543 Results for Executive Assistant Jobs

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Executive Assistant

South San Francisco, CA
onsite
Temporary / Contract
35 - 45 USD / Hourly
Robert Half is working with one of our top client to identify a interim EA We are seeking a polished and detail-oriented Executive Assistant to support the Teaching & Learning Department. This is an excellent opportunity for an experienced administrative professional to work closely with district leadership, support educational initiatives, and help ensure the department operates efficiently. The ideal candidate is proactive, resourceful, and comfortable managing competing priorities while handling confidential information with professionalism and discretion. Strong calendar management, communication, and organizational skills are essential, along with proficiency in Microsoft Office and collaboration tools. Key Responsibilities<ul><li>Provide high-level administrative and executive support to department leadership within the Teaching & Learning Department.</li><li>Manage complex calendars, coordinate meetings, and organize appointments, ensuring schedules remain accurate and up to date.</li><li>Coordinate meetings with district administrators, school site leaders, staff, and other stakeholders.</li><li>Prepare, format, proofread, and maintain correspondence, reports, presentations, meeting agendas, and other departmental documents.</li><li>Support virtual and in-person meetings through scheduling, invitations, materials preparation, and follow-up communications.</li><li>Maintain organized electronic files, records, and documentation while ensuring confidentiality and accuracy.</li><li>Monitor incoming communications, prioritize requests, and facilitate timely follow-up on important matters.</li><li>Assist with departmental projects, special assignments, and administrative initiatives related to teaching, learning, and educational programs.</li><li>Troubleshoot scheduling conflicts and technology-related calendar issues, including Outlook and Zoom, to maintain seamless coordination.</li><li>Track deadlines, action items, and deliverables to help ensure projects and departmental priorities remain on schedule.</li><li>Serve as a professional point of contact for internal staff and external partners, providing responsive and courteous administrative support.</li><li>Perform additional administrative duties as needed to support the overall effectiveness of the department.</li></ul>
2026-10-14T00:00:00Z

Executive Assistant

Lehi, UT
onsite
Permanent / Full Time
80000 - 90000 USD / Yearly
We are looking for an Executive Assistant to provide high-level support to senior leadership in Lehi, Utah. This role is ideal for someone who excels at managing competing priorities, keeping executives organized, and ensuring important initiatives move forward smoothly. The position requires sound judgment, strong attention to detail, and the ability to coordinate meetings, travel, and communications in a fast-paced environment. Responsibilities: • Oversee the calendars of two senior executives, arranging priorities to support key business goals and day-to-day leadership needs. • Plan and coordinate meetings, appointments, and travel logistics while maintaining well-structured executive schedules. • Identify potential scheduling issues in advance and propose practical adjustments to prevent conflicts and delays. • Develop agendas, presentation materials, briefing notes, and other documents needed for meetings and executive discussions. • Monitor deadlines, commitments, and follow-up items so leadership priorities remain organized and on schedule. • Partner with executives and internal stakeholders to track action items, confirm deliverables, and maintain accountability across initiatives. • Build and refine administrative processes, routines, and organizational systems that improve efficiency and support executive effectiveness. • Assist with special projects, leadership meetings, board-related activities, and company events as needed. • Maintain records, reports, spreadsheets, correspondence, and other documentation with a high level of accuracy and confidentiality.
2026-10-05T00:00:00Z

Executive Assistant

Sandy, UT
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
We are looking for an Executive Assistant to support daily operations for our company in Sandy, Utah. This role is ideal for someone who brings strong organizational judgment, effective communication, and the ability to keep multiple priorities moving smoothly. The position plays a key part in coordinating executive activities, managing administrative workflows, and ensuring members and stakeholders receive responsive, high-quality support. Responsibilities:• Manage administrative and clerical activities that support association operations, maintaining organized records and clear communication across day-to-day functions.• Coordinate executive and committee meetings by scheduling sessions, preparing agendas and supporting materials, documenting minutes, and tracking follow-up actions.• Arrange webinars and virtual meetings through platforms such as Zoom, ensuring logistics, materials, and participant communication are handled effectively.• Oversee calendar commitments and organize travel plans, including itineraries and related arrangements, to support leadership and business needs.• Respond to member questions and public inquiries in a timely and helpful manner, providing useful information and directing issues appropriately.• Support accounts payable processing and complete assigned tasks connected to the organization’s Canvas platform with accuracy and attention to detail.• Maintain confidentiality when handling sensitive documents and communications, applying sound judgment and secure recordkeeping practices.
2026-10-05T00:00:00Z

Executive Assistant

Pasadena, CA
onsite
Temporary / Contract
28 - 30 USD / Hourly
Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Please submit your resume and call 626.463.2031 to schedule your interview. Responsibilities may include:· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf· Maintaining comprehensive and accurate records · Performing minor accounting duties · Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary· Answering phone calls in a polite and professional manner· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
2026-10-21T00:00:00Z

