<p><strong>Exciting Opportunities in Administrative Support</strong></p><p>Are you ready to take your administrative career to the next level? Robert Half’s Administrative & Customer Support Contract Practice Group is actively seeking talented professionals who want to put their skills to work within leading organizations! With a variety of contract and consulting opportunities available—from short-term assignments to long-term projects—we provide the flexibility you need to grow your career, all while supporting meaningful work that makes an impact.</p><p><br></p><p><strong>Why Work With Robert Half?</strong></p><p>At Robert Half, we specialize in matching skilled professionals with great work opportunities. Whether you’re an experienced Executive Assistant, an organized Office Manager, or a detail-driven Administrative Coordinator, our dedicated recruiters will help you find roles aligned with your expertise and career goals.</p><p>• <strong>Flexible Opportunities:</strong> From short-term projects to extended engagements, we offer options that fit your schedule and lifestyle.</p><p>• <strong>Diverse Industries:</strong> Work with organizations ranging from small businesses to Fortune 500 companies.</p><p>• <strong>Skill Development:</strong> Build your experience by taking on projects that challenge and strengthen your administrative expertise.</p><p>• <strong>Ongoing Support:</strong> Our team is here to guide you with regular check-ins, career advice, and resources to help you succeed.</p><p>• <strong>Competitive Benefits:</strong> Enjoy weekly pay, access to health, vision, and dental insurance, 401(k) enrollment options, and online training resources.</p><p><br></p><p><strong>Roles We Staff For</strong></p><p>Our contract practice group focuses on a range of administrative and support roles, including but not limited to:</p><p>• Administrative Assistant</p><p>• Executive Assistant</p><p>• Office Manager</p><p>• Receptionist / Front Desk Coordinator</p><p>• Project & Operations Support Specialist</p><p><br></p><p><strong>How to Apply</strong></p><p>If you’re ready to explore a variety of administrative and executive support opportunities, we’d love to connect with you! Submit your updated resume today and join Robert Half’s network of skilled professionals.</p><p>At Robert Half, we can’t wait to help you find your next opportunity! Let’s build your future together.</p>
<p>We are looking for a dedicated Client Services Specialist to join our team in Las Vegas, Nevada. In this role, you will support our annuity and life insurance operations by delivering exceptional customer service and managing a variety of administrative tasks. This is a long-term contract position offering an excellent opportunity for growth within the insurance industry.</p><p><br></p><p>Responsibilities:</p><p>• Provide timely updates to clients on the progress of their applications and follow up with carriers within designated timeframes.</p><p>• Review and process incoming leads, ensuring accurate data entry and proper administrative follow-through.</p><p>• Adapt to changing priorities and contribute to special projects or initiatives as directed by leadership.</p><p>• Utilize Microsoft Outlook, Word, Excel, and other tools to maintain client records, prepare reports, and track operational tasks.</p><p>• Deliver thoughtful and empathetic communication to address client inquiries and resolve issues effectively.</p><p>• Ensure all records and processes are handled with a high level of attention to detail and accuracy.</p><p>• Represent the company with integrity and uphold its values in every interaction.</p>
<p>We are looking for an organized and detail-oriented Part-Time Office Assistant to join our team in Denver, Colorado. This is a contract position ideal for candidates with at least one year of experience in administrative support and office coordination. The role involves a variety of tasks to ensure smooth day-to-day operations while maintaining a high level of professionalism.</p><p><br></p><p>Responsibilities:</p><p>• Provide general administrative support, including answering inbound calls and managing correspondence.</p><p>• Utilize accounting software systems to assist with billing functions and financial tasks.</p><p>• Maintain and update CRM systems to ensure accurate customer data.</p><p>• Coordinate with team members to manage Banner Ads and other marketing-related activities.</p><p>• Perform clerical duties such as filing, scheduling, and document organization.</p><p>• Support payroll processes using ADP financial services.</p><p>• Assist with tracking and reporting time using About Time software.</p><p>• Ensure office supplies are well-stocked and organized.</p><p>• Collaborate with other departments to streamline workflow and improve efficiency.</p><p>• Handle other tasks as assigned to support office operations.</p>
