<p>We are looking for an experienced Executive Assistant to join our team in Wayne, Pennsylvania. In this contract-to-permanent position, you will provide high-level administrative support to executives, ensuring smooth day-to-day operations within the healthcare industry. This opportunity offers room for growth and collaboration within a supportive team environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage executives’ calendars, including scheduling meetings and appointments.</p><p>• Coordinate domestic and international travel arrangements, ensuring all logistics are handled efficiently.</p><p>• Prepare materials for executive meetings, including agendas, reports, and presentations.</p><p>• Act as a liaison between executives and internal teams, promoting clear communication.</p><p>• Handle confidential information with discretion and professionalism.</p><p>• Organize and maintain records, files, and documentation for easy access.</p><p>• Facilitate virtual meetings using platforms like Zoom and ensure technical readiness.</p><p>• Provide expense management support using tools like Concur.</p><p>• Assist with special projects and initiatives as directed by executives.</p><p>• Support a team of Executive Assistants in collaborative tasks and shared responsibilities.</p>
<p><strong>This is a great opportunity for Spanish speaking Executive Assistants! Robert Half has partnered with a global organization in Denver in search of an Executive Assistant! The Executive Assistant position is paying $70,000-$80,000 and offering great benefits!</strong></p><p><br></p><p><strong>The Executive Assistant will be responsible for the following: </strong></p><ul><li>Coordinate and manage the executive calendar, including scheduling meetings, handling calls, and arranging travel plans.</li><li>Organize office meetings by booking conference rooms, arranging catering, and setting up audio-visual equipment as needed.</li><li>Facilitate teleconferences and video conferences using platforms such as WebEx and Microsoft Teams.</li><li>Prepare, compile, and manage confidential materials for executives and the board.</li><li>Maintain and organize documents using the Diligent platform and shared internal drives.</li><li>Process invoices and expense reports for the executive office and board members through Oracle.</li><li>Manage office supply inventory, handle incoming mail, and prepare outgoing packages.</li><li>Assist with filing and maintaining presentations, fact sheets, press reports, and other materials.</li><li>Support special projects and initiatives as assigned.</li></ul><p><strong>Requirements for the Executive Assistant include:</strong></p><ul><li>Bilingual in Spanish!</li><li>Bachelor's Degree (highly preferred)</li><li>4+ years of administrative experience</li><li>Experience working across multiple time zones</li><li>Proficient in the Microsoft Office Suite</li></ul><p><strong>If interested in the Executive Assistant position, please click "Apply Now" below!</strong></p>
<p>We are looking for a dedicated and detail-oriented Executive Assistant to provide comprehensive administrative support to C-Suite executives. In this contract-to-hire role, you will play a vital part in ensuring the smooth operation of executive functions, managing schedules, overseeing travel arrangements, and supporting departmental initiatives. This position is based in Morgantown, Pennsylvania, and offers an opportunity to collaborate closely with senior leadership and contribute to the success of the organization.</p><p><br></p><p>Responsibilities:</p><p>• Manage and coordinate the executive's calendar, including scheduling meetings, appointments, and events.</p><p>• Arrange domestic and international travel logistics, including booking flights, accommodations, and managing visa and passport requirements.</p><p>• Prepare and process expense reports, invoices, and budget-related documentation with accuracy.</p><p>• Create and maintain reports, presentations, and departmental briefs to support executive decision-making.</p><p>• Organize and facilitate meetings, including preparing materials, recording minutes, and tracking action items.</p><p>• Oversee departmental records, ensuring all administrative information is organized and accessible.</p><p>• Assist in the development and distribution of policies, templates, and guidance documents for the department.</p><p>• Coordinate and support hiring initiatives, including resume tracking, interview scheduling, and candidate communication.</p><p>• Plan and execute larger meetings and events, including catering arrangements and logistics.</p><p>• Collaborate with cross-functional teams and external stakeholders to maintain effective working relationships.</p>
