788 Results for Office Assistant Jobs

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Office Manager

Troy, New York
onsite
Permanent / Full Time
66000 - 75000 USD / Yearly
We are looking for an Office Manager to lead the day-to-day operations of a busy medical practice in Troy, New York. This role is responsible for keeping administrative functions organized, supporting providers and staff, and helping create a smooth and welcoming experience for patients. The ideal candidate brings healthcare office leadership experience, strong operational judgment, and the ability to balance staff oversight with hands-on administrative coordination. Responsibilities: • Direct daily administrative operations to keep the medical office running smoothly, efficiently, and professionally. • Lead front-desk and administrative team members by coordinating schedules, assigning work, providing training, and offering ongoing support. • Respond to patient concerns with professionalism and urgency while helping maintain a high standard of service throughout the practice. • Oversee key revenue-cycle and intake activities, including insurance verification, referrals, prior authorizations, billing support, and point-of-service collections. • Safeguard patient documentation by ensuring records are accurate, secure, and handled in accordance with privacy and regulatory standards. • Partner with physicians and clinical personnel to align workflows, resolve operational issues, and improve daily office coordination. • Maintain and refine office procedures, monitor staff performance, and address coaching, disciplinary, and development needs when appropriate. • Support recruiting and onboarding efforts, manage timekeeping and attendance, and help maintain consistent staffing coverage. • Track supply levels, office expenses, and inventory needs, coordinating purchases to avoid disruptions in operations. • Review productivity, patient flow, and overall office performance to identify process improvements, control costs, and support reporting, budgeting, and payroll activities.
2026-09-18T00:00:00Z

Office Manager

Medina, Ohio
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
We are looking for an Office Manager to support daily operations and help create an organized, responsive workplace in Medina, Ohio. This position blends administrative leadership with coordination across scheduling, team support, project tracking, and office processes. The ideal candidate is proactive, resourceful, and comfortable using modern tools to keep work moving efficiently while addressing issues as they arise. Responsibilities: • Coordinate day-to-day office activities to maintain an efficient workflow and ensure priorities are handled in a timely manner. • Manage calendars, arrange meetings, and oversee scheduling details to support smooth communication across the team. • Guide onboarding activities for new team members and help reinforce expectations and accountability within the office. • Maintain accurate filing systems and organize documentation so records are easy to access and up to date. • Support projects from initial planning through completion by tracking tasks, following up on action items, and helping teams stay aligned. • Administer office software tools, including setup and ongoing support, while identifying ways technology can improve operations. • Anticipate team needs, investigate questions, and resolve administrative or operational issues with sound judgment. • Prepare presentations, gather information through research, and assist with materials needed for internal or client-facing meetings. • Work with vendors and respond to customer-related inquiries to help maintain strong external relationships and service quality.
2026-09-21T00:00:00Z

Office Manager

Dallas, Texas
onsite
Temporary / Contract
25 - 28 USD / Hourly
Our client is seeking an organized, proactive Office Manager to oversee daily office operations and ensure a productive, efficient work environment. This individual will serve as the central point of coordination for administrative functions, vendor relationships, office logistics, and employee support while helping drive operational excellence across the organization.Key Responsibilities<ul><li>Manage day-to-day office operations and administrative activities.</li><li>Coordinate office supplies, equipment, and facility maintenance.</li><li>Serve as the primary contact for vendors, building management, and service providers.</li><li>Support leadership with scheduling, meeting coordination, travel arrangements, and special projects.</li><li>Oversee onboarding logistics for new employees, including workspace setup and office orientation.</li><li>Maintain office policies, procedures, and organizational records.</li><li>Monitor office budgets, approve invoices, and reconcile expenses.</li><li>Coordinate company events, employee engagement activities, and internal communications.</li><li>Assist with HR-related administrative functions, including employee records and compliance documentation.</li><li>Ensure a professional and welcoming environment for employees, visitors, and clients.</li></ul>Qualifications<ul><li>3+ years of office management, administrative management, or related experience.</li><li>Strong knowledge of Microsoft Office Suite, including Outlook, Excel, Word, and Teams.</li><li>Excellent organizational, multitasking, and problem-solving abilities.</li><li>Strong verbal and written communication skills.</li><li>Experience managing vendors, office budgets, and facilities preferred.</li><li>Ability to handle confidential information with discretion.</li><li>Customer-service mindset and ability to work effectively with employees at all levels.</li></ul>Preferred Qualifications<ul><li>Experience supporting executive leadership teams.</li><li>Human Resources or payroll administration experience.</li><li>Associate's or Bachelor's degree preferred but not required.</li><li>Experience with ERP, HRIS, or office management software.</li></ul>What Success Looks Like<ul><li>Office operations run smoothly with minimal disruptions.</li><li>Employees receive timely administrative support.</li><li>Vendors and facilities are managed efficiently and cost-effectively.</li><li>Leadership can focus on strategic priorities while administrative operations remain organized and compliant.</li></ul>
2026-09-24T00:00:00Z

