703 Results for Administrative Assistant Jobs

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Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
20 - 25 USD / Hourly
A company in West LA is seeking a detail-oriented Administrative Assistant to join their team on a temp-to-hire basis. This role is ideal for someone who enjoys supporting day-to-day office operations, providing excellent internal and external customer service, and managing multiple priorities in a fast-paced environment. Role is onsite Monday - Friday Key Responsibilities<ul><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer and direct incoming phone calls and emails</li><li>Welcome visitors and provide front desk support as needed</li><li>Prepare correspondence, reports, presentations, and other business documents</li><li>Maintain electronic and paper filing systems</li><li>Assist with data entry, recordkeeping, and database management</li><li>Coordinate office supplies, vendors, and general administrative needs</li><li>Support expense reporting, invoice processing, and other administrative projects</li><li>Collaborate with various departments to ensure smooth office operations</li><li>Handle confidential information with professionalism and discretion</li></ul>
2026-11-04T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
20.5865 - 23.837 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support hospitality operations in Honolulu, Hawaii. This Contract position will provide day-to-day administrative coordination for multiple hotel and resort properties, helping ensure records, communications, and visitor information are organized and up to date. The ideal candidate brings strong office support experience, accuracy in data handling, and the ability to manage competing priorities in a fast-paced environment. This position requires onsite work, so Hawaii residents are preferred. To learn more or apply, call us at 808-531-0800. Responsibilities:• Deliver administrative coordination for a portfolio of approximately six hotel and resort locations, ensuring daily support needs are handled efficiently.• Maintain organized files, logs, and correspondence related to property activity, keeping documentation current and easy to retrieve.• Record and monitor visitor, vendor, and guest information, including arrival dates, visit details, and property locations.• Perform clerical tasks such as data entry, document preparation, call handling, and general front-office support.• Keep tracking records accurate by reviewing entries for completeness and following up on missing or unclear details.• Support the management of property-related documents by organizing materials in a consistent and accessible manner.• Assist with routine office operations to help maintain smooth administrative workflow across supported locations.
2026-11-06T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support leasing, marketing, and front-office operations for a property management team in Honolulu, Hawaii. This Contract position is ideal for someone who combines strong administrative abilities with customer-facing professionalism and confidence using tools such as Google Sheets and Microsoft Office. The role involves assisting prospective and current residents, coordinating leasing-related paperwork, and helping promote the property through both digital and print outreach. Preference will be given to Hawaii residents due to the onsite nature of this role. To apply, please call us at 808-531-0800. Responsibilities:• Manage front-desk and administrative support activities, including greeting visitors, responding to questions, and handling a multi-line phone system with professionalism.• Create and coordinate promotional efforts across online and printed channels to help increase property visibility and support leasing goals.• Maintain timely follow-up with prospective residents from guest card submissions and document communications accurately.• Take part in community outreach initiatives by distributing marketing materials and representing the property in a positive and attentive manner.• Support the move-in and leasing process by showing model or available units, preparing presentation spaces when needed, and assisting with lease execution.• Help process resident applications by gathering documentation and assisting with verification steps.• Research competing properties, complete market comparisons, and prepare marketing reports to help inform leasing strategy.• Carry out daily tasks in accordance with company standards and all applicable federal and state regulations, including Fair Housing and related compliance requirements.• Provide additional administrative and customer service support as directed by onsite management.
2026-11-05T00:00:00Z

Administrative Assistant

San Luis Obispo, CA
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an Administrative Assistant/Executive Assistant to support daily office operations in San Luis Obispo, California. This Contract position is ideal for someone who enjoys keeping administrative processes organized, assisting visitors and callers, and maintaining accurate records. The person in this role will help create a smooth front-office experience while providing dependable support across routine clerical and communication tasks. Responsibilities:• Manage day-to-day administrative activities to keep office operations efficient and well organized.• Respond to incoming phone calls professionally, direct inquiries appropriately, and relay messages in a timely manner.• Welcome visitors and provide front-desk support to ensure a positive and orderly office environment.• Enter, update, and maintain information in company records with a strong focus on accuracy and completeness.• Prepare, organize, and file documents so that materials are easy to access when needed.• Assist with general office coordination, including scheduling, correspondence, and routine clerical tasks.• Support communication with Spanish-speaking callers or visitors when needed to help facilitate clear interactions.
2026-11-05T00:00:00Z