<p>We are looking for a detail-oriented Executive Assistant to join our team in Des Moines, Iowa. In this role, you will provide high-level administrative support to senior executives while overseeing office operations and ensuring smooth day-to-day functionality. This position requires exceptional organizational skills, the ability to manage sensitive information, and a proactive approach to problem-solving.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily office operations, including ordering supplies, handling mail, and maintaining communication between departments, clients, and vendors.</p><p>• Coordinate and oversee the planning of company events, ensuring timely follow-ups and evaluations post-event.</p><p>• Prepare and submit accurate expense reports while maintaining compliance with company policies.</p><p>• Assist with special projects by conducting research, compiling data, and preparing detailed summaries.</p><p>• Organize and maintain confidential records and files in both physical and digital formats.</p><p>• Handle sensitive information with professionalism and discretion at all times.</p><p>• Screen incoming calls and visitors, directing high-priority matters to the appropriate executive.</p><p>• Schedule and prepare for meetings by creating agendas, distributing materials, and taking detailed minutes, while ensuring follow-ups are completed.</p><p>• Manage complex executive calendars, including scheduling appointments, meetings, and travel arrangements.</p><p>• Coordinate all aspects of domestic and international travel, including bookings, itineraries, and expense management.</p><p><br></p><p>If you are looking for a company that is innovative, shows appreciation to their employees, truly lives by their core values, offers ample growth opportunities, and many other perks then you don't want to miss out on this opportunity! </p><p>Please apply today! </p>
We are looking for an experienced Executive Assistant to provide high-level administrative support to senior leadership in a fast-paced environment. This contract position is based in Seattle, Washington, and requires someone who is detail oriented, thrives under pressure, and can manage competing priorities effectively. You will play a vital role in ensuring seamless communication and operational efficiency while upholding the organization's mission and values.<br><br>Responsibilities:<br>• Manage executive calendars, including scheduling appointments, handling changes, and resolving conflicts.<br>• Prepare correspondence, reports, and memoranda with precision and attention to detail.<br>• Organize and coordinate travel arrangements, including booking flights, accommodations, and transportation.<br>• Attend meetings and events, take detailed notes, and transcribe minutes for consistent communication.<br>• Facilitate site visits and collaborate with government and community entities to ensure successful outcomes.<br>• Assist in preparation for agency accreditation, licensing, and reviews as requested.<br>• Act as a liaison between the executive office and internal departments to maintain trust and credibility.<br>• Lead and participate in continuous improvement initiatives within the administrative department.<br>• Prioritize tasks effectively, managing competing deadlines and ensuring successful project completion.<br>• Provide additional support to the leadership team and contribute to quality improvement efforts.
We are looking for an experienced Executive Assistant to provide high-level administrative support in a fast-paced environment. In this Contract to permanent position, you will manage executive schedules, coordinate travel arrangements, and ensure seamless communication across teams. This role is based in Raleigh, North Carolina, and requires exceptional organizational and communication skills.<br><br>Responsibilities:<br>• Manage executive calendars, ensuring efficient scheduling and timely updates.<br>• Organize and coordinate travel arrangements, including booking flights, accommodations, and transportation.<br>• Prepare and oversee logistics for executive meetings, ensuring all materials and agendas are ready.<br>• Act as the primary point of contact for executive communications, both internal and external.<br>• Maintain confidentiality when handling sensitive information and documents.<br>• Resolve scheduling conflicts and prioritize tasks to ensure deadlines are met.<br>• Collaborate with team members to streamline administrative processes.<br>• Monitor and track expenses related to travel and meetings, ensuring compliance with company policies.<br>• Provide general administrative support, including drafting correspondence and managing documentation.
