We are looking for a dedicated Administrative Assistant to support career exploration and self-discovery initiatives. This long-term contract role requires someone with strong attention to detail who excels in data management, communication, and customer service. Based in Indianapolis, Indiana, the position offers an opportunity to work autonomously while contributing to impactful projects.<br><br>Responsibilities:<br>• Perform accurate data entry tasks to ensure records are comprehensive and up-to-date.<br>• Utilize Microsoft Excel to analyze and organize data effectively.<br>• Create and manage email campaigns using Mailchimp to support communication efforts.<br>• Conduct data analytics to provide insights and inform decision-making processes.<br>• Deliver excellent customer service by addressing inquiries and resolving issues promptly.<br>• Work independently to manage tasks and meet deadlines without close supervision.<br>• Collaborate with team members to enhance workflow and project outcomes.<br>• Ensure high levels of attention to detail while handling sensitive information.<br>• Draft and edit communications to ensure clarity and professionalism.<br>• Support administrative functions and contribute to the smooth operation of daily activities.
<p>We are looking for an experienced Senior Administrative Assistant to join our team in Minneapolis, Minnesota. In this long-term contract position, you will play a vital role in supporting curatorial and administrative tasks. This opportunity is ideal for someone with strong attention to detail and a passion for art and cultural institutions.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate gallery schedules, including location changes, art crew assignments, label production, and photography sessions.</p><p>• Assist curators with travel arrangements, meeting schedules, invoice processing, and expense reconciliation.</p><p>• Serve as a liaison for researchers and interns, overseeing visits and special departmental projects.</p><p>• Manage public and staff requests for information, including object data, photo permissions, and appraisal details.</p><p>• Maintain curators’ calendars, draft and process contracts, and ensure inventory of office supplies.</p><p>• Support exhibition planning by adhering to timelines, assisting with publications, and compiling research materials.</p><p>• Proofread, edit, and prepare exhibition-related materials such as labels, wall texts, and scholarly documents.</p><p>• Organize and update object files, research documents, and database records to ensure accurate collections management.</p><p>• Assist with financial tasks, including processing expenses, tracking budgets, and collaborating with the Finance department.</p><p>• Participate in museum committees and cross-departmental events, contributing to member and patron engagement initiatives.</p>
<p><strong>Senior Administrative Assistant</strong></p><p>We are looking for a Senior Administrative Assistant to support our leadership team and help our office run smoothly.</p><p><strong>Responsibilities:</strong></p><ul><li>Manage executives’ calendars, appointments, and travel arrangements.</li><li>Draft emails, reports, and professional documents.</li><li>Coordinate meetings and take accurate minutes.</li><li>Handle confidential information with discretion.</li></ul>
<p>We are working on a confidential search for an Administrative Assistant with real estate/leasing expertise. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, coordinate travel arrangements, draft tenant documents, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant will be essential in ensuring the smooth coordination of tenant communications, lease documentations, and all clerical requests.</p><p><br></p><p>How you will make an impact</p><p>· Organize, schedule, and confirm appointments/meetings</p><p>· Track and analyze accounting data</p><p>· Coordinate conference calls</p><p>· Prepare leasing reports/statements</p><p>· Calendar Management</p><p>· Benefits Administration</p><p>· Draft internal/external correspondence</p><p>· Point of contact for outside vendors</p><p>· Provide research as needed</p>
We are looking for a dedicated and efficient Tax Administrative Assistant to join our team in Manhattan Beach, California. In this Contract to permanent position, you will play a crucial role in supporting the tax department by managing documentation, organizing records, and ensuring compliance with deadlines. This opportunity is ideal for someone who thrives in a fast-paced environment and has exceptional organizational and communication skills.<br><br>Responsibilities:<br>• Assist tax professionals in preparing, filing, and organizing tax documents at federal, state, and local levels.<br>• Maintain and update client records to ensure accuracy and compliance with regulations.<br>• Review financial documents, invoices, and supporting materials for tax purposes.<br>• Perform data entry tasks related to client accounts, tax forms, and financial records.<br>• Coordinate schedules, appointments, and submission deadlines for the tax team.<br>• Prepare and format correspondence, reports, and presentations as required.<br>• Support audit processes by gathering documentation and responding to inquiries from clients or regulatory agencies.<br>• Uphold confidentiality and protect sensitive financial and client information.
