<p><strong>Job Summary</strong></p><p>We are seeking a proactive and detail‑oriented <strong>Administrative Assistant</strong> to provide high‑quality office support to internal teams and leadership. This role is ideal for candidates with <strong>recent administrative experience</strong> who excel in communication, organization, scheduling, and working in fast‑paced environments. This position does <strong>not</strong> involve accounting duties and is not intended for bookkeeping-focused candidates.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage calendars, schedule meetings, and coordinate staff appointments.</li><li>Handle phone calls, emails, and internal communications with professionalism.</li><li>Prepare documents, presentations, reports, and meeting materials.</li><li>Maintain organized filing systems (digital and physical).</li><li>Support travel arrangements, expense tracking (non‑accounting), and departmental logistics.</li><li>Assist with onboarding tasks, maintaining office supplies, and supporting day‑to‑day operations.</li><li>Liaise with vendors, clients, and internal departments as needed.</li><li>Perform general clerical tasks such as scanning, copying, and mail distribution.</li></ul><p><br></p>
<p>Are you a detail-oriented detail oriented with a passion for supporting teams and driving organizational success? Our company is actively recruiting Administrative Assistants for future contract and possible contract to permanent opportunities. By applying today, you’ll be considered for upcoming positions with leading employers seeking skilled administrative talent.</p><p> </p><p> Why Join Our Talent Pool? Administrative assistants are in high demand, with continued growth and opportunities across industries. As businesses increasingly adopt AI and new technology in their workflows, employers are seeking professionals with strong soft skills such as adaptability, continuous learning, critical thinking, communication, and emotional intelligence, alongside technical abilities in Microsoft Office Suite, Google Suite, project management, and front office management. </p><p><br></p><p> Who We’re Looking For: </p><ul><li>Previous experience in administrative support, customer service, or related roles </li><li>Proficiency in Microsoft Excel, Google Suite, and general office software </li><li>Strong organizational, time management, and multitasking skills </li><li>Excellent written and verbal communication abilities </li><li>Adaptability, willingness to learn new technologies, and a proactive approach to problem solving </li><li>Professionalism, attention to detail, and a collaborative mindset</li></ul>
<p>We are seeking a proactive and detail‑oriented <strong>Administrative Assistant</strong> to provide high‑quality office support to internal teams and leadership. This role is ideal for candidates with <strong>recent administrative experience</strong> who excel in communication, organization, scheduling, and working in fast‑paced environments. This position does <strong>not</strong> involve accounting duties and is not intended for bookkeeping-focused candidates.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage calendars, schedule meetings, and coordinate staff appointments.</li><li>Handle phone calls, emails, and internal communications with professionalism.</li><li>Prepare documents, presentations, reports, and meeting materials.</li><li>Maintain organized filing systems (digital and physical).</li><li>Support travel arrangements, expense tracking (non‑accounting), and departmental logistics.</li><li>Assist with onboarding tasks, maintaining office supplies, and supporting day‑to‑day operations.</li><li>Liaise with vendors, clients, and internal departments as needed.</li><li>Perform general clerical tasks such as scanning, copying, and mail distribution.</li></ul><p><br></p>
<p>We are seeking a contract Administrative Assistant who can provide essential clerical, organizational, and operational support to ensure smooth day‑to‑day office functioning. </p>
<p>We are seeking a proactive and detail‑oriented <strong>Administrative Assistant</strong> to provide high‑quality office support to internal teams and leadership. This role is ideal for candidates with <strong>recent administrative experience</strong> who excel in communication, organization, scheduling, and working in fast‑paced environments. This position does <strong>not</strong> involve accounting duties and is not intended for bookkeeping-focused candidates.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage calendars, schedule meetings, and coordinate staff appointments.</li><li>Handle phone calls, emails, and internal communications with professionalism.</li><li>Prepare documents, presentations, reports, and meeting materials.</li><li>Maintain organized filing systems (digital and physical).</li><li>Support travel arrangements, expense tracking (non‑accounting), and departmental logistics.</li><li>Assist with onboarding tasks, maintaining office supplies, and supporting day‑to‑day operations.</li><li>Liaise with vendors, clients, and internal departments as needed.</li><li>Perform general clerical tasks such as scanning, copying, and mail distribution.</li></ul><p><br></p>
