<p>We’re looking for a reliable, detail-oriented Office Assistant to help keep our day-to-day operations running smoothly. If you’re organized, friendly, and enjoy supporting a team, this is a great opportunity to grow your administrative skills in a professional office environment.</p><p><br></p><p>What You’ll Do</p><ul><li>Answer phones and greet visitors with a friendly, professional attitude</li><li>Manage incoming and outgoing mail and deliveries</li><li>Perform data entry, filing, and document management</li><li>Assist with scheduling meetings and maintaining calendars</li><li>Order office supplies and keep common areas organized</li><li>Support administrative tasks for multiple departments as needed</li><li>Help maintain accurate records and basic reports</li></ul><p><br></p>
<p>We are looking for a dedicated Office Assistant to join our team in the New Brunswick area. This is a contract to permanent opportunity within the food and food processing industry, offering a pathway to long-term employment with competitive benefits and growth potential. The ideal candidate will play a key role in supporting our sales team and ensuring seamless operations in a dynamic and collaborative environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to sales representatives and managers to enhance their productivity.</p><p>• Process customer orders with accuracy and ensure prompt delivery.</p><p>• Collaborate with sales executives to create and implement effective sales strategies.</p><p>• Address and resolve customer inquiries and issues in a timely and detail-focused manner.</p><p>• Prepare essential sales documents, including contracts, proposals, and quotes.</p><p>• Coordinate with the marketing team to develop impactful sales materials and campaigns.</p><p>• Assist in organizing and managing sales events, such as tradeshows and promotional activities.</p><p>• Conduct market research to identify opportunities and trends that support sales objectives.</p><p>• Manage customer accounts in the system and ensure accurate record-keeping.</p><p>• Process customer sample requests and provide basic quality documents or certifications when needed.</p>
We are looking for a skilled Administrative Assistant to join our team in Avon, Minnesota. This long-term contract position offers an exciting opportunity to provide key support to our construction division. The ideal candidate will bring strong organizational abilities and excellent communication skills to ensure seamless administrative operations.<br><br>Responsibilities:<br>• Organize and schedule meetings, ensuring all necessary materials and arrangements are prepared.<br>• Manage travel arrangements, including booking flights, accommodations, and transportation.<br>• Prepare correspondence, meeting agendas, and other necessary documents.<br>• Oversee calendar management to ensure efficient scheduling and avoid conflicts.<br>• Process expense reports accurately using Concur.<br>• Utilize Microsoft Office tools proficiently to create documents, spreadsheets, and presentations.<br>• Act as a point of contact for communication and coordination within the team.<br>• Ensure effective coordination of tasks and priorities for smooth workflow.<br>• Provide general administrative support to the construction division as needed.
We are looking for an experienced Administrative Assistant to join our team on a contract basis in Providence, Rhode Island. This role involves providing essential office support and ensuring smooth daily operations. Candidates should possess strong organizational skills and be comfortable working in a fast-paced environment.<br><br>Responsibilities:<br>• Assist in sorting and scanning documents, particularly during high-demand periods such as tax season.<br>• Offer general administrative support to maintain efficient office workflows.<br>• Utilize Microsoft Office applications and office equipment effectively to complete tasks.<br>• Respond to incoming calls and manage receptionist duties professionally.<br>• Ensure accurate and timely data entry into relevant systems.<br>• Stay organized while juggling multiple priorities and deadlines.<br>• Stand for extended periods when required to complete certain tasks.