We are looking for a skilled Administrative Assistant to join our team in Sunnyvale, California. In this long-term contract role, you will support daily administrative tasks while leveraging your knowledge of dental practices and systems to ensure efficiency and accuracy. This position offers an excellent opportunity to contribute to a dynamic and detail-oriented environment.<br><br>Responsibilities:<br>• Manage and organize daily administrative tasks to support dental office operations.<br>• Utilize Dentrix Dental Software to maintain patient records and schedules efficiently.<br>• Communicate effectively with patients and staff to ensure seamless coordination.<br>• Assist in handling billing and insurance-related tasks with accuracy.<br>• Maintain and update office documentation, ensuring compliance with regulations.<br>• Support the scheduling and coordination of appointments and meetings.<br>• Address inquiries and resolve issues promptly, delivering excellent customer service.<br>• Collaborate with team members to streamline workflow and enhance productivity.<br>• Ensure the office environment is organized and conducive to operations.<br>• Provide general administrative support as needed to meet team objectives.
<p>This role partners closely with leadership to manage complex calendars, coordinate meetings and travel, prepare reports and presentations, and ensure smooth day-to-day operations. The ideal candidate is highly organized, proactive, detail-oriented, and thrives in a fast-paced environment, bringing strong communication skills, sound judgment, and the ability to manage competing priorities with professionalism and discretion.</p><p><br></p><p>Responsibilities:</p><p>• Manage executive calendars, coordinate appointments, and schedule meetings to optimize time and efficiency.</p><p>• Arrange complex travel plans, including booking flights, accommodations, and preparing detailed itineraries.</p><p>• Maintain organized filing systems for records and documents to ensure easy retrieval and accuracy.</p><p>• Prepare correspondence, reports, and presentations with a strong attention to detail and quality.</p><p>• Assist in the administration of special projects and programs, providing support where needed.</p><p>• Handle confidential information with discretion and a high standard of conduct.</p><p>• Build and maintain strong relationships with stakeholders to support executive objectives.</p><p>• Provide backup support to the Executive Assistant during absences or peak workload periods.</p><p>• Monitor and replenish office supplies to maintain an efficient working environment.</p><p>• Perform other duties as assigned by management to contribute to organizational goals.</p>
<p>Our client is seeking a proactive, detail-oriented Administrative Assistant to support their team and ensure smooth daily operations. This role is ideal for professionals who excel in a dynamic office environment and are eager to make a meaningful impact.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage calendars, schedule appointments, and coordinate meetings</li><li>Prepare correspondence, reports, and presentations</li><li>Organize and maintain electronic and paper files</li><li>Provide front-line communication, answering phones and routing inquiries professionally</li><li>Support the team with administrative functions such as expense reports, travel arrangements, and supply management</li><li>Assist with the onboarding of new staff and maintain confidential records</li><li>Proven experience in an administrative or office support role</li><li>Strong organizational, time management, and communication skills</li><li>Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)</li><li>Ability to handle confidential information with discretion</li><li>Positive attitude, adaptability, and a client-focused outlook</li></ul><p><br></p>
