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705 results for Administrative Assistant jobs

Administrative Assistant

Camden, NJ
onsite
Temporary / Contract
24 - 25 USD / Hourly
We are looking for an organized Administrative Assistant to support onsite operations in Camden, New Jersey. This Long-term Contract position will coordinate meeting and catering logistics, maintain a detail-oriented front-office presence, and provide dependable administrative support across daily activities. The ideal candidate brings strong hospitality or office coordination experience, communicates confidently with internal and external contacts, and is comfortable managing multiple priorities in a fast-paced environment. Responsibilities: • Coordinate meeting and event arrangements, including room preparation, supply setup, and post-event breakdown. • Serve as a primary point of contact for inbound calls, visitors, and general office inquiries while maintaining a welcoming environment. • Organize catering requests by working with vendors, internal teams, and building management to ensure smooth delivery and service. • Prepare conference and meeting spaces with necessary items such as beverages, serving materials, and presentation support resources. • Perform administrative tasks such as scheduling, document handling, filing, and maintaining accurate office records. • Enter and update business information in internal systems with a high level of accuracy and attention to detail. • Support daily office operations by monitoring shared spaces, coordinating logistics, and assisting with team needs as they arise. • Use Microsoft Office tools to create correspondence, manage calendars, track information, and support routine reporting.
2026-07-10T00:00:00Z

Administrative Assistant

Charlottesville, VA
onsite
Temporary to Hire
19 - 20 USD / Hourly
We are looking for an Administrative Assistant to support a fast-paced legal intake function in Charlottesville, Virginia. This contract to hire position is ideal for someone who excels at managing client communications, organizing documentation, and keeping processes moving efficiently from initial inquiry through case setup. The person in this role will work closely with attorneys and internal staff to gather critical information, coordinate next steps, and deliver a high-quality experience for prospective clients. Responsibilities:• Assess incoming inquiries, collect relevant records, and organize materials for attorney evaluation of potential matters.• Examine submitted documentation, identify key details, and prepare files for efficient pre-review by legal staff.• Communicate with prospective clients when representation will not move forward, ensuring updates are delivered clearly and effectively.• Follow up with individuals to obtain outstanding information or records requested by attorneys during the intake process.• Coordinate and schedule consultations and follow-up conversations between attorneys and prospective clients.• Prepare engagement documents, contract addenda, and other intake-related paperwork with accuracy and attention to detail.• Draft notices and supporting administrative documents as needed to assist with matter initiation and ongoing case support.• Provide responsive service to both internal teams and external clients while maintaining organized records, data entry accuracy, and consistent follow-through.
2026-07-10T00:00:00Z

Administrative Assistant

Greenwich, CT
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
A well-established hedge fund based in Greenwich, Connecticut is seeking a highly organized, proactive, and polished Administrative Coordinator to oversee the day-to-day operations of their office. The ideal candidate is resourceful, detail-oriented, and capable of anticipating needs before they arise. This individual will serve as the face of the office while ensuring the workplace runs efficiently and seamlessly. Job Duties:<ul><li>Serve as the primary front desk contact, greeting visitors and managing incoming correspondence. </li><li>Coordinate conference room scheduling and meeting logistics.</li><li>Manage incoming and outgoing mail, courier services, and deliveries.</li><li>Handle general correspondence and administrative support.</li><li>Oversee the daily operations of the office.</li><li>Order and maintain office and kitchen supplies.</li><li>Coordinate with building management and outside vendors.</li><li>Manage office equipment, maintenance requests, and service providers.</li><li>Organize office events, team lunches, and employee celebrations.</li><li>Ensure conference rooms, common areas, and kitchens remain well-stocked and presentable.</li><li>Provide administrative support to senior leadership and investment professionals as needed.</li><li>Coordinate calendars, meetings, and travel arrangements.</li><li>Prepare presentations, reports, spreadsheets, and other business documents.</li><li>Assist with expense reports and invoice processing.</li><li>Maintain confidential files and records.</li><li>Lead and coordinate special projects across departments.</li><li>Track project timelines, action items, and deliverables.</li><li>Identify opportunities to improve administrative processes and office efficiency.</li><li>Support office moves, technology rollouts, and operational initiatives as needed.</li><li>Assist with onboarding new employees and office setup.</li><li>Coordinate company gifts, holiday initiatives, and employee recognition programs.</li><li>Manage vendor relationships and service contracts.</li><li>Handle ad hoc administrative requests with professionalism and urgency.</li><li>Take ownership of miscellaneous projects that contribute to the smooth operation of the firm.</li></ul>If you have at least one year of office related experience and are interested in being part of a growing financial services team, please email your resume to anthony.riccio@roberthalf(.com) ASAP.
2026-07-02T00:00:00Z

