We are looking for a Senior Administrative Assistant to join our team on a contract basis in Atlanta, Georgia. This position requires someone with strong attention to detail and organizational skills to support a cohesive team of eight. You will play an integral role in ensuring smooth day-to-day operations while contributing to the success of nonprofit initiatives.<br><br>Responsibilities:<br>• Provide administrative support to the team, including drafting acknowledgment letters and thank-you notes.<br>• Manage calendars and schedules to ensure seamless coordination of meetings and deadlines.<br>• Organize travel arrangements, including booking flights, accommodations, and transportation.<br>• Facilitate conference calls and prepare related documentation as needed.<br>• Utilize Google Sheets to create, update, and maintain records with precision.<br>• Work with Microsoft 365 tools to manage documents, spreadsheets, and communications efficiently.<br>• Ensure import and export documents are properly prepared and processed.<br>• Collaborate with team members to streamline workflows and enhance productivity.
We are looking for a dedicated Executive Assistant to provide comprehensive administrative support to senior leadership in Columbus, Ohio. This long-term contract position offers the opportunity to manage high-level tasks while contributing to organizational efficiency and success. The role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive and confidential information with professionalism.<br><br>Responsibilities:<br>• Manage executive calendars, including scheduling meetings, appointments, and ensuring timely follow-ups.<br>• Coordinate and arrange travel logistics, including booking flights, accommodations, and transportation.<br>• Prepare and organize materials for executive meetings, ensuring all documentation is accurate and ready.<br>• Review and edit contracts and agreements, incorporating appropriate legal language as needed.<br>• Collaborate with the HR team on hiring processes, onboarding activities, and maintaining employee records.<br>• Utilize compliance and HR management systems to monitor organizational records and ensure adherence to regulations.<br>• Support project-based administrative tasks, adapting to evolving priorities and assisting various teams.<br>• Maintain a positive and flexible attitude to foster strong team dynamics and alignment with organizational goals.<br>• Leverage digital tools and platforms to streamline processes and contribute to overall operational improvements.
<p>Part Time Executive Assistant (27 Hours a Week)</p><p><br></p><p>The hourly rate range for this position is $36.00 to $38.00. Benefits available to contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k)plan. Visit roberthalf.gobenefits.net for more information.</p><p><br></p><p><br></p><p><br></p><p>We are looking for an experienced Executive Assistant to provide comprehensive administrative and operational support to the Executive Director and organizational leadership. This role will play a key part in ensuring smooth governance, donor relations, and executive office operations within a dynamic nonprofit environment. The ideal candidate will possess exceptional organizational abilities, strong attention to detail, discretion, and a proactive approach to managing priorities and anticipating needs. This is a long-term contract position based in Oak Park, Illinois.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the Executive Director’s calendar, travel arrangements, meeting coordination, and correspondence to ensure all engagements are effectively managed.</p><p>• Prepare detailed agendas, materials, and meeting briefs to ensure the Executive Director is fully equipped for all commitments.</p><p>• Coordinate board and committee activities, including scheduling, distributing materials, managing logistics, and maintaining governance records.</p><p>• Administer donor management systems, ensuring accurate data entry, reporting, and tracking of contributions.</p><p>• Facilitate donor engagement efforts, including thank-you notes, touch-point cards, and other relational activities.</p><p>• Manage executive office operations, including auditing processes, reviewing contracts, and ensuring timely completion of administrative workflows.</p><p>• Organize and maintain executive files securely in both digital and physical formats.</p><p>• Plan and execute executive-led meetings, special events, and staff gatherings, ensuring all logistics and materials are prepared.</p><p>• Draft and edit executive communications, presentations, and reports using tools such as Canva to create high-quality and visually appealing materials.</p><p>• Support staff operations and maintain organizational standards, providing guidance and oversight in the Executive Director’s absence.</p><p><br></p><p><strong><em>Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.</em></strong></p>
We are looking for an experienced and highly organized Executive Assistant to provide key administrative support within the City Manager’s Office. This long-term contract position is based in Rialto, California, and requires someone who is detail oriented, adept at managing schedules, coordinating communications, and maintaining confidentiality while working closely with senior leadership and elected officials. If you thrive in a dynamic environment and excel in executive-level administrative tasks, we encourage you to apply.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to the City Manager and executive staff, ensuring efficient daily operations.<br>• Manage calendars, schedule meetings, and coordinate appointments to optimize time management for senior leadership.<br>• Prepare, edit, and organize documents, reports, and presentations for internal and external use.<br>• Serve as the first point of contact by greeting visitors and handling inquiries with a detail-oriented approach.<br>• Maintain confidentiality of sensitive information and exercise discretion in all communications.<br>• Facilitate communication and collaboration between departments, ensuring alignment with organizational goals.<br>• Assist in coordinating travel arrangements for executive staff, including booking accommodations and managing itineraries.<br>• Support executive meetings by preparing agendas, taking minutes, and following up on action items.<br>• Collaborate with team members to ensure seamless coordination of administrative tasks.<br>• Provide bilingual support in Spanish for communications, if applicable.