Office Manager

Minneapolis, Minnesota
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a welcoming and organized Office Manager to support daily front desk operations for an architecture environment in Minneapolis, Minnesota. This position is ideal for someone who enjoys helping visitors, keeping office activities running smoothly, and creating a positive first impression. The person in this role will serve as a key point of contact in the lobby while handling administrative support tasks with reliability. Responsibilities:• Oversee the main lobby and front desk area, maintaining an orderly and detail-oriented reception experience for visitors and staff.• Welcome clients and guests upon arrival, offering courteous assistance and directing them to the appropriate person or area.• Respond to routine questions from visitors, representatives, and callers, ensuring they receive accurate information and timely guidance.• Coordinate incoming deliveries and schedule drop-offs or pickups to keep office operations organized and efficient.• Monitor inventory levels and place orders for office supplies to ensure essential materials are consistently available.• Provide day-to-day clerical support, including basic administrative tasks that help the office function smoothly.• Work independently at the reception area while collaborating appropriately with on-site building security and internal team members.
2026-09-29T00:00:00Z

Office Manager

Minneapolis, Minnesota
onsite
Temporary / Contract
31.35 - 36.3 USD / Hourly
We are looking for an Office Manager to support daily business operations for a client in Minneapolis, Minnesota. This Contract position combines front-office coordination with accounting support, including accounts payable, accounts receivable, and general bookkeeping tasks. The ideal candidate will bring strong organizational skills, confidence working with QuickBooks Online or similar accounting systems, and a thorough approach to handling administrative and financial responsibilities. Responsibilities: • Oversee day-to-day office activities to help maintain an organized, efficient, and responsive workplace environment. • Manage accounts payable by reviewing invoices, preparing payments, and keeping vendor records accurate and current. • Handle accounts receivable functions, including issuing invoices, tracking incoming payments, and following up on outstanding balances. • Support bookkeeping activities by recording financial transactions and maintaining reliable documentation for routine reporting. • Process payroll information with accuracy and ensure related records are updated in a timely manner. • Answer inbound calls, respond to general inquiries, and direct communications appropriately to support smooth office operations. • Use QuickBooks Online and other accounting software to enter, reconcile, and monitor financial data. • Assist with administrative office duties such as organizing files, coordinating supplies, and supporting overall operational needs.
2026-09-29T00:00:00Z

Office Manager

Palo Alto, California
onsite
Temporary / Contract
41.8 - 48.4 USD / Hourly
We are looking for an Office Manager to oversee the daily workplace experience for a contract position based in California. This role is ideal for someone who takes pride in creating an organized, welcoming, and well-supported office environment for employees and visitors alike. You will coordinate office operations, manage supplies and logistics, and contribute to team events and employee support activities that help the workplace run smoothly. Responsibilities: • Shape a comfortable office environment by coordinating workspace setup, organizing shared areas, and enhancing the overall employee and guest experience. • Maintain appropriate inventory levels for office materials, refreshments, and kitchen essentials by planning recurring orders and monitoring usage trends. • Welcome visitors, while coordinating their arrival experience and ensuring attentive front-of-office support. • Assist with planning internal gatherings such as team celebrations, offsite events, and culture-building activities that strengthen employee engagement. • Oversee incoming and outgoing mail, package handling, and shipment coordination, including the movement of company hardware when needed. • Support onboarding and offboarding logistics by arranging equipment orders, shipping materials to remote team members, and recovering company devices at the end of employment. • Coordinate the selection and purchasing of branded merchandise to support employee engagement and company representation. • Work with external vendors and service providers to keep office operations running efficiently and address day-to-day administrative needs.
2026-10-01T00:00:00Z