We are looking for an Executive Assistant to join our team in Dallas, Texas, on a contract basis. In this role, you will provide high-level administrative support to executives, ensuring their schedules, travel arrangements, and meetings are seamlessly organized. This position is ideal for someone with exceptional organizational skills and the ability to manage multiple priorities efficiently.<br><br>Responsibilities:<br>• Oversee and manage executive calendars, ensuring schedules are accurate and up-to-date.<br>• Organize and coordinate travel arrangements, including booking flights, accommodations, and transportation.<br>• Prepare for executive meetings by arranging agendas, materials, and logistical details.<br>• Act as a liaison between executives and internal or external stakeholders to facilitate communication.<br>• Ensure all administrative tasks are completed in a timely and thorough manner.<br>• Handle confidential information with discretion and professionalism.<br>• Assist with the preparation of reports, presentations, and other documentation as needed.<br>• Respond promptly to requests and inquiries, ensuring smooth day-to-day operations.<br>• Monitor deadlines and follow up on tasks to ensure timely completion.<br>• Provide additional support to executives as required.
We are looking for an experienced Executive Assistant to provide high-level administrative support to senior leadership in Eastchester, New York. This Contract to permanent position requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities effectively. The ideal candidate will excel in handling executive calendars and coordinating meetings while ensuring smooth day-to-day operations.<br><br>Responsibilities:<br>• Manage executive calendars, including scheduling, rescheduling, and coordinating appointments.<br>• Organize and prepare for meetings, including gathering necessary materials and resources.<br>• Serve as the primary point of contact for internal and external communications on behalf of executives.<br>• Maintain confidentiality while handling sensitive information and documents.<br>• Track and oversee deadlines, ensuring timely completion of tasks and projects.<br>• Coordinate travel arrangements and itineraries for executive staff.<br>• Assist with drafting correspondence, reports, and other documentation as needed.<br>• Support special projects and initiatives by conducting research and compiling data.<br>• Act as a liaison between executives and other teams or departments.<br>• Monitor and manage office supplies and administrative resources effectively.
<p>We are looking for a dedicated Executive Assistant to join a team in West Chester, Pennsylvania. This role involves providing comprehensive support to high-level executives, ensuring smooth operations and effective communication within the organization. As this is a contract to permanent position, it offers an excellent opportunity to transition into a permanent role based on performance.</p><p><br></p><p>Responsibilities:</p><p>• Organize and manage executive calendars, ensuring efficient scheduling and prioritization of meetings.</p><p>• Coordinate logistics for meetings and events, including preparation of materials, virtual meeting setups, and post-event follow-ups.</p><p>• Provide support for executive events such as offsite meetings, handling vendor relationships, catering arrangements, and timeline adherence.</p><p>• Prepare and submit expense reports with a focus on accuracy and compliance with company policies.</p><p>• Arrange and manage travel plans, including booking flights, accommodations, and itineraries.</p><p>• Facilitate day-to-day administrative tasks to ensure smooth executive operations.</p><p>• Act as a liaison between executives and internal or external stakeholders, maintaining clear and precise communication.</p><p>• Assist in the preparation of presentations, reports, and other executive-level documentation.</p><p>• Maintain confidentiality while handling sensitive executive information.</p>
<p>A well-known Financial Services firm in Stamford, CT is seeking a dedicated Executive Assistant to support a member of the C-Suite with day-to-day administrative and general office support. This person will also be responsible for assisting with office services functions, as needed, so the ideal candidate will be flexible with a great attitude and a willingness to help with any ad hoc projects thrown their way.</p><p><br></p><p>Duties include:</p><ul><li>Executive Administrative support for a member of the C-suite including travel arrangements, calendar management, itinerary maintenance, project support, and more</li><li>Light Personal Assistant duties, as needed, such as reservations, personal travel coordination, and other potentially unexpected needs that could arise (rare, but could come up from time to time).</li><li>Office Services duties such as conference room setup/clean up, making sure office & kitchen supplies are maintained, ad hoc projects for other members of the firm, as needed</li><li>Assist with any trouble shooting of any technical issues for office staff</li><li>Ad hoc duties, as needed, as this is a fast-paced firm and unexpected situations may arise that need to be handled swiftly with tact, accuracy, and professionalism</li></ul>
We are looking for a skilled and organized Executive Assistant to support senior leadership in Santa Ana, California. This role is a Contract to permanent position, offering the opportunity to grow within a dynamic and detail-oriented environment. The ideal candidate will have a strong background in executive support, exceptional attention to detail, and the ability to manage multiple priorities effectively.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, ensuring schedules are organized and conflicts are avoided.<br>• Arrange and coordinate travel plans, including booking flights, accommodations, and transportation.<br>• Prepare and organize materials for executive meetings, ensuring all necessary documentation is available.<br>• Act as the primary point of contact for communication between executives and other stakeholders.<br>• Handle confidential information with discretion and a high level of integrity.<br>• Utilize Microsoft Office Suite and Office 365 to create reports, presentations, and other documents.<br>• Support executives in managing priorities and deadlines for ongoing projects.<br>• Coordinate and oversee logistics for both onsite and offsite meetings.<br>• Ensure smooth day-to-day operations by proactively addressing administrative needs.<br>• Collaborate with various departments to facilitate efficient communication and workflow.