<p><strong>Temporary Administrative Assistant – Tax Season Extraordinaire</strong></p><p><br></p><p><strong>Location:</strong> Omaha, NE</p><p><br></p><p><strong>About the Role:</strong></p><p>Are you ready to bring your organizational superpowers to a dynamic team during one of the most exciting times of the year—tax season? We’re looking for a detail-oriented, upbeat Administrative Assistant to join us for a 5-month adventure. This isn’t just any admin role—you’ll be the glue that keeps everything running smoothly while helping assemble tax documents like a pro.</p><p><br></p><p><strong>What You’ll Do:</strong></p><ul><li>Be the <strong>front-line hero</strong> for administrative tasks—answering calls, scheduling, and keeping the office humming.</li><li>Organize and assemble tax documentation with precision (and maybe a little flair!).</li><li>Support the team with data entry, filing, and ensuring compliance deadlines are met.</li><li>Collaborate with a fun, energetic group that loves to celebrate wins—even during crunch time.</li><li>Keep things light and positive while juggling multiple priorities like a champ.</li></ul><p><br></p>
We are looking for an experienced Administrative Assistant to join our team in Fairfield, California. In this role, you will handle a variety of complex and confidential administrative tasks, requiring strong organizational skills and attention to detail. This is a long-term contract position offering the opportunity to contribute to the smooth functioning of departmental operations.<br><br>Responsibilities:<br>• Perform advanced office support tasks, requiring independent judgment and specialized knowledge.<br>• Research and compile data from multiple sources to complete forms or create detailed reports.<br>• Provide clear information to staff and the public, ensuring policies and procedures are effectively communicated.<br>• Organize and maintain departmental files, ensuring records are accurate and easily accessible.<br>• Draft, edit, and proofread correspondence, reports, and specialized documents with precision.<br>• Manage and track official documents, ensuring compliance with departmental regulations.<br>• Utilize computer systems to input data, generate reports, and maintain databases.<br>• Handle administrative details such as ordering supplies, coordinating equipment repairs, and updating reference materials.<br>• Review computer-generated reports for errors and ensure corrections are made promptly.<br>• Train or supervise team members on specific projects or procedures when necessary.
<p>We are looking for a detail-oriented Administrative Assistant to join our client during their busy season. In this contract role, you will play a key part in ensuring smooth daily operations by managing administrative tasks and supporting various departments. The ideal candidate will have strong organizational skills, a proactive approach, and the ability to handle sensitive information with discretion. Responsibilities:</p><ul><li>Handle incoming and outgoing calls with professionalism and efficiency.</li><li>Maintain accurate records and ensure proper filing of confidential documents.</li><li>Manage schedules by coordinating appointments and organizing meetings.</li><li>Process data entry and ensure accuracy in spreadsheets and reports.</li><li>Provide customer service by addressing inquiries and resolving complaints promptly.</li><li>Collaborate with leadership to ensure compliance with company policies and procedures.</li><li>Support multiple projects simultaneously while adhering to deadlines.</li></ul>
<p>Robert Half's client in Walnut Creek, CA is seeking a contract-to-permanent Sr. Administrative Assistant. This role is 100% onsite.</p><p><br></p><p>This role will support all administrative aspects of the Client Service Team, and jointly support the Account Engineers Team, Operations Manager, and Office Administration Team.</p><p><br></p><p>Sr. Administrative Assistant duties Include:</p><p>• Manage incoming and outgoing correspondence with external clients, brokers, and internal stakeholders.</p><p>• Handle a variety of administrative tasks in alignment with company policies and executive preferences, including but not limited to:</p><p>o Complex calendar management</p><p>o Event planning - all logistics from start to finish</p><p>o Expense reports</p><p>o Maintain files and records</p><p>o Purchasing supplies</p><p>o Tracking invoices and budgets</p><p>o Tracking Client Service Team processes</p><p>o Travel itineraries</p><p>• Organize and coordinate in-person and remote meetings for the management team, Client Service Team, and office-wide events as needed.</p><p>• Plans and manages all Client Service events, including but not limited to meetings, trainings, and internal and external client events and social functions.