Office Manager

Woodland, California
onsite
Permanent / Full Time
75000 - 90000 USD / Yearly
We are looking for an organized and resourceful Office Manager/Bookkeeper to support daily business operations of a small construction business in Woodland, CA. This position oversees front-office coordination, financial administration, and key employee support activities to help the workplace run efficiently. The ideal candidate brings strong attention to detail, sound judgment, and the ability to manage multiple priorities in a structured office environment. For immediate consideration, please contact Shantel Poole via LinkedIn or call 916-649-0832. Responsibilities:• Coordinate daily office operations to maintain an efficient, well-organized workplace and ensure administrative and accounting needs are addressed promptly.• Manage purchasing for office materials and track inventory levels so supplies remain stocked and available for staff use.• Handle accounts payable tasks, including reviewing bills, preparing payments, and maintaining accurate invoice records.• Support accounts receivable activities by monitoring incoming payments, recording transactions, and following up as needed.• Serve as the first point of contact for visitors and incoming communications, providing courteous and efficient front-desk support.• Process payroll for a small employee population and help maintain accurate payroll documentation and schedules.• Assist with human resources administration, including employee records, onboarding support, and routine policy-related documentation.• Maintain organized financial and administrative files to support reporting, compliance, and day-to-day office management.
2026-09-11T00:00:00Z

Office Manager

Tracy, California
onsite
Temporary / Contract
27.7115 - 32.087 USD / Hourly
We are looking for an experienced Office Manager to support a busy CPA firm in Tracy, California. This Long-term Contract opportunity is ideal for a highly organized, detail-oriented individual who can keep daily operations running efficiently while providing dependable administrative support to both staff and leadership. The role requires sound judgment, strong attention to detail, and the ability to handle sensitive financial and client information with a high level of discretion. Responsibilities: • Direct daily office activities to ensure an efficient, well-organized work environment. • Support leadership and team members with a wide range of administrative and operational tasks. • Safeguard client and company records by maintaining confidentiality and accurate document handling practices. • Coordinate calendars, internal workflows, and office documentation to keep priorities on track. • Assist with administrative work tied to tax and accounting processes, ensuring timely and accurate follow-up. • Maintain structured filing systems and organized records for easy access and compliance needs. • Communicate effectively with clients, vendors, and internal staff to support smooth office operations. • Monitor office supply levels, place orders as needed, and help manage general office resources. • Provide front-desk and additional administrative assistance as business needs evolve.
2026-09-01T00:00:00Z

Office Manager

Huntsville, Alabama
onsite
Temporary / Contract
26 - 29 USD / Hourly
We are seeking an organized and proactive Office Manager to join our team in Huntsville, Alabama. This in-office role is responsible for overseeing daily office operations, supporting administrative functions, coordinating office procedures, and helping maintain an efficient, detail oriented work environment. Based on general knowledge. The ideal candidate is a strong communicator with excellent organizational skills, the ability to manage multiple priorities, and a commitment to supporting both staff and business operations. Based on general knowledge. Key Responsibilities: Oversee daily office operations to ensure efficiency and organization. Based on general knowledge. Manage office supplies, vendor relationships, and facility-related needs. Based on general knowledge. Coordinate administrative support activities, schedules, and internal communications. Based on general knowledge. Assist with recordkeeping, reporting, document management, and office procedures. Based on general knowledge. Support onboarding logistics, meeting coordination, and general office planning. Based on general knowledge. Help maintain a detail oriented and welcoming office environment for employees and visitors. Based on general knowledge. Monitor and improve office processes to enhance productivity and workflow. Based on general knowledge. Provide additional administrative and operational support as needed. Based on general knowledge.
2026-09-18T00:00:00Z