<p>A reputable construction company in Honolulu is seeking an Administrative Assistant to support project managers and office staff for smooth job site and office operations. Preference is given to Hawaii residents due to on-site work requirements. Please call us at 808-531-0800 to apply.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Answer phones, route calls, and respond to project inquiries</li><li>Greet project visitors and vendors</li><li>Prepare contracts, purchase orders, and spreadsheets</li><li>Track invoices, job costs, and supply orders</li><li>Manage construction document filing (digital and hard copy)</li><li>Coordinate meetings and maintain project schedules</li><li>Provide customer service to clients, vendors, and team members</li></ul><p><br></p>
<p>Join a well-established law firm as an Administrative Assistant in Honolulu. You’ll provide essential administrative support to attorneys and clients, ensuring efficient daily operations. Preference is given to Hawaii residents due to on-site work requirements. Please call us at 808-531-0800 to apply.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Answer telephones, direct calls, and manage attorney calendars</li><li>Greet clients and assist with client intake and document management</li><li>Prepare and edit correspondence, reports, and legal documents</li><li>Organize and maintain files, both physical and electronic</li><li>Coordinate meetings, conference calls, and travel arrangements</li><li>Support billing and time entry processes</li><li>Deliver outstanding customer service to clients and internal staff</li></ul><p><br></p>
<p>We are looking for a dedicated Administrative Assistant to join our team in Indianapolis, Indiana. In this Contract to permanent position, you will play a pivotal role in ensuring smooth day-to-day operations by providing essential support across multiple departments. This is an excellent opportunity for someone who thrives in a dynamic creative environment, and enjoys contributing to the efficiency of a growing organization.</p><p><br></p><p><strong><u>Responsibilities</u></strong>:</p><p>• Coordinate HR activities including recruitment, scheduling, and other administrative tasks.</p><p>• Perform data entry, filing, and document proofreading to maintain precise and organized records.</p><p>• Offer administrative support to leadership and team members to streamline operations.</p><p>• Manage office tasks such as scheduling appointments, coordinating calendars, and arranging travel plans.</p><p>• Deliver outstanding customer service by responding to inquiries promptly and professionally.</p><p>• Monitor office supply inventory and ensure the workspace is tidy and welcoming.</p><p>• Provide direct assistance to the President as needed to support executive functions.</p><p>• Contribute to special projects and organizational initiatives as assigned.</p>
We are looking for an Administrative Assistant to join our team in Amherst, New York. This position is a Contract to permanent opportunity, offering a chance for long-term growth within a detail oriented finance environment. The ideal candidate will bring excellent communication skills, strong organizational abilities, and proficiency in administrative tasks to support daily operations effectively.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to ensure smooth office operations.<br>• Answer incoming calls and address client inquiries with a warm and approachable demeanor.<br>• Perform accurate data entry tasks to maintain organized records and documentation.<br>• Manage receptionist duties, including greeting visitors and directing them appropriately.<br>• Coordinate schedules, meetings, and appointments for team members.<br>• Utilize Microsoft Office software to create reports, presentations, and correspondence.<br>• Maintain a business casual appearance while representing the company.<br>• Collaborate with team members to ensure tasks are completed efficiently and deadlines are met.<br>• Uphold confidentiality standards when handling sensitive information.<br>• Adapt to a fast-paced work environment with a positive attitude and willingness to learn.