<p>We are offering an opportunity for an <strong><em>Administrative Assistant </em></strong>in the Construction/Contractor industry, situated in KAPOLEI, Hawaii. This role offers a contract to permanent employment opportunity and involves a range of responsibilities from handling front office reception duties to providing administrative support to various departments and maintaining administrative workflow. If interested in this role, <strong><u>please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</u></strong></p><p><br></p><p>Responsibilities</p><p>• Handle front office reception duties including greeting visitors, answering phones, and managing mail distribution.</p><p>• Offer administrative assistance to Marketing, Sales, and Project Management departments.</p><p>• Organize and coordinate various events such as trainings, workshops, and marketing and community events.</p><p>• Maintain administrative workflow and act as an interdepartmental liaison.</p><p>• Enter and maintain Sales and Project Management data in company information systems.</p><p>• Assist with project and contract administration.</p><p>• Generate various reports as requested by Management.</p><p>• Offer support to President, Sales Manager, and Administration Manager as needed.</p><p>• Promote awareness of and follow Company and general safety policies.</p><p>• Exhibit a core understanding of mutual respect and good customer service orientation in interactions within the workplace.</p>
<p>We are looking for a dedicated Solution Center Representative to join our team in Indianapolis, Indiana. In this contract to hire position, you will serve as the first point of contact for educators and administrators, providing exceptional support for curriculum implementation and troubleshooting inquiries. This role requires a proactive approach to customer service, ensuring smooth communication and identifying opportunities to enhance school experiences. *<strong>The hours for this role are Tuesday through Saturday 3 PM - 12 PM*</strong></p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Provide personalized support to schools, addressing curriculum implementation and operational inquiries.</p><p>• Respond to questions related to program details, curriculum guidance, and purchasing or order statuses.</p><p>• Assist with school registration processes and resolve equipment or software-related issues.</p><p>• Deliver Tier 1 IT support and guide users through system and site navigation.</p><p>• Identify opportunities for additional services or products that align with school needs.</p><p>• Collaborate with team members to resolve complex issues and ensure customer satisfaction.</p><p>• Maintain detailed records of interactions and tasks using a customer relationship management tool.</p><p>• Perform administrative tasks and support team projects as needed.</p><p>• Meet established service level, productivity, and quality goals.</p><p>• Recommend innovative solutions and emerging trends to improve processes.</p>
We are seeking a ServiceNow Support Specialist to assist with managing and resolving user inquiries via the ServiceNow platform. Key Responsibilities: Respond to and resolve ServiceNow tickets related to training inquiries Troubleshoot platform issues and escalate complex problems Provide guidance on ServiceNow usage Support administrative tasks such as printing/shipping materials and coordinating room logistics Top 3 Requirements: Proven experience using ServiceNow (SNOW) Strong sense of urgency and responsiveness Excellent communication skills Ideal Candidate: A detail-oriented, customer-focused detail oriented with a background in IT service management tools and a proactive approach to problem-solving.
<p>Nashua, NH - ON-SITE - Patient Access Specialist - 3rd Shift Position</p><p>Hours 11:00am-7:00pm - Multiple Openings </p><p><br></p><p>We are looking for a dedicated Patient Access Specialist to join our team in Nashua, New Hampshire. This Contract to permanent position focuses on ensuring seamless patient admissions and delivering exceptional service while adhering to organizational policies and regulatory standards. As part of the healthcare industry, this role plays a vital part in supporting patients and maintaining efficient processes.</p><p><br></p><p>Responsibilities:</p><p>• Accurately assign medical record numbers (MRNs) and verify medical necessity to ensure compliance with regulations.</p><p>• Deliver clear instructions to patients, collect insurance details, and process physician orders while maintaining a high level of customer service.</p><p>• Meet point-of-service collection targets and pre-register patient accounts by gathering demographic, insurance, and financial information through inbound and outbound calls.</p><p>• Explain and obtain signatures for consent and treatment forms, ensuring patients understand their rights and responsibilities.</p><p>• Verify insurance eligibility and input benefit data to support billing processes and enhance claims accuracy.</p><p>• Utilize software tools to identify potential non-payment issues for Medicare patients, distribute required forms, and provide necessary documentation.</p><p>• Conduct audits on patient accounts to ensure accuracy and compliance with quality standards, offering feedback to leadership as needed.</p><p>• Maintain a compassionate and detail-oriented approach in all patient interactions, aligning with organizational goals and customer service expectations.</p><p>• Provide patient education materials and ensure all required documentation is completed promptly and correctly.</p>