We are looking for a highly organized and proactive Executive Assistant to join our team on a long-term contract basis in Madison, Wisconsin. In this role, you will provide critical support to senior leadership by managing schedules, coordinating travel, and facilitating executive meetings. This position is ideal for someone who thrives in a fast-paced environment and has exceptional attention to detail.<br><br>Responsibilities:<br>• Organize and maintain executives’ calendars, ensuring optimal time management and scheduling.<br>• Coordinate and arrange all aspects of domestic and international travel, including transportation and accommodations.<br>• Prepare and manage logistics for executive meetings, ensuring all materials and details are in place.<br>• Handle booking of travel arrangements, ensuring accuracy and adherence to preferences.<br>• Communicate effectively with internal and external stakeholders to support executive needs.<br>• Monitor and prioritize incoming correspondence for executives, ensuring timely responses.<br>• Assist with preparation of reports and presentations required for meetings.<br>• Maintain confidentiality while handling sensitive information and documents.<br>• Provide general administrative support to executives as needed.<br>• Identify and implement improvements to office processes and workflows to enhance efficiency.
<p>Roseann Mabry from Robert Half is partnering with a small organization in O'Fallon , Illinois to place an Office Manager/ Administrative Assistant on a direct hire basis. The Office Manager/ Administrative Assistant will assist with the many events the organization attends on a national basis. The Office Manager/ Administrative Assistant will keep registration lists, create name tags, get signs for the golf tournament, for hole sponsorships, send out invitations, etc... This position will answer office phone, update Excel Spreadsheets with month dues and information for events, send out invoices and order office supplies. The Office Manager/ Administrative Assistant will prepare reports and PowerPoint presentations for the Board of Directors. The Office Manager/ Administrative Assistant will work onsite every day. The annual salary for the Office Manager/ Administrative Assistant will be up to 50K. Benefits are fully covered at no cost for employees.Send your resume directly to Roseann Mabry at Robert Half. Look me up on Linked In! </p><p><br></p><p>Responsibilities:</p><p>• Supervise and coordinate daily office operations to ensure seamless functionality.</p><p>• Manage procurement and inventory of office supplies, ensuring availability and cost-effectiveness.</p><p>• Oversee accounts payable processes, including accurate record-keeping and timely payments.</p><p>• Perform receptionist duties by welcoming visitors, handling incoming calls, and managing correspondence.</p><p>• Maintain organized filing systems for documentation and records.</p><p>• Collaborate with team members to support administrative needs and resolve operational challenges.</p><p>• Ensure adherence to company policies and procedures in all office activities.</p><p>• Monitor and manage budgets related to office expenses.</p><p>• Identify opportunities to improve office efficiency and implement solutions.</p><p>• Train and guide staff on administrative practices and office protocols.</p>
<p>Financial Services company seeks an Executive Assistant with prior experience working within a financial institution supporting executives. This Executive Assistant will provide a high-level of administrative support while preparing correspondence/reports/presentations, maintaining executive schedules, screening and prioritizing emails/calls/requests, managing expense reports, coordinating logistics for meetings/events/conferences, and supporting project management efforts by tracking deadlines, deliverables, and progress. The ideal candidate for this role should have proven experience supporting basic accounting activities, outstanding organizational and interpersonal skills, excellent time management abilities and have advanced knowledge of Microsoft Office Suite applications.</p><p> </p><p>What you get to do daily</p><p>· Coordinate executive communications</p><p>· Prepare internal and external corporate documents</p><p>· Calendar Management</p><p>· Prepare weekly reports</p><p>· Draft meeting agendas</p><p>· Distribute incoming mail/packages</p><p>· Travel Arrangements</p><p>· Order and maintain inventory of office supplies</p><p>· Assist with property management activities</p><p>· Benefit Administration</p><p>· Assist with accounts payable/receivable transactions</p><p>· Special errands as needed</p>
