We are looking for an experienced Workplace Specialist to join our team in Palo Alto, California. This Contract-to-permanent position offers an exciting opportunity to contribute to a dynamic workplace environment by overseeing operational activities and ensuring seamless day-to-day functionality. The ideal candidate will have a strong background in facilities management and administrative support, combined with excellent organizational and communication skills. Responsibilities: • Oversee the shipping and receiving of packages, mail, and office deliveries to ensure timely and accurate handling. • Coordinate with vendors and service providers during visits, ensuring proper access and adherence to safety protocols. • Restock kitchen and supply areas with essentials such as coffee, snacks, cleaning products, and paper goods. • Perform routine facility inspections to identify maintenance needs and report findings to the Facilities Manager. • Manage inventory levels of general office supplies to support smooth operations. • Transport parcels, office supplies, and other items safely between departments and delivery vehicles. • Support event logistics by assisting with meeting room setup and workspace arrangements. • Partner with the People and Facilities Teams to facilitate onboarding and organize workspace events. • Maintain cleanliness and order in shared spaces, including kitchens, meeting rooms, and storage areas.

• Minimum of 3 years of experience in facilities management or administrative support roles. • Strong organizational skills and ability to manage multiple tasks simultaneously. • Proficiency with tools such as Slack and other workplace communication platforms. • Familiarity with mailroom operations and inventory management processes. • Ability to lift and move items safely, adhering to workplace safety standards. • Experience coordinating events and setting up meeting spaces. • Excellent communication skills for interacting with vendors, team members, and service providers. • Knowledge of basic cleaning and tidying practices for maintaining common areas.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Palo Alto, CA
onsite
Contract / Temporary to Hire
35.63 - 41.25 USD / Hourly
We are looking for an experienced Workplace Specialist to join our team in Palo Alto, California. This Contract-to-permanent position offers an exciting opportunity to contribute to a dynamic workplace environment by overseeing operational activities and ensuring seamless day-to-day functionality. The ideal candidate will have a strong background in facilities management and administrative support, combined with excellent organizational and communication skills. Responsibilities: • Oversee the shipping and receiving of packages, mail, and office deliveries to ensure timely and accurate handling. • Coordinate with vendors and service providers during visits, ensuring proper access and adherence to safety protocols. • Restock kitchen and supply areas with essentials such as coffee, snacks, cleaning products, and paper goods. • Perform routine facility inspections to identify maintenance needs and report findings to the Facilities Manager. • Manage inventory levels of general office supplies to support smooth operations. • Transport parcels, office supplies, and other items safely between departments and delivery vehicles. • Support event logistics by assisting with meeting room setup and workspace arrangements. • Partner with the People and Facilities Teams to facilitate onboarding and organize workspace events. • Maintain cleanliness and order in shared spaces, including kitchens, meeting rooms, and storage areas.
2025-10-16T16:38:43Z