<p>We are seeking a <strong>Patient Administrative Specialist</strong> to join our front office team in an outpatient clinic environment. As a <strong>Patient Administrative Specialist</strong>, you will play a vital role in ensuring smooth daily operations through coordination of new patients, surgery scheduling, and administrative support. This <strong>Patient Administrative Specialist</strong> position is ideal for someone who excels in communication, multitasking, and thrives in a patient-centered setting.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Serve as the first point of contact at the front desk for patient check-in and check-out.</li><li>Welcome and assist patients with appointment-related inquiries, payments, and schedules.</li><li>Answer and manage multi-line phone system; direct calls, take messages, and route appropriately.</li><li>Confirm that insurance verifications and authorizations are completed before appointments.</li><li>Coordinate with providers to manage scheduling preferences and urgent patient requests.</li><li>Support provider-patient interactions using internal reference materials.</li><li>Perform administrative tasks such as updating databases, maintaining directories, and processing forms.</li><li>Operate electronic medical records and phone systems efficiently.</li><li>Uphold high standards of service and meet departmental expectations.</li><li>Respond to non-clinical CRMs and escalate when necessary.</li><li>Handle incoming faxes, mail distribution, and filing of clinic documentation.</li></ul>
We are looking for an experienced Insurance Service Associate to join our team on a long-term contract basis in Rochester, New York. In this role, you will provide exceptional customer service to clients in the Paychex Property and Casualty Insurance division, ensuring that all claims and inquiries are managed efficiently and in alignment with company policies. This position offers an opportunity to work in a fast-paced environment, where attention to detail and effective communication are essential.<br><br>Responsibilities:<br>• Deliver outstanding customer service to clients by addressing inquiries, resolving complaints, and processing claims in adherence to company policies.<br>• Develop and maintain a solid understanding of the Paychex Property and Casualty Insurance product offerings.<br>• Utilize various software systems, including Salesforce and Adobe Flex, to manage client interactions and maintain accurate records.<br>• Perform data entry tasks with precision, ensuring timely and organized completion of assignments.<br>• Document all client interactions and service activities to maintain detailed and accessible records.<br>• Collaborate with team members and other departments to ensure seamless customer service delivery.<br>• Prioritize and organize tasks effectively to meet deadlines and support operational efficiency.<br>• Stay updated on industry procedures and policies to enhance service quality and compliance.<br>• Assist with administrative tasks such as photocopying, scanning, and preparing documents.<br>• Provide support for HRIS systems and other tools integral to operations.
<p>We are looking for a dedicated Administrative Assistant to join our team in Indianapolis, Indiana. This is a long-term contract opportunity ideal for someone who thrives in a dynamic environment, excels at multitasking, and is committed to delivering exceptional support in administrative and data-related tasks. <strong>For this role, you need to be okay working some evenings and an occasional weekend day to help support the educational programs offered by the company. </strong></p><p><br></p><p>Responsibilities:</p><p>• Perform accurate data entry and maintain organized records in various systems.</p><p>• Utilize Microsoft Excel to analyze and manage data efficiently.</p><p>• Coordinate communications through platforms such as Mailchimp.</p><p>• Provide exceptional customer service by responding promptly to inquiries and ensuring satisfaction.</p><p>• Work independently to manage tasks and projects with minimal supervision.</p><p>• Ensure attention to detail in all administrative processes and documentation.</p><p>• Support team members with career exploration and self-discovery initiatives.</p><p>• Collaborate effectively with colleagues to streamline workflows and improve efficiency.</p><p>• Assist in compiling and analyzing data for reporting purposes.</p>
We are looking for a dedicated Patient Access Specialist to join our team in Nashua, New Hampshire. In this Contract-to-permanent role, you will play a critical part in ensuring smooth admissions and registration processes for hospital patients while maintaining compliance with organizational policies and regulatory standards. This position requires strong attention to detail and excellent communication skills to deliver exceptional service to patients and their families.<br><br>Responsibilities:<br>• Register patients accurately by assigning medical record numbers, performing compliance checks, and collecting necessary insurance and physician order details.<br>• Provide clear instructions and compassionate customer service during all patient interactions, adhering to organizational policies and standards.<br>• Meet assigned point-of-service goals, including the collection of patient financial responsibilities and past-due balances.<br>• Conduct pre-registration tasks, which may involve inbound and outbound calls to gather demographic, insurance, and payment information.<br>• Explain and obtain signatures for consent forms and distribute necessary patient education materials, ensuring proper documentation.<br>• Verify insurance eligibility and input benefit details to facilitate billing processes and maintain a high clean claim rate.<br>• Screen medical necessity for Medicare patients using specialized tools and provide required forms to inform them of potential non-payment scenarios.<br>• Utilize quality auditing systems to review and correct account information, ensuring compliance with audit standards and reporting accuracy.<br>• Perform audits of accounts across teams and departments, providing statistical data to support leadership in improving processes.