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Boca Raton, Florida. This position will play a key role in ensuring smooth daily operations, supporting office facilities, and assisting with catering and event coordination. If you thrive in a dynamic environment and enjoy contributing to a collaborative team, this role could be perfect for you.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate daily catering services, including ordering, delivering, and managing lunch arrangements for the office.</p><p>• Maintain and stock office kitchen supplies to ensure a well-organized and functional space.</p><p>• Manage facility-related tasks, such as submitting and following up on maintenance tickets with the building management.</p><p>• Provide administrative support to sales leaders, including data entry and other clerical tasks.</p><p>• Assist the events manager with planning and executing office events.</p><p>• Respond to inbound calls and handle receptionist duties as needed.</p><p>• Ensure the office environment remains clean, organized, and ready for daily operations.</p><p>• Collaborate with team members to support administrative functions and office initiatives.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Crystal Lake, Illinois. This is a contract-to-permanent position and <strong><u>experience within the property management industry is required.</u></strong> Looking for someone who thrives in a fast-paced environment and enjoys handling a variety of administrative tasks. The ideal candidate will bring excellent organizational skills and a proactive approach to supporting daily operations.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support, including managing schedules, organizing documents, and maintaining records.</p><p>• Handle incoming calls professionally and direct inquiries to the appropriate team members.</p><p>• Perform data entry tasks with precision to ensure accuracy and completeness.</p><p>• Greet visitors and manage receptionist duties, creating a welcoming environment.</p><p>• Utilize Microsoft Office and Google Suite tools to prepare reports, presentations, and correspondence.</p><p>• Coordinate office activities, ensuring smooth daily operations and timely communication.</p><p>• Support property management-related tasks and assist in maintaining property records.</p><p>• Conduct follow-ups and respond to client inquiries in a timely manner.</p><p>• Collaborate with team members to streamline workflows and improve efficiency.</p><p>• Assist with other administrative tasks as needed to support the team.</p>
<p>Our team is seeking an organized and detail-oriented Administrative Assistant for a contract role in Cuyahoga Falls, Ohio. The ideal candidate will deliver critical support to ensure smooth daily office operations and outstanding customer service. This position calls for strong communication skills, proven administrative capabilities, and proficiency with Microsoft tools.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist visitors and clients, providing a welcoming atmosphere and high-quality service.</li><li>Manage incoming calls, route inquiries appropriately, and maintain professional phone etiquette.</li><li>Organize, scan, and file both physical and electronic documents, supporting efficient record-keeping and retrieval.</li><li>Handle copying and distribution of materials as needed to facilitate office operations.</li><li>Conduct accurate data entry and assist with maintaining company databases.</li><li>Collaborate with colleagues to support various administrative needs and contribute to team success.</li><li>Maintain an orderly and professional workspace that promotes productivity.</li><li>Monitor office supply levels and coordinate replenishment and purchasing when required.</li><li>Utilize Microsoft Office applications (Word, Excel, Outlook, etc.) to complete tasks and manage documentation effectively.</li></ul>
Office Assistant<br>Key Responsibilities<br>• Run daily office operations (supplies, vendors, mail/shipping, basic facilities needs)<br>• Keep common office areas and the break room tidy, organized, and well-stocked<br>• Coordinate onsite meeting logistics, including catering and make dinner/lunch reservations<br>• General admin support<br>• Support onboarding/offboarding logistics<br>• Manage vendor records; route invoices for approval and support basic AP workflows (non-accounting)<br>• AR workflows<br>• Post occasional LinkedIn updates and support simple content coordination<br>Qualifications<br>• 2+ years in office management/admin operations<br>• Highly organized, self-starter, detail-oriented, and strong communicator<br>• Comfortable with Microsoft tools and QuickBooks<br>• Discreet with confidential information<br>Plus: LinkedIn and Canva
<p>Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients’ frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication, when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able to communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors. </p>
<p>We are looking for a detail-oriented Administrative Assistant to join a team in Orlando, Florida. This contract position requires an individual who is passionate about supporting educational institutions by providing administrative assistance and exceptional customer service. The ideal candidate will thrive in a fast-paced environment and bring energy and enthusiasm to the role.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Greet and assist visitors, students, and staff at the front desk, ensuring a welcoming and professional environment.</li><li>Answer and direct incoming phone calls and respond to general inquiries via email or in person.</li><li>Maintain and organize records, files, and documents, both digital and paper-based.</li><li>Support attendance management and data entry for student records.</li><li>Process incoming and outgoing mail and deliveries.</li><li>Assist with scheduling meetings, distributing memos, and coordinating room reservations.</li><li>Prepare basic reports and correspondence as requested.</li><li>Order, track, and stock office and classroom supplies.</li><li>Help with event setup, staff sign-ins, and various day-to-day school operations.</li><li>Follow school policies and uphold confidentiality standards with student and staff information.</li></ul><p><br></p>