<p>Are you highly organized, detail-driven, and thrive in a fast-paced office environment? We’re looking for a motivated Administrative Assistant to join a growing team in Harrisburg, PA. This role is perfect for someone who enjoys being the backbone of office operations and takes pride in keeping things running smoothly and efficiently.</p><p><br></p><p>Responsibilities:</p><ul><li>Schedule and coordinate meetings, hearings, conferences, trainings, and travel arrangements</li><li>Organize and maintain electronic and physical files, calendars, databases, and document management systems</li><li>Draft, proofread, and distribute correspondence, reports, agendas, and presentation materials</li><li>Provide on-site and logistical support for meetings, hearings, conferences, and training sessions</li><li>Assist with legal and litigation tasks, including document preparation, case file maintenance, and law library updates</li><li>Manage financial processes such as invoices, vouchers, petty cash, and office supply orders</li><li>Operate, troubleshoot, and coordinate repairs for office equipment and technology in collaboration with vendors or IT support</li><li>Support budgeting activities, office maintenance, and reception duties</li><li>Perform general administrative tasks to enhance overall office efficiency</li></ul>
<p>We are looking for a detail-oriented Administrative Assistant to join our dynamic construction client in Knoxville, Tennessee. This contract-to-permanent position is ideal for someone who thrives in fast-paced environments and is eager to provide exceptional administrative support while managing front desk responsibilities. If you have a background in administrative tasks and are familiar with construction operations, this opportunity offers a chance to grow within a collaborative team.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the front desk receptionist, greeting visitors and managing phone calls with professionalism.</p><p>• Draft and format correspondence, contracts, and project-related documents accurately and efficiently.</p><p>• Update and maintain spreadsheets, project schedules, and other tracking tools using Microsoft Excel.</p><p>• Coordinate project scheduling by collaborating with project managers and field staff to ensure timely execution.</p><p>• Organize and manage mailings, including physical and electronic communications, and oversee courier services as required.</p><p>• Utilize Microsoft Office Suite, including Outlook and Word, for daily administrative tasks and reporting.</p><p>• Work within specialized construction platforms such as Vista by Viewpoint to support project management and financial operations.</p><p>• Monitor office supply levels, order inventory, and maintain a well-organized work environment.</p><p>• Provide general administrative support to ensure smooth operations within the office.</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a long-term contract basis in Fort Myers, Florida. In this role, you will provide essential support to ensure smooth operations within the investment banking sector. You will work closely with team members and clients, handling administrative tasks with precision and a high standard of quality.<br><br>Responsibilities:<br>• Create, edit, and maintain various documents, spreadsheets, files, and presentations to support business needs.<br>• Manage calendars and coordinate meetings, including organizing logistics and ensuring timely communication.<br>• Oversee database management, ensuring data accuracy and accessibility for team members.<br>• Facilitate client interactions and provide exceptional service to maintain strong relationships.<br>• Handle email correspondence and respond to inquiries in a timely and thorough manner.<br>• Perform special projects as assigned, ensuring deadlines and quality standards are met.<br>• Schedule appointments and manage time-sensitive tasks efficiently.<br>• Answer inbound and outbound calls, providing accurate information and support.<br>• Utilize Microsoft Office tools such as Word, Excel, Outlook, and PowerPoint to complete tasks effectively.
