<p>Wilmington Delaware client seeks an Office Assistant with construction and union experience. This Office Assistant will organize files, schedule appointments, acts as receptionist, sort and distribute communications, and assist with administrative support tasks. If you’re an enthusiastic, outgoing, organized individual, this Office Assistant role may be perfect for you!</p><p><br></p><p>Primary Duties</p><p>· Answer incoming calls</p><p>· Data entry of legal documents</p><p>· Schedule appointments/Calendar Management</p><p>· Timely email correspondence</p><p>· Handle incoming/outgoing mail</p><p>· Prepare and file internal documents</p><p>· Assist the Accountant with projects when needed</p>
<p>We are looking for a detail-oriented Office Assistant to join our team on a contract basis in Fairfax, Virginia. In this role, you will provide essential administrative support, ensuring smooth office operations. This position is for someone who wants to work part time Monday through Thursday 9 am to 3 pm.</p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain files to ensure easy access and retrieval.</p><p>• Handling caterings, picking up catering orders, meeting scheduling and supporting various executive staff.</p><p>• Answer incoming calls and direct inquiries to the appropriate team members.</p><p>• Provide project support.</p><p>• Support administrative needs by coordinating schedules and assisting with general office operations.</p><p><br></p>
<p>We are looking for a motivated and adaptable Office Assistant to join our team in Alameda, California. This is a long-term contract position that requires a proactive individual with strong organizational skills and the ability to manage multiple tasks in an efficient office environment. You will play a key role in ensuring smooth daily operations by providing administrative support and assisting with office management responsibilities.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and handle incoming calls, including routing messages to internal staff.</p><p>• Manage deliveries by coordinating with couriers such as FedEx, UPS, and mail services.</p><p>• Assist with general administrative tasks, including document preparation using Microsoft Office Suite (Word, Excel, Outlook).</p><p>• Maintain an organized and efficient office environment, ensuring supplies and resources are well-stocked.</p><p>• Provide support for email communications, including drafting and managing email campaigns.</p><p>• Ensure timely and accurate delivery and distribution of mail within the office.</p><p>• Plan and coordinate corporate onsite events</p><p>• Process invoices for office purchases</p><p>• Vendor management</p><p>• Operate and set-up all surveillance office equipment </p><p>• Collaborate with a small team to address day-to-day operational needs in a flexible and efficient manner.</p><p>• Adhere to business casual dress code, adjusting attire based on specific office requirements.</p><p>• Demonstrate a willingness to learn new processes quickly and adapt to evolving office needs.</p><p><br></p><p>If you are interested in this role, please apply now and call us at (510) 470-7450</p>
We are looking for a detail-oriented Office Assistant to join our team in Woodbury, Minnesota. This is a Contract position offering an excellent opportunity to contribute to daily administrative operations and ensure the smooth functioning of office activities. The ideal candidate will bring strong organizational skills and a proactive approach to support various clerical and receptionist tasks.<br><br>Responsibilities:<br>• Manage incoming and outgoing mail to ensure timely delivery and accurate documentation.<br>• Coordinate lunch orders and oversee scheduling for conference rooms and meetings.<br>• Arrange travel bookings and handle purchasing using company-approved methods.<br>• Maintain office supplies inventory and place orders as needed to support daily operations.<br>• Perform receptionist duties, including answering inbound calls and greeting visitors.<br>• Scan and organize documents to maintain accurate digital records.<br>• Track inventory and ensure supplies are replenished efficiently.<br>• Provide general clerical support to assist with administrative tasks.<br>• Utilize Google Suite tools to streamline office processes and communications.<br>• Act as an administrator for company systems, ensuring smooth operation and user support.
