Add your latest resume to match with open positions.

530 results for Executive Assistant jobs

Executive Assistant

New Haven, CT
onsite
Permanent / Full Time
60000 - 80000 USD / Yearly
Executive Assistant to the CEO (non-profit organization)Direct-Hire / Permanent positionRobert Half contact: Drew.Schroll@RobertHalf com. ** Fully onsite role, 5 days per week in the office position ** Robert Half is partnering with a respected mission-driven organization to identify an experienced Executive Assistant who will serve as a key partner to the CEO and leadership team.This is a high-impact role for a polished, proactive professional who excels at keeping executives organized, informed, and focused on top priorities. The Executive Assistant will play an essential role in managing day-to-day operations for the CEO, supporting board activity, coordinating high-level communications, and helping drive follow-through across important initiatives. Main Responsibilities:<ul><li>Serve as a strategic right hand to the CEO, managing a busy schedule and helping prioritize competing demands.</li><li>Coordinate meetings, travel, events, and key engagements with internal and external stakeholders.</li><li>Prepare meeting materials, briefing documents, presentations, and follow-up items to keep priorities moving forward.</li><li>Support Board of Directors operations, including meeting logistics, agendas, materials, minutes, and board communications.</li><li>Track projects, deadlines, and action items across multiple initiatives to ensure strong execution and accountability.</li><li>Draft correspondence and help maintain strong communication with partners, donors, community leaders, and other key contacts.</li><li>Improve administrative systems, filing processes, and workflows to increase efficiency and organization.</li><li>Handle sensitive information with a high level of professionalism, judgment, and discretion.</li></ul> Our client offers a salary range of $60-80k depending on experience, and they also have a very strong benefits package that includes low premium medical/dental/vision plans, 401k match, and 2+ weeks of paid time off. For immediate consideration, please apply today and/or email your resume to Drew.Schroll@RobertHalf com. All inquiries will remain confidential.
2026-08-14T00:00:00Z

Executive Assistant

Rochester, NY
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
Hannah Savage with Robert half is working with a client who is seeking a highly organized and proactive Executive Assistant to support senior leadership while assisting with day-to-day office operations. This role is ideal for someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and takes pride in keeping both executives and the office running smoothly. The ideal candidate will have previous experience supporting senior level management, is highly professional and organized, and is comfortable multi-tasking. This position is based out of Rochester, NY and is fully onsite. Key Responsibilities<ul><li>Coordinate complex domestic and international travel arrangements, including itineraries, accommodations, and logistics.</li><li>Manage executive calendars, schedule meetings, and ensure priorities are aligned.</li><li>Prepare, edit, and distribute professional correspondence, presentations, meeting notes, and company communications.</li><li>Assist with expense reporting and reimbursement processing for sales and leadership teams.</li><li>Serve as a key point of contact for office operations, ensuring the workplace remains organized, functional, and well-stocked.</li><li>Oversee relationships with building management and vendors, including office lease and facility-related matters.</li><li>Support administrative projects across departments as needed.</li><li>Provide backup support for HR activities, including onboarding coordination and employee-related administrative tasks.</li><li>Assist with basic accounting and financial administrative functions.</li><li>Open and close the office as needed and help maintain a professional, welcoming work environment.</li><li>Coordinate logistics for company meetings, events, and leadership gatherings.</li></ul>For immediate and confidential consideration, contact Hannah Savage with Robert Half's Rochester, NY branch today!
2026-08-25T00:00:00Z