We are looking for a highly organized and proactive Administrative Assistant to join our team in Irvine, California. In this long-term contract position, you will play a key role in supporting daily operations, managing schedules, and facilitating communication across various levels of the organization. If you thrive in a fast-paced environment and possess excellent administrative skills, we encourage you to apply.<br><br>Responsibilities:<br>• Coordinate and prepare meetings, including setting agendas, organizing materials, and recording notes.<br>• Assist with scheduling deadlines and managing logistics for safety meetings and office drills.<br>• Manage calendars for management, schedule appointments, and arrange travel as needed.<br>• Submit and reconcile expense reports in a timely manner.<br>• Update and maintain division policies and procedures as required.<br>• Research vendors and suppliers to order office and program supplies.<br>• Provide scheduling services tailored to the needs of various service lines.<br>• Answer inbound calls and handle receptionist duties to ensure smooth office operations.<br>• Perform data entry tasks accurately and efficiently.<br>• Take on additional responsibilities and projects as assigned.
We are looking for a dedicated Receptionist to join our team in Atlanta, Georgia. This is a Contract to permanent position, offering an excellent opportunity to showcase your skills and grow within the organization. The ideal candidate will thrive in a fast-paced environment, providing outstanding customer service and ensuring smooth communication within the firm.<br><br>Responsibilities:<br>• Manage incoming calls using a multi-line phone system, ensuring calls are answered promptly and directed to the appropriate departments.<br>• Deliver outstanding customer service by addressing inquiries and assisting callers effectively.<br>• Review files and documents to accurately identify the appropriate person or department for call transfers.<br>• Rotate between front desk responsibilities to maintain a welcoming and efficient reception area.<br>• Coordinate with team members to ensure seamless communication and support across the firm.<br>• Handle administrative tasks such as scheduling meetings and maintaining records as needed.<br>• Assist with intake processes, ensuring all client information is recorded accurately and efficiently.<br>• Maintain a detail-oriented demeanor while interacting with clients, colleagues, and visitors.<br>• Keep a clean and organized reception area to provide a positive first impression.<br>• Support other team members with additional tasks when required.
We are looking for a detail-oriented Administrative Assistant to join our team in Oxford, Connecticut. This is a long-term contract opportunity that requires a proactive individual skilled in providing executive support and maintaining clear and effective communication. The role involves ensuring smooth office operations and delivering excellent customer service.<br><br>Responsibilities:<br>• Perform accurate data entry and complete necessary paperwork for installation projects.<br>• Schedule and coordinate installation appointments effectively.<br>• Provide executive-level administrative support, including calendar management and correspondence.<br>• Communicate clearly with customers and team members, both verbally and in writing.<br>• Answer incoming calls and address inquiries in a courteous and helpful manner.<br>• Manage daily office tasks and ensure efficient workflow.<br>• Utilize Google Suite tools for documentation, scheduling, and communication.<br>• Maintain organized records and ensure timely follow-up on tasks.<br>• Assist with receptionist duties, such as greeting visitors and directing them appropriately.