Administrative Assistant

Santa Monica, CA
onsite
Temporary to Hire
60000 - 75000 USD / Yearly
We are looking for a highly organized Administrative Assistant to support a Managing Director and contribute to the day-to-day needs of private equity firm in Santa Monica. This permanent opportunity is ideal for someone who thrives in a fast-paced environment, balances multiple priorities with accuracy, and takes pride in delivering strong administrative support. The role combines executive coordination, expense management, document preparation, and office operations while partnering with internal teams on a range of business initiatives. This role requires you to be onsite daily and this firm offers career advancement. Bachelor's degree is required. Responsibilities:• Provide day-to-day administrative assistance to a Managing Director, ensuring priorities are handled efficiently and effectively.• Manage complex calendars, arrange meetings, confirm schedules, and proactively address conflicts or last-minute changes.• Prepare, track, and reconcile detailed expense activity, including receipt collection and reimbursement processing for corporate card usage.• Oversee monthly expense report follow-up in Concur, working with employees to resolve incomplete submissions and required corrections.• Draft, format, review, and refine documents and presentations while coordinating printing and final production of business materials.• Maintain office readiness by ordering supplies and meals, stocking shared spaces, and keeping conference rooms organized and presentable.• Coordinate facility-related needs by submitting building service requests and following through on maintenance items as needed.• Assist with corporate entity setup tasks such as securing tax identification numbers, preparing required tax forms, and supporting bank account documentation.• Partner with legal, compliance, tax, accounting, investment professionals, and outside counsel to gather and share information tied to entity and corporate support activities.• Contribute to special assignments and provide administrative support across additional projects as business needs evolve.
2026-10-16T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
20 - 24 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for an insurance company in Honolulu, Hawaii. This Long-term Contract position is ideal for someone who works accurately, stays organized under deadlines, and can manage a high volume of administrative tasks with professionalism. The role focuses on document handling, mail coordination, data review, and report preparation while ensuring information is complete and accurate. Responsibilities:• Maintain and organize extensive documentation, ensuring records are complete, accurate, and easy to retrieve.• Sort, distribute, and process incoming and outgoing mail in a timely and efficient manner.• Prepare routine reports, account statements, and other administrative materials to support business operations.• Review and confirm data for accuracy, resolving discrepancies and escalating issues when needed.• Enter, update, and manage information across office records and administrative systems with a high level of precision.• Support day-to-day office activities by coordinating administrative tasks and keeping workflows on schedule.• Use business software and standard office equipment to complete assignments efficiently and meet required deadlines.
2026-10-31T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
22 - 25 USD / Hourly
A growing property management company is seeking a dependable Administrative Assistant to support office operations, tenant communications, and administrative projects. This is an excellent opportunity for someone who thrives in a fast-paced environment and enjoys interacting with customers. This position requires onsite work, so Hawaii residents are preferred. To learn more or apply, call us at 808.531.0800. Responsibilities:<ul><li>Answer incoming phone calls and assist tenants, vendors, and clients</li><li>Schedule appointments and coordinate meetings</li><li>Prepare letters, reports, and property documents</li><li>Maintain accurate records and filing systems</li><li>Assist with data entry and invoice processing</li><li>Support office staff with administrative projects</li><li>Respond to email inquiries and customer requests</li></ul>
2026-10-29T00:00:00Z