</p><p>• Reserve meeting location(s), coordinate logistics such as technological needs, travel arrangements, catering, reservations, etc.</p><p>• Prepare weekly, monthly, and quarterly reports for management, Client Service Team and Account Engineers.</p><p>• Maintain electronic filing systems, contact databases, various tracking worksheets, etc.</p><p>• Foster a collaborative and responsive work environment with management and team members.</p><p>• Assist and back up the executive assistant and other administrative assistants, when needed.</p><p>• Perform any additional duties requested by management.</p><p><br></p><p>Skills:</p><p>• Advanced proficiency of all Microsoft Suite (Outlook, Word, Excel, PowerPoint) and ability to learn new systems and software used for administrative support.</p><p>• Meticulous attention to detail, highly organized, and strong problem-solving skills.</p><p>• Strategic planning abilities with strong calendar and deadline management.</p><p>• Ability to manage multiple priorities, adapt quickly to changing needs and approach every task with a steady, can-do attitude.</p><p>• Excellent written and verbal communication skills.</p><p>• Proven experience in event planning from concept to completion.</p><p>• Strong interpersonal skills with the ability to build professional internal and external relationships.</p><p>• Leadership capabilities to support and guide other administrative staff.</p><p>• Trusted to handle confidential information with integrity and discretion.</p><p>• Creative skills in designing visual materials and promotional content using diverse tools.</p><p><br></p><p>If you are interested in this Sr. Administrative Assistant position, submit your resume today!</p>
<p>We are looking for a detail-oriented, tech savvy Administrative Assistant to join our client's team in Portland, Oregon. This long-term contract position offers an excellent opportunity to contribute to organizational success by providing essential administrative support. The ideal candidate will possess strong technical skills and a proactive approach to managing tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Perform a variety of administrative tasks, including scheduling meetings, managing calendars, and organizing office operations.</p><p>• Utilize Microsoft Office Suite to create, edit, and maintain documents, spreadsheets, and presentations.</p><p>• Conduct accurate data entry and maintain records to ensure proper documentation and accessibility.</p><p>• Draft and edit technical and business-related documents with precision and clarity.</p><p>• Communicate effectively with team members and external stakeholders to facilitate smooth operations.</p><p>• Provide support in preparing reports, presentations, and correspondence.</p><p>• Coordinate office supplies and ensure inventory is maintained efficiently.</p><p>• Assist in tracking deadlines and ensuring compliance with established timelines.</p><p>• Respond promptly to inquiries and resolve administrative issues.</p><p>• Maintain confidentiality and uphold high standards in all task</p>
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Elm Grove, Wisconsin. In this Contract-to-permanent position, you'll play a pivotal role in supporting agency operations and ensuring seamless client interactions. If you thrive in a fast-paced environment and enjoy working collaboratively, this role offers an excellent opportunity to grow within a dynamic organization.<br><br>Responsibilities:<br>• Collaborate closely with account executives to provide comprehensive support for agency clients.<br>• Coordinate with insurance carrier underwriters to process new business and renewal accounts efficiently.<br>• Address client inquiries and provide exceptional customer service.<br>• Maintain and update client records in the agency management system, including underwriting, billing, and claims data.<br>• Handle claims submissions to insurance carriers promptly and accurately.<br>• Prepare detailed insurance proposals and summaries for client presentations.<br>• Gain cross-functional knowledge by training on additional product lines within the agency.<br>• Offer general administrative support to various departments as required.<br>• Manage multiple tasks effectively while adhering to deadlines.<br>• Contribute to a team-oriented work environment with strong communication and collaboration skills.