Executive Assistant Excellent opportunity for a detail-oriented Executive Assistant (Executive Administrative Assistant) Robert Half is looking to permanent a detail oriented, highly-skilled Executive Assistant to maintain various administrative duties for the executive management team in a large, dynamic downtown law firm. How you will make an impact · Screening calls · Making travel and meeting arrangements · Preparing reports and financial data · Training and supervising other support staff and customer relations Please apply online or through our Robert Half app
We are looking for a skilled Executive Assistant to join our team in North Charleston, South Carolina. In this contract-to-permanent role, you will provide essential administrative support to ensure the smooth operation of executive-level tasks. This position offers a flexible schedule, with approximately 20 hours per week, Monday through Friday.<br><br>Responsibilities:<br>• Assist the primary Executive Assistant with managing daily tasks and priorities.<br>• Organize and oversee executive calendars, ensuring all meetings and deadlines are accurately scheduled.<br>• Coordinate travel arrangements, including booking flights, accommodations, and transportation.<br>• Prepare and arrange materials for executive meetings, ensuring all required documents are available.<br>• Handle communications and correspondence on behalf of the executives.<br>• Maintain accurate records and documentation related to executive activities.<br>• Support the organization in administrative tasks to streamline operations.<br>• Utilize Microsoft Office tools to create reports, presentations, and other essential documents.<br>• Facilitate a smooth workflow by addressing time-sensitive tasks promptly.<br>• Provide additional support during working interviews or special projects as needed.
<p>We are looking for an organized and proactive Executive Assistant to support senior leadership. Based in New Orleans, Louisiana, this short-term contract to permanent position offers an opportunity to play a vital role in ensuring smooth operations and effective communication across various executive functions. The ideal candidate will excel in managing schedules, coordinating travel, and facilitating high-level meetings.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain executive calendars to ensure optimal scheduling and time management.</p><p>• Arrange and oversee complex travel plans, including bookings and itineraries, to accommodate business needs.</p><p>• Coordinate logistics for executive meetings, ensuring all necessary materials and details are prepared.</p><p>• Draft and manage email communications on behalf of executives, maintaining professionalism and accuracy.</p><p>• Serve as the central point of contact for executive correspondence and inquiries.</p><p>• Utilize Microsoft Office Suite to create, edit, and organize documents, presentations, and reports.</p><p>• Monitor and prioritize tasks to support executives in meeting organizational goals.</p><p>• Handle confidential information with discretion and ensure sensitive matters are managed appropriately.</p><p>• Work collaboratively with other departments to facilitate smooth communication and workflow.</p><p>• Identify and implement improvements for administrative processes to enhance efficiency.</p>
We are looking for an experienced Executive Assistant to provide high-level administrative support to three executives in Fridley, Minnesota. This role requires exceptional organizational skills and the ability to manage complex schedules, travel arrangements, and expense reporting. This is a long-term contract position offering an opportunity to work in a dynamic and detail-oriented environment.<br><br>Responsibilities:<br>• Manage and coordinate calendars for three executives to ensure smooth scheduling of meetings and events.<br>• Arrange and oversee global travel plans, including flights, accommodations, and ground transportation.<br>• Prepare and submit detailed expense reports using systems such as Concur and SAP.<br>• Organize executive meetings, ensuring all logistical details are handled efficiently.<br>• Serve as the point of contact for travel-related inquiries and resolve any issues promptly.<br>• Maintain accurate records of travel and expenses to ensure compliance and transparency.<br>• Collaborate with other team members to support executive priorities and objectives.<br>• Handle confidential information with discretion and attention to detail.<br>• Provide general administrative support as needed, including document preparation and correspondence.
