<p>Join a respected law firm as a Litigation Secretary supporting attorneys in general civil litigation matters. This hybrid role offers flexibility with two days on-site in our clients Oakland, CA office and the remainder remote.</p><p> </p><p><strong>Responsibilities</strong></p><ul><li>Prepare, format, and file legal documents including pleadings, motions, discovery responses, and correspondence in state and federal courts.</li><li>Manage case calendars, schedule hearings, depositions, and client meetings, ensuring all deadlines are met.</li><li>Coordinate e-filing and service of documents through court systems and third-party vendors.</li><li>Maintain organized case files (electronic and physical) and assist with trial preparation, including assembling exhibits and witness lists.</li><li>Communicate professionally with clients, courts, and opposing counsel on behalf of attorneys.</li><li>Handle billing entries, expense reports, and assist with timekeeping for accurate client invoicing.</li><li>Support attorneys with administrative tasks such as travel arrangements, transcription, and document revisions.</li></ul>

<p><br></p><ul><li>Minimum 3 years of experience as a litigation secretary in a law firm setting.</li><li>Strong knowledge of civil litigation procedures and court filing requirements.</li><li>Ability to prepare and format Table of Contents (TOC) and Table of Authorities (TOA) for briefs and appellate filings.</li><li>Proficiency in Microsoft Office Suite and legal document management systems.</li><li>Excellent organizational skills and ability to prioritize multiple tasks under tight deadlines.</li><li>Familiarity with e-filing platforms and calendaring software.</li><li>Strong written and verbal communication skills.</li></ul><p> </p><p>The ideal candidate is detail-oriented, proactive, and thrives in a fast-paced litigation environment. Candidates with experience supporting multiple attorneys and managing complex case calendars are encouraged to apply.</p>

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