<p>Administrative Assistant</p><p>Opportunity for top Administrative Assistant (Administrative Coordinator / Administrative Associate)</p><p>We currently have an open position for a results-oriented Administrative Assistant who is deeply passionate about growing their career in the entertainment industry. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.</p><p>How you will make an impact</p><p>· Fielding telephone calls</p><p>· Receiving and directing visitors</p><p>· Word processing, filing and faxing</p><p>· Support on diverse projects for other employees as needed</p><p>Please apply online or through our Robert Half app</p><p><br></p>
We are looking for a highly organized and bilingual Administrative Assistant fluent in both English and Spanish to join our team in San Rafael, California. This long-term contract position is ideal for someone who thrives in a dynamic environment and enjoys providing exceptional administrative support. The role involves managing various office tasks, facilitating communication, and ensuring smooth day-to-day operations.<br><br>Responsibilities:<br>• Provide comprehensive administrative support, including preparing reports, maintaining schedules, and handling confidential records.<br>• Manage calendars by scheduling meetings, booking appointments, and coordinating events.<br>• Perform general office tasks such as filing, data entry, and ordering supplies to maintain efficient operations.<br>• Act as a communication liaison between team members, clients, and vendors, ensuring timely and accurate information exchange.<br>• Answer inbound calls and assist with receptionist duties, delivering excellent customer service.<br>• Support team members with various clerical duties and special projects as assigned.<br>• Ensure all administrative tasks are completed accurately and on time, adhering to company standards.<br>• Utilize Microsoft Office Suite to prepare documents, spreadsheets, and presentations as required.
We are looking for an experienced Senior Administrative Assistant to join our team in Azusa, California. In this role, you will provide high-level support to two Vice Presidents in the field of organ donation: the Vice President of Transplant Services and the General Counsel. This is a Contract to permanent position ideal for someone who is attentive to detail, thrives in a dynamic environment, and is passionate about contributing to a meaningful cause.<br><br>Responsibilities:<br>• Facilitate seamless communication between the Vice Presidents and internal departments, ensuring trust and credibility are maintained.<br>• Manage schedules and keep the Vice Presidents informed of upcoming commitments and deadlines.<br>• Organize meetings by preparing agendas, scheduling rooms, coordinating attendees, and handling logistics such as food delivery and presentation materials.<br>• Handle multiple priorities efficiently, ensuring projects are completed on time and with attention to detail.<br>• Coordinate travel arrangements, including flights, accommodations, and expense management for both Vice Presidents.<br>• Maintain electronic files securely, ensuring confidentiality and proper organization.<br>• Create detailed reports, memos, and presentations using Microsoft Office tools.<br>• Assist in planning educational events, including external speaker coordination and preparation of event materials.<br>• Monitor and record staff compliance with mandatory training and education requirements.<br>• Support ongoing projects and operational needs assigned by both Vice Presidents.
We are looking for two experienced Administrative Assistants to join our team in Cambridge, Massachusetts. In this long-term contract position, you will play a key role in supporting administrative processes and ensuring smooth operations within an educational environment. This opportunity is ideal for individuals with a strong background in administrative tasks and a dedication to accuracy and efficiency.<br><br>Responsibilities:<br>• Create and manage job postings while ensuring compliance with institutional guidelines.<br>• Monitor and track incoming applications, maintaining accurate records.<br>• Process appointment paperwork according to union contracts and funding policies.<br>• Handle inbound calls and provide attentive and thorough assistance to inquiries.<br>• Perform receptionist duties, including greeting visitors and managing front desk operations.<br>• Maintain organized records and data entry tasks with precision.<br>• Collaborate with team members to support administrative projects and deadlines.<br>• Ensure adherence to institutional policies and procedures in all administrative tasks.