Administrative Assistant

Greenville, SC
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Greenville, South Carolina. This Contract to Permanent opportunity is ideal for someone who enjoys creating order, communicating effectively, and keeping administrative tasks moving efficiently. The person in this role will serve as a key point of contact for the office while handling a mix of front-desk support, call management, and accurate record upkeep. Responsibilities: • Welcome visitors and provide attentive front-desk support to create a positive office experience. • Manage incoming phone calls, direct inquiries appropriately, and relay messages in a timely manner. • Perform a range of administrative tasks that help maintain organized and efficient office operations. • Enter, update, and review information in internal systems with a strong focus on accuracy and completeness. • Prepare routine documents, maintain files, and support general office coordination as needed. • Assist team members with scheduling, correspondence, and other day-to-day clerical activities. • Monitor office communications and help ensure requests are addressed promptly and effectively.
2026-11-09T00:00:00Z

Administrative Assistant

Seattle, WA
onsite
Temporary / Contract
22.9615 - 26.587 USD / Hourly
We are looking for an organized Administrative Assistant to support donor relations, fundraising coordination, and day-to-day administrative activities for a PART TIME contract position based in Seattle, Washington. This role combines document preparation, records management, event coordination, and data support to help the team operate smoothly. The ideal candidate is detail-oriented, dependable, and comfortable managing sensitive information while balancing multiple assignments in a fast-paced environment. Responsibilities:• Coordinate administrative tasks related to donor outreach materials, including preparing correspondence, assembling mailings, and helping distribute acknowledgment communications.• Work closely with the Finance team to support the handling and recording of donations received through the mail.• Maintain and improve the External Relations SharePoint environment by organizing documents, updating file structures, and keeping records easy to access.• Assist with planning and on-site logistics for fundraising initiatives and community events, including support for activities such as SweetHarts for Kids and the Spring Luncheon.• Enter donor and gift information accurately into internal records and provide ongoing support for data upkeep and routine tracking.• Provide general administrative and logistical assistance for special projects, volunteer efforts, and team-driven initiatives as needed.• Support office coordination duties such as managing documentation, responding to administrative requests, and helping keep daily operations on schedule.
2026-11-09T00:00:00Z

Administrative Assistant

Covington, KY
onsite
Temporary / Contract
20 - 24 USD / Hourly
Robert Half is seeking organized, proactive Administrative Assistants for ongoing opportunities with local organizations. These positions support daily office operations and offer the chance to work with a variety of teams and industries. Responsibilities and assignment lengths vary based on client needs.Responsibilities:<ul><li>Provide administrative support to managers, departments, and office staff.</li><li>Schedule meetings, maintain calendars, and coordinate appointments.</li><li>Prepare and update correspondence, spreadsheets, and documents.</li><li>Perform data entry and maintain accurate electronic and paper records.</li><li>Answer calls, monitor shared inboxes, and direct inquiries.</li><li>Assist with meeting materials, mail distribution, and supply orders.</li></ul>
2026-10-30T00:00:00Z

Administrative Assistant

Daytona Beach, FL
onsite
Temporary to Hire
18 - 21 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in Florida. This contract opportunity with the potential to become permanent is ideal for someone who enjoys keeping work organized, handling front-office interactions, and providing steady administrative support to a busy team. The person in this role will help maintain efficient workflows, manage communications, and ensure routine tasks are completed accurately and on time. Responsibilities: • Welcome visitors and serve as the first point of contact for incoming calls, directing inquiries professionally and efficiently. • Provide day-to-day administrative support by preparing documents, organizing files, and assisting with general office coordination. • Enter and update information in internal records with a high level of accuracy and attention to detail. • Manage calendars, schedules, and routine correspondence to help keep operations running smoothly. • Support front-desk and receptionist activities, including message handling and basic office coverage. • Maintain orderly office systems and assist with clerical tasks that improve team productivity. • Coordinate with internal staff to complete administrative assignments and follow up on outstanding items as needed.
2026-11-06T00:00:00Z