<p>Our client in Monroeville PA is looking for a <strong>receptionist</strong> who will provide high level of customer service and communication face-to-face, via telephone, and email with internal and external stakeholders. It is a contract to hire role, pay is $18 - $19 hourly, dependent on experience, it is fully onsite, 7:30am - 4pm. Start date will October 1st, and background check and clearances are required.</p><p><br></p><p>Job Qualifications:</p><p>● High school diploma or equivalent required; Associate degree preferred</p><p>● Minimum 3 years administrative support experience in a school setting preferred</p><p><br></p><p>Competencies</p><p>● Excellent interpersonal skills</p><p>● Familiarity with telephone and email etiquette</p><p>● High level of customer service competency</p><p>● Strong written and verbal communication skills; ability to effectively communicate and</p><p>coordinate actions with leadership team, clients and third party, vendors/contractors</p><p>● Strict adherence to confidentiality and ability to handle sensitive information</p><p>● Attention to detail</p><p>● Ability to perform multiple assignments without immediate supervision</p><p>● Time management and ability to prioritize tasks to meet deadlines</p><p>● Strong organizational skills</p><p>● Able to perform basic arithmetic and use basic numeric concepts to perform job tasks</p><p>● Commitment to problem solving, persistence, and innovation</p><p><br></p><p>Job Responsibilities:</p><p>● Answer telephone calls in a pleasant, informed manner, field and direct incoming phone</p><p>calls to appropriate staff members.</p><p>● Greet incoming staff and visitors respectfully and professionally.</p><p>direct and escort visitors; sign visitors in and create visitor badge using visitor</p><p>management system.</p><p>● Manage receiving of items ordered.</p><p>● Operate standard office equipment to include fax machine, copier, postage machine, and</p><p>other equipment: manage service calls and communicate with staff when equipment is</p><p>malfunctioning; troubleshoot minor problems with office equipment, such as paper jams</p><p>and changing ink cartridges.</p><p>● Receive guests in the Front Office for special events as needed.</p><p>● Attend meetings as needed, including staff meetings and departmental meetings.</p><p>● Schedule tours for prospective clients</p><p>● Other duties as assigned</p><p><br></p><p>If you have the appropriate background for the Receptionist role and are interested in being considered, please apply using the Robert Half website. After applying to this position, please CALL immediately at 412-456-0837 to confirm your application has been received! Ask for Megan and Kristen reference Job #03730-0013271640.</p>
We are looking for an organized and detail-oriented Administrative Accounting Assistant to support our sales, service, and accounting teams in Utica, New York. This role involves managing billing processes, assisting with financial transactions, and maintaining office efficiency. The ideal candidate will have a strong background in accounting practices and exceptional communication skills.<br><br>Responsibilities:<br>• Prepare and process invoices with accuracy and attention to detail.<br>• Support customer service efforts by addressing billing inquiries and resolving discrepancies.<br>• Assist the Business Office Manager in maintaining smooth daily office operations.<br>• Provide backup assistance for accounts payable and receivable tasks, including coding and entering transactions.<br>• Manage cash flow entries for payments and receipts as required.<br>• Organize and maintain financial records through filing and document management.<br>• Receive and sort incoming mail related to accounting processes.<br>• Collaborate with team members to ensure timely and accurate financial reporting.<br>• Perform data entry tasks to update and maintain accounting systems.
We are looking for a detail-oriented Order Entry Specialist to join our team in Albuquerque, New Mexico. This is a long-term contract position that requires a dedicated individual to manage customer orders with precision and efficiency. The ideal candidate will thrive in a fast-paced, deadline-driven environment while consistently delivering exceptional customer service.<br><br>Responsibilities:<br>• Accurately input and manage customer orders in the Hedberg system, ensuring all details are correct and complete.<br>• Review vendor acknowledgments to identify and resolve any discrepancies promptly.<br>• Monitor and track replacements, expedite shipments, and maintain clear communication with clients, vendors, and sales teams.<br>• Prepare detailed order status reports to keep stakeholders informed of progress.<br>• Address and resolve invoice-related issues to ensure smooth transaction processing.<br>• Provide support for client service and administrative tasks, including occasional front desk responsibilities.<br>• Maintain organized records and documentation to support efficient operations.<br>• Collaborate with internal teams to ensure timely and accurate order fulfillment.<br>• Handle high-volume transactions while maintaining accuracy and attention to detail.
We are looking for a proactive and organized Front Desk Coordinator to join our team on a contract basis in Atlanta, Georgia. In this role, you will serve as the first point of contact for visitors and callers, ensuring smooth daily operations and clear communication. This position is ideal for someone with excellent multitasking abilities and a keen attention to detail.<br><br>Responsibilities:<br>• Welcome guests warmly, ensuring they feel comfortable and attended to.<br>• Coordinate team meetings, including scheduling and providing necessary materials.<br>• Handle incoming and outgoing mail, including sorting, distributing, and preparing items for dispatch.<br>• Perform scanning, filing, and sending of documents to support administrative needs.<br>• Answer and manage a multi-line phone system, directing calls appropriately and providing accurate information.<br>• Assist with concierge-style services, offering support to both internal staff and visitors.<br>• Maintain the front desk area, ensuring it is tidy and presentable at all times.<br>• Address inbound inquiries in a timely and efficient manner, both over the phone and in person.<br>• Provide general administrative support to ensure seamless day-to-day operations.