<p>Our team is seeking a detail-oriented Administrative Assistant to provide vital support across daily operations. In this role, you will help streamline office workflows, facilitate communications, and ensure the smooth functioning of our business activities. The ideal candidate is proactive, resourceful, and able to multitask in a fast-paced environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage scheduling, calendar coordination, and meeting logistics for staff and leadership.</li><li>Prepare, format, and edit correspondence, reports, and presentations.</li><li>Greet visitors, answer phones, and handle routine inquiries with professionalism.</li><li>Maintain filing systems and databases for efficient document storage and retrieval.</li><li>Order office supplies and support facilities management needs.</li><li>Coordinate travel arrangements and process expense reports as required.</li><li>Assist with event planning, project tracking, and other administrative initiatives.</li></ul><p><br></p>
<p>We are looking for a skilled Bilingual (Spanish) Sr. Administrative Assistant to provide comprehensive support to executive leadership in a dynamic and fast-paced environment. This role requires exceptional organizational abilities to manage calendars, coordinate meetings, and oversee event logistics. As a long-term contract position, it offers the opportunity to contribute to impactful projects and initiatives in Denver, Colorado.</p><p><br></p><p>Responsibilities:</p><ul><li><strong><u>Bilingual in Spanish REQUIRED</u></strong></li><li>• Oversee scheduling and calendar management for executive leadership, ensuring seamless coordination of appointments and meetings.</li><li>• Organize and prepare materials for meetings, including handling catering, booking conference rooms, and arranging audio-visual setups.</li><li>• Coordinate travel arrangements by booking flights, accommodations, and ground transportation, while processing expense reports.</li><li>• Manage confidential documents and board materials, ensuring proper storage and accessibility on shared platforms.</li><li>• Facilitate teleconference and video conference sessions using tools such as WebEx and Microsoft Teams.</li><li>• Process invoices and expenses through Oracle, ensuring timely and accurate submissions.</li><li>• Maintain office supplies inventory, handle mail distribution, and prepare outgoing packages.</li><li>• Assist in planning and executing events, including venue research, menu development, and budget tracking.</li><li>• Communicate with vendors to negotiate contracts, manage payments, and oversee event logistics.</li><li>• Support ad-hoc projects and initiatives as directed by executive leadership.</li></ul>
<p>We are looking for a detail-oriented Administrative Assistant to join a nonprofit organization in Miami, Florida. This contract position offers a unique opportunity to contribute to the preservation of Holocaust history through education and community engagement. You will play a key role in supporting administrative operations, event planning, and marketing efforts while collaborating with a diverse team.</p><p><br></p><p>Responsibilities:</p><ul><li>Oversee scheduling, calendar management, and meeting logistics for staff members and lay leadership</li><li>Learn and effectively utilize the Federation’s donor management database</li><li>Prepare and manage weekly donor thank-you communications through the database system</li><li>Compile, track, and organize donor and campaign-related reports</li><li>Support customized communications with donors and volunteers, including acknowledgments for milestones and condolence outreach</li><li>Update and maintain accurate contact records, including board and committee lists</li><li>Conduct research on donors and prospects as requested</li><li>Coordinate meeting and event logistics, including room reservations, catering, materials preparation, and electronic communications</li><li>Provide administrative and on-site support for events, including registration, recruitment support, couvert collection, and attendee assistance</li><li>Handle administrative processing such as invoices, expense reports, petty cash, and record maintenance</li></ul><p><br></p>
<p>Are you organized, detail-oriented, and enjoy keeping an office running smoothly? We’re looking for a <strong>Part-Time Administrative Assistant</strong> to be the backbone of our daily operations. This is a great opportunity to join a supportive team, make an impact, and grow in a stable, professional environment.</p><p><br></p><p><strong>What You’ll Do:</strong></p><ul><li>Keep daily office operations running seamlessly through efficient administrative support</li><li>Answer and route incoming calls with professionalism and a friendly attitude</li><li>Maintain accurate records and complete data entry with strong attention to detail</li><li>Serve as the welcoming first point of contact by greeting visitors and handling inquiries</li><li>Organize and maintain office files and documentation for easy accessibility</li><li>Schedule meetings and coordinate appointments</li><li>Use technology and office tools to improve efficiency and streamline processes</li><li>Monitor, track, and order office supplies to maintain proper inventory levels</li><li>Collaborate with team members to support administrative needs and improve workflow</li><li>Handle sensitive information with the highest level of confidentiality</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to support daily operations and ensure seamless workflow within our organization. This role is ideal for someone with healthcare experience who thrives in a fast-paced environment and can manage multiple tasks efficiently. Your contributions will play a vital role in maintaining organization and supporting business growth.<br><br>Responsibilities:<br>• Manage inbound and outbound calls with professionalism and efficiency.<br>• Coordinate schedules and appointments using calendar management tools.<br>• Perform data entry and maintain accurate records of administrative tasks.<br>• Handle email correspondence and respond promptly to inquiries.<br>• Assist with ordering office supplies and maintaining inventory.<br>• Provide receptionist support by greeting visitors and managing front desk duties.<br>• Scan and organize documents for easy access and record-keeping.<br>• Support business development efforts by preparing materials and coordinating meetings.<br>• Maintain basic office functions, ensuring a well-organized and productive environment.<br>• Collaborate with team members to streamline administrative processes.