<p>We are looking for a dedicated and detail-oriented Executive Assistant to support high-level operations in a global organization. This role is based in Charlotte, North Carolina, and requires exceptional organizational skills and the ability to manage multiple tasks with precision. The ideal candidate will be a trusted partner who can handle confidential information and deliver high-quality results in a fast-paced setting.</p><p><br></p><p>Responsibilities:</p><p>• Oversee comprehensive calendar management, ensuring appointments and schedules are accurately maintained.</p><p>• Handle inbox management by organizing and prioritizing communications, and distinguishing urgent matters from routine inquiries.</p><p>• Coordinate travel arrangements, including booking flights, hotels, and car rentals, while utilizing an established travel agency.</p><p>• Prepare effective presentations for executive-level audiences using Microsoft PowerPoint and other tools.</p><p>• Process expense reports promptly and ensure all documentation is accurate and complete.</p><p>• Obtain necessary signatures on critical documents and ensure compliance with organizational standards.</p><p>• Utilize Microsoft Office Suite and Teams to perform daily administrative tasks and support team collaboration.</p><p>• Act as a notary public or acquire notary certification promptly to meet business needs.</p><p>• Build and maintain strong relationships with stakeholders while ensuring confidentiality and discretion.</p><p>• Support monthly and early-morning executive meetings with thorough preparation and follow-up actions.</p>
<p>We are seeking an experienced Executive Assistant to support senior leadership in a prominent Honolulu law firm. This onsite position requires strong organizational, communication, and confidentiality skills. Due to onsite duties and in-person interview requirements, preference will be given to Hawaii residents. If you are interested in this opportunity, please call 808-531-0800. Join our team and help drive operational excellence at a leading Honolulu law firm.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to attorneys and firm partners, including calendar management, travel coordination, and meeting scheduling.</li><li>Draft, review, and manage legal correspondence and confidential documents.</li><li>Prepare and organize materials for court proceedings, client meetings, and firm presentations.</li><li>Arrange and coordinate legal filings, ensuring compliance with court deadlines and procedures.</li><li>Screen and direct phone calls, emails, and visitors with professionalism and discretion.</li><li>Assist with billing, time entry, and expense reporting.</li><li>Liaise with clients, court personnel, and external partners on behalf of executive staff.</li><li>Uphold strict confidentiality regarding sensitive firm and client information.</li></ul><p><br></p>
<p>We are seeking a highly professional, organized, and proactive Executive Assistant to provide high-level support to senior leadership in our York-based organization. This role is ideal for someone who excels at managing priorities, anticipates executive needs, and handles sensitive information with discretion and confidence.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support to executive leadership</li><li>Manage complex calendars, coordinate meetings, and arrange travel</li><li>Prepare executive-level reports, presentations, and correspondence</li><li>Act as a liaison between executives, internal departments, and external partners</li><li>Handle confidential information with professionalism and discretion</li><li>Support special projects, meetings, and company initiatives<strong></strong></li></ul>
<p>Wilmington Delaware firm is looking to staff a dynamic and highly organized Executive Administrative Assistant to support their executive team and ensure the smooth operation of the office. As the Executive Assistant/ Office Admin, you will provide general office support, manage calendars and schedule appointments, own the travel coordinator process, maintain and update client files, receive and sort incoming mail/deliveries, assist with basic accounting tasks as needed, greet visitors, and assist with ad hoc projects. The ideal candidate for this role should have excellent communication and interpersonal skills and be proficient with Microsoft Office Suite applications.</p><p><br></p><p>Primary Responsibilities</p><p>· Oversee office supply inventory</p><p>· Process client invoices</p><p>· Calendar Management</p><p>· Monitor expenses</p><p>· Answer incoming phone calls</p><p>· Draft email correspondence and create presentations</p><p>· POC to outside vendors</p><p>· Identify areas for process improvements</p><p>· Maintain petty cash</p><p>· Provide reports to management</p>
