<p>We are currently seeking an exceptional Office Assistant to join our team. The ideal candidate will have excellent organization skills and the ability to handle a range of administrative tasks. They will have a strong sense of responsibility, with a focus on accuracy, discretion and teamwork.</p><p>Responsibilities:</p><ol><li>Answer and direct phone calls in a professional manner.</li><li>Organize and schedule meetings and appointments.</li><li>Write and distribute email, correspondence memos, letters, faxes and forms.</li><li>Develop and maintain a filing system.</li><li>Update and maintain office policies and procedures.</li><li>Order office supplies and research new deals and suppliers.</li><li>Provide administrative support to management and other staff.</li><li>Maintain the professional and clean appearance of office areas.</li></ol><p><br></p>
<p>Wilmington Delaware client seeks an Office Assistant with construction and union experience. This Office Assistant will organize files, schedule appointments, acts as receptionist, sort and distribute communications, and assist with administrative support tasks. If you’re an enthusiastic, outgoing, organized individual, this Office Assistant role may be perfect for you!</p><p><br></p><p>Primary Duties</p><p>· Answer incoming calls</p><p>· Data entry of legal documents</p><p>· Schedule appointments/Calendar Management</p><p>· Timely email correspondence</p><p>· Handle incoming/outgoing mail</p><p>· Prepare and file internal documents</p><p>· Assist the Accountant with projects when needed</p>
<p>Robert Half is looking for a detail-oriented Office Assistant to support our client's team in South Jersey. In this Office Assistant role, you will handle a variety of administrative tasks, coordinate office activities, and ensure efficient daily operations. This position requires excellent organizational skills, strong communication abilities, and a commitment to providing outstanding service to both staff and clients.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage daily administrative tasks, including scheduling appointments, organizing files, and maintaining office supplies.</li><li>Coordinate office logistics to ensure smooth operations, including managing mail, deliveries, and vendor relationships.</li><li>Provide exceptional customer service by assisting clients and addressing their inquiries promptly.</li><li>Support staff with document preparation, data entry, and other clerical tasks as needed.</li><li>Utilize Microsoft Office Suite to create and edit documents, spreadsheets, and presentations.</li><li>Maintain accurate records and ensure compliance with company policies and procedures.</li><li>Assist in the implementation and use of client relationship management systems, such as Salesforce or similar tools.</li><li>Monitor and prioritize multiple tasks to meet deadlines in a fast-paced environment.</li></ul><p><br></p>
<p>We are looking for a dedicated Office Assistant to join our team on a contract basis in Princeton, New Jersey. The ideal candidate will bring strong organizational skills and attention to detail to support daily administrative tasks. This position offers an opportunity to engage in a variety of clerical and office duties while contributing to the smooth operation of the workplace.</p><p><br></p><p>Responsibilities:</p><p>• Respond to incoming phone calls and direct them to the appropriate department or individual.</p><p>• Perform general clerical tasks, including filing, data entry, and document organization.</p><p>• Assist in day-to-day office administration to ensure operations run efficiently.</p><p>• Provide administrative support to team members and management as needed.</p><p>• Process paperwork accurately and in a timely manner.</p><p>• Maintain a well-organized and efficient office environment.</p><p>• Coordinate communication and schedule appointments when necessary.</p><p>• Handle inquiries with care and resolve basic issues promptly.</p><p>• Ensure compliance with company policies and procedures in all administrative tasks.</p>
<p>Robert Half is currently seeking a highly motivated and organized <strong><em>Office Assistant</em></strong> to support a leading real estate firm dedicated to providing exceptional service to clients in Honolulu, Hawaii</p><p> </p><p>Responsibilities:</p><p> </p><p>Administrative Support:</p><p> - Answer and direct phone calls in a business-minded manner.</p><p> - Manage and organize office files and documents.</p><p> - Assist with data entry and maintain accurate records.</p><p> - Coordinate appointments and meetings.</p><p> </p><p>Client Interaction:</p><p> - Greet clients and visitors, providing a positive and welcoming experience.</p><p> - Assist clients with inquiries and direct them to the appropriate team members.</p><p> - Support real estate agents in client communication and follow-ups.</p><p> </p><p>Communication:</p><p> - Effectively communicate with team members and clients.</p><p> - Handle incoming and outgoing correspondence.</p>
We are looking for a dedicated Office Assistant to join our team in Brooklyn, New York. This contract position requires someone who is organized, detail-oriented, and capable of managing day-to-day office operations efficiently. The ideal candidate will play a vital role in supporting various administrative tasks and ensuring smooth workflows.<br><br>Responsibilities:<br>• Greet visitors and handle receptionist duties, providing exceptional customer service.<br>• Scan and organize documents to maintain accurate digital and physical records.<br>• Answer inbound calls professionally and direct inquiries to the appropriate departments.<br>• Perform general clerical duties, including filing, data entry, and scheduling.<br>• Ensure the office remains organized and supplies are well-stocked.<br>• Assist in preparing reports and documentation as needed.<br>• Coordinate with team members to address administrative needs effectively.<br>• Support any additional tasks to help maintain operational efficiency.