<p>We are looking for a detail-oriented, part-time Office Assistant to join our team in Seattle, Washington. This long-term contract position is ideal for someone who thrives in a dynamic environment and enjoys managing diverse office operations to ensure smooth day-to-day functionality. The role involves coordinating with vendors, maintaining office supplies, and supporting administrative needs to promote a productive workplace.</p><p><br></p><p>Responsibilities:</p><p>• Part-time (20 hours a week) </p><p>• Oversee daily office operations, including organizing inventories, maintaining facilities, and ensuring the workspace remains functional and welcoming.</p><p>• Schedule and manage maintenance tasks by coordinating with service providers such as landscapers, handymen, and vendors.</p><p>• Identify and address building maintenance needs proactively, resolving issues by working with relevant teams.</p><p>• Monitor office supplies and snacks, placing timely orders to ensure availability.</p><p>• Manage incoming and outgoing mail while collaborating with Executive Assistants to align with office schedules and events.</p><p>• Plan and prioritize operational tasks to guarantee seamless workflows for staff and visitors.</p><p>• Build relationships with external vendors and clients to meet internal operational requirements.</p><p>• Perform receptionist duties such as answering calls, greeting visitors, and directing inquiries.</p><p>• Handle clerical tasks, including document scanning and filing to maintain organized records.</p><p>• Assist in coordinating office activities and ensuring alignment with organizational goals.</p>
<p>We are looking for a motivated and adaptable Office Assistant to join our team in Silver Spring, Maryland. This is a contract position that requires a proactive individual with strong organizational skills and the ability to manage multiple tasks in an efficient office environment. You will play a key role in ensuring smooth daily operations by providing administrative support and assisting with office management responsibilities.</p><p>Responsibilities:</p><p>• Answer phones, greet visitors, and direct inquiries appropriately.</p><p>• Maintain office supplies and assist with purchasing and vendor coordination.</p><p>• Support document preparation, filing, and data entry tasks.</p><p>• Assist staff with scheduling and administrative projects.</p><p>• Handle incoming and outgoing correspondence.</p><p><br></p><p><br></p>
<p>We are looking for a detail-oriented Office Assistant for a contract position in Rockville, Maryland. The successful candidate will play a key role in supporting office operations, financial processes, and executive assistance to ensure the smooth functioning of daily activities. This position requires a proactive individual who excels in administrative tasks and thrives in a dynamic, mission-driven environment.</p><p>Responsibilities:</p><p>• Answer phones, greet visitors, and direct inquiries appropriately.</p><p>• Maintain office supplies and assist with purchasing and vendor coordination.</p><p>• Support document preparation, filing, and data entry tasks.</p><p>• Assist staff with scheduling and administrative projects.</p><p>• Handle incoming and outgoing correspondence.</p><p><br></p>
<p>We are looking for a detail-oriented Office Assistant to join our team in Hyattsville, Maryland. As a key member of the office operations, you will handle a variety of administrative tasks to ensure the smooth running of daily activities. This is a contract position ideal for someone with strong organizational skills and a proactive attitude.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Answer phones, greet visitors, and direct inquiries appropriately.</p><p>• Maintain office supplies and assist with purchasing and vendor coordination.</p><p>• Support document preparation, filing, and data entry tasks.</p><p>• Assist staff with scheduling and administrative projects.</p><p>• Handle incoming and outgoing correspondence.</p><p><br></p><p><br></p><p><br></p>
We are looking for a detail-oriented Office Assistant for a contract position in Saint Paul, Minnesota. The successful candidate will play a key role in supporting office operations, financial processes, and executive assistance to ensure the smooth functioning of daily activities. This position requires a proactive individual who excels in administrative tasks and thrives in a dynamic, mission-driven environment.<br><br>Responsibilities:<br>• Receive, sort, and distribute incoming mail and packages to appropriate recipients.<br>• Maintain an organized and welcoming office environment, ensuring resources align with organizational goals.<br>• Monitor inventory levels and coordinate the replenishment of office supplies and materials.<br>• Process invoices and ensure timely entry into financial systems for payment.<br>• Assist staff with credit card receipt management, expense reimbursements, and submission processes.<br>• Handle donation processing and collaborate with the team to manage donor acknowledgements.<br>• Provide administrative support to the President, including managing schedules and coordinating tasks.<br>• Prepare and distribute materials for Board and Committee meetings, ensuring timely delivery and quorum requirements.<br>• Answer inbound calls professionally and assist with general inquiries.<br>• Scan and organize documents, maintaining accurate records for office use.