Office Manager

Birmingham, Alabama
onsite
Temporary / Contract
26 - 29 USD / Hourly
We are seeking an organized and proactive Office Manager to join our team in Birmingham, Alabama. This in-office role is responsible for overseeing daily office operations, supporting administrative functions, coordinating office procedures, and helping maintain an efficient, detail oriented work environment. Based on general knowledge. The ideal candidate is a strong communicator with excellent organizational skills, the ability to manage multiple priorities, and a commitment to supporting both staff and business operations. Based on general knowledge. Key Responsibilities: Oversee daily office operations to ensure efficiency and organization. Based on general knowledge. Manage office supplies, vendor relationships, and facility-related needs. Based on general knowledge. Coordinate administrative support activities, schedules, and internal communications. Based on general knowledge. Assist with recordkeeping, reporting, document management, and office procedures. Based on general knowledge. Support onboarding logistics, meeting coordination, and general office planning. Based on general knowledge. Help maintain a detail oriented and welcoming office environment for employees and visitors. Based on general knowledge. Monitor and improve office processes to enhance productivity and workflow. Based on general knowledge. Provide additional administrative and operational support as needed. Based on general knowledge.
2026-09-18T00:00:00Z

Office Manager

West Middlesex, Pennsylvania
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for a dependable Office Manager to help maintain an organized, efficient workplace for a manufacturing team in West Middlesex, Pennsylvania. This part-time, onsite opportunity is a contract position with the potential to become permanent, offering 15 flexible hours per week across Tuesday, Wednesday, and Thursday. The ideal candidate is comfortable working independently, communicates well with others, and takes pride in keeping daily office operations running smoothly. This role is well suited to someone who enjoys hands-on administrative support and is eager to contribute wherever needed. Responsibilities:• Manage incoming mail and ensure documents and deliveries are distributed promptly to the appropriate recipients.• Keep the office ready for daily activity by maintaining an orderly workspace and addressing routine operational needs.• Track inventory of workplace materials and place orders to replenish supplies before shortages affect productivity.• Oversee shared office essentials, including beverage and breakroom items, to support a well-stocked environment.• Work with building management to address routine facility upkeep and basic cleanliness concerns.• Organize, review, and maintain employee records to support accuracy and compliance in personnel files.• Assist with onboarding setup by preparing onboarding materials, handling I-9 documentation, and coordinating welcome items.• Share internal notices and office communications to help employees stay informed of important updates.• Provide administrative support for leadership meetings, including room readiness and other logistical arrangements.
2026-10-01T00:00:00Z

Office Manager

Gibsonia, Pennsylvania
onsite
Temporary / Contract
28 - 30 USD / Hourly
Our client is looking for an Office Manager to support two family-owned businesses operating under one roof in Gibsonia, PA. This is a newly created role offering the opportunity to build processes, take ownership of administrative operations, and serve as a key support partner across both a growing law practice and roofing company. The ideal candidate is highly organized, detail-oriented, self-directed, and comfortable balancing competing priorities in a fast-paced environment. The Office Manager will provide administrative, operational, and customer support for two closely connected family-owned businesses. Initially, approximately 70% of the role will support the law firm and 30% will support the roofing business, with responsibilities expected to become more evenly distributed over time. This position requires someone who can work independently, manage multiple priorities, maintain accurate records, and ensure day-to-day office operations run smoothly. Location: Gibsonia, PASchedule: Full-time, Monday-Friday, 8:00 AM to 4:00/4:30 PMWork Arrangement: Fully onsiteEmployment Type: Contract-to-hireCompensation: $28-$30/hourStart Date: ASAPDress Code: Business casual (nice jeans acceptable) Free parking available Occasional local travel and attendance at trade shows may be required, including occasional weekend events Valid driver's license and insurability required Responsibilities:Law Firm Support (approximately 70%)<ul><li>Process, organize, and calendar incoming legal mail and documents</li><li>Manage and maintain CRM and practice management systems</li><li>Create templates and assist with data organization and system maintenance</li><li>Prepare, process, and maintain legal and administrative documents</li><li>Manage invoicing and payment-related administrative tasks</li><li>Monitor company email inboxes and ensure communications are routed and followed up on appropriately</li><li>Coordinate administrative workflows and maintain accurate records</li><li>Assist with marketing initiatives and social media content management</li></ul>Roofing Company Support (approximately 30%)<ul><li>Answer and direct incoming calls</li><li>Maintain and update customer information within the CRM system</li><li>Monitor and respond to online reviews and customer feedback</li><li>Coordinate with external marketing partners regarding advertising and promotional efforts</li><li>Provide general administrative support to office operations</li><li>Represent the company at occasional trade shows and community events</li></ul>
2026-10-01T00:00:00Z