<p>We are looking for a motivated fully remote Administrative Assistant to assist with a contract role that will last two to four weeks, possibly longer. In this role, you will provide critical operational support, including managing travel expenses, coordinating purchase orders, and maintaining data integrity across systems. The ideal candidate will have experience processing travel requests and expense reports. </p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Manage travel and expense reports for executives, including organizing receipts, reconciling charges, and allocating costs in financial systems.</p><p>• Collaborate with internal teams and external vendors to gather information and generate purchase orders efficiently.</p><p>• Ensure accurate and consistent job records in relevant systems, maintaining overall data integrity.</p><p>• Handle large datasets with precision, ensuring accuracy and reliability in all data management tasks.</p><p>• Prioritize and juggle multiple deadlines while maintaining high-quality results in a fast-paced environment.</p><p>• Work independently to drive projects to completion with minimal oversight.</p><p>• Communicate effectively with colleagues and vendors to ensure smooth operations and resolve any issues.</p><p>• Anticipate needs proactively and take initiative to address tasks before being directed.</p><p>• Maintain confidentiality and handle sensitive information with discretion and professionalism.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our Finance team in Metairie, Louisiana. This role will provide essential support to the VP of Finance & Controller as well as the Finance and IT departments, ensuring smooth operations and organizational efficiency. The ideal candidate will excel in administrative tasks, financial assistance, and communication while maintaining high standards of accuracy and professionalism.</p><p><br></p><p>Responsibilities:</p><p>• Assist the VP of Finance & Controller with organizing Board and Committee meetings, including preparing information packets and updating materials in Diligent Board Books.</p><p>• Draft and circulate meeting minutes for approval by Board and Committee members.</p><p>• Prepare business correspondence, memorandums, reports, and forms with attention to detail.</p><p>• Perform daily bank transfers, monitor account balances, and report updates to relevant stakeholders.</p><p>• Serve as an administrator for the banking platform, ensuring roles and responsibilities are accurately maintained.</p><p>• Maintain and update checkbooks in Excel, ensuring accurate daily records for all companies.</p><p>• Coordinate travel, meetings, and appointments for Finance and IT department staff as required.</p><p>• Print operating checks, ensure proper authorization, and file check registers and copies electronically in a timely manner.</p><p>• Assist with requests from independent auditors and support the preparation of letters for state insurance commissioner filings.</p><p>• Handle mailings for Annual and Quarterly Statements and ensure certified mailing processes are completed accurately.</p><p><br></p><p>For consideration, please contact Mary Wood @ Robert Half 504-383-0743</p>
<p>A well-known Financial Services firm in Stamford, CT is seeking a dedicated Executive Assistant to support a member of the C-Suite with day-to-day administrative and general office support. This person will also be responsible for assisting with office services functions, as needed, so the ideal candidate will be flexible with a great attitude and a willingness to help with any ad hoc projects thrown their way.</p><p><br></p><p>Duties include:</p><ul><li>Executive Administrative support for a member of the C-suite including travel arrangements, calendar management, itinerary maintenance, project support, and more</li><li>Light Personal Assistant duties, as needed, such as reservations, personal travel coordination, and other potentially unexpected needs that could arise (rare, but could come up from time to time).</li><li>Office Services duties such as conference room setup/clean up, making sure office & kitchen supplies are maintained, ad hoc projects for other members of the firm, as needed</li><li>Assist with any trouble shooting of any technical issues for office staff</li><li>Ad hoc duties, as needed, as this is a fast-paced firm and unexpected situations may arise that need to be handled swiftly with tact, accuracy, and professionalism</li></ul>