Executive Assistant

Springfield, MA
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
Executive AssistantSpringfield, MA AreaRobert Half is partnering with a respected higher education client in the Springfield market that is seeking an experienced Executive Assistant to support senior leadership in a dynamic, mission-driven environment.This is an outstanding opportunity for an administrative professional who thrives in a fast-paced setting and enjoys supporting executive operations, board activity, special events, and high-level institutional initiatives.Key Responsibilities<ul><li>Provide executive-level support including complex calendar management, meeting coordination, and travel arrangements</li><li>Prepare meeting agendas, briefing materials, and follow-up documentation for executive meetings and engagements</li><li>Serve as a key point of contact, managing internal and external communications with professionalism and discretion</li><li>Partner with board leadership support staff to coordinate trustee communications, meeting logistics, board materials, and related travel/hospitality arrangements</li><li>Coordinate event logistics with internal departments and external vendors to ensure seamless execution</li><li>Track affiliation agreements and contracts, helping manage document review, routing, follow-up, and recordkeeping</li><li>Support communication and workflow across departments,</li></ul> Qualifications<ul><li>Bachelor’s degree required</li><li>5+ years of progressive executive support experience, higher education or a nonprofit environment a plus!</li><li>Proven experience supporting executive-level communications, events, and special projects</li><li>Microsoft Office skills</li></ul> Perks & BenefitsOur client offers one of the most competitive benefits packages in the Springfield market and within their industry, along with an exceptional workplace culture.Highlights include:<ul><li>Flexibility to work from home on occasion</li><li>Family-oriented environment</li><li>Summer hours with 12:00 PM Fridays</li><li>35-hour work week</li><li>Up to 5 weeks of vacation</li><li>Office closed the week between Christmas and New Year’s</li><li>Strong culture and collaborative team atmosphere</li></ul> If you are interested in being considered for this opportunity, apply today or email your resume directly to Kelsey.Ryan@roberthalf(.com)
2026-08-05T00:00:00Z

Executive Assistant

Washington, DC
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
The Executive Assistant provides high-level, confidential administrative and operational support to senior leadership. This role manages complex calendars, coordinates meetings and events, prepares executive communications and materials, and supports departmental operations, including budget administration and office logistics. Serving as a key point of contact for internal and external stakeholders, the Executive Assistant helps drive the successful execution of projects and strategic initiatives in a fast-paced environment. <ul><li>Provide executive support to the Vice President, Chief Operations & Finance Officer, including calendar management, travel coordination, correspondence, and member communications.</li><li>Assist with budget oversight by coordinating documentation, reviewing expense reports, and processing check requests and credit card statements.</li><li>Maintain and manage the contract database in partnership with the Senior Director of Finance.</li><li>Provide administrative support to board committees and membership affinity groups associated with the Vice President, Chief Operations & Finance Officer.</li><li>Respond to member inquiries and requests on behalf of the Vice President, Chief Operations & Finance Officer.</li><li>Maintain executive records, contact databases, distribution lists, and other administrative systems in collaboration with Member Services.</li><li>Participate in training initiatives and adopt new processes, technologies, and best practices to support organizational effectiveness.</li><li>Handle highly confidential finance, board, and employee-related information with discretion and professionalism.</li></ul>
2026-08-26T00:00:00Z

Executive Assistant

New York, NY
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for an Executive Assistant to provide dependable operational and administrative support for a nonprofit team in New York, New York. This Long-term Contract position will play an important role in assisting the Fulbright U.S. Student Program by coordinating applicant communications, supporting application processing, and helping maintain organized program materials. The ideal candidate brings strong attention to detail, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities: • Manage daily administrative activities for the program team, ensuring timely follow-up on tasks, correspondence, and scheduling needs. • Respond to questions from student applicants clearly and thoughtfully, and provide guidance related to application processes and required materials. • Assist with reviewing application submissions for completeness, accuracy, and adherence to program guidelines. • Prepare selection and review materials for internal use, helping the team stay organized throughout the evaluation process. • Conduct technical checks and basic analysis of applications and related documentation to support informed decision-making. • Support meeting logistics for facilitators and program staff, including coordinating materials, communications, and follow-up actions. • Maintain accurate records through data entry, document tracking, and organized filing of applicant and program information. • Distribute informational and program-related mailings to applicants and other stakeholders as needed.
2026-08-24T00:00:00Z

Executive Assistant

Elmira, NY
onsite
Temporary / Contract
30 - 38 USD / Hourly
We are looking for an organized Executive Assistant to support leadership within a manufacturing environment in Elmira, New York. This Long-term Contract position requires someone who can manage complex schedules, coordinate business travel, and help keep executive priorities on track. The ideal candidate brings strong attention to detail, sound judgment, and the ability to handle multiple requests with professionalism and efficiency. Responsibilities: • Manage executive calendars by scheduling appointments, resolving conflicts, and ensuring leaders are prepared for daily commitments. • Arrange domestic and business travel, including transportation, lodging, and itinerary planning, while keeping schedules aligned with executive needs. • Coordinate meeting logistics for leadership, including planning sessions, confirming attendees, and organizing timing and location details. • Support executives with day-to-day administrative tasks that improve organization, responsiveness, and workflow efficiency. • Monitor changing priorities and adjust schedules or travel plans as needed to maintain smooth operations. • Communicate with internal teams and external contacts to ensure meetings, travel, and executive activities are accurately coordinated.
2026-08-18T00:00:00Z