Administrative Assistant

Gastonia, NC
onsite
Temporary / Contract
18 - 23 USD / Hourly
Position OverviewWe are seeking a detail-oriented Administrative Assistant to support daily office operations and ensure organizational efficiency. This role will provide administrative and clerical support while maintaining accurate records and assisting with general office functions.Key Responsibilities<ul><li>Perform a variety of administrative tasks including data entry, filing, and document management</li><li>Maintain accurate records and ensure proper organization of files (both electronic and physical)</li><li>Assist with scheduling meetings, managing calendars, and coordinating appointments</li><li>Handle incoming calls, emails, and correspondence in a professional manner</li><li>Support day-to-day office operations including ordering supplies and maintaining office organization</li><li>Prepare reports, spreadsheets, and presentations as needed</li><li>Assist leadership or team members with additional administrative tasks and special projects</li></ul>
2026-06-25T00:00:00Z

Administrative Assistant

Mooresville, NC
onsite
Temporary / Contract
17 - 22 USD / Hourly
Position OverviewWe are seeking a detail-oriented Administrative Assistant to support daily office operations and ensure organizational efficiency. This role will provide administrative and clerical support while maintaining accurate records and assisting with general office functions.Key Responsibilities<ul><li>Perform a variety of administrative tasks including data entry, filing, and document management</li><li>Maintain accurate records and ensure proper organization of files (both electronic and physical)</li><li>Assist with scheduling meetings, managing calendars, and coordinating appointments</li><li>Handle incoming calls, emails, and correspondence in a professional manner</li><li>Support day-to-day office operations including ordering supplies and maintaining office organization</li><li>Prepare reports, spreadsheets, and presentations as needed</li><li>Assist leadership or team members with additional administrative tasks and special projects</li></ul>
2026-06-25T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a highly organized Administrative Assistant to support with Expenses and Administrative duties in a fast-paced corporate environment. This is a Contract position that will focus on assisting with expenses Responsibilities:•Expense management• Handle day-to-day administrative tasks • Serve as a detail-focused point of contact for inbound communication and help route requests efficiently
2026-07-10T00:00:00Z

Administrative Assistant

Glen Burnie, MD
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support a busy non-profit team in Maryland. This is a Contract position suited for someone who can stay organized in a fast-moving environment while delivering attentive service to internal and external contacts. The ideal candidate is proactive, communicates clearly, and can manage administrative tasks with accuracy and minimal supervision. Responsibilities: • Provide day-to-day administrative support by managing office tasks in an efficient and organized manner. • Respond to inbound and outbound calls, emails, and general inquiries with care and strong customer support. • Enter, update, and maintain data accurately across spreadsheets and internal records. • Organize, file, and retrieve documents to ensure records remain current and easy to access. • Coordinate schedules, arrange appointments, and help keep team calendars up to date. • Prepare and edit written correspondence, reports, and basic presentations using Microsoft Office applications. • Follow verbal and written directions carefully while completing assignments independently. • Learn and use department-specific systems as needed, with training provided for unfamiliar platforms.
2026-07-08T00:00:00Z

Administrative Assistant

Milford, CT
onsite
Temporary / Contract
22 - 25 USD / Hourly
Administrative Assistant (Contract) – Consulting Firm | New Haven, CTA consulting firm in New Haven, CT is seeking a detail-oriented Administrative Assistant on a contract basis. This role is ideal for someone who enjoys supporting daily office operations, managing schedules, and helping a professional team stay organized in a fast-paced business environment.Key Responsibilities:<ul><li>Answer and direct incoming calls, emails, and general inquiries</li><li>Schedule meetings, manage calendars, and coordinate appointments</li><li>Prepare, format, and organize correspondence, reports, and other documents</li><li>Maintain electronic and physical filing systems</li><li>Perform data entry and update internal records with accuracy</li><li>Assist with meeting preparation, travel coordination, and follow-up tasks</li><li>Support office organization, supply management, and general administrative workflow</li><li>Provide professional support to internal staff and external contacts as needed</li><li>Handle confidential information with discretion</li></ul>
2026-07-07T00:00:00Z