<p>We are looking for a detail-oriented Senior Administrative Assistant to join our team in Florence, KY. In this role, you will take on diverse responsibilities, including tenant communication, contract preparation, and administrative support for property management tasks. This contract-to-permanent position offers an opportunity to contribute to a dynamic environment while developing your skills in customer service and office operations.</p><p><br></p><p>Responsibilities:</p><p>• Handle tenant calls regarding property concerns, such as maintenance issues or urgent situations.</p><p>• Prepare and review contracts, ensuring accuracy and compliance with company standards.</p><p>• Utilize software platforms, such as Yardi, to track payment statuses and input payment information.</p><p>• Follow up with tenants on late or incorrect payments, coordinating with the accounting department for resolution.</p><p>• Maintain office supplies inventory to ensure the workspace is well-stocked and functional.</p><p>• Manage and process timesheets for maintenance staff, tenant bill-back invoices, and expense reports.</p><p>• Conduct monthly meter readings for properties and prepare check requests for approval.</p><p>• Prioritize and address urgent tenant requests while managing ongoing administrative tasks.</p><p>• Collaborate with team members to support efficient property management operations.</p>
We are looking for a Senior Administrative Assistant to provide exceptional support to executive leaders in a fast-paced, detail-oriented environment. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities effectively. As part of the team, you will play a critical role in ensuring smooth administrative operations while demonstrating discretion. This is a long-term contract position based in New York, New York.<br><br>Responsibilities:<br>• Coordinate and manage complex calendars, ensuring seamless scheduling for executive leaders.<br>• Arrange and oversee travel bookings, including flights, accommodations, and itineraries.<br>• Prepare and process expense reports using Concur software with accuracy and efficiency.<br>• Provide administrative support to multiple executives, including Managing Directors, Directors, and Associates.<br>• Maintain a high standard in all interactions, ensuring effective communication and adherence to business etiquette.<br>• Facilitate internal communication using tools like Slack, ensuring timely updates and collaboration.<br>• Assist in creating basic PowerPoint presentations when necessary.<br>• Handle conference calls and meetings, ensuring they run smoothly and are well-organized.<br>• Manage import and export documentation with precision and attention to detail.<br>• Support the team in various administrative tasks to ensure operational efficiency.
<p>Robert Half's client is seeking a proficient Office Assistant situated in Fairfax, Virginia. As an Office Assistant, your main responsibility will be to carry out a range of clerical support tasks, manage customer interactions, and ensure seamless office operations. This opportunity is a contract position.</p><p><strong>Responsibilities: </strong></p><p>• Handling communication through phone calls and scheduling appointment</p><p>• Filing and organizing charts to ensure easy accessibility and accuracy</p><p>• Scanning and photocopying documents as required</p><p>• Using MS Office to manage, organize, and update relevant data</p><p>• Performing receptionist duties, including managing incoming phone calls and directing them to the appropriate department or personnel</p><p>• Handling and sorting incoming U.S. mail and FedEx deliveries, ensuring they reach the appropriate employees</p><p> • Dispatching outgoing mail in a timely and accurate manner</p><p> • Ordering office supplies as needed and managing the existing inventory to ensure smooth office operations</p><p> • Keeping track of office equipment and arranging for maintenance or repairs when necessary</p><p> • Implementing basic office skills to effectively perform daily tasks and duties.</p>
<p>Richmond area company is looking for an Administrative Assistant to join their team immediately! The Administrative Assistant would be responsible for ordering supplies, assisting with new hire onboarding, managing food orders, scheduling, and supporting various clerical duties as needed. This is a contract opportunity with the potential of contract-to-hire based on performance and business need. For more information please call, 937-224-8326. </p>
We are looking for a skilled Executive Assistant to join our team in North Charleston, South Carolina. In this contract-to-permanent role, you will provide essential administrative support to ensure the smooth operation of executive-level tasks. This position offers a flexible schedule, with approximately 20 hours per week, Monday through Friday.<br><br>Responsibilities:<br>• Assist the primary Executive Assistant with managing daily tasks and priorities.<br>• Organize and oversee executive calendars, ensuring all meetings and deadlines are accurately scheduled.<br>• Coordinate travel arrangements, including booking flights, accommodations, and transportation.<br>• Prepare and arrange materials for executive meetings, ensuring all required documents are available.<br>• Handle communications and correspondence on behalf of the executives.<br>• Maintain accurate records and documentation related to executive activities.<br>• Support the organization in administrative tasks to streamline operations.<br>• Utilize Microsoft Office tools to create reports, presentations, and other essential documents.<br>• Facilitate a smooth workflow by addressing time-sensitive tasks promptly.<br>• Provide additional support during working interviews or special projects as needed.
