<p>A busy healthcare-adjacent office in Oceanside is seeking a personable and organized <strong>Receptionist / Front Office Coordinator</strong> to serve as the first point of contact for patients and visitors. This role is ideal for someone who enjoys customer interaction, thrives in a structured environment, and can manage multiple priorities while maintaining a welcoming demeanor.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Greet patients and visitors in a friendly, professional manner</li><li>Manage a high-volume phone system and direct calls appropriately</li><li>Schedule appointments and coordinate calendars</li><li>Verify basic patient or client information and documentation</li><li>Maintain a clean, organized, and welcoming front office area</li><li>Assist with incoming/outgoing mail and office correspondence</li><li>Support administrative staff with clerical tasks as needed</li></ul>
<p>*Must have experience working for a government municipal agency*</p><p><br></p><p>We are seeking a detail-oriented and personable Receptionist to join our team in Cerritos, California. In this role, you will serve as the first point of contact for visitors and provide essential administrative support to ensure smooth office operations. As a Contract to permanent position, this opportunity offers the potential for long-term growth within a government-focused environment.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors, address their inquiries, and direct them to the appropriate departments or personnel.</p><p>• Manage a variety of clerical tasks, including document preparation and distribution, copying, and collating materials.</p><p>• Draft correspondence, memoranda, and reports using computer software to ensure clear and accurate communication.</p><p>• Maintain organization of files and records, ensuring proper indexing and retrieval processes.</p><p>• Operate office equipment and computer systems efficiently, including proficiency in Microsoft Office Suite.</p><p>• Provide exceptional customer service by addressing concerns and resolving issues with tact and courtesy.</p><p>• Coordinate appointments and meetings, ensuring proper scheduling and communication with all parties.</p><p>• Adhere to deadlines while managing multiple tasks and projects with accuracy and attention to detail.</p><p>• Communicate effectively with both internal staff and external contacts, displaying excellent verbal and written skills.</p><p>• Handle sensitive information with discretion and maintain a high level of confidentiality.</p>
We are looking for a skilled Receptionist to join our team in Los Angeles, California. In this contract position, you will be the first point of contact for visitors, vendors, and employees, ensuring a welcoming and detail-oriented environment. You will play a crucial role in providing administrative and concierge support while maintaining operational efficiency and delivering outstanding customer service.<br><br>Responsibilities:<br>• Greet and assist visitors, vendors, and employees with a high level of attention to detail and hospitality.<br>• Manage the check-in process for guests, ensuring accuracy and adherence to security protocols.<br>• Provide guidance on amenities, wayfinding, and organizational information to enhance the visitor experience.<br>• Answer and direct incoming calls, distribute messages, and coordinate communication with employees.<br>• Oversee scheduling for conference rooms to optimize usage and support meeting requirements.<br>• Maintain the reception and front office areas, ensuring cleanliness and a presentable appearance at all times.<br>• Assist with mailroom operations, including the coordination of courier services and vendor relationships.<br>• Develop and nurture client relationships while ensuring service standards and performance metrics are met.<br>• Support special requests and workplace services with proactive problem-solving and coordination.<br>• Collaborate with team members to enhance workplace programs and amenities.
<p>A growing manufacturing company in San Marcos is looking for a professional <strong>Receptionist / Administrative Support Specialist</strong> to manage front desk operations while providing administrative support to multiple departments. This role blends traditional receptionist duties with behind-the-scenes office coordination and is ideal for someone who enjoys variety in their day.</p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as the primary point of contact for visitors, vendors, and callers</li><li>Maintain front desk operations and office security protocols</li><li>Coordinate conference rooms and meeting logistics</li><li>Assist with data entry, filing, and document management</li><li>Order office supplies and support office organization initiatives</li><li>Provide administrative assistance to HR, accounting, or operations teams</li><li>Track deliveries, service requests, and vendor communications</li></ul>
<p><br></p><p>Responsibilities</p><p>• Serve as primary front desk and lobby coverage</p><p>• Greet and check in guests</p><p>• Let trucks in/out and monitor access points</p><p>• Oversee security cameras</p><p>• Use Outlook for email communication</p><p>• Answer, screen, and transfer incoming calls</p><p>• Maintain a clean, polished, and professional front desk space</p><p>• Front desk is adjacent to the executives’ offices—maintaining a strong office presence and environment is important</p><p>• Restock drinks in the office kitchen</p><p>• Ensure continuous front desk coverage; coordinate backup coverage when stepping away</p><p><br></p><p>Candidate Profile / Requirements</p><p>• Strong customer service and communication skills</p><p>• Professional, polished presentation</p><p>• Comfortable handling phones, email, and basic administrative tasks</p><p>• Reliable and able to work independently</p><p>• Strong attention to detail and front office etiquette</p><p><br></p>