Executive Assistant

Orlando, FL
onsite
Permanent / Full Time
75000 - 90000 USD / Yearly
We are looking for an Executive Assistant to support senior leadership and help keep daily operations organized, efficient, and on track in Orlando, Florida. This role combines high-level administrative coordination with executive communication, meeting management, travel planning, and business support activities. The ideal candidate is highly organized, exercises sound judgment, and can manage sensitive information while balancing multiple priorities in a fast-paced service environment - ideally within defense or manufacturing. Responsibilities:• Manage the President’s schedule and coordinate competing priorities to ensure leadership time is aligned with key business objectives.• Maintain executive calendars, company-wide scheduling needs, and critical follow-up items so decisions and deliverables move forward on time.• Organize leadership visits by preparing meeting logistics, presentations, catering, visitor materials, and related support activities.• Coordinate board meetings, executive sessions, and leadership off-site events, including agenda preparation, presentation support, and documentation of outcomes.• Prepare, edit, and distribute executive correspondence, reports, and presentation materials for internal and external stakeholders.• Arrange domestic and international travel plans, including itineraries and related logistics, with attention to efficiency, policy compliance, and cost control.• Process executive expenses, invoices, credit card reconciliations, and telecommunications account administration in accordance with company procedures.• Support regulatory and internal compliance activities, including coordination related to foreign visitor processes and protection of confidential business information.• Act as a central point of contact for executive leadership, helping manage communication flow and maintain productive stakeholder relationships.• Review and refine administrative procedures to improve efficiency, strengthen controls, and support consistent execution across executive operations.
2026-08-19T00:00:00Z

Executive Assistant

Dallas, TX
onsite
Permanent / Full Time
65000 - 85000 USD / Yearly
We are looking for an Executive Assistant to support a busy studio environment. This position plays a central role in keeping leadership, project teams, and daily office operations organized in a fast-moving work setting. The ideal candidate brings strong judgment, excellent attention to detail, and the ability to manage multiple priorities while maintaining a high level of service. This role is well suited to someone who thrives on coordination, communication, and proactive problem-solving. Responsibilities: • Manage complex calendars for studio leadership, arrange domestic and international travel, and oversee renewals for licenses and memberships. • Provide day-to-day administrative support by coordinating meetings, preparing written communications, and completing expense documentation accurately and on time. • Help maintain smooth studio operations by organizing internal meetings, supporting staffing coordination, tracking financial details, collecting time records, and assisting with presentation materials. • Review, format, and proofread client and consultant contract documents to ensure accuracy and quality before distribution. • Support project teams with administrative coordination such as maintaining project folders, recording and circulating meeting notes, tracking project documentation, and setting up new records in accounting systems. • Plan travel for studio staff using corporate booking tools while ensuring itineraries are complete, efficient, and aligned with business needs. • Strengthen office culture by organizing team events, celebrations, and retreats while monitoring related budgets. • Coordinate onsite meetings by reserving space, preparing agendas, arranging food and beverages, and welcoming visitors courteously. • Maintain physical project archives and work closely with internal administrative groups to promote effective communication and operational continuity. • Provide occasional front desk coverage and offer backup support to administrative colleagues when needed.
2026-08-21T00:00:00Z

Executive Assistant

Saint Paul, MN
onsite
Temporary / Contract
30 - 45 USD / Hourly
The Executive Assistant will provide comprehensive administrative support to our executive team, ensuring smooth and efficient operations. This role requires a high level of professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be detail-oriented, proactive, and possess excellent communication skills. Key Responsibilities:<ul><li>Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.</li><li>Prepare and edit correspondence, reports, presentations, and other documents.</li><li>Act as a liaison between executives and internal/external stakeholders.</li><li>Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Handle confidential information with discretion and professionalism.</li><li>Conduct research and gather information as needed to support executive decision-making.</li><li>Assist in the preparation and management of budgets, expense reports, and other financial documents.</li><li>Manage special projects and initiatives as assigned by the executive team.</li><li>Provide administrative support to other departments as needed.</li></ul>
2026-08-25T00:00:00Z