Administrative Assistant

Glen Allen, VA
onsite
Temporary / Contract
17.575 - 20.35 USD / Hourly
We are looking for an Administrative Assistant to support insurance operations through consistent, detail-focused administrative work. This long-term contract position is ideal for someone who excels in structured, process-oriented tasks and takes pride in maintaining accuracy across high-volume workflows. The role will provide essential support to underwriting activities by organizing submissions, entering information into company systems, and helping ensure timely service for both internal teams and external clients. Responsibilities: • Enter application and policy-related information into internal systems with a high degree of speed and accuracy, ensuring records are complete and properly routed for next steps. • Review incoming documents for missing or inconsistent details and organize files within established workflows to keep processing on schedule. • Provide responsive and attentive service when assisting internal departments, policyholders, agents, and other business contacts. • Coordinate routine underwriting support activities, including arranging premium audits and scheduling inspection-related requests. • Prepare and process legal notice documentation in accordance with company procedures and required timelines. • Set up renewal files across multiple product lines and confirm materials are ready for underwriting review. • Support program-related administrative activities by maintaining organized records and assisting with recurring operational tasks. • Contribute to process improvements by identifying efficient ways to manage repetitive administrative work while maintaining quality standards. • Handle additional clerical and office support duties as needed to help the team meet daily business priorities.
2026-11-05T00:00:00Z

Administrative Assistant

Fair Lawn, NJ
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations near Fair Lawn, NJ. This contract position is ideal for someone who enjoys keeping workspaces organized, managing routine administrative tasks, and helping create a detail-oriented and welcoming environment. The role will involve coordinating supplies, assisting with front office activities, and contributing to the smooth flow of day-to-day operations. Responsibilities:• Coordinate a range of administrative tasks that help the office run efficiently on a daily basis.• Maintain shared office spaces, kitchen areas, and common supplies to support a neat, functional workplace.• Restock snacks, beverages, and breakroom items so employees have consistent access to essential refreshments.• Monitor inventory for office materials and facility-related items, identifying low-stock situations before they become urgent.• Assist with ordering supplies and confirming replenishment needs to avoid interruptions in office operations.• Develop and update organized tracking methods for supplies, snacks, and other workplace resources.• Support reception and general office coverage, including handling inbound calls and assisting with routine front desk needs.• Perform data entry and other clerical duties as needed to support administrative and facilities-related activities.
2026-11-04T00:00:00Z

Administrative Assistant

Marlboro, NJ
onsite
Permanent / Full Time
40000 - 50000 USD / Yearly
benefits:<ul><li>medical</li><li>dental</li><li>vision</li><li>paid time off</li></ul> Responsibilities:• Monitor administrative workflows and follow established procedures to keep tasks on track.• Answer incoming calls, direct inquiries appropriately, and provide courteous assistance to callers and visitors.• Greet guests professionally and help create a positive and organized reception experience.• Enter, update, and maintain records with accuracy while supporting general document management tasks.• Prepare, organize, and file administrative materials so information remains accessible and well structured.• Assist with scheduling, correspondence, and routine coordination duties for the department.• Manage front desk and administrative support activities to help ensure smooth day-to-day operations.
2026-10-30T00:00:00Z