<p>We are looking for an experienced Administrative Assistant to join our team in Pompano Beach, Florida. This is a contract-to-permanent position within the manufacturing industry, offering the opportunity to contribute to a fast-paced and dynamic environment. The ideal candidate will excel under pressure, possess strong organizational skills, and have the ability to handle a high volume of tasks with professionalism.</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming and outgoing calls with a focus on excellent customer service.</p><p>• Perform accurate data entry to maintain records and databases.</p><p>• Handle email correspondence and ensure timely responses to inquiries.</p><p>• Schedule appointments and manage calendars efficiently.</p><p>• Assist with receptionist duties, including greeting visitors and answering inquiries.</p><p>• Provide clerical support to ensure smooth day-to-day operations.</p><p>• Utilize dispatching skills to coordinate services and resources effectively.</p><p>• Collaborate with team members to meet deadlines and ensure operational success.</p><p>• Use Microsoft Office tools, including Excel, Outlook, and Word, to complete tasks efficiently.</p>
<p>We are looking for a detail-oriented Operations Coordinator to join our team near Elmwood Park, New Jersey. This Contract-to-Permanent position offers an exciting opportunity to support key operational and project management functions within a dynamic environment. The ideal candidate will play a pivotal role in ensuring seamless coordination between teams, vendors, and clients while maintaining accurate documentation and schedules.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate daily and weekly schedules for roofing crews, supervisors, and subcontractors to ensure project timelines are met.</p><p>• Track and monitor the progress of vendors and suppliers to support project objectives.</p><p>• Assist project managers with job setup, documentation, and progress tracking to maintain workflow efficiency.</p><p>• Act as a communication bridge between field teams, vendors, customers, and internal departments to resolve issues and provide updates.</p><p>• Oversee the tracking and coordination of materials, deliveries, and equipment to ensure job site readiness.</p><p>• Maintain organized records of job files, permits, contracts, and compliance documentation for easy access and accuracy.</p><p>• Prepare and process work orders, change orders, and closeout documentation in a timely manner.</p><p>• Monitor project schedules, identify potential conflicts, and collaborate on solutions to prevent delays.</p><p>• Support safety compliance efforts by ensuring all required documentation is completed and up-to-date.</p><p>• Perform administrative tasks such as data entry, reporting, and invoice management to support overall operations.</p>
<p>Robert Half is seeking a reliable and detail-oriented Administrative Assistant to join a growing team. The ideal candidate will have strong Microsoft Office skills and a proactive approach to supporting day-to-day office operations.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Provide administrative support, including managing correspondence, scheduling appointments, and organizing meetings</li><li>Prepare, edit, and format documents, spreadsheets, and presentations using Microsoft Word, Excel, and PowerPoint</li><li>Assist with organizing electronic and paper files for efficient record keeping</li><li>Support data entry, reporting, and other office tasks</li><li>Coordinate with internal teams and external partners to facilitate workflow</li><li>Maintain confidentiality of sensitive information</li><li>Perform additional administrative duties as assigned</li></ul><p><br></p>
<p>A benefits company in Nottingham, MD is seeking an Administrative Assistant to join their team! This role will support the company with answering phones, customer support, data entry, reconciliations and customization of various spreadsheets and as needed for their clients.</p><p>Duties/Responsibilities:</p><p>• Interacts with clients via telephone and email to provide support and information on employee benefits.</p><p>• Data entry of benefit enrollments, terminations, and changes</p><p>• Assistance with provider searches, billing issues, claims issues and reconciliations.</p><p>• Preparation, data entry and customization for various Excel spreadsheets.</p><p>• Preparation of employee enrollment kits.</p><p>• Performs other related duties as assigned.</p><p>Required Skills/Abilities</p><p>• Excellent communication and organization skills.</p><p>• Service-oriented, detail-oriented, and ability to multi-task</p><p>• Proficient computer skills, specifically using Microsoft Excel and Word, with the ability to learn new systems.</p><p>• Strong analytical skills.</p><p>• Ability to research issues, identify and give directions to resolve the problem at hand as well as explain the process taken to do so.</p><p>• Ability to work in a fast-paced environment.</p><p>• Knowledge of, or ability to learn about health and ancillary benefits.</p><p>• Proven ability to work effectively in a team environment with associates.</p><p>• Effective planning and priority setting. Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.</p>
We are looking for a detail-oriented Administrative Assistant to join a large construction company in Durham, North Carolina. This is a long-term contract position offering the opportunity to contribute to critical project operations while ensuring smooth administrative workflows. The role involves supporting project managers and field staff, managing vendor communications, and handling essential reporting tasks.<br><br>Responsibilities:<br>• Perform high-volume data entry tasks, including processing invoices and receipts with accuracy.<br>• Provide comprehensive administrative support to project managers and on-site employees.<br>• Act as a primary point of contact between vendors and project managers to facilitate smooth communication.<br>• Prepare and manage detailed reports using Microsoft Excel, including working with pivot tables, for submission to the corporate office.<br>• Utilize cloud-based software and internet tools to streamline administrative processes.<br>• Maintain organized records and ensure timely updates to project documentation.<br>• Assist in coordinating office operations within a construction site environment.<br>• Uphold effective communication channels across teams to ensure project success.