Executive Assistant

Metairie, LA
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and personal support to senior leadership. This role requires exceptional multitasking abilities, strong communication skills, discretion in handling confidential information, and proficiency with QuickBooks. The ideal candidate is a self-starter who can manage business and personal priorities while maintaining professionalism and efficiency. Key ResponsibilitiesExecutive SupportManage complex calendars, appointments, meetings, and travel arrangements.Coordinate and prepare meeting agendas, presentations, reports, and correspondence.Screen calls, emails, and other communications, prioritizing matters requiring attention.Handle confidential information with the highest level of discretion.Maintain organized filing systems, records, and company documents.Monitor deadlines and follow up on action items to ensure timely completion.Assist with special projects and business initiatives as assigned.Personal Assistant DutiesCoordinate personal schedules, appointments, and travel arrangements.Manage household vendors, service providers, and personal errands as needed.Assist with event planning, reservations, and personal administrative tasks.Track personal expenses and organize receipts and records.Handle personal correspondence and maintain confidentiality at all times.Help balance and prioritize business and personal commitments.Accounting & QuickBooks ResponsibilitiesProcess accounts payable and accounts receivable transactions.Enter and maintain financial data in QuickBooks.Reconcile bank and credit card statements.Prepare invoices and monitor collections.Generate financial reports and assist with budgeting activities.Maintain accurate records and supporting documentation.Coordinate with external accountants, bookkeepers, or tax professionals as needed.Qualifications3+ years of experience as an Executive Assistant, Personal Assistant, Office Manager, or similar role.Proficiency in QuickBooks required.Strong knowledge of Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint.Excellent verbal and written communication skills.Exceptional organizational and time-management abilities.Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.Strong attention to detail and problem-solving skills.Professional demeanor and ability to interact with executives, clients, and vendors.High level of integrity and discretion when handling sensitive information.
2026-08-24T00:00:00Z

Executive Assistant

Davenport, IA
onsite
Permanent / Full Time
72000 - 100000 USD / Yearly
Your Opportunity to Shine in a Leadership Role at a Thriving, Family-Owned Company!Are you an experienced administrative professional looking for a dynamic role where you can make a significant impact? We are partnering with a well-established company in the Davenport area that is fueled by collaboration, innovation, and success! We’re on the hunt for a proactive and organized Executive Assistant to directly support our President so they can focus on driving the business forward.As an integral member of our team, you’ll enjoy a collaborative, close-knit work environment where ideas and solutions flow freely. We also know the value of connecting outside the office—join us for annual company events, team-building activities, and celebrations that help you feel at home while developing rewarding relationships across the organization. Why You’ll Love It Here:<ul><li>Family-Owned Legacy: Be part of a company that has deep roots in the community and values integrity, tradition, and results.</li><li>Collaborative and Supportive Team: Work alongside talented professionals in an energetic, fast-paced office. </li><li>Company Activities: From community involvement to celebrating milestones, this company is not shy about appreciating their employees.</li><li>Opportunities for Impact: Assist the President directly and play a key role in organizational decision-making and outcomes.</li></ul>Responsibilities:In this role, you’ll act as an extension of the President and help drive productivity by managing schedules, tasks, communication, and relationships. Key duties include:<ul><li>Proactively managing the President’s calendar, meetings, travel, and events.</li><li>Organizing digital files and tracking tasks, action items, and priorities so nothing slips through the cracks.</li><li>Drafting, editing, and sending professional communications on behalf of the President.</li><li>Helping maintain key relationships across the company by tracking and recognizing milestones such as birthdays and work anniversaries.</li><li>Coordinating internal and company-wide meetings and events, including preparing agendas, tracking follow-ups, and managing logistics.</li><li>Utilizing productivity tools like Google Workspace, AI assistants, and workflow automation to drive efficiencies.</li></ul>
2026-08-07T00:00:00Z