<p>We are seeking a friendly, reliable, and detail-oriented <strong>Front Desk Receptionist</strong> to join our team at a fast-paced office in <strong>Downtown Los Angeles</strong>. This role is ideal for someone who enjoys working with people, staying organized, and supporting daily office operations.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist patients/visitors in a professional and welcoming manner</li><li>Answer and route incoming phone calls</li><li>Schedule appointments and manage calendars</li><li>Perform data entry and maintain accurate records</li><li>Utilize Excel and other office systems for tracking and reporting</li><li>Support administrative tasks as needed to ensure smooth office operations</li></ul>
<p>This is not a traditional receptionist role. Our client, a respected professional services firm in Encinitas, is seeking a <strong>Front Desk Coordinator</strong> who understands that the front desk is the heartbeat of the organization. This role requires polish, confidence, and the ability to manage competing priorities while remaining calm, welcoming, and highly organized. You will be the first point of contact for executives, clients, vendors, and guests, and your presence will set the tone for the entire office experience. The ideal candidate is proactive, detail-oriented, and enjoys operating in a professional environment where discretion, responsiveness, and anticipation of needs are essential.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as the primary front-facing representative for the office</li><li>Greet clients, executives, and visitors with professionalism and warmth</li><li>Manage a high volume of incoming calls, emails, and inquiries</li><li>Coordinate conference rooms, meetings, and executive visit logistics</li><li>Maintain front office presentation, supply inventory, and vendor coordination</li><li>Assist with scheduling, travel coordination, and internal communications</li><li>Handle sensitive correspondence and confidential materials with discretion</li><li>Support administrative and leadership teams as needed</li></ul>
<p>We are seeking a polished, professional, and highly organized <strong>Front Desk Medical Receptionist</strong> to support busy medical offices in <strong>Beverly Hills</strong>. This role is ideal for someone with prior experience in medical front office operations who is comfortable working in a fast-paced, patient-facing environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and direct patients in a courteous, professional manner</li><li>Schedule appointments, confirm visits, and manage provider calendars</li><li>Handle <strong>pre- and post-operative data entry</strong>, documentation, and patient flow coordination</li><li>Provide clear <strong>client/patient direction</strong> before and after procedures</li><li>Maintain accurate patient records and update medical systems</li><li>Answer multi-line phones and manage incoming inquiries</li><li>Coordinate with clinical staff to ensure smooth daily operations</li></ul>
<p>We are seeking a professional and personable bilingual Front Desk Receptionist for a busy medical office in Torrance. Fluency in both English and Spanish is required to effectively serve our diverse patient base. While prior medical office experience is helpful, it is not required; training will be provided for motivated candidates with strong communication and organizational skills.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Greet patients and visitors warmly, in both English and Spanish</li><li>Answer phones, schedule appointments, and manage patient intake efficiently</li><li>Handle patient forms, data entry, and maintain accurate records</li><li>Assist with general office duties as needed to ensure smooth operations</li><li>Provide excellent customer service, resolving questions or concerns professionally</li></ul>
We are looking for a skilled Administrative Assistant to join our team in Calabasas, California. In this long-term contract position, you will play a vital role in ensuring smooth office operations by providing exceptional administrative support and handling a variety of tasks. This role requires strong organizational skills, attention to detail, and the ability to manage multiple responsibilities efficiently.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to ensure daily office operations run smoothly.<br>• Answer and direct inbound calls to the appropriate departments or individuals in a courteous manner.<br>• Perform accurate data entry to maintain up-to-date records and documentation.<br>• Assist with receptionist duties, including greeting visitors and managing front desk activities.<br>• Coordinate schedules, appointments, and meetings to support team efficiency.<br>• Prepare and organize documents, presentations, and reports as required.<br>• Maintain and update office systems, ensuring they are functioning effectively.<br>• Collaborate with team members to address administrative needs and resolve issues.<br>• Monitor office supplies and place orders to ensure availability.<br>• Maintain a detail-oriented and welcoming office environment at all times.