<p>Seeking an Administrative Assistant is the main point of contact for visitors and callers, ensuring a professional, welcoming reception environment and supporting daily office operations. This role combines customer service expertise with strong organizational and administrative skills.</p><p>Key responsibilities include:</p><ul><li>Greeting visitors and answering incoming calls in a courteous manner</li><li>Managing appointment schedules and maintaining the front desk area</li><li>Handling mail, deliveries, and basic office correspondence</li><li>Assisting with data entry, filing, and general clerical tasks</li><li>Coordinating meeting rooms, office supplies, and supporting administrative projects</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Wilsonville, Oregon. In this role, you will support daily administrative tasks, ensuring smooth communication and efficient operations. The ideal candidate will possess strong organizational skills and the ability to manage multiple responsibilities effectively.<br><br>Responsibilities:<br>• Respond promptly to inbound calls, addressing inquiries and directing callers as necessary.<br>• Provide exceptional customer service by managing client interactions and resolving issues efficiently.<br>• Perform accurate data entry tasks to maintain and update records.<br>• Draft and respond to email correspondence in a thorough and timely manner.<br>• Handle both inbound and outbound calls, ensuring clear and effective communication.<br>• Utilize Microsoft Office tools, including Excel, Outlook, PowerPoint, and Word, to complete various administrative tasks.<br>• Schedule and coordinate appointments, meetings, and events.<br>• Organize and maintain electronic and physical files for easy access and retrieval.<br>• Collaborate with team members to support departmental goals and projects.
<p>We are looking for a highly organized and detail-driven Administrative Assistant/Sales Coordinator in downtown Albany, New York. This role offers the unique opportunity to support a dynamic Sales team at one of the world’s leading hotel brands, ensuring smooth operations and seamless coordination. As a contract-to-permanent position, this role is ideal for someone seeking long-term growth in a fast-paced hospitality environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Provide comprehensive administrative support to the Sales team, ensuring all sales-related tasks are handled promptly and accurately.</p><p>• Maintain client information, leads, and account details in internal systems with precision.</p><p>• Assist sales managers in preparing proposals, contracts, and essential sales documentation.</p><p>• Facilitate client communications, including follow-ups and confirmations, as directed.</p><p>• Coordinate event-related sales activities, such as site visits and client meetings.</p><p>• Manage calendars, schedule meetings, and organize appointments for Sales team members.</p><p>• Arrange travel plans and itineraries for team members when required.</p><p>• Perform accurate data entry, reporting, and document management to support sales operations.</p><p>• Prepare presentations, reports, and correspondence tailored to the needs of the Sales team.</p><p>• Collaborate with internal departments to support group bookings, events, and special programs.</p>
<p>The Senior Administrative Assistant provides high-level administrative and operational support to leadership and cross-functional teams. This role ensures efficient day-to-day operations, manages complex administrative tasks, and serves as a key point of contact within the organization.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide executive-level administrative support, including calendar management, meeting coordination, and travel arrangements</li><li>Prepare, edit, and format correspondence, reports, presentations, and internal documents</li><li>Serve as a liaison between leadership, staff, external partners, and stakeholders</li><li>Manage office operations, supplies, and vendor relationships</li><li>Coordinate meetings, take minutes, and track action items</li><li>Support program, finance, or development teams with administrative needs</li><li>Maintain confidential records and ensure data accuracy and compliance</li><li>Assist with onboarding, scheduling, and internal communications</li><li>Identify opportunities to improve administrative processes and workflows</li></ul><p><br></p>