Administrative Assistant

Herndon, VA
onsite
Temporary / Contract
23 - 24 USD / Hourly
We are seeking an experienced Administrative Assistant with 4+ years of strong administrative experience to support senior leadership and help ensure smooth day-to-day operations. The ideal candidate has experience supporting C-level executives, excels at calendar scheduling, and can manage travel arrangements and coordination with a high level of professionalism. This role requires strong proficiency in the Microsoft Office Suite, solid technical aptitude, and excellent communication skills. Responsibilities:<ul><li>Provide high-level administrative support to executives</li><li>Manage complex calendar scheduling and meeting coordination</li><li>Coordinate domestic and international travel arrangements</li><li>Prepare documents, reports, and correspondence using Microsoft Office Suite</li><li>Communicate professionally with internal and external stakeholders</li><li>Handle multiple priorities while working independently</li><li>Support day-to-day office and administrative operations</li></ul>
2026-07-07T00:00:00Z

Administrative Assistant

Glen Allen, VA
onsite
Temporary to Hire
20 - 21 USD / Hourly
We are looking for an Administrative/Legal Assistant to provide dependable support to a healthcare-focused legal team in Glen Allen, Virginia. This contract-to-permanent opportunity is ideal for someone who thrives in a fast-paced office, communicates with tact and empathy, and can keep multiple priorities moving smoothly. The right candidate will bring strong organizational judgment, careful attention to detail, and confidence handling administrative and document-related tasks in a services environment. Responsibilities:• Serve as a primary point of contact for clients by phone and email, delivering responsive and courteous communication at all times.• Coordinate client intake activities, gather required information, and maintain accurate administrative records.• Prepare, format, revise, and proofread correspondence, presentations, and legal support documents with a high degree of accuracy.• Review and assemble legal materials, ensuring documents are complete, well prepared, and ready for meetings or hearings.• Organize digital files and manage documents using platforms such as SharePoint, Dropbox, and DocuSign.• Help plan and prepare materials for client meetings, hearings, and other case-related events.• Contribute ideas to improve administrative workflows and resolve day-to-day office challenges efficiently.• Conduct basic legal or case-related research when requested to support the broader practice team.
2026-07-10T00:00:00Z

Administrative Assistant

Whitehall, PA
onsite
Temporary / Contract
20 - 22 USD / Hourly
Robert Half is seeking a detail-oriented Administrative Assistant with strong Microsoft Office skills to support daily office operations, manage administrative tasks, and help keep teams organized and efficient. The ideal candidate is proactive, professional, and comfortable using digital tools in a fast-paced environment. Key Responsibilities<ul><li>Provide day-to-day administrative support to leadership and team members</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, spreadsheets, and presentations using Microsoft Office</li><li>Maintain files, records, and other documentation with accuracy and confidentiality</li><li>Answer phones, respond to emails, and greet visitors professionally</li><li>Order office supplies and support general office operations</li><li>Assist with data entry, reporting, and tracking projects or deadlines</li><li>Coordinate internal communications and support special projects as needed</li></ul>
2026-06-26T00:00:00Z

Administrative Assistant

Cincinnati, OH
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for an Administrative Assistant to join a small team in Cincinnati, Ohio in a Contract to permanent capacity. This role is ideal for someone who enjoys being the first point of contact for visitors and callers while keeping daily administrative operations organized and efficient. The position offers the chance to build a strong foundation in office support and grow into broader operational responsibilities over time. Responsibilities: • Welcome visitors, manage front desk activity, and create a positive first impression in a small office setting. • Handle incoming phone calls, direct inquiries appropriately, and relay messages with accuracy and professionalism. • Provide day-to-day administrative support that helps maintain smooth and efficient office operations. • Enter, update, and maintain records with a high level of accuracy and attention to detail. • Assist with general receptionist tasks, including scheduling, document handling, and coordination of routine office needs. • Support a two-person office environment by taking on a variety of administrative duties as business needs evolve. • Contribute to the long-term success of the office while developing skills that can lead to future advancement into an Office Manager position.
2026-07-10T00:00:00Z