<p>Robert Half is currently seeking a <strong>detail-oriented and motivated Office Assistant</strong> to support our client’s daily operations and contribute to their ongoing success. This <strong>temporary-to-hire</strong> position offers an exciting opportunity to play a key role in ensuring the smooth and efficient functioning of the office.</p><p><strong>Key Responsibilities</strong></p><ul><li>Provide general administrative support across departments</li><li>Manage phone calls, emails, and other correspondence</li><li>Coordinate and schedule meetings, appointments, and travel arrangements</li><li>Organize and maintain physical and digital filing systems</li><li>Prepare, proofread, and edit reports, documents, and presentations</li><li>Perform data entry and maintain accurate records</li><li>Maintain a clean and organized office space</li><li>Order and track office supplies as needed</li><li>Assist in planning office events and activities</li><li>Greet and assist visitors in a professional and friendly manner</li><li>Address customer inquiries and direct them to the appropriate department</li><li>Collaborate with team members and departments to support workflow and communication</li></ul><p><br></p>
<p>We are looking for a dedicated Office Assistant to join our clients organization in Portland, Oregon. In this contract role, you will play a vital part in ensuring smooth front desk operations and providing exceptional administrative support. The ideal candidate will bring prior experience in similar roles and bilingual proficiency in Spanish to enhance communication and service delivery.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors and clients in a detail-oriented and friendly manner, ensuring a positive experience.</p><p>• Manage client check-ins and schedule appointments efficiently to maintain organized workflows.</p><p>• Create and update client charts with accuracy and attention to detail.</p><p>• Review and complete client charts while ensuring compliance with organizational standards.</p><p>• Scrub reports and compile data as needed to support administrative tasks.</p><p>• Handle incoming calls, respond to inquiries, and route calls appropriately.</p><p>• Perform a variety of clerical duties such as filing, document preparation, and data entry.</p><p>• Utilize CRM systems and computer programs to manage client information and streamline processes.</p><p>• Collaborate with team members to maintain a well-functioning and organized office environment.</p><p>• Support other administrative tasks as assigned to meet organizational needs.</p>
<p>We are looking for a detail-oriented Office Assistant to join our team on a contract basis in Gaithersburg, Maryland. In this role, you will provide essential administrative support, ensuring smooth office operations. This position requires strong organizational skills and attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Answer phones, greet visitors, and direct inquiries appropriately.</p><p>• Maintain office supplies and assist with purchasing and vendor coordination.</p><p>• Support document preparation, filing, and data entry tasks.</p><p>• Assist staff with scheduling and administrative projects.</p><p>• Handle incoming and outgoing correspondence.</p><p><br></p><p><br></p>
We are looking for a proactive and organized Administrative Assistant to join our team in Irvine, California. This is a Contract-to-permanent position, offering an excellent opportunity to join a growing office environment. The ideal candidate will support daily operations, manage office tasks, and assist with event coordination and vendor relations.<br><br>Responsibilities:<br>• Manage office operations, including ordering supplies and maintaining an organized workspace.<br>• Provide administrative support to other team members, including HR and other departments as needed.<br>• Coordinate vendor relationships to ensure smooth office operations and timely deliveries.<br>• Assist in planning and executing office events and meetings.<br>• Support the team with tasks related to an office relocation, ensuring a seamless transition.<br>• Handle facilities-related tasks, such as addressing maintenance requests and liaising with the facilities manager.<br>• Answer and direct inbound calls professionally and efficiently.<br>• Perform data entry and maintain accurate records to support administrative processes.<br>• Uphold a business-casual office environment and contribute to a positive workplace culture.