We are looking for a dedicated Administrative Assistant to join our team on a contract basis in Louisville, Kentucky. This role requires a highly organized individual to support the maintenance department with administrative tasks, including managing time and attendance records. The position offers a dynamic work environment, with the potential to transition into a permanent role based on performance.<br><br>Responsibilities:<br>• Maintain accurate records of employee time and attendance, ensuring compliance with organizational policies.<br>• Perform data entry tasks with precision, updating and managing payroll systems such as ADP.<br>• Provide administrative support to the maintenance department, including scheduling and document preparation.<br>• Organize and manage office files, ensuring easy access to important documents.<br>• Communicate effectively with team members and other departments to relay information and resolve issues.<br>• Assist in the preparation of reports and presentations as needed.<br>• Monitor office supplies and coordinate orders to ensure a well-functioning workspace.<br>• Handle inquiries and correspondence professionally, maintaining a high level of customer service.<br>• Support onboarding processes for new hires, including documentation and orientation scheduling.
<p>The <strong>Signing Services Coordinator</strong> is responsible for managing and coordinating the end-to-end processing of signing services for the company’s customers by building and maintaining strong relationships with both customers and signing agents. The role emphasizes meeting customer expectations while managing vendor performance and controlling costs, as well as ensuring compliance with company standards and industry best practices. </p><p><br></p><p><strong> Key Responsibilities: </strong>Oversee and manage a network of signing agents to ensure a detail oriented and exceptional customer experience. Monitor and process signing service assignments daily to ensure alignment with customer expectations regarding turnaround times and quality standards. Recruit, vet, and onboard experience in signing agents while maintaining up-to-date records of licensing, background checks, errors & omissions (E& O) insurance, certifications, and other required documentation. Negotiate fees with signing agents to increase service efficiency while controlling costs. Ensure compliance with vendor communication standards, fee management policies, and the appropriate use of technology tools. Assign signing service tasks based on factors such as agent qualifications, fees, turnaround times, and past performance metrics. Address correction requests, rework cases, and customer inquiries promptly and professionally. Establish and uphold quality control standards to meet or exceed customer and industry requirements. Actively support department quality control efforts and ensure signing services are processed within compliance guidelines. Maintain accurate records within the company’s tracking systems and monitor incoming service requests in alignment with department processes. Foster clear and courteous communication between vendors and customers, managing status updates in a timely manner. Collaborate with internal quality control teams to set expectations and enforce compliance protocols. This role plays a vital part in ensuring operational efficiency, cost control, and exceptional customer satisfaction while maintaining strong partnerships across both the customer base and signing agent network. The Signing Services Coordinator ensures that all processes are handled with meticulous attention to detail and adherence to performance standards.</p>
<p>A leading healthcare organization in Honolulu, Hawaii, is seeking a professional and welcoming <strong>Receptionist</strong> to be the face of its dynamic team. This position plays a key role as the first point of contact for patients, visitors, and staff and is critical to maintaining a positive and seamless experience for all. The ideal candidate will demonstrate excellent organizational and customer service skills while ensuring compliance with healthcare regulations and office protocols. This position is <strong>fully on-site</strong> at the healthcare office in Honolulu to ensure hands-on interaction with patients and staff. Candidates must be based in <strong>Hawaii</strong> and available to attend <strong>in-person interviews. To apply, please call us at 808-531-0800. </strong></p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li><strong>Front Desk Duties:</strong> Greet patients and visitors with professionalism and warmth, answer incoming calls promptly, and route them to the appropriate department.</li><li><strong>Appointment Scheduling:</strong> Assist visitors and patients with scheduling, confirming, and rescheduling appointments, ensuring accuracy in the scheduling system.</li><li><strong>Patient Check-In and Check-Out:</strong> Handle patient intake, verify insurance details, collect co-pays, and ensure patient data is up to date.</li><li><strong>Administrative Support:</strong> Assist with filing, scanning, and organizing patient information and medical records, ensuring privacy and HIPAA compliance.</li><li><strong>Communication Management:</strong> Receive and distribute mail, faxes, and messages efficiently.</li><li><strong>Office Coordination:</strong> Monitor and replenish office supplies, manage vendor deliveries, and maintain the cleanliness and organization of the front office area.</li><li><strong>Customer Service:</strong> Provide accurate information about the practice’s policies, services, and procedures to patients and ensure patient concerns are addressed promptly or escalated appropriately.</li></ul><p><br></p>