Administrative Assistant

East Syracuse, NY
onsite
Permanent / Full Time
43000 - 45000 USD / Yearly
Paul Grenga with Robert Half Permanent Placement is partnering with a great company in East Syracuse, NY on their search for a Customer Service Support Representative to join their team. In this role you will be a critical resource and support for a high-impact sales team. This is an in-office role with starting wage of $21 - $23 per hour based on experience and includes a comprehensive total benefits package. Responsibilities include but not limited to: Serve as the primary point of contact for customer inquiries, including answering calls, assisting walk-in customers, and processing fax and e-business orders with accurate pricing and product availability Act as a liaison between customers, the factory, and the sales team to ensure timely communication and resolution of requests Develop and maintain product knowledge to effectively address customer questions and promote services such as free delivery and custom solutions Coordinate inventory availability across the factory and three local WNY offices, ensuring prompt responses to all inquiries within the company’s 4-hour service commitment Manage inventory including restocking products, coordinating deliveries, and maintaining organized storage areas that reflect brand standards Build strong customer relationships by providing consistent support, identifying new product or service opportunities, and assisting with special requests Collaborate with sales, operations, and inside staff to deliver seamless service, promote value-added offerings, and uphold a culture of zero customer disappointments Serve as very occasional backup to small deliveries driver and light warehouse work Benefits / Perks: Comprehensive benefits plan including health/dental/vision and 401K with 3% match Company university training for detail oriented growth
2026-10-28T00:00:00Z

Administrative Assistant

Canandaigua, NY
onsite
Temporary / Contract
19.7885 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a university environment in Canandaigua, New York. This Long-term Contract position is well suited for someone who enjoys keeping schedules on track, managing communications, and maintaining organized records. The ideal candidate will bring strong administrative judgment, a clear and courteous phone presence, and the ability to handle multiple priorities with accuracy and care. Responsibilities: • Manage day-to-day administrative activities to ensure smooth and efficient office operations. • Respond to inbound phone calls in a clear and courteous manner, direct inquiries appropriately, and provide timely assistance to students, staff, and visitors. • Coordinate calendars, schedule meetings, and help maintain organized timelines for appointments and events. • Prepare, update, and enter information into office records and databases with a high level of accuracy. • Organize and maintain digital and physical filing systems so documents remain accessible and up to date. • Support general office functions such as correspondence, document preparation, and routine follow-up on administrative tasks. • Assist with prioritizing incoming requests and help keep departmental workflows on schedule.
2026-10-21T00:00:00Z

Administrative Assistant

Ridgefield, CT
onsite
Temporary / Contract
17.4135 - 20.163 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support essential office and operational tasks for an engineering organization in Ridgefield, Connecticut. This Contract position is well suited for someone who is comfortable managing records, coordinating documentation, and keeping routine administrative processes organized and accurate. The role includes working across spreadsheets, database systems, invoice-related activities, and shipping coordination to help maintain efficient day-to-day business operations. Responsibilities: • Maintain and update Excel-based records used to track inventory levels, shipping timelines, and newly created parts information. • Enter and manage order details within database systems to support accurate booking, documentation, and record retention. • Prepare invoices and packing slips, ensuring all related information is processed correctly and in a timely manner. • Handle weekly accounts payable activities, including processing a small volume of check payments with accuracy and attention to detail. • Create and manage outbound shipments through the FedEx online platform, including preparing shipment information and confirming order dispatch. • Perform data entry tasks that support office operations, financial documentation, and administrative reporting. • Assist with general administrative office duties to help maintain organized workflows and dependable operational support.
2026-11-05T00:00:00Z

Administrative Assistant

Greenfield, MA
onsite
Temporary / Contract
17 - 20 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations for a non-profit organization in Greenfield, Massachusetts. This position is ideal for someone who enjoys keeping administrative processes organized, providing attentive front-desk support, and ensuring accurate records are maintained. The role requires strong communication skills, attention to detail, and the ability to manage a variety of clerical tasks in a busy office setting. Apply today! Responsibilities:• Manage day-to-day administrative activities to help the office run efficiently and effectively.• Respond to incoming calls, direct inquiries appropriately, and provide courteous assistance to callers and visitors.• Perform front-desk and reception support, including greeting guests and handling general office communications.• Enter, update, and maintain information in office records and databases with a high level of accuracy.• Prepare, organize, and file documents so materials are easy to access and properly maintained.• Assist with routine clerical duties such as scheduling, correspondence, and general office coordination.
2026-10-28T00:00:00Z