<p>Robert Half's Pleasant Hill, CA client is actively seeking a motivated and detail-oriented individual for the position of Administrative Assistant. This well-qualified individual will function under limited/moderate supervision to provide general administrative support for assigned staff in a commercial real estate field office.</p><p><br></p><p>Administrative Assistant Essential Duties:</p><p>- Assist Property Management with the day-to-day operations and tenant relations through the coordination of tenant requests and administration of maintenance services.</p><p>- Maintains tenant, vendor, and property files, including insurance certificates, lease abstracts, etc. in accordance with prescribed standards.</p><p>- Prepare property notices, tenant responses, and other similar correspondences.</p><p>- Process and code invoices for payment daily. Address remittance questions, concerns, and past due payments.</p><p>- Track rent collections and initiate rent collections correspondence and phone contact with tenant.</p><p>- Answer and route phone calls from tenants and vendors to the appropriate contact within Property Management and/or dispatch personnel based on immediate needs.</p><p>- Provide tenants and vendors with assistance in all aspects of scheduling building maintenance, communicating building procedures and supplying general building information.</p><p>- Provide high quality of customer service, update and maintain current daily and emergency tenant contact lists and tenant information manuals.</p><p>- Provide Support to Property Managers by producing, modifying and/or distributing various forms, spreadsheets, manuals, information packages, and miscellaneous type-written information.</p><p>- Process correspondence for tenants, contractors and other third parties for property management staff.</p><p>-Collect and track tenant gross sales. Follow up with tenants that struggle with reporting sales.</p><p>- Maintain and update insurance certificate files for all contractors performing work at the properties.</p><p>- Assist with the scheduling of contractor work and coordinate with tenants.</p><p>- Contribute toward overall office operational needs by helping to provide phone coverage, ordering supplies and checking mail daily.</p><p>- Maintain and update as necessary all tenant contact information, after hour access.</p><p>- Maintain reported Risk Management Policies and Incidents immediately upon occurrence and emergency contact information as well as a master tenant contact email address listing.</p><p>- Maintain highly organized filing system for leases, tenants, insurance certificates, vendors, buildings, drawings, and contracts.</p><p>- Assist Property Manager with tenant and vendor relations, as required.</p><p>- Performs other duties as assigned.</p><p><br></p><p>Competencies:</p><p>- Must have excellent time management skills</p><p>- Have the ability to prioritize</p><p>- Self-Motivated</p><p>- Must be detailed-oriented</p><p>- Ability to follow directions</p><p>- Excel in a team environment</p><p><br></p><p><br></p><p><br></p><p>If you are interested in this Administrative Assistant position, please submit your resume today!</p>
<p>We are looking for a detail-oriented Bilingual (Spanish) Administrative Assistant to join our team in Raleigh, North Carolina. In this role, you will play a key part in supporting daily operations, ensuring efficient communication, and maintaining organizational tasks. This is a long-term contract position, offering the opportunity to contribute to the success of a non-profit organization.</p><p><br></p><p>Responsibilities:</p><p>• Answer incoming phone calls and provide attentive and courteous assistance.</p><p>• Manage and respond to email correspondence in a timely manner.</p><p>• Perform accurate data entry to maintain and update organizational records.</p><p>• Handle scheduling and coordinate appointments effectively.</p><p>• Provide excellent customer service to internal and external stakeholders.</p><p>• Assist with creating and editing documents using Microsoft Word and PowerPoint.</p><p>• Organize and maintain files for easy access and reference.</p><p>• Utilize Microsoft Excel for data tracking and reporting.</p><p>• Support team members with administrative tasks as needed.</p><p>• Ensure all communications and tasks align with the organization's goals and standards.</p>
