We are looking for a detail-oriented and proactive Executive Assistant to support a senior leader within our organization. This long-term contract position is based in Ontario, California, and offers the opportunity to contribute to the success of a financial services company by ensuring seamless operations and effective communication. The role requires excellent organizational skills, adaptability, and professionalism in managing schedules, correspondence, and administrative tasks. Responsibilities: • Manage the executive’s inbox by organizing emails, prioritizing urgent messages, and ensuring timely follow-ups. • Coordinate complex calendars, resolve scheduling conflicts, and arrange meetings with internal teams and external partners. • Facilitate one-on-one sessions between the executive and their team members, ensuring smooth communication and preparation. • Prepare and submit accurate expense reports, adhering to company policies and tracking receipts for travel and other expenses. • Review and approve routine expenses for direct reports, ensuring compliance with organizational guidelines. • Arrange travel plans, including booking flights, hotels, and transportation, while addressing any itinerary changes. • Support executive meetings by preparing necessary materials and ensuring logistical details are handled efficiently. • Collaborate with stakeholders to maintain effective communication and facilitate project coordination. • Anticipate the executive’s needs and proactively address potential issues to improve workflow. • Maintain confidentiality and handle sensitive information with discretion.

• Minimum of 2 years’ experience as an Executive Assistant or Administrative Assistant supporting senior leadership. • Proficient in calendar management, travel coordination, and expense reporting. • Strong skills in using Microsoft Office Suite for documentation and communication. • Exceptional organizational abilities and attention to detail. • Effective communication skills, both written and verbal, with the ability to interact professionally with stakeholders. • Proven ability to handle confidential information with integrity and discretion. • Adept at problem-solving and managing priorities in a dynamic work environment. • Proactive and adaptable, with the capability to anticipate needs and deliver solutions.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Ontario, CA
onsite
Temporary
25.00 - 30.00 USD / Hourly
We are looking for a detail-oriented and proactive Executive Assistant to support a senior leader within our organization. This long-term contract position is based in Ontario, California, and offers the opportunity to contribute to the success of a financial services company by ensuring seamless operations and effective communication. The role requires excellent organizational skills, adaptability, and professionalism in managing schedules, correspondence, and administrative tasks. Responsibilities: • Manage the executive’s inbox by organizing emails, prioritizing urgent messages, and ensuring timely follow-ups. • Coordinate complex calendars, resolve scheduling conflicts, and arrange meetings with internal teams and external partners. • Facilitate one-on-one sessions between the executive and their team members, ensuring smooth communication and preparation. • Prepare and submit accurate expense reports, adhering to company policies and tracking receipts for travel and other expenses. • Review and approve routine expenses for direct reports, ensuring compliance with organizational guidelines. • Arrange travel plans, including booking flights, hotels, and transportation, while addressing any itinerary changes. • Support executive meetings by preparing necessary materials and ensuring logistical details are handled efficiently. • Collaborate with stakeholders to maintain effective communication and facilitate project coordination. • Anticipate the executive’s needs and proactively address potential issues to improve workflow. • Maintain confidentiality and handle sensitive information with discretion.
2025-11-18T18:58:46Z