We are looking for an experienced Receptionist to join our team on a contract basis in Saint Louis, Missouri. In this role, you will serve as the first point of contact for visitors and callers, ensuring smooth communication and attentive customer service. This position is ideal for someone who thrives in a dynamic environment and is skilled at managing multi-line phone systems.<br><br>Responsibilities:<br>• Greet visitors and ensure they are directed to the appropriate person or department.<br>• Manage and operate a multi-line phone system, handling inbound calls efficiently.<br>• Provide attentive and courteous responses to inquiries from clients and customers.<br>• Maintain an organized and welcoming reception area.<br>• Assist with administrative tasks such as scheduling appointments and managing correspondence.<br>• Handle switchboard operations for phone systems with up to 10 lines.<br>• Ensure timely delivery of messages and follow-up on unresolved inquiries.<br>• Collaborate with team members to support daily office operations.
<p>Join a local travel and leisure company as an Administrative Assistant! Support the dynamic team with daily operations, ensuring excellent guest experiences and smooth business processes. Preference given to residents due to in-office and field interaction requirements with guests and staff. If you are interested in this role, please call us at 808-531-0800.</p><p><br></p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage guest bookings, reservations, and travel itineraries.</li><li>Coordinate schedules for events and tours.</li><li>Process payments and track inventory for tourism activities.</li><li>Assist with administrative and customer service tasks.</li><li>Prepare reports for management on guest satisfaction and metrics</li></ul><p><br></p>
<p>Are you a friendly, organized, and professional individual who excels in creating positive first impressions? Our client is seeking a Receptionist to be the face of their organization, responsible for ensuring smooth front-desk operations and delivering exceptional customer service. This role is perfect for someone who thrives in a fast-paced environment and enjoys engaging with others.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Front Desk Operations:</strong> Greet visitors, clients, and staff in a warm and professional manner while ensuring they feel welcomed and directed appropriately.</li><li><strong>Phone Management:</strong> Answer, screen, and route incoming calls efficiently using a multi-line phone system. Take accurate messages when needed.</li><li><strong>Scheduling:</strong> Manage calendars, schedule appointments, and assist with organizing meetings as required.</li><li><strong>Clerical Support:</strong> Handle light administrative tasks such as filing, data entry, and maintaining office supplies inventory.</li><li><strong>Mail and Deliveries:</strong> Sort, distribute, and manage incoming/outgoing mail and deliveries.</li><li><strong>Visitor Coordination:</strong> Ensure visitors sign in and comply with building or company security protocols when necessary.</li><li><strong>Office Presentation:</strong> Maintain a tidy and presentable reception area and common spaces.</li><li><strong>Customer Support:</strong> Address basic inquiries from visitors and callers about the organization or its services/products.</li></ul><p><br></p>
We are looking for an Accounts Payable Clerk to join our team in Stamford, Connecticut. In this role, you will be responsible for managing invoice processing, reconciling accounts, and ensuring the accurate and timely handling of payments. This position offers the opportunity to contribute to a dynamic department while advancing your career in accounting.<br><br>Responsibilities:<br>• Open, sort, and distribute incoming departmental mail on a daily basis.<br>• Validate, record, and mail checks while expediting requests requiring special handling.<br>• Organize and maintain records by sorting, logging, scanning, and filing invoices, checks, and related documents.<br>• Provide administrative support to the AP/Finance Department to ensure smooth operations.<br>• Address customer service inquiries from internal business partners in an attentive and precise manner.<br>• Assist in the preparation and execution of internal and external audits as required.<br>• Manage the full-cycle accounts payable process with accuracy and efficiency.<br>• Execute daily financial processes and controls to ensure compliance with company policies.<br>• Process payments in foreign currencies while adhering to established guidelines.