We are looking for a detail-oriented and adaptable Office Assistant to join our team in Atlanta, Georgia. This is a long-term contract position where you will play a key role in supporting office operations and ensuring smooth communication between the executive director and various departments. The ideal candidate will excel at multitasking, have strong organizational skills, and be comfortable working with senior executives.<br><br>Responsibilities:<br>• Coordinate and manage vendor relationships to ensure timely delivery of services and materials.<br>• Arrange domestic travel plans, including booking flights, accommodations, and transportation.<br>• Prepare purchase orders and invoices, acting as a liaison between the executive director and the finance team to ensure accuracy.<br>• Oversee general office management tasks, ensuring the workspace remains organized and functional.<br>• Assist in planning and coordinating company events, meetings, and other activities.<br>• Provide administrative support by answering inbound calls, managing schedules, and handling correspondence.<br>• Maintain and update records using accounting software and CRM tools.<br>• Perform clerical duties such as filing, document preparation, and data entry.<br>• Address billing functions and resolve any related discrepancies in a timely manner.<br>• Support higher-level executives with a variety of tasks, demonstrating flexibility and professionalism.
<p><strong>Overview:</strong></p><p> Robert Half is partnering with a well-established construction company seeking a highly organized and reliable Office Assistant to support daily administrative operations. This is an excellent opportunity to get your foot in the door with a growing team in a fast-paced, hands-on industry. The ideal candidate is proactive, detail-oriented, and comfortable managing multiple tasks with professionalism and efficiency.</p><p><strong>Responsibilities:</strong></p><ul><li>Perform general administrative tasks including filing, scanning, and data entry</li><li>Answer and route incoming phone calls; greet and direct visitors</li><li>Assist with scheduling meetings, coordinating appointments, and maintaining calendars</li><li>Support the preparation and distribution of internal documents and reports</li><li>Help maintain office inventory and order supplies as needed</li><li>Coordinate mail, packages, and deliveries</li><li>Assist with project documentation, including organizing blueprints, permits, and purchase orders</li><li>Communicate with vendors, subcontractors, and internal teams</li><li>Maintain a clean and organized front office and shared spaces</li><li>Provide backup support to other departments when needed</li></ul><p><br></p>
We are looking for a proactive and organized Office Assistant to join our team in Indianapolis, Indiana. This is a long-term contract position suitable for someone who enjoys supporting a dynamic office environment and ensuring smooth daily operations. The role requires attention to detail, strong communication skills, and the ability to manage multiple tasks simultaneously.<br><br>Responsibilities:<br>• Coordinate weekly catering and lunch orders for the office.<br>• Manage the procurement of office supplies to ensure adequate inventory levels.<br>• Prepare and submit expense reports accurately and in a timely manner.<br>• Arrange and set up conference rooms for staff meetings and lunch events.<br>• Perform receptionist duties, including answering inbound calls and greeting visitors.<br>• Scan and organize documents to maintain digital and physical records.<br>• Assist with general clerical tasks to support office operations effectively.<br>• Ensure conference rooms are cleaned and reset after meetings or events.<br>• Handle parking expense reimbursements for street parking as needed.