We are looking for a motivated Office Assistant to join our team on a contract basis in Irving, Texas. In this role, you will support daily office operations and provide exceptional service to ensure smooth workflows. This position requires strong organizational skills, excellent communication, and the ability to build positive relationships with team members and clients.<br><br>Responsibilities:<br>• Manage and organize office documentation, ensuring accurate filing and record-keeping.<br>• Assist with scheduling and coordinating meetings, appointments, and events.<br>• Serve as the first point of contact for visitors and provide attentive assistance.<br>• Respond to emails, phone calls, and other correspondence promptly and efficiently.<br>• Maintain office supplies inventory and place orders as needed to ensure availability.<br>• Support team members with administrative tasks and special projects.<br>• Collaborate with colleagues to address any operational challenges and find solutions.<br>• Uphold a welcoming and organized office environment for both staff and guests.<br>• Monitor and handle incoming and outgoing mail and deliveries.
<p>We are looking for a motivated Office Assistant to join our team in New London, North Carolina. This part-time, long-term contract position offers an excellent opportunity to support our community management office with administrative tasks and organizational duties. The ideal candidate will bring enthusiasm, self-motivation, and strong organizational skills to help streamline daily operations. This role will start out part-time Monday-Friday 12-4, but will eventually grow into more of a full-time role. </p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support by managing spreadsheets, tracking construction projects, and assisting with general office tasks.</p><p>• Handle receptionist duties, including answering and directing inbound calls professionally.</p><p>• Organize and maintain office files and records, both digital and physical.</p><p>• Scan and process documents to ensure accurate recordkeeping.</p><p>• Assist with preparing and sending out statements and other essential communications.</p><p>• Update and maintain information in new software systems as needed.</p><p>• Support the team by addressing day-to-day clerical needs and ensuring smooth operations.</p><p>• Monitor and manage the progress of new construction projects, ensuring all submissions are handled efficiently.</p><p>• Coordinate with team members to ensure timely completion of administrative tasks.</p><p>• Contribute to a positive office environment by maintaining organization and addressing challenges proactively.</p>
We are looking for a dedicated Administrative Assistant to join our team on a contract basis in Canton, Massachusetts. In this role, you will provide essential support to ensure smooth daily operations, including handling customer inquiries, managing clerical tasks, and delivering excellent service. This is a fully onsite position with varying hours during the holiday season.<br><br>Responsibilities:<br>• Respond to incoming phone calls and provide exceptional customer service.<br>• Address customer inquiries promptly and effectively.<br>• Perform light data entry tasks to maintain accurate records.<br>• Handle clerical duties, including filing, copying, and scanning documents.<br>• Assist with retrieving and delivering items from designated locations as needed.<br>• Collaborate with team members to ensure office tasks are completed efficiently.<br>• Maintain an organized and meticulous office environment.<br>• Provide general support to ensure seamless day-to-day operations.
Seeking an Office Assistant in the Whitmore Lake, MI area. This role is fully onsite and designed to provide permanent front desk coverage. Hours are M-F 9:00 am - 5:00 pm with a half hour lunch, unless set schedule agreed otherwise. Pay up to $18/hr. <br><br>Description: <br>A Receptionist/Office Assistant position is available for a busy, fast paced office. <br>Must have knowledge/skills in some of the following areas: <br>• Answering Phone and directing calls - please phone manners a must<br>• Microsoft office, including EXCEL <br>• Spreadsheets <br>• Data entry and Number calculations <br>• Number calculations <br>• Clerical work on QuickBooks (experience not necessary but welcome) <br>• Filing <br>• Ordering lunch <br>• Making copies <br>• Making phone payments to suppliers <br><br>Skills Preferred: <br>• Dependable <br>• Detail-oriented <br>• Adaptable <br>• Answer multi-line telephone <br>• Able to multitask <br>• Work well with others <br>• A self-starter <br>• Trustworthy
We are looking for a motivated Office Assistant to support operations during a financial services event in Palo Alto, California. This contract position requires someone with strong sales experience, excellent communication abilities, and a general understanding of financial services. You will play a key role in ensuring a smooth event experience, engaging with attendees, and promoting business opportunities.<br><br>Responsibilities:<br>• Represent the organization at the event, building meaningful connections with attendees and promoting services effectively.<br>• Assist with event logistics such as managing registration and providing attendees with detailed information about the organization.<br>• Leverage sales skills to identify potential leads and initiate discussions about financial services solutions.<br>• Offer knowledgeable support on financial services topics, addressing attendee inquiries with professionalism.<br>• Collaborate with the event team to ensure seamless operations and an exceptional experience for all participants.<br>• Handle receptionist duties during the event, including greeting attendees and directing them to the appropriate resources.<br>• Perform clerical tasks such as scanning documents and maintaining accurate records.<br>• Respond to inbound calls and inquiries, providing excellent customer service.<br>• Support networking activities and foster business development opportunities.<br>• Ensure all event-related tasks are completed efficiently and professionally.