Administrative Assistant

Buffalo, NY
onsite
Permanent / Full Time
34320 - 39000 USD / Yearly
Robert Half is excited to partner with a leading Commercial Real Estate company in the Buffalo, NY area on their search for an Administrative Assistant to support the company President as well as other commercial real estate professionals. This is a Direct Hire position with wage of $22 - $25 per hour, a comprehensive benefits package, and a Mon – Thur 4-day work week of approximately 30-32 hours! Responsibilities include but not limited to: <ul><li>Provide administrative support to the Company President, including calendar management, meeting coordination, correspondence, reports, presentations, expense reports, and special projects</li><li>Coordinate the administrative processing of commercial real estate listings and transactions, maintaining accurate records, documentation, deal sheets, invoices, escrow deposits, and commission information</li><li>Serve as the primary point of contact for clients, agents, vendors, and internal departments by managing phone calls, emails, visitors, mail, and providing exceptional customer service</li><li>Support commercial agents by assisting with onboarding, maintaining personnel and licensing records, monitoring license renewals, and providing day-to-day administrative assistance</li><li>Maintain organized electronic and physical filing systems, commercial forms, contact lists, office supplies, and vendor relationships to ensure efficient office operations.</li><li>Partner with Accounting, Marketing, Operations, and other departments to ensure smooth business operations, timely communication, and compliance with company procedures</li><li>Maintain strict confidentiality while managing multiple priorities in a fast-paced environment with exceptional organization, attention to detail, and professionalism</li></ul>
2026-07-09T00:00:00Z

Administrative Assistant

Garden City, GA
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in Savannah, Georgia. This Long-term Contract position is ideal for someone who enjoys keeping work organized, communicating professionally, and handling a variety of clerical tasks with accuracy. The role will involve front-office support, document management, data entry, and routine use of Microsoft 365 tools to help the team stay efficient and responsive. Responsibilities: • Manage day-to-day administrative activities to maintain an organized and productive office environment. • Welcome visitors and handle incoming phone calls with professionalism, directing inquiries to the appropriate contacts. • Enter, update, and maintain records with a strong focus on accuracy and timeliness. • Organize physical and digital files so documents are easy to access and properly maintained. • Prepare routine correspondence, forms, and other written materials using standard office software. • Support scheduling, general clerical work, and other office coordination tasks as needed. • Use Microsoft 365 applications, including Outlook and Excel, to manage communication, calendars, and basic reporting. • Assist with additional administrative processes and evolving office needs as responsibilities expand.
2026-07-06T00:00:00Z

Administrative Assistant

State College, PA
onsite
Permanent / Full Time
43000 - 54000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support a busy legal office. This position plays an important role in keeping daily operations organized by assisting attorneys, paralegals, and administrative team members with a wide range of clerical and office coordination tasks. The ideal candidate is detail-oriented, dependable, and comfortable managing competing priorities in a client-facing environment. Responsibilities:• Coordinate shared meeting spaces, prepare rooms for appointments and gatherings, and restore spaces after use.• Welcome visitors and clients courteously while helping create a positive and organized front-office experience.• Track incoming courier packages and other external deliveries to ensure accurate records and timely distribution.• Receive, sort, and circulate faxed materials, mailings, and other office communications as needed.• Support file organization by copying documents, scanning records, and maintaining both physical binders and electronic files.• Enter and update information in records management systems with a high level of accuracy and consistency.• Monitor office inventory, replenish workplace and hospitality supplies, and assist with ordering when needed.• Help with clerical and administrative tasks such as document formatting, calendar coordination, billing review support, expense processing, client intake activities, and outgoing mail or print projects.• Provide assistance with internal events and client meetings, including arranging refreshments, room setup, and cleanup responsibilities.
2026-07-07T00:00:00Z