<p>Robert Half is seeking a dependable and detail-oriented Business Office Assistant for a client in Valley Center, CA. This is a great opportunity for someone who enjoys variety in their day, takes pride in staying organized, and is ready to support a busy office with a wide range of administrative tasks. From managing schedules to handling data entry and assisting with reports, you’ll be a key player in keeping the office running smoothly. If you’re a self-starter who enjoys working behind the scenes to make things happen, this role is for you.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to office staff and management</li><li>Answer phones, manage calendars, and coordinate meetings</li><li>Prepare reports, spreadsheets, and correspondence</li><li>Maintain filing systems and office supplies</li><li>Assist with basic bookkeeping and data entry</li></ul>
<p>Robert Half is seeking a front desk coordinator with multi-line reception responsibilities for one of our clients in the Knoxville area. This is a full-time contract-to-permanent opportunity in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Answering Phones:</strong> Professionally handle incoming calls and manage high call volumes while ensuring excellent customer interactions.</li><li><strong>Greeting Customers:</strong> Provide a warm and welcoming first impression to visitors and clients in person.</li><li><strong>Processing Payments:</strong> Accurately process and document customer payments following company procedures.</li></ul><p>For immediate consideration please contract Brenda Rodriguez (865)-370-2206</p>
We are looking for a dedicated Office Assistant to join our team on a contract basis in New York, New York. In this role, you will help maintain the functionality and cleanliness of office spaces while supporting daily operations. This position requires a proactive individual who can manage essential tasks efficiently and contribute to a well-organized work environment.<br><br>Responsibilities:<br>• Operate and maintain coffee machines to ensure availability for staff throughout the day.<br>• Run and unload the dishwasher regularly to keep kitchen supplies clean and ready for use.<br>• Monitor and replenish supplies such as sweeteners, tea bags, and other pantry items as needed.<br>• Answer inbound calls and provide assistance or direct inquiries to the appropriate party.<br>• Perform billing functions and assist with basic accounting tasks using relevant software systems.<br>• Utilize CRM tools to update records and maintain accurate information.<br>• Handle clerical duties including filing, data entry, and document preparation.<br>• Support office staff with miscellaneous tasks to ensure smooth daily operations.<br>• Assist with banner ad creation and other marketing-related tasks, if required.<br>• Troubleshoot basic computer program issues and coordinate with IT support when needed.
<p>Financial Services company seeks an Administrative Assistant with excellent time management skills. This Administrative Assistant will maintain and update internal records, process and maintain vendor memberships, assist with event coordination, enter journal entries into the general ledger, monitor attendance recording, perform research and development, assist with daily office needs, confirm all cash receipts/disbursements, and be point of contact for donor acknowledgement communications. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment.</p><p><br></p><p>How you will make an impact</p><p>· Organize, schedule, and confirm appointments/meetings</p><p>· Track and analyze accounting data</p><p>· Calendar Management</p><p>· Prepare financial statements and reports</p><p>· Draft internal/external correspondence</p><p>· Generate travel arrangements & itineraries </p><p>· Perform clerical research</p>
We are looking for a skilled Office Assistant to support daily administrative operations in our office located in New York, New York. In this long-term contract role, you will play a key part in ensuring smooth workflows, accurate record-keeping, and effective communication across teams. If you thrive in a fast-paced environment and have a keen eye for detail, we encourage you to apply.<br><br>Responsibilities:<br>• Manage and organize administrative tasks such as billing, scheduling, and clerical duties.<br>• Respond promptly to inbound calls and emails, ensuring all inquiries are addressed professionally.<br>• Utilize accounting software systems to process financial transactions and maintain records.<br>• Support the team with CRM data entry and updates to ensure accurate tracking of client interactions.<br>• Collaborate with the marketing department to manage banner ads and other promotional materials.<br>• Assist in maintaining computer programs related to office operations.<br>• Coordinate with internal departments to ensure seamless workflows across various functions.<br>• Handle timekeeping and payroll systems, ensuring accurate and timely submissions.<br>• Prepare reports and documentation as needed to support the office’s financial and operational goals.<br>• Provide general office support, including filing, scanning, and other organizational tasks.
<p>We are looking for a meticulous Office Assistant to join a detail-oriented services firm in Northern Kentucky. This is a Contract position offering an opportunity to contribute to one of the nation's largest legal support services companies. The role involves performing essential clerical tasks to support daily operations, ensuring accuracy and efficiency in document handling and file management.</p><p><br></p><p>Responsibilities:</p><p>• Copy, file, and organize legal documentation to maintain accurate records.</p><p>• Update reports and ensure all information is current and properly documented.</p><p>• Prepare files for shipping, adhering to established guidelines for accuracy and security.</p><p>• Scan and digitize documents to support electronic record-keeping.</p><p>• Handle document preparation tasks, ensuring compliance with legal and regulatory standards.</p><p>• Perform general clerical duties to assist with day-to-day office operations.</p><p>• Collaborate with team members to ensure timely and efficient completion of tasks.</p><p>• Maintain a high level of attention to detail in all aspects of the role.</p>
We are looking for a meticulous Office Assistant to join a Housing Association in Gastonia, North Carolina. This is a Contract to permanent position where you will play a key role in supporting administrative functions and ensuring smooth operations. The ideal candidate thrives in a fast-paced environment and demonstrates exceptional organizational skills.<br><br>Responsibilities:<br>• Process a large volume of applications, ensuring all information is handled with accuracy and confidentiality.<br>• Perform data entry tasks to maintain organized and up-to-date records in digital systems.<br>• Manage filing and faxing duties to ensure documents are properly stored and accessible.<br>• Input and update information in databases and tracking systems with precision.<br>• Complete application forms as required, verifying that all necessary information is accurately documented.<br>• Answer inbound calls and assist customers with inquiries, providing attentive and courteous service.<br>• Scan and digitize documents to maintain digital file organization.<br>• Organize and manage physical and digital files to ensure efficient retrieval.<br>• Provide clerical support to facilitate daily office operations.<br>• Collaborate with team members to maintain a productive and supportive work environment.