<p>We are looking for a detail-oriented and organized Executive Assistant to provide vital support to a small, collaborative team in Charlotte, North Carolina. This role involves managing administrative tasks, overseeing bookkeeping functions, and ensuring smooth communication across the team. The ideal candidate will be proactive and skilled in financial operations, with a strong ability to maintain accuracy and efficiency.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Administrative & Executive Support</strong></p><ul><li>Collaborate with fellow administrators to deliver exceptional service and consistent support across the organization.</li><li>Manage complex travel logistics for investment professionals, including:</li><li>Full-cycle travel planning</li><li>Monitoring flight schedules and adjustments</li><li>Coordinating group travel and aligning schedules across teams</li><li>Completing expense reports and related documentation</li><li>Maintain and manage executive calendars; proactively identify conflicts and respond quickly to unexpected scheduling changes.</li><li>Coordinate board meetings, investment-related travel, and multi‑party scheduling needs.</li></ul><p><strong>Office & Operational Support</strong></p><ul><li>Organize internal and external meetings, including onsite and offsite arrangements.</li><li>Partner with third‑party vendors and service providers.</li><li>Occasionally assist with select personal requests (e.g., family travel) for senior leaders.</li><li>Build strong, professional relationships with executives across partner companies, advisory contacts, and other external stakeholders.</li><li>Support general office operations and maintain shared spaces as needed.</li><li>Own long-term administrative projects and manage them with minimal oversight.</li><li>Maintain the highest level of confidentiality, professionalism, and discretion.</li></ul><p><strong>Team Culture & Function-Specific Expertise</strong></p><ul><li>Demonstrate a positive attitude, reliability, and a commitment to excellence.</li><li>Offer assistance proactively and complete tasks independently.</li><li>Over time, develop subject‑matter expertise in certain operational areas (e.g., events, IT coordination, philanthropic activities, office services, office relocations).</li><li>Experience with office moves is helpful but not required.</li></ul><p><br></p>
We are looking for a Senior Administrative Assistant to provide comprehensive support to a busy team. This contract position is based in Princeton, New Jersey, and requires a proactive individual who excels in managing schedules, coordinating logistics, and handling administrative tasks efficiently. The ideal candidate will have strong organizational skills and a commitment to maintaining smooth operations in a dynamic environment.<br><br>Responsibilities:<br>• Coordinate and manage calendars to ensure effective scheduling and minimize conflicts.<br>• Provide administrative support, including preparing documents and managing correspondence.<br>• Arrange and oversee travel plans, ensuring all bookings and itineraries align with team needs.<br>• Organize and facilitate conference calls, ensuring participants are properly informed and prepared.<br>• Handle inbound calls professionally, addressing inquiries and directing them appropriately.<br>• Monitor and manage departmental expenses to ensure accurate record-keeping.<br>• Distribute incoming mail and packages promptly to appropriate recipients.<br>• Maintain a high level of organization in all administrative systems and processes.