Office Manager

Rochester, New York
onsite
Temporary to Hire
30.4 - 35.2 USD / Hourly
We are looking for an organized Office Manager to support construction-related operations and keep projects moving efficiently. This contract opportunity with potential for a permanent role is ideal for someone who combines strong administrative skills with experience handling billing, documentation, and day-to-day coordination across multiple stakeholders. The role will help maintain project flow by supporting communication, financial processing, and office operations in a fast-paced utilities and infrastructure environment. Responsibilities: • Coordinate daily administrative activities that support active construction projects and office operations. • Organize and maintain records such as contracts, permits, change documentation, and other project files to ensure accuracy and accessibility. • Monitor project timelines, key milestones, and upcoming deadlines, helping teams stay on schedule. • Serve as a central point of communication for project managers, field personnel, subcontractors, vendors, and clients. • Prepare meeting materials, capture discussion notes, and distribute next steps to keep assignments on track. • Assist with project launch and closeout activities, including compiling final documentation and turnover packages. • Track compliance items such as insurance certificates, lien waivers, and subcontractor documentation. • Process invoices, support customer billing, review payment activity, and help resolve discrepancies with vendors. • Contribute to budget and cost monitoring by updating financial records, assisting with payroll-related documentation, and preparing reports for leadership.
2026-09-29T00:00:00Z

Office Manager

Conshohocken, Pennsylvania
onsite
Temporary to Hire
25 - 26 USD / Hourly
We are looking for an organized and proactive Office Manager to support daily operations at our manufacturing office in Pennsylvania. This contract opportunity with permanent potential is ideal for someone who thrives in a hands-on onsite environment, enjoys keeping business processes running smoothly, and can manage multiple administrative priorities with accuracy. The right candidate will bring strong attention to detail, sound judgment, and a dependable, self-directed approach to work. Responsibilities:• Manage office operations to ensure administrative workflows, documentation, and day-to-day activities are completed accurately and on time.• Enter and maintain customer orders, rental data, and other operational records with a high level of precision.• Track inventory-related information and help keep internal records current and well organized.• Prepare repair pricing information and support quote generation for customer requests.• Respond to customer questions professionally and provide timely administrative support for inquiries.• Maintain physical files, contracts, and paper-based records in an orderly and accessible manner.• Oversee office supply levels, place orders as needed, and help maintain an efficient workplace environment.• Assist with front desk and general office support duties, including handling routine correspondence and coordinating administrative tasks.
2026-09-29T00:00:00Z

Office Manager

Washington, District of Columbia
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a highly organized Office Manager to support daily operations and coordinate event-related activities for a Contract position based in Washington, District of Columbia. This role blends office administration with hands-on event logistics, requiring someone who can keep workflows moving smoothly while balancing competing priorities. The ideal candidate brings professionalism, sound judgment, and the ability to anticipate needs across multiple programs and stakeholders. Responsibilities: • Oversee day-to-day office operations, ensuring administrative processes, workspace readiness, and general coordination are handled efficiently. • Manage logistics for a range of programs and events, including scheduling support, materials preparation, shipment tracking, and on-site coordination needs. • Serve as the point of contact for vendors, handling service arrangements, print requests, deliveries, and follow-up to keep timelines on track. • Coordinate storage and carrier activities, including organizing materials before and after events and maintaining orderly inventory across storage locations. • Support office supply management by monitoring stock levels, placing orders, and ensuring essential materials are available when needed. • Provide front-desk and receptionist support as needed, assisting visitors, answering inquiries, and directing communications professionally. • Assist with accounts payable-related administrative tasks such as processing invoices, tracking payments, and maintaining accurate records. • Help establish and maintain office processes that reflect event execution standards and create consistency across programs such as Honors, Scholar, Gala, Member Services, and Leadership Development.
2026-09-25T00:00:00Z