Executive Assistant

Chicago, IL
onsite
Temporary / Contract
30 - 40 USD / Hourly
We are looking for an Executive Assistant to support leadership within a mission-driven non-profit organization in Chicago, Illinois. This is a Contract position suited for a highly organized individual who can manage complex schedules, coordinate meetings, and handle travel logistics with accuracy and discretion. The ideal candidate will bring strong administrative judgment, excellent communication skills, and the ability to keep executive operations running smoothly in a fast-paced environment. Responsibilities: • Manage executive calendars by organizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments. • Arrange domestic and, when needed, broader travel plans, including transportation, lodging, and itinerary details. • Coordinate all travel-related logistics and provide timely updates when plans shift or require adjustment. • Support executive meetings by scheduling sessions, confirming attendance, and helping maintain well-organized agendas and materials. • Serve as a dependable administrative partner by monitoring priorities and helping leaders stay on track with key commitments. • Communicate with internal and external contacts in a thoughtful and organized manner to facilitate scheduling and travel coordination.
2026-08-17T00:00:00Z

Executive Assistant

Park City, UT
onsite
Permanent / Full Time
70000 - 90000 USD / Yearly
We are looking for an Executive Assistant to provide high-level support to senior leadership in Park City, Utah. This role is central to keeping priorities organized, communications streamlined, and daily operations running smoothly in a fast-paced environment. The ideal candidate is highly organized, exercises excellent judgment, and can manage sensitive matters with professionalism and discretion. Responsibilities: • Direct and optimize the executive’s schedule, balancing business priorities with protected focus time and personal commitments. • Evaluate incoming meeting requests, determine the best course of action, and adjust appointments to maintain an efficient calendar. • Anticipate scheduling challenges early and resolve conflicts before they affect deadlines or key relationships. • Act as a central point of contact for internal and external communications, ensuring messages are handled promptly and professionally. • Prepare agendas, briefing materials, and background summaries so the executive is well informed ahead of meetings and events. • Attend select meetings, document decisions and next steps, and monitor follow-through on assigned action items. • Organize board-related logistics, including meeting coordination, materials distribution, and post-meeting communication. • Arrange domestic and international travel, manage itinerary updates, and complete expense reporting with accuracy and timeliness. • Support strategic initiatives through research, status tracking, project coordination, and timely escalation of risks or delays. • Foster strong stakeholder relationships by coordinating outreach, event participation, speaking engagements, and thoughtful follow-up gestures.
2026-08-25T00:00:00Z

Executive Assistant

Los Angeles, CA
onsite
Temporary / Contract
44 - 50 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership. This Long-term Contract position requires someone with significant experience and a detail-oriented approach who can manage complex schedules, coordinate travel and events, and keep executives thoroughly prepared for meetings and external engagements. The ideal candidate brings strong judgment, exceptional organization, and prior experience working in government or public sector environments. Must have government or public sector experience. Responsibilities:• Manage the day-to-day administrative needs of the executive team, including arranging calendars, resolving scheduling conflicts, and organizing meetings across multiple stakeholders.• Coordinate domestic and, when needed, extended travel plans by securing itineraries, transportation, lodging, and related logistics for leadership.• Create, refine, and maintain executive materials such as letters, reports, presentation decks, briefing documents, and speaking notes.• Prepare leaders in advance of meetings and public appearances by assembling relevant background information, agendas, and key discussion points.• Serve as a central point of coordination for executive events and high-priority meetings, ensuring timelines, participants, and logistics are handled efficiently.• Safeguard sensitive business and organizational information while exercising sound judgment and a high degree of confidentiality in all interactions.• Support communication and follow-up activities with internal teams and external partners, including contacts within government agencies and public sector organizations.
2026-08-13T00:00:00Z