Administrative Assistant

Mayfield Heights, OH
onsite
Temporary to Hire
17.4135 - 20.163 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in Ohio. This contract opportunity has the potential to become permanent and is ideal for someone who enjoys keeping work organized, communicating effectively, and helping a busy team stay on track. The position is fully onsite and offers the chance to contribute to a growing workload in a fast-paced office environment. Responsibilities: • Manage front-office activities by greeting visitors, answering incoming calls, and directing questions to the appropriate contacts • Provide administrative support through accurate document preparation, filing, record maintenance, and general office coordination • Enter and update information in internal systems with a strong focus on accuracy and completeness • Assist with scheduling, correspondence, and day-to-day communication to help maintain smooth office operations • Use Microsoft Office, Adobe, and AppFolio to create, organize, and maintain business documents and records • Support a high-volume workload by helping the team stay organized and responsive to ongoing administrative needs • Coordinate onsite office tasks and provide dependable support in a business-casual environment
2026-07-10T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary to Hire
22 - 24 USD / Hourly
Bilingual Administrative Assistant (English/Spanish) Schedule: Tuesday – Saturday, 9:00 AM – 6:00 PM Location: Miami, FL Job Type: Contract-to-Hire Robert Half is seeking a professional and customer-focused Bilingual Administrative Assistant to support a busy real estate sales office in Miami. This is an excellent opportunity for someone who enjoys interacting with people, staying organized, and serving as the face of the office. The ideal candidate will be fluent in both English and Spanish and thrive in a fast-paced, client-facing environment.Responsibilities<ul><li>Greet clients, visitors, and team members in a professional and welcoming manner.</li><li>Serve as the first point of contact for the office, providing exceptional customer service in both English and Spanish.</li><li>Answer and direct incoming calls through a multi-line phone system and accurately relay messages.</li><li>Provide administrative support to sales leadership and office staff.</li><li>Maintain and coordinate calendars, appointments, and scheduling requests.</li><li>Enter, update, and maintain office records with a high degree of accuracy.</li><li>Prepare documents, correspondence, reports, and other administrative materials as needed.</li><li>Assist with filing, office organization, and general office operations.</li><li>Coordinate office supplies and help maintain a professional and organized workspace.</li><li>Support daily office activities and special projects as assigned.</li></ul>
2026-07-10T00:00:00Z

Administrative Assistant

Montville, CT
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in for our client. This is a Contract position suited for someone who can keep calendars organized, handle front-office communication, and ensure administrative tasks are completed accurately and on time. The ideal candidate brings strong coordination skills, professionalism in responding to inbound calls, and the ability to manage multiple priorities in a busy environment. Responsibilities:• Coordinate complex calendars and arrange meetings, including scheduling support for board sessions across multiple associations.• Organize onsite and offsite activities by handling logistics, timelines, and related administrative preparation.• Serve as a primary point of contact for incoming calls and general office inquiries, directing requests promptly and professionally.• Maintain accurate records through timely data entry, document tracking, and routine administrative updates.• Partner with service providers and maintenance vendors to submit work requests, follow up on completion, and support office needs.• Provide reception and general administrative support to help daily operations run smoothly and efficiently.• Prepare correspondence, meeting materials, and other office documents as needed.• Support finance-related administrative tasks when applicable, offering additional assistance in areas such as record organization and coordination.
2026-07-07T00:00:00Z

Administrative Assistant

Stirling, NJ
remote
Temporary / Contract
27.7115 - 32.087 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support program closeout activities and day-to-day administrative coordination for a Contract position based in New Jersey. This role focuses on maintaining accurate records, organizing financial and program documentation, and ensuring required information is completed within internal portals. The ideal candidate is comfortable handling data entry, document tracking, expense-related tasks, and cross-checking details to help keep projects organized and ready for final review. Responsibilities:• Maintain and update attendee and profile records by entering new details, correcting inaccuracies, and researching missing information in internal systems.• Enter evaluation data and other required program information into designated portals with a high level of accuracy and completeness.• Coordinate requests for honoraria and support the submission and follow-up of expense-related items for meetings and programs.• Collect payment documentation such as check stubs, save and upload files, and record transaction details in the appropriate systems.• Follow up with vendors to obtain missing receipts and organize supporting documents for program and financial records.• Review venue and program expenses, confirm supporting information is complete, and escalate mathematical discrepancies to Accounting when needed.• Audit program records in internal portals by comparing financial details, validating fees, confirming required files are uploaded, and checking that activities remain within budget guidelines.• Update logs, checklist pages, and status fields to reflect complete and accurate closeout information and prepare programs for reconciliation review.• Provide administrative support for additional non-bureau projects by uploading meeting documentation, entering costs, and processing related payment and expense requests as needed.
2026-07-10T00:00:00Z