<p>We are looking for a dedicated Administrative Assistant to support daily office operations in Pembroke Pines, Florida. This is a contract position with the potential for a permanent role, offering a dynamic opportunity to contribute to a fast-paced environment. The ideal candidate will be fluent in both English and Spanish and possess strong organizational skills to ensure the smooth functioning of administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Manage and organize daily office operations to ensure efficiency.</p><p>• Handle correspondence and communication in both English and Spanish.</p><p>• Maintain accurate records and documentation for administrative purposes.</p><p>• Coordinate schedules, meetings, and appointments for staff.</p><p>• Prepare reports, presentations, and other materials as needed.</p><p>• Assist with filing, data entry, and other clerical tasks.</p><p>• Respond promptly to inquiries and provide excellent customer service.</p><p>• Ensure office supplies are stocked and reorder as necessary.</p><p>• Support staff with administrative duties to enhance workflow.</p><p>• Uphold confidentiality and professionalism in all aspects of the role.</p><p><br></p><p>Please send your resume to: Jacqueline.Mejia@RobertHalf and call Jacqueline @ 786-698-7072</p>
<p>We are looking for a detail-oriented Office Assistant to join our team on a contract basis in Fairfax, Virginia. during tax season. In this role, you will provide essential administrative support, ensuring smooth office operations. </p><p>Responsibilities:</p><p>• Organize and maintain files to ensure easy access and retrieval.</p><p>• Handling caterings, picking up catering orders, meeting scheduling and supporting various executive staff.</p><p>• Answer incoming calls and direct inquiries to the appropriate team members.</p><p>• Provide project support.</p><p>• Support administrative needs by coordinating schedules and assisting with general office operations.</p><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team located in the Greater Philadelphia Region. This Administrative Assistant contract role involves supporting organizational processes, managing inventory, and maintaining accurate student records. If you excel in administrative tasks and have a passion for keeping operations running smoothly, we encourage you to apply.</p><p><br></p><p>What you get to do every single day:</p><p>• Organize and maintain student files by printing, verifying, and filing documents from the parent application system.</p><p>• Download and review online materials to ensure completeness and accuracy before filing.</p><p>• Track and manage inventory of curriculum materials and safety supplies.</p><p>• Create and implement a streamlined system for inventory tracking and organization.</p><p>• Respond to inbound calls and provide attentive and thorough assistance to callers.</p><p>• Perform general administrative office tasks to ensure smooth daily operations.</p><p>• Accurately input data into systems to maintain updated and organized records.</p><p>• Welcome visitors and handle receptionist duties with efficiency.</p><p>• Support team members with ad hoc administrative tasks as needed.</p>
<p>We are seeking a highly organized and experienced Senior Administrative Assistant to support executive leadership and finance teams at a well-established financial services firm in Honolulu. This is an onsite position; preference will be given to Hawaii residents due to in-person interview and work requirements. If interested in this opportunity, please call 808-531-0800. Join our team and make an impact at a respected leader in Honolulu’s financial industry.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide advanced administrative support to senior management, including calendar management, preparing presentations, and coordinating travel arrangements.</li><li>Draft and manage confidential documents, reports, and executive correspondence.</li><li>Organize meetings, coordinate schedules, and facilitate company events.</li><li>Handle expense reporting, invoice processing, and assist with financial documentation.</li><li>Act as a liaison between executive leaders, staff, clients, and external partners.</li><li>Manage complex projects and deadlines with a high level of accuracy and efficiency.</li><li>Oversee office operations and mentor junior administrative staff as needed.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Greenville, South Carolina. This is a long-term contract position where you will play an essential role in supporting daily office operations and ensuring tasks are completed accurately and efficiently. The ideal candidate will have a proactive approach to organization, communication, and technology.<br><br>Responsibilities:<br>• Organize and maintain files by scanning and filing documents to ensure records are accurate and accessible.<br>• Provide support during tax season by assisting with administrative tasks and client communications.<br>• Contact clients to notify them when tax returns are ready for collection.<br>• Process incoming information, verify completeness, and ensure all forms are accurately filled out.<br>• Utilize technology effectively to manage administrative processes and streamline workflows.<br>• Perform receptionist duties, including answering inbound calls and providing excellent customer service.<br>• Support data entry tasks to maintain and update office systems and databases.<br>• Collaborate with team members to ensure smooth daily operations and adherence to deadlines.