Executive Assistant

Englewood, CO
onsite
Temporary / Contract
34 - 38 USD / Hourly
Executive Assistant We are looking for an experienced Executive Assistant to provide high-level support to senior leadership. This Long-term Contract position is ideal for someone who is detail oriented and excels at managing complex schedules, coordinating travel, preparing executive materials, and keeping daily operations running smoothly. The role requires strong judgment, organization, and communication skills to support both internal priorities and external interactions. You will play a key part in helping the executive office stay efficient, prepared, and responsive. Responsibilities: • Oversee a demanding executive calendar, balancing shifting priorities, multiple time zones, and critical deadlines to keep commitments organized and on track. • Arrange meeting logistics for leadership discussions, board-related sessions, and internal or external events, ensuring all details are confirmed in advance. • Create and distribute agendas, capture meeting notes, and follow through on action items so next steps are clearly documented and communicated. • Prepare the executive for meetings, calls, and events by assembling briefings, background materials, and relevant updates ahead of time. • Coordinate domestic and international travel, including flights, hotels, ground transportation, itinerary management, and required travel documentation. • Review travel changes and expense activity promptly, helping maintain accurate records and compliance with company guidelines. • Draft, edit, and format presentations, reports, correspondence, and other executive documents with a high degree of accuracy and care. • Maintain organized digital and physical records, while tracking approvals, key documents, and important deadlines to support timely execution. • Monitor incoming communications, identify urgent matters, and ensure follow-up actions are routed and completed appropriately. • Assist with leadership events, offsites, vendor coordination, and special projects that support broader operational goals.
2026-08-21T00:00:00Z

Executive Assistant

Seaside, CA
onsite
Temporary to Hire
30 - 32 USD / Hourly
We are looking for an Executive Assistant to join a fast-paced audio visual company serving hotel and corporate clients in California. This contract opportunity is ideal for a proactive individual who can provide high-level administrative and operational support while keeping priorities organized across a busy business. The role combines executive support, office coordination, and project-related assistance for leadership, requiring sound judgment, strong communication, and the ability to adapt quickly as needs change. Responsibilities: • Manage calendars, coordinate meetings, and keep leadership schedules aligned with changing business priorities. • Arrange business travel, including hotel bookings, itineraries, and related logistics for executives and team members. • Support employee onboarding and assist with coordination involving contractors and external partners. • Track receipts, organize documentation, and help ensure payables are properly matched to purchase orders. • Order equipment and office supplies while maintaining organized records and filing systems. • Provide day-to-day office support, including conference preparation, errands, food pickup, and general workplace coordination. • Assist leadership with project follow-up by monitoring action items and helping drive completion of outstanding tasks. • Contribute ideas for improving administrative workflows and creating more efficient internal processes.
2026-08-26T00:00:00Z

Executive Assistant

Menlo Park, CA
onsite
Temporary / Contract
40 - 55 USD / Hourly
<ul><li>Manage executive calendars, meetings, and travel arrangements.</li><li>Prepare correspondence, reports, presentations, and meeting materials.</li><li>Coordinate internal and external communications.</li><li>Organize meetings, take minutes, and follow up on action items.</li><li>Maintain confidential records and documents.</li><li>Assist with special projects and administrative tasks as assigned.</li></ul>
2026-08-14T00:00:00Z

Executive Assistant

Lowell, AR
onsite
Temporary / Contract
27.4075 - 31.735 USD / Hourly
We are looking for an experienced Executive Assistant to support leadership and deliver high-quality client service within a wealth management environment. This long-term contract position is ideal for a highly organized individual who can manage executive priorities, oversee client-related administrative activities, and maintain a seamless experience for clients and partners. The role focuses on coordination, documentation, and operational support rather than investment analysis or advisory functions. Success in this position requires discretion, strong follow-through, and familiarity with the workflows commonly used in financial services offices. Responsibilities: • Manage executive calendars, schedule meetings, coordinate appointments, and handle travel planning to keep leadership organized and prepared. • Maintain accurate client information, activity records, and follow-up tasks within the firm's CRM or comparable wealth management platform. • Prepare paperwork and supporting materials for client meetings, onboarding activities, and ongoing service requests. • Partner with custodians and external financial platforms to process account-related documentation and resolve administrative items efficiently. • Support operational requests such as account openings, asset transfers, beneficiary updates, required distributions, and cash movement transactions. • Monitor outstanding client needs from intake through completion, providing timely updates and proactive follow-up when necessary. • Organize confidential electronic files and documentation to ensure records remain complete, secure, and easy to access. • Communicate effectively with clients, vendors, and external service providers while representing the firm with a high level of care. • Contribute to special projects and help improve internal administrative procedures that strengthen day-to-day workflow efficiency.
2026-08-27T00:00:00Z