Administrative Assistant

Annapolis, MD
onsite
Temporary / Contract
25.3365 - 29.337 USD / Hourly
We are looking for an organized and resourceful Administrative Assistant to support client-facing and business development activities in Annapolis, Maryland. This Long-term Contract position blends day-to-day administrative coordination with event support, internal communications, and marketing-related tasks, making it ideal for someone who enjoys variety and collaboration. The person in this role will help keep reports, schedules, materials, and communications running smoothly while working with multiple internal teams and external partners. Responsibilities: • Maintain and organize client-facing documents, briefing materials, reports, presentation content, and tracking tools to ensure information remains accurate and accessible. • Coordinate travel plans, process expense documentation, and help manage team calendars while providing dependable administrative coverage when needed. • Offer scheduling and operational support to senior leadership and department teams to keep priorities aligned and meetings well organized. • Oversee conference and event records within the company tracking platform, support user adoption, and prepare attendance and performance reporting. • Manage event-related logistics such as partner deliverables, registration arrangements, room reservations, and attendee support requests. • Partner with internal stakeholders to confirm event commitments are completed on time and available resources are used effectively. • Monitor memberships, association participation, and related budgets while tracking annual obligations and deliverables. • Coordinate branded merchandise and promotional material fulfillment, including inventory oversight, storage planning, shipping, and vendor support. • Assist with intranet content updates, monitor engagement data, and work with communications partners to strengthen employee awareness and participation.
2026-11-06T00:00:00Z

Administrative Assistant

Bethlehem, PA
onsite
Temporary / Contract
22 - 24 USD / Hourly
Robert Half is seeking a highly organized and tech-savvy Administrative Assistant to support daily office operations and help keep a local team running efficiently. This role is ideal for someone who is proactive, detail-oriented, and comfortable using a variety of digital tools and platforms to manage schedules, communications, records, and workflows. Key Responsibilities:<ul><li>Provide administrative support to departments and leadership as needed.</li><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Prepare correspondence, reports, presentations, and other documents.</li><li>Maintain accurate records, files, and databases in digital systems.</li><li>Support office operations, including ordering supplies and coordinating vendors.</li><li>Use technology tools to improve organization, communication, and workflow efficiency.</li><li>Assist with data entry, spreadsheet management, and reporting tasks.</li><li>Help troubleshoot minor technology issues and support team members with office software and systems.</li><li>Collaborate with internal teams to support projects and administrative processes.</li></ul>
2026-10-23T00:00:00Z

Administrative Assistant

Hazleton, PA
onsite
Temporary / Contract
24 - 26 USD / Hourly
Robert Half is seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and ensure efficient administrative workflow. The ideal candidate will be proactive, detail oriented, and capable of managing multiple tasks while providing excellent internal and external customer service. Key Responsibilities: <ul><li>Provide administrative support to managers, teams, and departments </li><li>Answer and direct phone calls, emails, and other correspondence </li><li>Schedule meetings, appointments, and maintain calendars </li><li>Prepare reports, presentations, and other business documents </li><li>Organize and maintain filing systems, records, and office supplies </li><li>Greet visitors and provide general support to clients and staff </li><li>Coordinate travel arrangements and expense reporting, as needed </li><li>Assist with data entry, invoice processing, and basic bookkeeping tasks </li><li>Support special projects and other administrative duties as assigned</li></ul>
2026-10-23T00:00:00Z

Administrative Assistant

Fort Wayne, IN
onsite
Temporary / Contract
19 - 23 USD / Hourly
About the OpportunityA growing professional services firm is seeking an Administrative Assistant with exceptional Excel skills to support reporting, scheduling, and office operations.Responsibilities<ul><li>Create and maintain spreadsheets and reports</li><li>Manage calendars and meeting schedules</li><li>Prepare presentations and documents</li><li>Support client communications</li><li>Coordinate office activities and events</li><li>Maintain records and filing systems</li></ul>
2026-10-22T00:00:00Z