<p>Robert Half is seeking a legal administrative assistant to support a non-profit organization in the Atlanta area. </p><p><br></p><p>Responsibilities:</p><p>• Welcome and assist visitors entering the office, providing a courteous and friendly experience.</p><p>• Answer incoming calls, including inquiries related to other office locations, and direct them appropriately.</p><p>• Handle document scanning, sorting mail, managing deliveries, and maintaining office supplies.</p><p>• Coordinate client pickups and ensure efficient desk arrangements for these interactions.</p><p>• Keep common areas organized and presentable to maintain a well-managed environment.</p><p>• Provide occasional backup support to the centralized intake process as needed.</p><p>• Train and collaborate with team members to ensure seamless coverage during absences.</p><p>• Uphold reliability and a strong work ethic in all responsibilities to support the team's success.</p>
We are looking for a skilled Administrative Assistant to join our team on a contract basis in Clayton, North Carolina. In this role, you will play a vital part in ensuring the smooth operation of administrative tasks while supporting day-to-day office functions. This position requires excellent organizational skills, attention to detail, and the ability to manage multiple priorities effectively.<br><br>Responsibilities:<br>• Respond to incoming calls and handle inquiries or direct them to the appropriate department with care and efficiency.<br>• Perform accurate data entry tasks to maintain up-to-date records and documentation.<br>• Manage administrative activities, including filing, scheduling, and correspondence.<br>• Support the team by coordinating meetings, preparing materials, and handling logistics.<br>• Act as the first point of contact for visitors, ensuring a welcoming and attentive environment.<br>• Maintain office supplies and inventory, placing orders when necessary.<br>• Assist with the preparation of reports, presentations, and other documentation.<br>• Ensure compliance with office policies and procedures while maintaining a high standard of organization.<br>• Collaborate with team members to address administrative needs and improve workflow efficiency.
We are looking for an Administrative Assistant to join our team in Cleveland, Ohio. This is a Contract to permanent position offering an exciting opportunity to support upper management in a dynamic and fast-paced office environment. The ideal candidate will excel at managing schedules, maintaining organization, and ensuring tasks are completed efficiently.<br><br>Responsibilities:<br>• Coordinate and schedule meetings with internal departments and external stakeholders regularly.<br>• Manage calendars extensively, including organizing virtual meetings, screen sharing, and utilizing tools like Teams.<br>• Record detailed meeting minutes and create actionable tasks based on discussions.<br>• Monitor and follow up on assigned tasks to ensure timely completion.<br>• Collaborate with executive team members to support their daily operational needs.<br>• Maintain a detail-oriented and organized approach to clerical and administrative duties.<br>• Solve problems proactively and provide solutions to streamline office operations.<br>• Communicate effectively and respectfully with upper management and team members.<br>• Assist in maintaining office documentation and digital records.
We are looking for an Administrative Assistant to join our team in Somerset, Pennsylvania. This is a fully onsite, contract position that offers an excellent opportunity for proactive and motivated individuals to contribute to a variety of projects. As part of a detail-oriented and collaborative team, you will play a key role in supporting operations and ensuring organizational efficiency.<br><br>Responsibilities:<br>• Provide exceptional customer service by addressing inquiries related to building department needs.<br>• Manage the permitting process, including application acceptance, plan reviews, inspections, and final permit closures.<br>• Develop and maintain organized systems for storing files, letters, reference manuals, inspection reports, blueprints, and related materials.<br>• Collaborate with plans examiners and inspectors to establish and uphold consistent processes.<br>• Handle public record requests and assist in record conversion initiatives.<br>• Perform general administrative tasks such as answering inbound calls and data entry.<br>• Serve as the primary receptionist, ensuring detail-oriented and courteous interactions with visitors and callers.<br>• Support the team by maintaining organized office operations and assisting with day-to-day administrative tasks.
We are looking for a detail-oriented Administrative Assistant to join our team in Greenville, South Carolina. This Contract to permanent position requires a proactive individual who can manage multiple priorities while ensuring smooth administrative operations. The role is critical in supporting organizational functions, including credential management, board meeting preparation, and document creation.<br><br>Responsibilities:<br>• Maintain and track credentials and privileging records to ensure compliance.<br>• Prepare and organize materials for board meetings, including drafting agendas and taking minutes.<br>• Coordinate logistics for board meetings, including scheduling, meal arrangements, and setup.<br>• Develop and update forms, reports, and advanced Excel spreadsheets to support administrative needs.<br>• Manage website updates and ensure accurate and timely content changes.<br>• Handle inbound and outbound calls, providing excellent customer service and support.<br>• Draft and respond to email correspondence professionally.<br>• Perform data entry tasks to maintain accurate records.<br>• Schedule and coordinate appointments to optimize team efficiency.<br>• Assist with marketing-related tasks, such as creating promotional materials and supporting campaigns.