Executive Assistant

Dunmore, PA
onsite
Temporary to Hire
23 - 25 USD / Hourly
Are you a proactive, detail-oriented professional who thrives in a fast-paced environment? Robert Half is partnering with a growing organization to find an experienced Executive Assistant to support senior leadership and help drive day-to-day business operations. This is an excellent opportunity for someone who enjoys managing multiple priorities, anticipating needs, and serving as a trusted partner to executive leadership. Key Responsibilities<ul><li>Provide high-level administrative support to executive leadership</li><li>Manage complex calendars, schedule meetings, and coordinate appointments</li><li>Arrange travel, prepare itineraries, and process expense reports</li><li>Draft, proofread, and edit correspondence, reports, presentations, and other business documents</li><li>Serve as a point of contact between executives, internal teams, and external stakeholders</li><li>Coordinate meetings, prepare agendas, and take meeting notes as needed</li><li>Maintain confidential information with discretion and professionalism</li><li>Assist with special projects, event planning, and office initiatives</li><li>Organize and maintain electronic and physical files</li><li>Track deadlines and ensure timely follow-up on key action items</li></ul>
2026-08-27T00:00:00Z

Executive Assistant

Minneapolis, MN
onsite
Temporary / Contract
35 - 45 USD / Hourly
Position OverviewWe are seeking a highly professional and detail-oriented Executive Assistant to provide administrative support to senior leadership. This role is responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and serving as a key point of contact for internal and external stakeholders. The ideal candidate is proactive, highly organized, and able to handle confidential information with discretion. Key Responsibilities<ul><li>Provide high-level administrative support to executives and leadership teams</li><li>Manage complex calendars, scheduling, and meeting coordination</li><li>Coordinate domestic and international travel arrangements</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Track expenses and process expense reports</li><li>Organize and coordinate meetings, events, and executive communications</li><li>Serve as a liaison between leadership and internal/external stakeholders</li><li>Maintain confidential records and sensitive information</li><li>Support special projects and administrative initiatives as needed</li></ul>
2026-08-27T00:00:00Z

Executive Assistant

Washington, DC
remote
Temporary / Contract
33.25 - 38.5 USD / Hourly
We are looking for an experienced Executive Assistant to support a busy leadership team in Washington, District of Columbia. This Contract position is ideal for someone who excels at keeping complex schedules organized, managing travel logistics, and ensuring executive priorities stay on track. The role requires strong judgment, attention to detail, and the ability to handle a fast-paced meeting cadence while providing seamless coordination for key activities and events. Responsibilities: • Manage a demanding executive calendar, resolving conflicts and prioritizing meetings to align with changing business needs. • Coordinate a high volume of internal and external meetings, including scheduling, confirmations, and follow-up communication. • Arrange domestic and, when needed, international travel plans, including transportation, lodging, and itinerary preparation. • Prepare materials and logistical support for board meetings, ensuring documents are organized and distributed in a timely manner. • Handle meeting coordination tasks that allow leadership to focus on strategic priorities and decision-making. • Track upcoming commitments and provide proactive reminders to help executives stay prepared for daily activities. • Serve as a central point of coordination for executive meetings, maintaining professionalism and accuracy in all interactions.
2026-08-27T00:00:00Z

Executive Assistant

Irvine, CA
onsite
Temporary / Contract
28.538 - 33.044 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in Irvine, California. This Long-term Contract position is ideal for someone who thrives in a fast-paced environment, handles competing priorities with sound judgment, and communicates with professionalism at all times. The role requires strong coordination skills, discretion with sensitive information, and the ability to keep executive operations running smoothly across meetings, travel, projects, and administrative activities. Responsibilities: • Oversee a complex executive calendar, arrange meetings based on business priorities, and resolve scheduling conflicts with minimal disruption. • Monitor incoming requests and correspondence, respond promptly when appropriate, and keep leadership informed of urgent matters and required follow-up actions. • Prepare for executive and stakeholder meetings by organizing agendas, gathering supporting materials, and capturing clear meeting notes with action items, owners, and timelines. • Maintain organized records of corporate documents, reports, and other important files, ensuring materials can be retrieved quickly when needed. • Act as a point of coordination for legal-related administrative matters by managing confidential documentation, fulfilling attorney requests, tracking deadlines, and reviewing invoices for accuracy. • Support assigned projects by documenting requirements, coordinating communication among stakeholders, tracking progress against timelines and scope, and compiling status updates. • Arrange meeting logistics for investors, attorneys, affiliates, and visitors, including directions, parking details, hospitality, and presentation support as needed. • Handle domestic and international travel planning, including flights, lodging, ground transportation, and itinerary coordination. • Provide additional executive support with personal errands, shipments, deliveries, event logistics, and gift coordination as requested.
2026-08-27T00:00:00Z

