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4 results for Executive Assistant in Des Moines, IA
- West Des Moines, IA
- onsite
- Temporary / Contract
- 27 - 29 USD / Hourly
- <p>We are looking for an Executive Assistant to provide high-level administrative support in a Contract position based in West Des Moines, Iowa. This opportunity is ideal for someone who thrives in an organized office setting and takes pride in keeping leadership activities, board coordination, and administrative details running smoothly. The role calls for strong organization, discretion, and the ability to adapt quickly while supporting meetings, documentation, and daily operational needs.</p><p><br></p><p>Responsibilities:</p><p>• Prepare clear and timely draft minutes by attending board and committee meetings and accurately capturing key discussions and decisions.</p><p>• Compile, format, and distribute board packets and related meeting materials to ensure participants are well prepared.</p><p>• Handle data entry assignments and administrative projects with a high level of accuracy and attention to detail.</p><p>• Support leadership and board members with day-to-day administrative tasks that help maintain efficient operations.</p><p>• Maintain an orderly, well-kept office environment that reflects consistency and supports a regular in-office presence.</p><p><br></p><p>If this aligns with your career experience, please apply through our Robert Half website or call 515.706.4974 for any questions!</p>
- 2026-10-16T00:00:00Z
- Des Moines, IA
- onsite
- Temporary to Hire
- 23 - 26 USD / Hourly
- <p>We are looking for an Administrative Assistant to support daily office operations and provide dependable coordination for both the home office and field-based merchandising teams in Des Moines, Iowa. This contract opportunity with permanent potential is well suited for someone who stays organized, communicates clearly, and can manage multiple priorities with accuracy and professionalism. </p><p><br></p><p>Responsibilities:</p><p>• Provide day-to-day administrative support for office operations while assisting field staff and internal team members with timely follow-up.</p><p>• Handle incoming phone calls and email communications professionally, directing requests and responding to routine inquiries with strong customer service.</p><p>• Coordinate calendars, arrange appointments, and help keep schedules aligned across team activities.</p><p>• Use Microsoft Word, Excel, Outlook, and PowerPoint to prepare correspondence, track information, and support reporting needs.</p><p>• Investigate and resolve administrative problems by identifying issues, gathering details, and recommending practical solutions.</p><p><br></p><p>Please apply through our Robert Half website or call 515.706.4974 for any questions!</p>
- 2026-10-16T00:00:00Z
- Knoxville, IA
- onsite
- Permanent / Full Time
- 50000 - 60000 USD / Yearly
- <p>We are seeking a detail-oriented and personable Administrative Assistant / Bookkeeper to join a well-established organization in Knoxville. This role offers a unique opportunity to be involved in a variety of accounting, bookkeeping, and administrative functions while supporting a vibrant community-focused organization that hosts events throughout the year.</p><p>The ideal candidate will have bookkeeping and payroll experience, enjoy working with people, and thrive in a fast-paced environment during peak event seasons.</p><p>Key Responsibilities</p><p>Accounting & Bookkeeping</p><ul><li>Process and maintain accounts payable and accounts receivable records.</li><li>Pay and track bills to ensure timely and accurate payments.</li><li>Manage full-cycle payroll for about 20 employees using QuickBooks.</li><li>Assist with quarterly reporting and financial documentation.</li><li>Organize and maintain tax-related correspondence and records.</li><li>Support grant tracking and reporting activities.</li><li>Reconcile financial records and assist with invoice processing.</li><li>Monitor incoming funds and maintain accurate records for major fundraising initiatives.</li><li>Assist with suite lease administration and related financial tracking.</li></ul><p>Administrative Support</p><ul><li>Maintain organized office records and filing systems.</li><li>Handle membership renewals and related mailings.</li><li>Assist with event administration and coordination.</li><li>Communicate professionally with community members, tenants, vendors, and guests.</li><li>Support daily office operations across seven facilities.</li><li>Provide occasional support with museum store inventory tracking.</li></ul><p><br></p><p><br></p>
- 2026-10-16T00:00:00Z
- Slater, IA
- onsite
- Temporary / Contract
- 19 - 20 USD / Hourly
- We are looking for a dependable Administrative Assistant - Level 1 to support daily front office and administrative operations in Iowa. This long-term contract position is ideal for someone who enjoys creating a welcoming environment, keeping office activities organized, and providing responsive support to both visitors and staff. The role will focus on reception coverage, document preparation, record maintenance, and general clerical coordination in an in-person office setting.<br><br>Responsibilities:<br>• Welcome visitors, guide them through sign-in procedures, and ensure a welcoming front desk experience.<br>• Provide day-to-day reception coverage by answering inquiries, directing communication, and supporting general office flow.<br>• Create, edit, and distribute business documents such as letters, reports, memos, invoices, and other administrative materials.<br>• Maintain organized filing systems by storing, retrieving, and updating records, reports, and company documents as needed.<br>• Support office operations by ordering supplies, tracking inventory, and assisting with routine bookkeeping and administrative follow-up.<br>• Respond to standard correspondence and information requests from internal teams and external contacts in a timely manner.<br>• Coordinate multiple assignments at once while protecting confidential information and meeting daily priorities.<br>• Use Microsoft Word, Excel, and PowerPoint to complete administrative tasks and prepare office documents.
- 2026-10-14T00:00:00Z