<p>A growing specialty healthcare practice in Vista is seeking a <strong>Front Desk Coordinator</strong> who can balance patient care, administrative excellence, and operational flow. This role is ideal for someone who enjoys being the central hub of communication and understands how vital organization and empathy are in a patient-facing environment. You will be responsible for creating a smooth, welcoming experience for patients while keeping daily operations running efficiently.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Check patients in and out while maintaining accuracy and professionalism</li><li>Manage appointment scheduling and provider calendars</li><li>Handle high-volume inbound calls and patient inquiries</li><li>Verify patient information and maintain accurate records</li><li>Coordinate with clinical staff to ensure smooth patient flow</li><li>Collect payments and explain billing processes when needed</li><li>Maintain front office organization and compliance standards</li></ul>
<p>Our tech client in Playa Vista are in need of a Front Desk Coordinator to support their team on a long term contract basis. You'll be responsible for checking in guests and vendors, giving tours, helping to set up events, restocking office supplies and assisting with special projects. </p>
<p>We are looking for a dedicated Medical Front Desk Specialist to join our team in Beverly Hills, California. The Medical Front Desk Specialist will play a vital role in ensuring smooth front desk operations while delivering outstanding service to patients. The role requires strong organizational skills and a commitment to maintaining a detail-oriented and welcoming environment.</p><p><br></p><p>Responsibilities:</p><p>• Welcome patients warmly and courteously to create a positive first impression.</p><p>• Schedule, confirm, and adjust patient appointments using scheduling software while coordinating follow-ups.</p><p>• Communicate office policies and procedures clearly to patients to ensure understanding and compliance.</p><p>• Verify and process patient forms and insurance details with accuracy and confidentiality.</p><p>• Update patient records and manage data entry tasks to maintain compliance with medical regulations.</p><p>• Follow up with patients and leads via calls to schedule appointments and address inquiries.</p><p>• Coordinate scheduling of follow-up visits with patients and staff to optimize workflow.</p><p>• Provide administrative support to medical personnel and office management as required.</p>
We are looking for an experienced Concierge to join our team on a contract basis in Irvine, California. This position requires a detail-oriented individual with relevant experience who thrives in front-of-house roles, ensuring guests and visitors feel welcomed and valued. The ideal candidate will bring exceptional customer service skills and a proactive approach to fostering a warm and inviting workplace environment.<br><br>Responsibilities:<br>• Greet and assist visitors to create a welcoming and detail-oriented atmosphere.<br>• Coordinate with the site lead to plan and execute workplace events.<br>• Support event setup and breakdown, including conference room arrangements.<br>• Maintain a detail-oriented demeanor when interacting with guests and colleagues.<br>• Actively contribute to creating a team-oriented and friendly work environment.<br>• Anticipate needs and proactively address any issues or concerns.<br>• Collaborate with colleagues to ensure smooth daily operations.<br>• Demonstrate strong organizational skills to plan and prioritize tasks effectively.<br>• Provide concierge services that enhance the overall experience for guests and employees.
<p>We are seeking a reliable and detail-oriented <strong>Office Assistant</strong> with <strong>QuickBooks experience</strong> to support daily office operations. This role will handle <strong>order processing</strong>, <strong>front desk/reception duties</strong>, and <strong>administrative support for the sales team</strong>. The ideal candidate is <strong>bilingual in English and Spanish</strong>, organized, and comfortable working in a fast-paced office environment.</p><p>Key Responsibilities</p><ul><li>Process customer orders accurately and in a timely manner</li><li>Enter invoices, payments, and basic accounting data in <strong>QuickBooks</strong></li><li>Answer and direct incoming phone calls; greet visitors professionally</li><li>Provide administrative support to the sales team (quotes, order follow-ups, documentation)</li><li>Maintain organized records, files, and office documents</li><li>Assist with general office tasks such as data entry, emailing, and scheduling</li><li>Communicate with customers and vendors in both English and Spanish</li></ul><p><br></p>
<p>We are looking for a dedicated Office Administrator to join our team in Rancho Palos Verdes, California. This long-term contract to hire position requires a highly organized individual who can manage clerical tasks, support various departments, and ensure smooth office operations. The ideal candidate will bring excellent communication skills, attention to detail, and proficiency in administrative tools and software.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and manage administrative documents, including purchase orders, invoices, and filing templates.</p><p>• Monitor order statuses to ensure timely delivery of invoices to customers.</p><p>• Maintain accurate records and assist with basic bookkeeping tasks.</p><p>• Provide operational and administrative support to the Sales department and other teams.</p><p>• Assist with general office duties and contribute to special projects as needed.</p><p>• Answer inbound calls and handle receptionist responsibilities professionally.</p><p>• Scan and organize documents to maintain an efficient filing system.</p><p>• Utilize QuickBooks for bookkeeping and financial tasks.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in San Clemente, California. This role is crucial in supporting production operations by managing administrative tasks such as printing, organizing, and coordinating essential information. As a contract-to-permanent position, it offers an excellent opportunity to grow within a dynamic manufacturing environment.<br><br>Responsibilities:<br>• Manage and organize production orders, ensuring all documentation is accurate and readily accessible.<br>• Coordinate schedules and communicate effectively between production and scheduling teams.<br>• Perform data entry tasks with a high degree of precision and timeliness.<br>• Handle inbound calls and provide courteous and attentive assistance.<br>• Maintain administrative office functions, including filing, printing, and organizing documents.<br>• Assist with receptionist duties, such as greeting visitors and addressing inquiries.<br>• Utilize cloud-based ERP systems to streamline processes and ensure efficient workflow.<br>• Collaborate with team members to improve administrative procedures and enhance productivity.<br>• Ensure compliance with company policies and standards in all administrative activities.