Executive Assistant

Tarrytown, NY
onsite
Temporary / Contract
27 - 30 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support in a fast-paced environment that requires strong attention to detail in Tarrytown, New York. This Long-term Contract opportunity is ideal for someone who excels at managing complex schedules, coordinating travel, and keeping executive priorities organized. The role requires strong judgment, attention to detail, and the flexibility to respond to time-sensitive scheduling updates, including occasional after-hours adjustments. Responsibilities: • Oversee and maintain an executive calendar, ensuring meetings, priorities, and schedule changes are managed accurately and efficiently. • Arrange domestic and international travel plans, including itineraries, transportation, lodging, and related logistics. • Coordinate executive meetings by preparing schedules, confirming attendance, and helping ensure all details are in place. • Serve as a central point of coordination for scheduling updates, responding promptly to changes and urgent requests when needed. • Support day-to-day executive operations by tracking commitments, resolving scheduling conflicts, and keeping activities well organized. • Facilitate communication across internal and external stakeholders to ensure appointments and travel plans run smoothly.
2026-08-27T00:00:00Z

Executive Assistant

Sewanee, TN
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an experienced Executive Assistant to provide dedicated support to the Head of School in Sewanee, Tennessee. This Contract position is ideal for someone who excels in a dynamic setting, communicates confidently with a wide range of stakeholders, and brings strong judgment to shifting priorities. The person in this role will help maintain an organized, responsive executive office while handling sensitive matters with professionalism and discretion. Responsibilities: • Oversee the Head of School’s schedule by arranging appointments, prioritizing commitments, and adjusting plans as needs change. • Serve as a key point of coordination between the executive office and board members, faculty, staff, families, and other community partners. • Review incoming requests and information, determine urgency, and address routine matters independently when appropriate. • Anticipate upcoming needs and take proactive steps to keep daily operations running efficiently and without unnecessary disruption. • Organize meetings and related communications, including preparation, scheduling, and follow-up on action items. • Provide administrative support on a range of projects and routine office tasks that contribute to the effectiveness of the leadership team. • Safeguard confidential information and handle sensitive situations with tact, sound judgment, and a high degree of professionalism. • Help protect the Head of School’s focus by managing interruptions and ensuring attention remains on the highest-priority matters.
2026-08-27T00:00:00Z

Executive Assistant

Philadelphia, PA
onsite
Permanent / Full Time
65000 - 100000 USD / Yearly
Robert Half is seeking an Executive Assistant to support daily office operations and provide high-quality administrative assistance at our client's site in the Philadelphia area. This role is ideal for someone who is organized and confident managing documents, correspondence, and front-office interactions in a business setting. The successful candidate will help keep records accurate, support document preparation, and ensure the office runs smoothly in a fast-paced environment. Responsibilities:<ul><li>Support day-to-day administrative activities for the office and assigned staff, helping maintain efficient workflow and consistent organization.</li><li>Draft, edit, format, and review business and legal documents to ensure accuracy, clarity, and a well-presented format.</li><li>Build and update spreadsheets, reports, and presentation materials to support operational and team needs.</li><li>Coordinate file reviews on a regular basis and prepare inactive materials for storage or closure when appropriate.</li><li>Produce letters, forms, and other written materials from dictated notes with a high level of accuracy.</li><li>Welcome clients and visitors, creating a courteous and positive first impression for everyone entering the office.</li><li>Maintain confidential records and contribute to special administrative assignments while handling sensitive information with discretion.</li></ul>
2026-08-21T00:00:00Z