We are looking for a dedicated and detail-oriented PT Office Assistant to join our team in Bismark, North Dakota. This long-term contract position offers an opportunity to support office operations and ensure smooth workflows through organizational and administrative tasks. The ideal candidate will bring reliability, efficiency, and strong interpersonal skills to this role.<br><br>Responsibilities:<br>• Perform daily mail sorting and manage FedEx deliveries and pickups.<br>• Accurately input data into office systems to maintain organized records.<br>• Receive and process documents delivered to the office with a high level of attention to detail.<br>• Handle clerical tasks, including billing functions and general office duties.<br>• Answer inbound calls and communicate effectively with clients and team members.<br>• Maintain an organized office environment to support efficient operations.<br>• Ensure timely completion of assigned tasks while adhering to company standards.<br>• Utilize intermediate-level Microsoft Office skills to create and update documents as needed.<br>• Uphold a dependable and conscientious presence in all aspects of the role.
We are looking for a detail-oriented Office Assistant to support daily administrative operations in a dynamic services environment. This is a Contract position based in Orlando, Florida, where you will assist with a variety of clerical tasks to ensure smooth workflow and efficient communication. The ideal candidate is organized, adaptable, and comfortable using accounting software systems and CRM platforms.<br><br>Responsibilities:<br>• Handle incoming phone calls and provide helpful responses to inquiries.<br>• Perform clerical duties such as filing, data entry, and document organization.<br>• Utilize accounting software systems to assist with billing and financial tasks.<br>• Maintain and update CRM platforms to track customer information and interactions.<br>• Support the team by managing schedules and coordinating appointments.<br>• Process invoices and ensure accuracy in billing functions.<br>• Assist in preparing reports and presentations for internal use.<br>• Collaborate with other departments to ensure seamless operations.<br>• Monitor office supplies and coordinate replenishment as needed.
We are looking for a dedicated Office Assistant to join our healthcare team in Saint Paul, Minnesota. In this long-term contract position, you will play a vital role in supporting the daily operations of our health center, ensuring a positive and productive environment for both staff and patients. This opportunity allows you to contribute to meaningful work in the healthcare industry while fostering collaboration and efficiency.<br><br>Responsibilities:<br>• Provide administrative support to health center staff, promoting teamwork and a positive workplace culture.<br>• Assist the Health Center Manager in developing and executing plans that align with organizational goals and objectives.<br>• Monitor daily operations and promptly address barriers to quality performance and customer service.<br>• Ensure compliance with policies, procedures, medical standards, and regulatory guidelines.<br>• Mentor staff to reinforce patient-centered service delivery and uphold high customer service standards.<br>• Participate in hiring, training, and ongoing development of health center staff.<br>• Conduct analyses to identify opportunities for operational improvements and assist in implementing solutions.<br>• Support clinic flow by performing non-licensed tasks such as front desk duties, patient rounding, stocking, and cleaning.<br>• Collaborate with other departments to ensure the health center achieves organizational goals.<br>• Assume full operational accountability in the Health Center Manager’s absence.