We are looking for a detail-oriented Administrative Assistant to join our team in Los Angeles, California. In this Contract to permanent role, you will play a key part in ensuring smooth office operations by effectively managing administrative tasks, supporting team members, and maintaining accurate records. This is an excellent opportunity for someone who thrives in a fast-paced environment and is eager to contribute their organizational and problem-solving skills.<br><br>Responsibilities:<br>• Manage day-to-day administrative tasks, including answering inbound calls and directing inquiries to the appropriate departments.<br>• Perform accurate data entry for invoices, orders, and billing processes.<br>• Handle receptionist duties such as greeting visitors and maintaining a well-organized front desk environment.<br>• Utilize QuickBooks to process financial transactions and generate reports as needed.<br>• Assist with cash handling, ensuring compliance with company policies.<br>• Coordinate and track order entries to ensure timely processing and delivery.<br>• Support team members with clerical tasks to enhance workflow efficiency.<br>• Maintain organized records and documentation for easy access and retrieval.<br>• Collaborate with various departments to address administrative needs and improve office functionality.
<p>A small residential property management company in West LA is seeking an Office Assistant to join their team on a temporary basis with potential to go permanent. As the Office Assistant, you will provide a high-level of customer service over phone and email. This is a fully onsite role. Hours are Monday – Thursday from 9-4PM and Friday from 9-12PM. Bilingual Spanish is a plus!</p><p><br></p><p>Responsibilities:</p><p>• Handle incoming mail by opening, sorting, and distributing it appropriately.</p><p>• Organize, rename, and maintain both physical and digital documents to ensure accessibility.</p><p>• Create copies of leases and other essential documents as needed.</p><p>• Duplicate keys for tenants and property managers in a timely manner.</p><p>• Assist the Office Manager and team with general office tasks and projects.</p><p>• Perform light computer-based tasks such as word processing and data entry using Word and Excel.</p><p>• Provide reception support by answering inbound calls and directing them appropriately.</p><p>• Scan and file documents to maintain office records and organization.</p>
<p>We are looking for an experienced Administrative Assistant to join our team in Costa Mesa, California. This is a contract to permanent position offering an excellent opportunity to work closely with a property manager and contribute to the daily operations within a property management environment. The ideal candidate will bring strong organizational skills and a proactive approach to administrative support.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to the property manager, ensuring smooth day-to-day operations.</p><p>• Handle incoming calls and direct them appropriately, maintaining clear and attentive communication with clients and vendors.</p><p>• Perform data entry tasks with accuracy, updating records and maintaining organized documentation.</p><p>• Schedule and coordinate appointments for the property manager and other team members.</p><p>• Assist in vendor management by coordinating services and following up on requests.</p><p>• Process payments and maintain accurate financial records.</p><p>• Maintain a welcoming and well-organized front office environment, including receptionist duties.</p><p>• Collaborate with the property manager to address tenant inquiries and support property management activities.</p><p>• Ensure compliance with company policies and procedures in all administrative tasks.</p><p>• Assist with additional office duties as needed to support team objectives.</p>
<p>We are seeking a detail-oriented and highly organized Administrative Assistant to join a property management team in Los Angeles, California. This long-term contract role plays a critical part in supporting daily property operations by delivering exceptional administrative and customer service support. The ideal candidate thrives in a fast-paced environment, is task-driven, and enjoys working collaboratively to ensure smooth and efficient operations for tenants, managers, and internal teams.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Serve as the first point of contact for tenants, vendors, and visitors, providing a high level of customer service both in person and over the phone</li><li>Manage a high volume of incoming calls and inquiries, ensuring timely, professional responses and accurate routing</li><li>Provide comprehensive administrative support to property management staff, including scheduling, correspondence, and document preparation</li><li>Perform accurate data entry and maintain up-to-date property, tenant, and vendor records</li><li>Assist with invoicing and data entry into Accounts Payable (AP) systems</li><li>Prepare, organize, and distribute reports, presentations, and property-related documentation</li><li>Maintain an organized and professional office environment, including managing supplies and front-desk operations</li><li>Coordinate with internal teams and property managers to support ongoing projects and meet deadlines</li><li>Utilize multiple property management systems, platforms, and applications to support daily operations</li><li>Identify and assist in resolving administrative issues to improve workflow and operational efficiency</li></ul><p><br></p>