<p>The Office Administrator plays a critical role in ensuring the smooth functioning of office operations, managing administrative tasks, and providing support to senior managers. In this Part Time, Contract to hire position, this individual will be responsible for interacting with visitors and clients, handling scheduling, maintaining supplies and facilities, and addressing administrative inquiries. Additionally, this position will support senior managers by overseeing travel arrangements, preparing reports, and assisting with meeting plans. Work schedule will be Tuesday's & Thursday's, 8AM-5PM. </p><p><br></p><p>• Receive and direct visitors and clients; answer, screen and transfer inbound phone calls, maintain the voicemail system for the office general number</p><p>• Maintain the common office meeting room schedule calendar</p><p>• Perform general clerical duties including; photocopying, scanning, fax and mail; opening, sorting and distributing incoming correspondence. Administer the account(s) for the mailboxes, registered mailing addresses and courier company accounts.</p><p>• Resolve administrative problems and inquiries; prepare written responses as required</p><p>• Local administration and coordination with landlord. Coordinate maintenance of office and office kitchen equipment. Ensure kitchen and storerooms are maintained in a clean and orderly manner and issue instructions to cleaning staff when necessary.</p><p>• Maintain office supplies inventory, including MOL marketing materials, and office kitchen supplies.</p><p>• Prepare meeting rooms and coordinate clean up as required.</p><p>• Provide Personal Assistance (PA) support to the senior managers based in the Houston office.</p><p>• Coordinate and maintain records for staff.</p><p>• Handle requests for information and data</p><p>• Record, compile, transcribe meeting minutes as requested.</p><p>• Manage travel arrangements for staff and visitors as requested.</p><p>• Schedule and coordinate meetings and prepare schedules.</p><p>• Prepare PowerPoint presentations from materials provided by staff.</p><p>• Required to be on call outside of office hours in emergencies</p><p>• Other duties as assigned.</p>
<p>We are looking for a detail-oriented and efficient Office Assistant to join our team on a contract basis in Santa Monica. This role is onsite daily and will last through Q1 of 2026. This role involves supporting daily office operations, ensuring smooth workflows, and assisting with various administrative tasks. The position requires organizational skills and the ability to multitask in a dynamic environment.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Maintain office and kitchen supplies inventory, including purchasing items and handling dishwasher duties.</p><p>• Conduct weekly grocery shopping for designated locations.</p><p>• Organize and facilitate the signing of birthday cards for staff members.</p><p>• Manage mailing tasks, including taking packages to FedEx and assisting other departments with shipping needs.</p><p>• Assist with preparing expense reports and ensuring timely submissions.</p><p>• Coordinate and send out holiday cards and gifts to staff and clients.</p><p>• Support company-specific administrative tasks, such as creating lot boards, managing meal arrangements for events, and data entry into Salesforce.</p><p>• Assign new buyers to specialists and maintain accurate records during auction periods.</p><p>• Compile open house invite lists for consignors with cars in inventory.</p><p>• Book travel arrangements for specialists as required.</p>
<p>Robert Half is currently seeking a detail-oriented and motivated Office Assistant to support our client’s daily operations and contribute to their ongoing success. This contract position offers an exciting opportunity to play a key role in ensuring the smooth and efficient functioning of the office.</p><p>Responsibilities:</p><p>• Answer phones, greet visitors, and direct inquiries appropriately.</p><p>• Maintain office supplies and assist with purchasing and vendor coordination.</p><p>• Support document preparation, filing, and data entry tasks.</p><p>• Assist staff with scheduling and administrative projects.</p><p>• Handle incoming and outgoing correspondence.</p><p><br></p>
We are looking for a dedicated Office Assistant to join our team on a long-term contract basis in Willmar, Minnesota. In this role, you will provide essential administrative support, ensuring smooth daily operations and effective communication between departments. This is an excellent opportunity for someone who thrives in a dynamic, fast-paced environment and enjoys tackling a variety of tasks.<br><br>Responsibilities:<br>• Coordinate closely with the appointment coordinator to notify relevant personnel about potential delays in truck arrivals.<br>• Communicate with vendor management teams to address any delivery issues or concerns.<br>• Manage the coding and reporting process for late customer deliveries on a regular basis.<br>• Provide coverage for team members during vacation periods, ensuring seamless operations.<br>• Handle data entry tasks and maintain accurate records using Microsoft Word and Excel.<br>• Track and trace shipments to ensure timely delivery and address any disruptions.<br>• Assist with various assigned projects to support the overall efficiency of the office.<br>• Maintain clear and precise communication channels with internal and external stakeholders.