<p>Honolulu Company is seeking a contract-to-hire <strong><em>Senior Administrative Assistant</em></strong>. Duties include answering moderate phones on a multi-line phone system, greeting and assisting visitors, acting as concierge, handle incoming and outgoing deliveries (e.g. FedEx), create labels, handle mail and postage, order supplies, provide parking validation stickers and maintain log, data entry, typing and correspondence, opening and closing office, maintain conference rooms and calendar and assist all internal clients with other general administrative tasks (e.g., filing, faxing, copying, scanning, etc.) as needed. Requires positive attitude; excellent phone/people/communication/customer service skills; business-minded; able to multi-task, adapt quickly and thrive in a fast-paced environment; dependable, good memory, strong organizational skills, 3 years+ phone experience, basic Excel and intermediate Word (mail-merge) and understand the big picture of our business. Knowledge of QuickBooks and accounting procedures preferred. If interested in this role, please call <strong><u>Robert Half at (808) 531-0800.</u></strong></p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Support senior managers and executives with daily clerical tasks</li><li>Plan meetings and take detailed minutes</li><li>Assist with deliveries</li><li>Answer phone calls, provide information to callers or connect callers to appropriate people</li><li>Schedule appointments and update calendar</li><li>Make travel arrangements and reservations for senior managers</li><li>Compose and type regular correspondence, like invitations and informative material</li><li>Develop and maintain a filing system</li><li>Create spreadsheets and presentations</li><li>Provide statistical and budget reports</li><li>Greet and provide general support to visitors</li><li>Develop, implement and improve office policies and procedures</li></ul>
<p>Are you an organized, detail-oriented professional who thrives in a fast-paced environment? <strong>Robert Half is partnering with organizations in Baltimore to find skilled Administrative Assistants</strong>. If you have a passion for providing excellent support and ensuring the smooth day-to-day operation of an office, we want to hear from you!</p><p><strong>Responsibilities:</strong></p><ul><li>Manage and prioritize calendars, appointments, and meetings with precision.</li><li>Draft, proofread, and format correspondence, reports, and presentations.</li><li>Handle incoming calls and emails, providing exceptional communication and follow-up.</li><li>Organize and maintain filing systems, both digital and physical, ensuring confidentiality.</li><li>Coordinate travel arrangements, expense reports, and office events.</li><li>Assist with data entry, research, and report generation as needed.</li><li>Collaborate with team members to streamline administrative processes.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team on a long-term contract basis in Richmond, Virginia. In this role, you will play a key part in ensuring smooth day-to-day operations by managing communication, coordinating schedules, and supporting various administrative tasks. This position requires strong organizational skills and proficiency in a range of office tools and software.<br><br>Responsibilities:<br>• Handle inbound and outbound calls professionally, providing exceptional customer service.<br>• Manage email correspondence, ensuring timely responses and clear communication.<br>• Perform accurate data entry tasks to maintain organized records.<br>• Schedule appointments and coordinate calendars to optimize workflows.<br>• Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to create and manage documents.<br>• Support team members with administrative tasks and provide assistance as needed.<br>• Ensure all documentation is organized and accessible for team use.<br>• Act as a liaison between departments to facilitate smooth communication.<br>• Prepare reports and presentations using Microsoft PowerPoint and Excel.<br>• Maintain a high level of accuracy and attention to detail in all administrative duties.
Robert Half’s client in Auburn MA is looking for a detail oriented Administrative Assistant to help support their office!<br> <br>Responsibilities include:<br>-Customer service<br>-Data entry (MS Excel experience)<br>-Experience within the property management space<br>-Affordable housing/tax credit experience<br>-Process applications<br>-Work independently<br>-Answer resident inquiries<br>-Administrative support<br> <br>Start date: July 14th<br>Duration: ~12 weeks<br>Work type: On-site<br>Hours: 8:30 AM-5:00PM | M-F<br><br>**If interested, APPLY now!
We are looking for a detail-oriented Administrative Assistant to join our team in Charlotte, North Carolina. This is a Contract to permanent position, offering an opportunity to contribute to a dynamic work environment while building a long-term career. The ideal candidate will bring strong organizational skills, a meticulous demeanor, and the ability to manage multiple administrative tasks efficiently.<br><br>Responsibilities:<br>• Provide administrative support to the sales director and other team members as needed.<br>• Handle incoming phone calls, ensuring prompt and effective communication.<br>• Perform data entry tasks with a high degree of accuracy and attention to detail.<br>• Manage accounts receivable processes, including invoicing and payment tracking.<br>• Create and maintain estimates, ensuring they meet company and client standards.<br>• Perform receptionist duties, including greeting visitors and maintaining the front desk area.<br>• Utilize QuickBooks for accounting and financial tasks.<br>• Maintain organized records and files to support day-to-day operations.<br>• Assist with general office duties, ensuring smooth workflow and efficiency.
<p>Robert Half is working with a reputable car dealership in Daly City who needs help for a part-time Office Runner. This role will require someone who is comfortable with a computer/software programs, can move around frequently, and who can lift might items up and down stairs. If you are looking to gain office experience, this could be a great role for you! If interested, apply ASAP! We might be able to get someone started this week. Do not wait, apply now.</p><p><br></p><p><strong>Duties:</strong></p><ul><li>Enter Purchase Orders into the system accurately</li><li>Follow-up with questions if something looks off</li><li>Help out with inventory control by moving parts from department to department</li><li> Lift, bend, go up, and go up and down stairs </li></ul><p><br></p><p><br></p>