We are looking for a motivated Administrative Assistant to join our team in Costa Mesa, California. This long-term contract opportunity is perfect for someone who thrives in an onsite, fast-paced environment and enjoys engaging with clients and team members. The ideal candidate will possess strong organizational skills and the ability to handle multiple tasks efficiently while maintaining a detail-oriented demeanor.<br><br>Responsibilities:<br>• Serve as the first point of contact for clients by managing receptionist duties and greeting visitors courteously.<br>• Provide comprehensive administrative support to internal teams and ensure smooth daily operations.<br>• Handle light billing tasks and assist with financial record-keeping using QuickBooks and other software tools.<br>• Maintain accurate records and perform data entry tasks to support office operations.<br>• Collaborate with team members to manage schedules, appointments, and meetings.<br>• Utilize Microsoft Office and ADP Total Source software to complete administrative tasks efficiently.<br>• Communicate effectively with internal staff and external clients to address inquiries and provide solutions.<br>• Assist in organizing office supplies, maintaining a tidy workspace, and ensuring resources are readily available.<br>• Demonstrate adaptability by learning new processes and contributing to improvements.<br>• Uphold a smart business casual dress code and represent the company in a detail-oriented manner.
<p>We are looking for an experienced Concierge to join our team on a contract basis in Irvine, California. This position requires a detail-oriented individual with relevant experience who thrives in front-of-house roles, ensuring guests and visitors feel welcomed and valued. The ideal candidate will bring exceptional customer service skills and a proactive approach to fostering a warm and inviting workplace environment.</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors to create a welcoming and detail-oriented atmosphere.</p><p>• Coordinate with the site lead to plan and execute workplace events.</p><p>• Support event setup and breakdown, including conference room arrangements.</p><p>• Maintain a detail-oriented demeanor when interacting with guests and colleagues.</p><p>• Actively contribute to creating a team-oriented and friendly work environment.</p><p>• Anticipate needs and proactively address any issues or concerns.</p><p>• Collaborate with colleagues to ensure smooth daily operations.</p><p>• Demonstrate strong organizational skills to plan and prioritize tasks effectively.</p><p>• Provide concierge services that enhance the overall experience for guests and employees.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Newport Beach, California. This is a long-term contract opportunity offering room for growth and ongoing development. The ideal candidate will have strong organizational skills, a proactive approach to tasks, and the ability to communicate effectively in both English and Spanish.<br><br>Responsibilities:<br>• Manage daily calendars, scheduling appointments and meetings with efficiency.<br>• Handle expense reports, ensuring accuracy and timely submission.<br>• Coordinate travel arrangements, including booking flights, accommodations, and transportation.<br>• Perform general office duties such as filing, scanning, and data entry to maintain organized records.<br>• Answer inbound calls and provide attentive receptionist support.<br>• Assist with administrative tasks to support team operations and goals.<br>• Maintain clear and accurate documentation for office processes and correspondence.<br>• Collaborate with team members to ensure smooth office operations.
<p>Our client is seeking a dedicated <strong>Office Services Associate</strong> to deliver essential back-office support services to teams and clients in a fast-paced detail-oriented environment. The successful candidate will manage daily services including reprographics, copy, and mail functions in both physical and digital formats, while providing support across hospitality, facilities, audio/visual, reception, and additional service lines as needed. This is a contract role ideal for a reliable, detail-oriented professional who excels at multitasking and client interaction.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Sort and distribute incoming and interoffice mail.</li><li>Make photocopies and deliver finished project according to schedule. Assist with trouble shooting technical problems with copiers.</li><li>Meters mail and packages for delivery to post office/mailbox.</li><li>Fill supply requests.</li><li>Stock, organize and clean supply rooms and pantries.</li><li>Conference room set up and clean up, including monitoring conference room schedule.</li><li>Back up for Receptionist – greet visitors, answer telephone screen and direct calls, reserve conference rooms.</li><li>Assist with general appearance of office, including walk around, compiling checklist for maintenance issues, and placing maintenance requests with vendors and building management.</li><li>Other administrative responsibilities as requested.</li></ul>