Office Manager

Wadsworth, Ohio
onsite
Temporary to Hire
28 - 34 USD / Hourly
We are looking for an experienced Office Manager to bring structure, accountability, and day-to-day operational oversight to our team. This contract position is ideal for someone who thrives in a small business or services setting and can turn loosely defined processes into dependable workflows. The role blends hands-on coordination with leadership responsibility, helping administrative and business operations run smoothly so client-focused teams can stay concentrated on delivery. Responsibilities: • Lead the full administrative and operational flow for new business activity, from initial inquiry through agreement completion, ensuring each opportunity has clear ownership, follow-up, and resolution. • Coordinate proposal preparation, scheduling, internal handoffs, and documentation while keeping records current and organized across business systems. • Establish and manage recurring project and resource review routines, tracking action items and supporting visibility into workload, utilization, budgets, and performance. • Oversee office administration staff and external support resources, assigning priorities, monitoring output, and maintaining dependable coverage for essential tasks. • Create and refine standard operating procedures, approval guidelines, and escalation paths so routine decisions can be handled efficiently without unnecessary leadership involvement. • Manage invoicing, receivables follow-up, and work-in-progress reviews to support timely billing, accurate records, and consistent financial discipline. • Partner with accounting support and external financial advisors to keep daily finance-related processes aligned, organized, and well controlled. • Supervise core office functions such as supply management, front desk coverage, document preparation, filing, and general administrative support while identifying opportunities for improvement.
2026-09-17T00:00:00Z

Office Manager

Palo Alto, California
onsite
Temporary / Contract
25 - 35 USD / Hourly
Key Responsibilities:<ul><li>Manage daily office operations, facilities, and administrative needs</li><li>Coordinate vendors, office supplies, inventory, and maintenance requests</li><li>Support meetings, events, conference rooms, and office logistics</li><li>Serve as a point of contact for employees, visitors, and vendors</li><li>Assist with onboarding, scheduling, expenses, and general administrative support</li><li>Identify opportunities to improve office processes and employee experience</li></ul>
2026-10-01T00:00:00Z

Office Manager

Los Angeles, California
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an organized Office Manager to support daily administrative operations in California. This contract position with potential for a long-term opportunity is ideal for someone who can keep the office running efficiently while providing front-desk support and coordinating essential business services. The role includes managing supplies, assisting with accounts payable activities, and handling HR-related administrative tasks in a detail-focused office environment. Responsibilities: • Oversee day-to-day office administration to ensure an efficient and well-organized workplace • Coordinate the purchasing of office materials and replenish inventory before shortages affect operations • Track and maintain supply levels, vendor orders, and general office resource availability • Support accounts payable processes by organizing invoices, preparing documentation, and assisting with payment workflows • Greet visitors, answer incoming calls, and serve as the first point of contact for the office • Provide administrative support for HR activities such as record maintenance, onboarding coordination, and document handling
2026-09-24T00:00:00Z

Office Manager

San Francisco, California
onsite
Temporary / Contract
25.5 - 25.5 USD / Hourly
We are looking for an Office Manager to help create a welcoming workplace experience in San Francisco, California. This Long-term Contract position is ideal for someone who enjoys supporting daily office operations, coordinating events, and ensuring employees, visitors, and candidates feel well cared for. The role combines front-of-house professionalism with administrative coordination, workplace support, and strong attention to detail. You will play an important part in maintaining an organized, efficient, and community-focused office environment. Responsibilities:• Create a positive front-desk and in-office experience by greeting employees, guests, and candidates with professionalism and a hospitality-focused approach.• Maintain reception areas and common spaces so they remain tidy, functional, and inviting throughout the workday.• Manage the in-office retail area by placing orders, replenishing stock, and monitoring inventory levels for branded merchandise.• Compile recurring security reports, track workplace incidents, and highlight patterns or trends for internal review.• Coordinate onsite gatherings such as team events, social functions, and happy hours, including logistics, vendor communication, budget tracking, and promotional materials.• Work with internal teams to monitor, collect, and return eligible branded packages as needed.• Collaborate with workplace partners and cross-functional stakeholders to support office projects and ongoing operational initiatives.• Assist with workplace processes and systems, including employee departures, visitor management workflows, expense-related tools, and general office service requests. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013515890**
2026-10-01T00:00:00Z