We are looking for a detail-oriented Executive Assistant to support senior leadership in a dynamic environment. This Contract to permanent position offers an opportunity to showcase your organizational and communication skills while contributing to the success of a fast-paced team. The role requires a proactive individual capable of managing multiple tasks and ensuring seamless operations.<br><br>Responsibilities:<br>• Draft and prepare promotional materials and contracts with sponsors.<br>• Coordinate and manage calendars to optimize scheduling efficiency.<br>• Arrange and oversee travel plans, including booking flights and accommodations.<br>• Plan and organize executive meetings, ensuring all necessary arrangements are made.<br>• Handle email correspondence and maintain clear communication with stakeholders.<br>• Work effectively under pressure to meet deadlines and deliver high-quality results.<br>• Support various administrative tasks to ensure smooth day-to-day operations.<br>• Act as a reliable point of contact for both internal teams and external partners.
<p>A technology services company located in West LA is hiring an Executive Assistant on a contract-to-hire basis. As the Executive Assistant, you will support the Owner of the technology firm and also support the office with administrative tasks. Your main job duties will include calendar management for the Owner, acting as a gatekeeper, and daily monitoring of a very busy email inbox. You will also greet guests and clients, answer the phones, receive packages, set up for office lunches, and complete special administrative projects for the office. This is a great opportunity for someone who is interested in working for a growing IT company serving local clients primarily. Robert Half is looking for a tech savvy individual who is detail oriented and organized. Hours are 9am-6pm Mon-Thursday and Friday from 9am-5pm. This is a contract to hire position, and the salary range is $75-$85k. Our client provides free lunch 3x per week, excellent benefits, and annual salary increases! </p>
<p>Part Time Executive Assistant (27 Hours a Week)</p><p><br></p><p>The hourly rate range for this position is $36.00 to $38.00. Benefits available to contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k)plan. Visit roberthalf.gobenefits.net for more information.</p><p><br></p><p><br></p><p><br></p><p>We are looking for an experienced Executive Assistant to provide comprehensive administrative and operational support to the Executive Director and organizational leadership. This role will play a key part in ensuring smooth governance, donor relations, and executive office operations within a dynamic nonprofit environment. The ideal candidate will possess exceptional organizational abilities, strong attention to detail, discretion, and a proactive approach to managing priorities and anticipating needs. This is a long-term contract position based in Oak Park, Illinois.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the Executive Director’s calendar, travel arrangements, meeting coordination, and correspondence to ensure all engagements are effectively managed.</p><p>• Prepare detailed agendas, materials, and meeting briefs to ensure the Executive Director is fully equipped for all commitments.</p><p>• Coordinate board and committee activities, including scheduling, distributing materials, managing logistics, and maintaining governance records.</p><p>• Administer donor management systems, ensuring accurate data entry, reporting, and tracking of contributions.</p><p>• Facilitate donor engagement efforts, including thank-you notes, touch-point cards, and other relational activities.</p><p>• Manage executive office operations, including auditing processes, reviewing contracts, and ensuring timely completion of administrative workflows.</p><p>• Organize and maintain executive files securely in both digital and physical formats.</p><p>• Plan and execute executive-led meetings, special events, and staff gatherings, ensuring all logistics and materials are prepared.</p><p>• Draft and edit executive communications, presentations, and reports using tools such as Canva to create high-quality and visually appealing materials.</p><p>• Support staff operations and maintain organizational standards, providing guidance and oversight in the Executive Director’s absence.</p><p><br></p><p><strong><em>Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.</em></strong></p>