<p>We are looking for a highly organized and meticulous Office Assistant to join our team in Fairfax, Virginia. The Office Assistant provides general administrative and clerical support to ensure efficient daily operations during tax season.</p><p>This onsite position requires strong organizational skills and attention to detail.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Answer phones, greet visitors, and direct inquiries appropriately.</p><p>• Manage and organize incoming mail to maintain smooth office operations.</p><p>• Maintain an appearance and demeanor in alignment with workplace standards.</p><p>• Prioritize daily tasks effectively and handle responsibilities independently.</p><p>• Support document preparation, filing, and data entry tasks.</p><p>• Assist staff with scheduling and administrative projects.</p><p>• Handle incoming and outgoing correspondence.</p>
<p>We are seeking a reliable and professional Bilingual Office Assistant to support daily administrative operations in our Tyrone-area office. This role is perfect for someone who is organized, detail-oriented, and fluent in English and Spanish (or another second language) to help better serve our diverse clients and team.</p><p><br></p><p>Key Responsibilities</p><ul><li>Greet visitors and assist clients in both English and Spanish</li><li>Answer phones, emails, and schedule appointments</li><li>Translate basic verbal and written communication as needed</li><li>Perform data entry, filing, and document management</li><li>Assist with paperwork, forms, and general office tasks</li><li>Order office supplies and maintain organized workspaces</li><li>Support management and staff with administrative needs</li></ul><p><br></p>
<p>We are looking for an experienced Part-Time Administrative Assistant to join our team in Boston, Massachusetts. As part of a healthcare-focused organization, you will play a key role in supporting daily operations and ensuring smooth communication across departments. This is a long-term contract position offering a dynamic work environment and the opportunity to make a meaningful contribution.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily administrative tasks, including scheduling meetings and maintaining calendars.</p><p>• Respond to inbound calls and direct inquiries to the appropriate departments.</p><p>• Perform accurate data entry and maintain organized records.</p><p>• Provide receptionist duties by welcoming visitors and ensuring they are directed appropriately.</p><p>• Support office operations by ordering supplies and coordinating facility needs.</p><p>• Assist in preparing reports, presentations, and other documentation as required.</p><p>• Collaborate with team members to ensure efficient workflow and task completion.</p><p>• Monitor and prioritize incoming correspondence, including emails and physical mail.</p><p>• Uphold confidentiality and professionalism in all interactions.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Greenwich, Connecticut. In this Contract to permanent role, you will play a pivotal part in supporting the Executive Team and ensuring smooth day-to-day operations within our organization. This position offers an opportunity to contribute to a non-profit environment that values collaboration and community impact.<br><br>Responsibilities:<br>• Manage calendars, coordinate schedules, and organize meetings for the Executive Team.<br>• Ensure efficient office operations for executive offices and preschool facilities, maintaining a detail-oriented atmosphere.<br>• Assist in preparing grant-related documentation, compliance reports, and accreditation materials.<br>• Perform accurate data entry and provide administrative support for various health, education, and human service initiatives.<br>• Oversee office supplies and building inventory, including ordering and organizing as needed.<br>• Monitor facility issues and participate in the Safety Committee to uphold a safe and secure workplace.<br>• Collaborate with staff and leadership to enhance administrative workflows and improve efficiency.<br>• Handle receptionist duties, including welcoming guests and managing inbound communications.<br>• Complete additional administrative tasks as required to support organizational goals.
<p>We are looking for a detail-oriented Administrative Assistant to join our team in San Luis Obispo, California. In this long-term contract role, you will provide essential support to ensure smooth daily operations, from managing communications to maintaining accurate records. This position is ideal for someone who thrives in an organized, fast-paced environment and enjoys delivering exceptional administrative services.</p><p><br></p><p>Responsibilities:</p><p>• Manage and prioritize incoming calls, providing attentive and courteous responses to inquiries.</p><p>• Perform accurate data entry tasks to maintain and update records and databases.</p><p>• Coordinate office operations, ensuring supplies are stocked and administrative processes run efficiently.</p><p>• Greet and assist visitors, ensuring a welcoming and attentive atmosphere.</p><p>• Support team members with scheduling, correspondence, and document preparation.</p><p>• Organize and maintain physical and digital filing systems for easy accessibility.</p><p>• Collaborate with colleagues to support special projects and initiatives.</p><p>• Assist in preparing reports and meeting materials as needed.</p><p>• Ensure compliance with company policies and procedures in all administrative tasks.</p>