Administrative Assistant

Troy, NY
onsite
Temporary / Contract
22 - 23 USD / Hourly
Part-Time Administrative Assistant (Temporary / Potential Long-Term Assignment) Location: Albany, NYSchedule: Monday-Friday, 9:00 AM - 1:00 PM (20 hours per week)Our client in Albany is seeking a reliable and organized Administrative Assistant to support daily office operations in a professional office environment. This is a part-time temporary position with the potential to become a long-term assignment for the right candidate. The ideal individual will be detail-oriented, proactive, and comfortable managing a variety of administrative, reception, and office support responsibilities. Key Responsibilities:<ul><li>Provide front desk coverage from 9:00 AM - 1:00 PM, including greeting visitors, answering phones, and directing inquiries.</li><li>Conduct daily office walkthroughs to ensure conference rooms, reception areas, kitchens, and common spaces are organized and presentable.</li><li>Coordinate conference room scheduling and assist with meeting preparations, including ordering breakfast and lunch when needed.</li><li>Manage office supply inventory and place orders for supplies, kitchen items, and other office necessities.</li><li>Monitor incoming deliveries and coordinate messenger services as requested.</li><li>Assist with office organization projects, including document retention, storage management, e-waste coordination, and general office upkeep.</li><li>Scan and digitize paper records into the company's document management system.</li><li>Support administrative projects such as typing, editing, and data entry as needed.</li><li>Coordinate service requests for office equipment, including printers and coffee machines.</li><li>Assist with workstation setup and breakdown for new hires and departing employees.</li><li>Support attendance tracking and other general administrative functions.</li></ul>
2026-06-24T00:00:00Z

Administrative Assistant

Atlanta, GA
onsite
Temporary / Contract
22.8 - 25 USD / Hourly
We are looking for an Administrative Assistant to support fund administration, grant processing, and daily operational coordination in Atlanta, Georgia. This Long-term Contract position is ideal for someone who is organized, detail-oriented, and comfortable managing documentation, donor communications, and record updates across multiple administrative workflows. The role will contribute to efficient service for donors, fund advisors, and grantee organizations while helping maintain accurate files and timely follow-through on requests. Responsibilities: • Coordinate the setup of new funds by preparing required documentation, monitoring completion status, creating advisor records, and issuing onboarding communications. • Manage fund closure activities by collecting completed forms, confirming outstanding payments are resolved, and updating internal records to finalize account status. • Handle modifications to existing funds by distributing documents for signature, organizing supporting materials, and entering approved changes into the appropriate systems. • Provide fund statement support for agency fund advisors by responding to requests and ensuring statements are delivered accurately and on time. • Complete verification outreach with organizations submitting banking details for payments, safeguard related documentation, and route confirmed information to the payables team. • Support manual grant administration by tracking tasks in workflow tools, maintaining accurate records, and assisting with donor-directed grant processing. • Help coordinate annual distribution activities by monitoring project progress, researching fund details, and supporting follow-up related to scheduled payments. • Respond to incoming calls from donors and grantees, address routine grant-related questions, and elevate more complex issues when appropriate. • Assist with grant award letter distribution, update recipient address information in relevant platforms, and perform data cleanup through direct outreach to grantee organizations. • Process daily tax receipt documentation by gathering required approvals, maintaining organized records, and contributing to other shared services tasks as assigned.
2026-06-25T00:00:00Z