Office Manager

Cambridge, Massachusetts
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an organized Office Manager to support daily administrative operations for a non-profit organization. This long-term contract position is ideal for someone who can keep the office running efficiently while providing dependable front-desk and financial support. The role combines office coordination, supply management, and accounts payable tasks in a detail-oriented and service-oriented environment. Responsibilities: • Coordinate day-to-day office activities to ensure administrative processes run smoothly and efficiently. • Manage front-desk coverage by greeting visitors, handling incoming calls, and directing inquiries appropriately. • Track office inventory levels and arrange timely purchases for supplies, materials, and routine operational needs. • Maintain an orderly and well-stocked workplace by monitoring usage patterns and replenishing essential items. • Support accounts payable activities, including reviewing invoices, preparing documentation, and assisting with payment processing. • Organize administrative records, correspondence, and office files to promote accuracy and easy access to information. • Assist with scheduling, basic office logistics, and general clerical tasks that support staff and organizational operations.
2026-10-01T00:00:00Z

Office Manager

Saratoga Springs, New York
onsite
Temporary to Hire
25 - 30 USD / Hourly
We are partnering with a well-known organization in Ballston Spa looking for a dependable and detail-oriented Office Manager to join their growing team! This is an excellent opportunity for an experienced accounting professional who enjoys taking ownership of financial processes, solving problems, and ensuring things are done accurately the first time.This role goes beyond basic bookkeeping. The ideal candidate will bring strong accounting knowledge, with several years of hands-on QuickBooks Online expertise, and experience managing financial data tied to multiple projects and job costing environments. Accuracy is critical, as financial information directly impacts project tracking, reporting, commissions, and day-to-day business operations. What You'll Be Doing<ul><li>Manage full-cycle accounts payable, including invoice processing, coding, vendor payments, and maintaining accurate records</li><li>Process payroll and perform daily bookkeeping activities using QuickBooks Online</li><li>Accurately record customer payments, deposits, and financial transactions in a timely manner</li><li>Maintain job costing records and ensure expenses are properly allocated to the correct projects</li><li>Perform bank and account reconciliations and investigate discrepancies as needed</li><li>Support accounts receivable activities and assist with tracking outstanding balances</li><li>Prepare and assist with monthly and quarterly sales tax reporting</li><li>Maintain organized digital and physical financial records and documentation</li><li>Partner with project managers and office leadership to answer questions, resolve issues, and provide financial support</li><li>Assist with improving processes, recordkeeping practices, and overall accounting efficiency</li><li>Support general administrative and office operations as needed</li></ul>What We're Looking For<ul><li>Strong bookkeeping and accounting experience with a solid understanding of financial processes</li><li>Recent, hands-on QuickBooks Online experience is required</li><li>Experience with job costing and project-based accounting</li><li>Strong understanding of accounts payable, payroll, reconciliations, and general ledger activity</li><li>Ability to identify errors, troubleshoot issues, and maintain a high degree of accuracy</li><li>Comfortable working independently and taking initiative when issues arise</li><li>Excellent organizational, communication, and problem-solving skills</li><li>Experience supporting small business or construction/project-based environments is highly preferred</li></ul>Why This Opportunity?This is a position where your expertise will truly make an impact. The company is looking for someone who can bring strong accounting knowledge, help maintain accurate financial reporting, and provide confidence that critical financial information is being recorded correctly and consistently. If you enjoy ownership, variety, and being a trusted resource for both accounting and operational support, we'd love to hear from you. Think you'd be a great fit? Please contact Mary Christman at 518-462-1430 to learn more. We are excited to hear from you!!
2026-09-14T00:00:00Z

Office Manager

Kalamazoo, Michigan
onsite
Permanent / Full Time
50000 - 57000 USD / Yearly
We are looking for an Office Manager to support daily business operations and create an organized, welcoming workplace in Kalamazoo, Michigan. This position blends administrative coordination, front-desk support, and office resource management to keep the office running efficiently. The ideal candidate is detail-oriented, dependable, and comfortable handling both vendor-related tasks and routine financial administration. Responsibilities: • Oversee day-to-day office activities to ensure workflows remain organized, efficient, and responsive to business needs. • Manage front desk interactions by greeting visitors, answering incoming calls, and directing inquiries to the appropriate team members. • Coordinate the purchasing of office materials and work with vendors to keep essential supplies available at all times. • Track inventory levels for administrative resources and restock items proactively to avoid operational disruptions. • Process accounts payable tasks, including reviewing invoices, organizing payment documentation, and supporting timely disbursements. • Maintain office records, files, and general administrative documentation in a clear and accessible manner. • Support internal staff with routine administrative needs and help resolve office-related issues as they arise.
2026-08-28T00:00:00Z

