We are looking for an experienced and highly organized Executive Assistant to provide key administrative support within the City Manager’s Office. This long-term contract position is based in Rialto, California, and requires someone who is detail oriented, adept at managing schedules, coordinating communications, and maintaining confidentiality while working closely with senior leadership and elected officials. If you thrive in a dynamic environment and excel in executive-level administrative tasks, we encourage you to apply. Responsibilities: • Provide comprehensive administrative support to the City Manager and executive staff, ensuring efficient daily operations. • Manage calendars, schedule meetings, and coordinate appointments to optimize time management for senior leadership. • Prepare, edit, and organize documents, reports, and presentations for internal and external use. • Serve as the first point of contact by greeting visitors and handling inquiries with a detail-oriented approach. • Maintain confidentiality of sensitive information and exercise discretion in all communications. • Facilitate communication and collaboration between departments, ensuring alignment with organizational goals. • Assist in coordinating travel arrangements for executive staff, including booking accommodations and managing itineraries. • Support executive meetings by preparing agendas, taking minutes, and following up on action items. • Collaborate with team members to ensure seamless coordination of administrative tasks. • Provide bilingual support in Spanish for communications, if applicable.

• Proven experience as an Executive Assistant or in a similar administrative role, ideally supporting senior leadership. • Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines. • Exceptional communication skills, both written and verbal, with a detail-oriented approach. • Proficiency in calendar management and scheduling tools. • Ability to work independently, exercise sound judgment, and maintain confidentiality. • Familiarity with coordinating travel arrangements and preparing executive-level documents. • Bilingual proficiency in Spanish is preferred but not mandatory. • Experience interacting with elected officials or high-level executives is a plus.

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Rialto, CA
onsite
Temporary
22.87 - 27.00 USD / Hourly
We are looking for an experienced and highly organized Executive Assistant to provide key administrative support within the City Manager’s Office. This long-term contract position is based in Rialto, California, and requires someone who is detail oriented, adept at managing schedules, coordinating communications, and maintaining confidentiality while working closely with senior leadership and elected officials. If you thrive in a dynamic environment and excel in executive-level administrative tasks, we encourage you to apply. Responsibilities: • Provide comprehensive administrative support to the City Manager and executive staff, ensuring efficient daily operations. • Manage calendars, schedule meetings, and coordinate appointments to optimize time management for senior leadership. • Prepare, edit, and organize documents, reports, and presentations for internal and external use. • Serve as the first point of contact by greeting visitors and handling inquiries with a detail-oriented approach. • Maintain confidentiality of sensitive information and exercise discretion in all communications. • Facilitate communication and collaboration between departments, ensuring alignment with organizational goals. • Assist in coordinating travel arrangements for executive staff, including booking accommodations and managing itineraries. • Support executive meetings by preparing agendas, taking minutes, and following up on action items. • Collaborate with team members to ensure seamless coordination of administrative tasks. • Provide bilingual support in Spanish for communications, if applicable.
2026-01-28T21:08:47Z