Administrative Assistant

Parsippany, NJ
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
A busy company in the Parsippany area is seeking a Intake Specialist to join their growing firm. This Intake Specialist is responsible for reviewing new business intake requests, conducting comprehensive conflict checks, analyzing search results, and coordinating the opening and maintenance of client matters. The ideal Intake Specialist is organized, analytical, and able to handle confidential information with professionalism while thriving in a fast-paced legal environment. Other responsibilities of this Intake Specialist will include: Intake Specialist Primary Responsibilities<ul><li>Review new client and matter intake requests for completeness and accuracy.</li><li>Perform conflict searches using the firm's conflict management system and analyze results to identify potential ethical or business conflicts.</li><li>Research and verify information from internal databases and other available resources to support conflict resolution.</li><li>Open new client matters, reactivate existing matters, and ensure all records are maintained accurately.</li><li>Communicate potential conflicts or outstanding issues to attorneys and appropriate firm personnel for review and resolution.</li><li>Ensure intake requests are processed promptly while maintaining a high level of accuracy and compliance with firm procedures.</li><li>Respond to inquiries from attorneys and staff regarding conflict and matter intake requests.</li><li>Assist with special projects, process improvements, and other departmental initiatives designed to enhance efficiency and client service.</li><li>Support the onboarding and training of new team members as needed.</li><li>Recommend enhancements to workflows, policies, and technology that improve the overall intake and conflicts process.</li></ul>This Intake Specialist role is paying between $55,000 and $65,000 annually depending on experience. If interested in this Intake Specialist position, apply today!
2026-07-01T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in a university setting. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, assisting visitors and callers, and ensuring information is handled accurately. The role offers an opportunity to contribute to an academic setting by providing consistent front-office and clerical support. Responsibilities: • Manage day-to-day administrative activities to help the office run smoothly and efficiently. • Respond to incoming phone calls, direct inquiries appropriately, and provide courteous assistance to callers. • Welcome visitors and handle front-desk responsibilities in a courteous and service-oriented manner. • Enter, update, and maintain records with a high level of accuracy and attention to detail. • Prepare, organize, and file documents to support office operations and departmental needs. • Coordinate general clerical tasks such as scheduling, correspondence, and routine office support. • Monitor administrative workflows and assist with ongoing office processes as needed.
2026-07-06T00:00:00Z

Administrative Assistant

Sharonville, OH
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations and help create a welcoming environment for clients and visitors in Sharonville, Ohio. This Long-term Contract position is ideal for someone who brings strong organizational ability, clear communication, and confidence in managing front-desk and administrative tasks. The person in this role will work closely with the advisor and broader team to keep office processes running smoothly while delivering a high standard of service in both in-person and digital interactions. Responsibilities: • Welcome clients, guests, and other visitors with a courteous approach that reflects the office’s service standards. • Help deliver a positive client experience across both in-office interactions and online communication channels. • Maintain accurate records for incoming and outgoing mail in accordance with applicable federal requirements. • Coordinate the ordering and replenishment of office materials to ensure supplies remain stocked and organized. • Provide day-to-day administrative assistance to the advisor and team, including clerical and operational support. • Manage calendars, arrange meetings, and assist with scheduling needs to support efficient office workflow. • Handle routine reception and office support duties, including use of standard office equipment and general front-desk coverage.
2026-07-07T00:00:00Z

Administrative Assistant

Brookfield, WI
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are seeking a detail-oriented and proactive Administrative Assistant to support daily operations for a growing organization in the Brookfield, Wisconsin area. This role is ideal for a professional who thrives in a fast-paced environment and enjoys providing high-level administrative support to leadership while helping ensure the office runs efficiently. The Administrative Assistant will play a key role in scheduling, coordination, calendar management, expense reporting, and assisting with clerical human resources tasks. Strong organizational skills, professionalism, and the ability to manage multiple priorities are essential. Responsibilities<ul><li>Provide administrative support to leadership, including preparing documents, handling correspondence, and managing day-to-day office needs.</li><li>Coordinate meetings, appointments, and events, including scheduling, logistics, and follow-up communication. </li><li>Manage executive and team calendars, ensuring accuracy and timely updates. </li><li>Prepare and submit expense reports, track receipts, and maintain related records. </li><li>Assist with HR-related clerical tasks such as maintaining employee files, coordinating onboarding paperwork, and supporting internal communications. </li><li>Support cross-functional coordination among departments to help maintain smooth business operations. </li><li>Answer phones, greet visitors, and provide general front-office support as needed. </li><li>Maintain organized electronic and physical filing systems. </li></ul>
2026-06-29T00:00:00Z