<p>We are seeking a reliable and detail-oriented <strong>Administrative Assistant</strong> to support daily office operations and provide administrative support to internal teams. This role requires strong organizational skills, professionalism, and the ability to manage multiple priorities in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide general administrative support, including filing, data entry, and document preparation</li><li>Answer and direct incoming phone calls, emails, and correspondence</li><li>Schedule appointments, meetings, and maintain calendars</li><li>Maintain accurate records and update internal databases</li><li>Order office supplies and assist with office organization</li><li>Prepare reports, presentations, and other materials as needed</li><li>Support team members and management with ad hoc tasks and projects</li><li>Maintain confidentiality and professionalism at all times</li></ul><p><br></p><p><br></p>
<p>50,000 - 50,000</p><p><br></p><p>benefits:</p><ul><li>pension plan</li><li>PTO</li><li>hybrid</li><li>health</li><li>dental</li><li>vision</li></ul><p><br></p><p>We are looking for a dedicated Regional Administrator to join our team in the Eatontown, New Jersey area. In this role, you will provide comprehensive administrative support to district leaders, ensuring seamless communication and efficient operations within the region. You will serve as a vital link between the regional office and local organizations, fostering strong relationships and enabling effective collaboration.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative assistance to District Superintendents to support their strategic initiatives and operational goals.</p><p>• Act as a liaison between the regional office and local congregations, ensuring clear communication and resource availability.</p><p>• Plan, organize, and participate in regional meetings, workshops, and events to promote engagement and provide necessary training.</p><p>• Oversee the timely and accurate submission of annual reports from local organizations.</p><p>• Maintain and update electronic records and databases to ensure accessibility and accuracy.</p><p>• Collaborate on special projects and initiatives as assigned by organizational leadership.</p><p>• Support the coordination of meetings and events to advance the mission of the organization.</p>
<p>We are looking for a skilled Administrative Assistant to join our team located Atlantic City, New Jersey. This is an exciting long-term contract opportunity for a detail-oriented individual who thrives in a dynamic environment and is passionate about providing excellent administrative support. The ideal candidate will demonstrate strong organizational skills, attention to detail, and the ability to handle multiple tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to ensure smooth daily operations</p><p>• Answer and manage inbound calls in a courteous manner, addressing inquiries and directing calls as needed.</p><p>• Perform data entry tasks with accuracy, including maintaining records and updating company databases.</p><p>• Coordinate office activities and maintain an organized workspace.</p><p>• Assist with receptionist duties, such as greeting visitors and managing correspondence.</p><p>• Collaborate with team members to support various projects and initiatives.</p><p>• Prepare and distribute reports, memos, and other documentation as required.</p><p>• Ensure compliance with company policies and procedures in all administrative tasks.</p>
We are looking for a skilled Administrative Assistant to provide comprehensive support to the General Counsel and the legal department in Hickory, North Carolina. In this long-term contract role, you will play a key part in maintaining seamless daily operations, ensuring the accuracy of legal documents, and handling confidential information with the highest level of professionalism. If you excel in organization, communication, and attention to detail, this position offers an excellent opportunity to contribute to the telecom services industry.<br><br>Responsibilities:<br>• Offer direct administrative support to the General Counsel, including managing schedules, handling expense reports, and drafting correspondence.<br>• Review, edit, and format legal documents to guarantee accuracy, clarity, and adherence to organizational standards.<br>• Facilitate contract processing by ensuring all documentation is complete, consistent, and legally compliant.<br>• Perform data entry tasks and maintain well-organized legal and administrative files, including sensitive and confidential records.<br>• Coordinate office logistics and resources to promote efficient operations within the legal department.<br>• Manage incoming communications, ensuring prompt follow-up and appropriate routing of legal and business inquiries.<br>• Provide assistance during peak workload periods by adjusting priorities and deadlines as needed.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in West Palm Beach, Florida. In this role, you will play a key part in ensuring smooth office operations through effective communication, organization, and administrative support. This position is ideal for someone who thrives in a dynamic environment and enjoys interacting with clients while managing multiple tasks efficiently.<br><br>Responsibilities:<br>• Respond promptly to inbound calls and address client inquiries with attention to detail.<br>• Schedule and coordinate meetings with clients, ensuring all appointments are accurately documented.<br>• Perform data entry tasks with precision, maintaining up-to-date records and databases.<br>• Provide reception support, including greeting visitors and managing office communications.<br>• Assist with general administrative duties, such as filing, organizing documents, and handling correspondence.<br>• Check in with previous clients to maintain relationships and address any follow-up needs.<br>• Track and manage schedules to ensure efficient time management for staff and clients.<br>• Support office operations by ordering supplies and maintaining inventory.<br>• Collaborate with team members to ensure tasks are completed on time and meet quality standards.