<p>We are looking for a detail-oriented Executive Assistant to join our team in Des Moines, Iowa. In this role, you will provide high-level administrative support to senior executives while overseeing office operations and ensuring smooth day-to-day functionality. This position requires exceptional organizational skills, the ability to manage sensitive information, and a proactive approach to problem-solving.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily office operations, including ordering supplies, handling mail, and maintaining communication between departments, clients, and vendors.</p><p>• Coordinate and oversee the planning of company events, ensuring timely follow-ups and evaluations post-event.</p><p>• Prepare and submit accurate expense reports while maintaining compliance with company policies.</p><p>• Assist with special projects by conducting research, compiling data, and preparing detailed summaries.</p><p>• Organize and maintain confidential records and files in both physical and digital formats.</p><p>• Handle sensitive information with professionalism and discretion at all times.</p><p>• Screen incoming calls and visitors, directing high-priority matters to the appropriate executive.</p><p>• Schedule and prepare for meetings by creating agendas, distributing materials, and taking detailed minutes, while ensuring follow-ups are completed.</p><p>• Manage complex executive calendars, including scheduling appointments, meetings, and travel arrangements.</p><p>• Coordinate all aspects of domestic and international travel, including bookings, itineraries, and expense management.</p><p><br></p><p>If you are looking for a company that is innovative, shows appreciation to their employees, truly lives by their core values, offers ample growth opportunities, and many other perks then you don't want to miss out on this opportunity! </p><p>Please apply today! </p>
<p>We are looking for an organized and proactive Executive Assistant to support senior leadership. Based in New Orleans, Louisiana, this short-term contract to permanent position offers an opportunity to play a vital role in ensuring smooth operations and effective communication across various executive functions. The ideal candidate will excel in managing schedules, coordinating travel, and facilitating high-level meetings.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain executive calendars to ensure optimal scheduling and time management.</p><p>• Arrange and oversee complex travel plans, including bookings and itineraries, to accommodate business needs.</p><p>• Coordinate logistics for executive meetings, ensuring all necessary materials and details are prepared.</p><p>• Draft and manage email communications on behalf of executives, maintaining professionalism and accuracy.</p><p>• Serve as the central point of contact for executive correspondence and inquiries.</p><p>• Utilize Microsoft Office Suite to create, edit, and organize documents, presentations, and reports.</p><p>• Monitor and prioritize tasks to support executives in meeting organizational goals.</p><p>• Handle confidential information with discretion and ensure sensitive matters are managed appropriately.</p><p>• Work collaboratively with other departments to facilitate smooth communication and workflow.</p><p>• Identify and implement improvements for administrative processes to enhance efficiency.</p>
<p>Are you a strategic thinker, master communicator, and calendar management guru? We’re seeking an exceptional Executive Assistant to join our team in the Concord, CA area and support senior leadership in a fast-paced, highly impactful environment.</p><p><br></p><p><strong>Why You’ll Love This Role:</strong> You’ll go beyond classic administrative duties and play a key part in driving operational efficiency. You’ll manage complex schedules, solve problems proactively, and serve as the go-to resource for executive support—helping our leaders stay focused on what matters most.</p><p><strong>What the Executive Assistant Will Do:</strong></p><ul><li>Coordinate and optimize busy executive calendars, ensuring meetings, appointments, and priorities are seamlessly managed</li><li>Anticipate needs and proactively remove roadblocks, using strategic thinking to support leaders’ goals</li><li>Prepare materials and organize travel, meetings, presentations, and communications with professionalism and attention to detail</li><li>Serve as a trusted liaison between executives and internal/external partners, drafting essential correspondence and organizing briefings</li><li>Maintain confidential documents, process expenses, and contribute to process improvements across teams</li><li>Support workflow automation initiatives and leverage digital tools to maximize productivity</li><li>Tackle challenges before they arise—your problem-solving skills will set you apart!</li></ul><p>If you're interested in this Executive Assistant position, submit your resume today.</p>
We are looking for a skilled and detail-oriented Executive Assistant to provide comprehensive administrative support to our team in Seattle, Washington. This long-term contract position requires exceptional organizational abilities, attention to detail, and the ability to manage multiple priorities efficiently. The ideal candidate will play a key role in ensuring seamless operations and will maintain the highest level of confidentiality and integrity.<br><br>Responsibilities:<br>• Manage and coordinate calendars, schedules, and appointments to ensure smooth day-to-day operations.<br>• Prepare and review correspondence, reports, presentations, and meeting materials with precision and accuracy.<br>• Arrange and oversee complex domestic and international travel plans, ensuring all logistics are handled efficiently.<br>• Process and manage expense reports, ensuring compliance with company policies and deadlines.<br>• Take meeting notes, set up virtual technologies such as Zoom, and troubleshoot technical issues during meetings.<br>• Perform general administrative duties, including document preparation, filing, data entry, and proofreading.<br>• Support HR and recruitment activities by scheduling interviews, coordinating training sessions, and maintaining personnel records.<br>• Assist with contracting, onboarding processes, and candidate logistics to ensure a smooth transition for new hires.<br>• Approve invoices, manage petty cash, and liaise with external vendors and service providers.<br>• Uphold strict confidentiality and integrity in all aspects of the role.
