • Arrange domestic and/or business travel plans, including itineraries, reservations, and related logistics to support executive needs. • Coordinate meeting schedules, secure appropriate spaces or virtual arrangements, and help ensure sessions run efficiently. • Prepare executives for internal and external meetings by organizing agendas, materials, and key logistical details in advance. • Track upcoming commitments and follow-up items so important deadlines and action steps remain on schedule. • Serve as a central point of coordination for executive activities, helping maintain clear communication across stakeholders. • Support day-to-day administrative operations by prioritizing requests and handling time-sensitive tasks with discretion.
2026-06-16T00:00:00Z

Executive Assistant

Herndon, VA
onsite
Temporary / Contract
23 - 24 USD / Hourly
We are seeking a highly organized and proactive Executive Assistant to support C-level executives by managing calendars, coordinating meetings, handling confidential communications, and ensuring smooth day-to-day administrative operations. The ideal candidate is detail-oriented, adaptable, and skilled at managing multiple priorities in a fast-paced environment. Responsibilities:<ul><li>Manage complex calendars, appointments, and travel arrangements</li><li>Coordinate internal and external meetings, including agendas and meeting materials</li><li>Prepare reports, presentations, correspondence, and other documents</li><li>Screen calls and emails, responding or escalating as appropriate</li><li>Maintain confidential records and sensitive information with discretion</li><li>Track deadlines, follow up on action items, and support project coordination</li><li>Serve as a liaison between executives, clients, and internal teams</li><li>Support expense reporting, invoice processing, and other administrative tasks</li></ul>
2026-06-11T00:00:00Z

Executive Assistant

Falls Church, VA
onsite
Temporary to Hire
22.9615 - 26.587 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership for an insurance organization in Falls Church, Virginia. This contract-to-permanent opportunity is ideal for a highly organized individual who can manage competing priorities, communicate with confidence, and maintain an effective presence in a fast-paced office environment. The role requires excellent judgment, strong attention to detail, and the ability to prepare executive-level materials with accuracy and care. Responsibilities: • Oversee complex executive calendars, resolve scheduling conflicts, and ensure leaders are fully prepared for daily priorities and upcoming commitments. • Coordinate domestic and business travel arrangements, including itineraries, logistics, and expense-related support using Concur. • Create effective board-facing presentations, assemble supporting materials, and help prepare reports for leadership review. • Record key discussion points during meetings and produce clear, organized notes and follow-up items. • Manage a wide range of administrative activities while balancing shifting deadlines and multiple requests from senior stakeholders. • Draft, format, and edit correspondence, documents, and presentations using Microsoft Outlook, PowerPoint, Excel, and Word. • Serve as a dependable point of contact for executive meetings by organizing agendas, confirming logistics, and supporting smooth execution. • Maintain a high standard of discretion and accuracy in all interactions and deliverables.
2026-06-12T00:00:00Z

Executive Assistant

Wilkes-Barre, PA
onsite
Temporary / Contract
26 - 28 USD / Hourly
Robert Half is seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior leadership. This role requires excellent communication skills, sound judgment, and the ability to manage multiple priorities while handling sensitive information with professionalism and discretion. Key Responsibilities:<ul><li>Provide direct administrative support to executives, including calendar management, meeting coordination, and travel arrangements</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Screen calls, emails, and other communications, responding or redirecting as appropriate</li><li>Coordinate internal and external meetings, including scheduling, agendas, and follow-up items</li><li>Maintain confidential files, records, and executive documentation</li><li>Assist with expense reports, invoice processing, and other administrative tasks</li><li>Serve as a liaison between executives, employees, clients, and external partners</li><li>Support special projects and help ensure deadlines are met</li><li>Organize events, team meetings, and executive off-site activities as needed</li></ul>
2026-06-12T00:00:00Z

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