Office Manager

Washington, District of Columbia
onsite
Temporary / Contract
22.325 - 25.85 USD / Hourly
We are looking for an organized and resourceful Office Manager to support day-to-day workplace operations in Washington, District of Columbia. This Contract position will play a central role in keeping the office efficient, welcoming, and fully functional while coordinating vendors, facilities, and administrative activities. The ideal candidate brings strong operational judgment, a proactive approach to problem-solving, and the ability to balance employee support with executive and office priorities. Responsibilities: • Oversee the daily administration of the office, ensuring facilities, services, and workplace operations run smoothly and efficiently. • Coordinate with landlords, building contacts, and service providers to address access control, repairs, cleaning needs, maintenance issues, and general office functionality. • Lead vendor discussions for office services and supplies, managing pricing, agreements, invoicing, and timely payment follow-up. • Purchase office materials, furniture, and equipment in alignment with company guidelines and budget expectations. • Support new employee setup from their first day by organizing onboarding paperwork, workspace readiness, system access, tools, and orientation logistics. • Maintain office appearance and usability by arranging cleaning schedules, equipment upkeep, and workspace layout improvements as needed. • Plan and execute internal events, team gatherings, and other special projects that enhance employee experience and office engagement. • Provide executive support through calendar coordination, travel bookings, lodging arrangements, and expense report administration. • Assist with employee benefits coordination in partnership with the People & Culture team while helping sustain a safe, secure, and positive work environment. • Track office supply inventory and review purchasing needs to ensure essential items remain available without unnecessary overspending.
2026-09-30T00:00:00Z

Office Manager

Philadelphia, Pennsylvania
onsite
Permanent / Full Time
100000 - 120000 USD / Yearly
We are looking for an experienced Office Manager to lead day-to-day administrative operations for a law firm in Philadelphia, Pennsylvania. This fully onsite position is ideal for someone who can keep office functions running smoothly while supporting attorneys, staff, and leadership across operational and people-related needs. The role calls for a hands-on individual with strong attention to detail who is comfortable managing facilities, coordinating vendors, assisting with human resources processes, and helping maintain effective office technology support. Responsibilities: • Direct daily office activities to ensure attorneys and staff receive consistent administrative and operational support. • Lead scheduling and workforce coordination activities, including attendance oversight, timecard review, onboarding logistics, and communication of workplace policies. • Supervise office support personnel, assign priorities, and maintain adequate coverage for front-office and administrative functions. • Partner with leadership on employee relations matters, performance support, and training arrangements for staff development. • Track office spending, help prepare budgets, review invoices for accuracy, and manage relationships with external service providers. • Work with third-party technology partners to address equipment setup, system access, and general office technology needs. • Provide administrative support for employee benefits processes, including enrollment assistance for medical, dental, and retirement plans. • Contribute to business development efforts by coordinating marketing-related activities and helping maintain digital content such as website and social media updates. • Participate in leadership meetings, document confidential discussion points, and share updates related to office operations and administrative priorities.
2026-09-29T00:00:00Z

Office Manager

Boston, Massachusetts
onsite
Temporary / Contract
24.5385 - 28.413 USD / Hourly
We are looking for an Office Manager to support daily workplace operations and create an organized, welcoming environment in our office. This Long-term Contract position is ideal for someone who enjoys balancing front-desk support, meeting coordination, and administrative tasks while keeping office resources running smoothly. The role requires strong communication, attention to detail, and confidence using Microsoft Office to manage a range of day-to-day priorities. Responsibilities: • Welcome guests and serve as the first point of contact for visitors, ensuring a welcoming and friendly office experience. • Arrange food and beverage service for meetings and workplace events based on team needs and schedules. • Manage boardroom calendars and prepare meeting spaces so they are ready for internal and external gatherings. • Monitor inventory levels and replenish office materials to keep shared spaces fully stocked and organized. • Handle a variety of administrative support tasks that arise throughout the day to help maintain smooth office operations. • Assist with reception and general office coordination duties to support employees, vendors, and visitors. • Support basic accounts payable-related administrative activities, including organizing documentation and processing routine items. • Use Microsoft Office applications to prepare documents, track information, and maintain administrative records.
2026-09-16T00:00:00Z

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