We are looking for an experienced Executive Assistant IV to join our team on a contract basis in Atlanta, Georgia. In this role, you will support senior leadership by managing administrative tasks and confidential materials, allowing executives to focus on high-level responsibilities. The ideal candidate will bring creativity, organizational expertise, and strong attention to detail to a dynamic and fast-paced environment.<br><br>Responsibilities:<br>• Manage daily schedules, including calendar organization, meeting coordination, and event planning for senior executives.<br>• Prepare a variety of documents with a high level of accuracy and attention to detail, such as reports, memoranda, and correspondence.<br>• Handle confidential and sensitive information with the utmost discretion.<br>• Coordinate logistics for onboarding sessions, executive meetings, and other organizational activities.<br>• Oversee expense reporting and tracking, maintaining compliance with company policies.<br>• Facilitate communication between executives and internal teams to streamline workflows and resolve issues.<br>• Utilize Microsoft PowerPoint and other tools to create presentations for C-suite meetings.<br>• Monitor office procedures and recommend improvements to enhance efficiency.<br>• Provide leadership and guidance to administrative staff, ensuring alignment with organizational goals.<br>• Support ad hoc projects requiring creativity and independent judgment.
We are looking for an experienced Senior Executive Assistant to provide high-level support to executives in a fast-paced and dynamic environment. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion. As a Contract to permanent position, this opportunity offers potential for long-term growth within the organization.<br><br>Responsibilities:<br>• Manage and maintain complex executive calendars, ensuring efficient scheduling of meetings and events.<br>• Arrange and coordinate detailed travel plans, including flights, accommodations, and ground transportation.<br>• Prepare executives for meetings by compiling necessary documents and ensuring all materials are ready.<br>• Facilitate communication between executives and internal teams, serving as a reliable point of contact.<br>• Handle confidential information with utmost discretion and professionalism.<br>• Organize and prioritize incoming requests, ensuring critical tasks are addressed promptly.<br>• Assist with the preparation of presentations, reports, and other executive-level documents.<br>• Monitor deadlines and follow up on action items to ensure timely completion.<br>• Coordinate logistics for executive meetings, including venue setup and technology requirements.<br>• Collaborate with other administrative staff to streamline processes and improve efficiency.
We are looking for a detail-oriented and proactive Executive Assistant to join our team in San Rafael, California. This role requires someone who can efficiently manage administrative tasks, communicate effectively across all levels, and handle sensitive information with discretion. If you thrive in a fast-paced environment and have exceptional organizational abilities, we invite you to apply.<br><br>Responsibilities:<br>• Coordinate schedules and manage calendars for senior executives to ensure seamless day-to-day operations.<br>• Prepare, edit, and organize correspondence, reports, and presentations with a high level of accuracy.<br>• Act as the primary point of contact for clients, vendors, and staff, ensuring clear and effective communication.<br>• Handle confidential information and financial transactions with discretion and integrity.<br>• Maintain and update document management systems, including NetDocuments or similar platforms.<br>• Monitor deadlines and prioritize tasks to meet tight schedules in a demanding environment.<br>• Assist with data entry and administrative tasks to support the organization’s operations.<br>• Answer inbound calls and provide receptionist duties when required.<br>• Stay updated on relevant software and tools utilized by the firm to enhance efficiency.<br>• Anticipate the needs of attorneys and partners, proactively addressing requirements to support their work.
