We are looking for a detail-oriented Administrative Assistant to support our Development department in organizing a special event. In this contract position, you will play a key role in ensuring the smooth planning and execution of the event. This role is based in New York, New York, and requires immediate availability. Responsibilities: • Manage budgets for event-related revenue and expenses, ensuring accurate reporting and financial accountability. • Coordinate venue selection, vendor arrangements, program themes, event activities, and marketing efforts to align with event objectives. • Oversee logistics including scheduling, run-of-show planning, audiovisual requirements, registration processes, and communication with staff and stakeholders. • Supervise the design and production of invitations, printed materials, lists, and packages, ensuring all sponsor benefits are accurately fulfilled. • Handle the invitation process, including curating invitation lists, designing invitations, managing registrations, and organizing seating arrangements.

• Previous experience in receptionist duties and administrative support. • Strong customer service skills with the ability to interact professionally with clients and stakeholders. • Proficiency in data entry and maintaining accurate records. • Exceptional organizational and multitasking abilities to manage event logistics efficiently. • Familiarity with event planning processes and tools. • Excellent communication skills, both written and verbal. • Ability to work under tight deadlines and adapt to changing priorities.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

New York, NY
onsite
Temporary
24.70 - 28.60 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support our Development department in organizing a special event. In this contract position, you will play a key role in ensuring the smooth planning and execution of the event. This role is based in New York, New York, and requires immediate availability. Responsibilities: • Manage budgets for event-related revenue and expenses, ensuring accurate reporting and financial accountability. • Coordinate venue selection, vendor arrangements, program themes, event activities, and marketing efforts to align with event objectives. • Oversee logistics including scheduling, run-of-show planning, audiovisual requirements, registration processes, and communication with staff and stakeholders. • Supervise the design and production of invitations, printed materials, lists, and packages, ensuring all sponsor benefits are accurately fulfilled. • Handle the invitation process, including curating invitation lists, designing invitations, managing registrations, and organizing seating arrangements.
2025-12-09T16:43:36Z

Administrative Assistant Job in New York | Robert Half