<p>We’re looking for an Office Assistant who can be the heartbeat of our client's office. You’ll be helping keep our team on track, assisting clients, and making sure every day runs as smoothly as possible. If you enjoy organizing, supporting others, and being part of a friendly team, this is the job for you!</p><p><br></p><p><strong>What You’ll Do:</strong></p><ul><li>Greet visitors and help make them feel welcome</li><li>Answer phones, respond to emails, and keep communication flowing</li><li>Keep files, records, and office supplies organized</li><li>Help schedule meetings and coordinate calendars</li><li>Support team members with projects and day-to-day tasks</li><li>Bring your positive energy to the office every day!</li></ul><p><br></p>
<p>A well-established <strong>professional services firm in Carlsbad</strong> is looking for a motivated and detail-oriented <strong>Business Office Assistant</strong> to support their finance and operations teams. This is a fantastic opportunity for someone who enjoys a blend of administrative and light accounting responsibilities in a professional yet friendly environment.</p><p>The ideal candidate is organized, adaptable, and takes pride in ensuring things are done right — from managing files to assisting with invoices and project documentation.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Provide general administrative and clerical support to office staff and management.</li><li>Assist with bookkeeping tasks such as data entry, expense reporting, and invoice tracking.</li><li>Manage incoming calls, correspondence, and client communications with professionalism.</li><li>Organize digital and physical files to maintain easy access and compliance with company standards.</li><li>Support project coordination, scheduling, and purchasing tasks as needed.</li><li>Prepare reports, assist with special projects, and contribute to process improvements.</li></ul><p><br></p>
We are looking for a highly organized and proactive Office Assistant to support daily operations in a detail-oriented services environment. This contract position is based in Washington, District of Columbia, and requires someone who excels at multitasking, maintaining office readiness, and delivering exceptional hospitality to clients and staff. If you thrive in a fast-paced setting and have a keen eye for detail, this role offers an exciting opportunity to contribute to a collaborative and dynamic workplace.<br><br>Responsibilities:<br>• Conduct thorough daily checks of office spaces, including reception areas, conference rooms, kitchens, and bathrooms, to ensure all areas meet high standards.<br>• Manage inventory and restocking of office supplies, coordinating with vendors for timely and cost-efficient procurement.<br>• Distribute mail and manage messenger services, ensuring smooth handling of all correspondence.<br>• Assist with planning and logistics for meetings and events, including venue setup, catering arrangements, and supply preparation.<br>• Prepare and maintain conference rooms by arranging furniture, testing audiovisual equipment, and ensuring cleanliness.<br>• Gather post-event feedback to identify opportunities for improvement and continuously enhance event coordination.<br>• Provide front desk coverage, welcoming visitors, and delivering a positive first impression.<br>• Register and restock food and beverages for meetings and guest visits.<br>• Perform various administrative tasks, such as copying, scanning, and document preparation.<br>• Support cross-functional operational projects and process improvement initiatives as directed by management.