Administrative Assistant

Mclean, VA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an experienced Administrative Assistant to provide dependable on-site support for a busy team in McLean, Virginia. This Long-term Contract position is ideal for an administrative assistant with relevant experience who can manage multiple priorities, communicate effectively, and maintain accuracy in a fast-paced office setting. The role requires permanent on-site attendance, a detail-oriented approach, and the ability to support several staff members across a range of administrative functions. Candidates must be authorized to work in the U.S., and preference will be given to individuals who currently hold Public Trust clearance or can obtain it. Responsibilities: • Provide day-to-day administrative support to multiple team members, helping keep schedules, documents, and office activities organized and on track. • Receive and direct inbound calls, respond to routine inquiries, and serve as the first point of contact for internal and external communication. • Prepare, edit, and format correspondence, reports, presentations, and other materials using Microsoft Word, Excel, and PowerPoint. • Maintain accurate electronic records by organizing, filing, and retrieving documents through SharePoint, EDGe, and other agency database tools. • Enter and update data with a high level of accuracy while ensuring information is complete, current, and properly stored. • Coordinate general office tasks such as meeting support, document distribution, and administrative follow-up for ongoing projects. • Monitor multiple assignments at once, prioritize urgent needs, and ensure deadlines are met without sacrificing quality or attention to detail.
2026-11-05T00:00:00Z

Administrative Assistant

Maxwell, TX
onsite
Temporary / Contract
23 - 26 USD / Hourly
We are looking for an Administrative Assistant to support a construction project team in Texas. This long-term Ccontract position is ideal for someone who enjoys keeping operations organized, communicating effectively with a wide range of stakeholders, and helping a busy site office run efficiently. The role combines day-to-day administrative coordination with meeting support, travel planning, office organization, and responsive assistance for project staff and visitors. Responsibilities:•Deliver courteous and detail-focused administrative support to the onsite construction team while fostering a welcoming experience for staff, clients, vendors, and visitors.•Prepare and submit expense documentation for project leadership, ensuring records are accurate and completed on time.•Coordinate essential site resources such as calendars, meeting spaces, parking arrangements, access credentials, and other project office materials.•Maintain project organization tools, including team directories, seating layouts, and filing systems that allow documents to be stored and retrieved efficiently.•Arrange travel plans, lodging, schedules, and related logistics for team members and project leaders as needed.•Plan and support meetings by organizing details, preparing agendas, capturing notes, and distributing clear meeting minutes to participants.•Respond to general office questions and administrative requests, escalating issues appropriately and helping resolve productivity-related onsite support needs in partnership with technical support teams.•Work with project leadership to manage visitor procedures, assist with staff onboarding or site orientation activities, coordinate office supplies, and contribute to special projects or team events.
2026-10-16T00:00:00Z

Administrative Assistant

Washington, DC
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an organized Administrative Assistant to support daily business operations and provide dependable coordination across teams in Washington, District of Columbia. This Contract position focuses on administrative, travel, and office support, helping employees, consultants, and visitors navigate schedules, meetings, and logistical needs efficiently. The ideal candidate brings strong attention to detail, professionalism, and the ability to manage multiple priorities while maintaining accuracy and discretion. Responsibilities: • Coordinate domestic and international travel arrangements, including itineraries, reservations, and related logistics for staff and visitors. • Organize calendars, appointments, and meeting schedules to support smooth day-to-day office operations. • Prepare meeting materials, assist with event logistics, and ensure conference rooms or virtual sessions are ready for use. • Maintain accurate files, records, and documentation while handling sensitive information with confidentiality. • Provide front-office and receptionist support by greeting visitors, answering inbound calls, and responding to administrative inquiries. • Perform data entry and routine administrative tasks to keep reports, trackers, and office information up to date. • Support internal workflows by assisting with correspondence, document preparation, and general office coordination. • Deliver responsive service to internal teams and external contacts, using sound judgment and a customer-focused approach.
2026-11-05T00:00:00Z

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703 results for Administrative Assistant jobs