We are looking for a detail-oriented Administrative Assistant to join our team in Pembroke Pines, Florida. This is a long-term contract position offering an excellent opportunity to contribute to maintaining organized and efficient administrative practices. The role requires a proactive individual with strong organizational skills and a commitment to accuracy.<br><br>Responsibilities:<br>• Organize and digitize employee records, including both active and terminated files, by scanning and uploading them to the designated electronic system.<br>• Maintain accurate and up-to-date filing systems to ensure easy retrieval of important documents.<br>• Perform routine administrative tasks to support the overall efficiency of the office.<br>• Ensure compliance with organizational policies while handling sensitive employee information.<br>• Collaborate with team members to streamline administrative processes and improve record-keeping systems.<br>• Monitor and manage document quality to ensure scanned files are complete and legible.<br>• Assist with general office duties as needed, including answering inquiries and handling correspondence.<br>• Support the team in maintaining a clean and organized workspace.<br>• Provide timely updates on the progress of digitization projects.<br>• Uphold confidentiality and professionalism when handling sensitive data.
<p>We are looking for an experienced Administrative Assistant to join our team in Charleston, South Carolina, on a contract to permanent basis. In this role, you will play a vital part in managing daily administrative tasks, including handling mail, answering calls, and collaborating with team members to ensure smooth operations. This is an excellent opportunity for someone with prior healthcare administrative experience who thrives in a fast-paced and detail-oriented environment.</p><p><br></p><p>Responsibilities:</p><p>• Sort and process incoming mail, ensuring proper categorization and distribution.</p><p>• Scan and upload payer correspondence to the billing system promptly.</p><p>• Monitor incoming faxes for payer-related documents and distribute them to the appropriate personnel.</p><p>• Answer high volumes of calls daily with a courteous and helpful attitude.</p><p>• Identify callers' needs and efficiently route calls to the appropriate team or department.</p><p>• Provide accurate information to address basic inquiries and serve as a knowledgeable resource.</p><p>• Collaborate effectively with colleagues and departments to ensure seamless communication.</p><p>• Maintain adherence to company policies and guidelines while maintaining a respectful demeanor in all interactions.</p>
<p><strong>Job Summary</strong></p><p>As an Administrative Assistant, you will provide essential support by handling a variety of administrative tasks. This role is ideal for organized, detail-oriented professionals who thrive in fast-paced environments. These are temporary assignments lasting from a few weeks to several months, with opportunities to transition to permanent positions for top performers.</p><p><strong>Key Responsibilities</strong></p><ul><li>Manage calendars, schedule meetings, and coordinate appointments for team members.</li><li>Handle incoming calls, emails, and correspondence, ensuring timely responses and follow-ups.</li><li>Prepare and edit documents, reports, and presentations using tools like Microsoft Office or Google Workspace.</li><li>Maintain office supplies, organize files, and manage databases for efficient information retrieval.</li><li>Assist with event planning, travel arrangements, and logistical support for team activities.</li><li>Provide general administrative support, including data entry, filing, and basic bookkeeping tasks.</li><li>Collaborate with other departments to ensure smooth operations and resolve administrative issues.</li></ul><p><br></p>