Executive Assistant

San Jose, CA
onsite
Temporary / Contract
38 - 44 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support to leadership in San Jose, California. This Long-term Contract position focuses on keeping executive schedules organized, coordinating complex travel plans, and ensuring meetings run smoothly. The ideal candidate is detail-oriented, proactive, and comfortable managing multiple priorities in a fast-paced environment. Responsibilities: • Manage executive calendars by scheduling appointments, adjusting priorities, and resolving conflicts to support daily operations. • Arrange domestic and international travel, including flights, lodging, ground transportation, and itinerary preparation. • Coordinate travel logistics and update plans quickly when schedules, meetings, or reservations change. • Organize executive meetings by preparing agendas, confirming attendance, reserving meeting space, and handling related logistics. • Serve as a key administrative partner to leadership by anticipating needs and helping maintain efficient workflows. • Track important dates, appointments, and follow-up items to ensure commitments are completed on time.
2026-10-19T00:00:00Z

Executive Assistant

San Jose, CA
onsite
Temporary / Contract
38 - 45 USD / Hourly
<ul><li>Provide comprehensive administrative and operational support to the CEO and other C-level executives.</li><li>Own and manage complex, dynamic calendars, including scheduling across multiple time zones, prioritizing competing requests, and proactively resolving conflicts.</li><li>Coordinate internal and external meetings with senior executives, Board members, investors, customers, partners, and other key stakeholders.</li><li>Ensure executives are fully prepared for meetings by coordinating agendas, briefing materials, presentations, and other relevant information.</li><li>Manage domestic and international travel arrangements, itineraries, accommodations, transportation, and last-minute changes.</li><li>Serve as a trusted point of contact and gatekeeper, exercising exceptional judgment and discretion when managing executive communications and access.</li><li>Track follow-ups, action items, and commitments to ensure important priorities stay on track.</li><li>Coordinate leadership meetings, Board meetings, offsites, conferences, and other executive events.</li><li>Handle highly confidential and sensitive information with professionalism and discretion.</li><li>Anticipate executive needs and proactively identify potential scheduling, logistical, or organizational issues before they arise.</li><li>Partner closely with other Executive Assistants and administrative teams to ensure seamless coordination across the executive organization.</li><li>Support special projects and other strategic or administrative priorities as needed.</li></ul>
2026-10-06T00:00:00Z

Executive Assistant

Beverly Hills, CA
onsite
Temporary / Contract
40 - 48 USD / Hourly
A small real estate development company located in Beverly Hills is looking for an Executive Assistant to support two very busy entrepreneurs/executives. Job duties will be to answer the phones, schedule appointments and meetings, coordinate conference calls, respond to client emails and handle client follow up, and run errands. Additional duties will be to build PowerPoint presentations, organize the office, conduct research, reach out to vendors, and complete special administrative projects. Every day is different, so the ability to change gears and work independently is a must! This is an onsite position and hours are 8am-5pm Monday-Friday. Robert Half is looking for a tech savvy candidate who considers themselves very strong in Microsoft Office Suite. At least 5 years of administrative experience is required. The Executive Assistant position is starting out as a 6 month contract role, with the chance to turn permanent.
2026-10-19T00:00:00Z

Executive Assistant

Kapolei, HI
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Executive Assistant to provide high-level support to leadership in Hawaii. This Contract position is ideal for someone who excels in a fast-paced retail environment, keeps priorities organized, and helps executives stay focused on key business objectives. The role requires strong judgment, effective communication, and the ability to manage sensitive information with professionalism. This position requires onsite work, so Hawaii residents are preferred. To learn more or apply, call us at 808-531-0800. Responsibilities:• Coordinate executive schedules by arranging meetings, managing appointments, and adjusting priorities as business needs change.• Join leadership meetings, capture accurate discussion notes, and prepare clear follow-up summaries for stakeholders.• Monitor action items from meetings and help drive timely completion of assigned deliverables.• Serve as a communication link between executives, employees, clients, and external partners to keep information flowing smoothly.• Maintain organized records, business documents, and digital files for easy access and accuracy.• Support travel planning and related logistics for executive meetings and business activities.• Contribute to administrative projects that improve workflow, organization, and day-to-day operational efficiency.• Handle confidential matters with discretion while providing dependable support to senior leadership.
2026-10-09T00:00:00Z

Executive Assistant

the Woodlands, TX
onsite
Permanent / Full Time
85000 - 125000 USD / Yearly
Robert Half is looking for an executive assistant for an established Cincinnati based organization. The executive assistant is responsible for exceptional attention to detail, exemplary planning skills, as well as the ability to handle confidential information with the utmost discretion and professionalism. This role requires a highly resourceful individual with a strong work ethic and a laser-focused ability to anticipate the leaders needs. For immediate consideration please contact Jarrod Moon at (859)229-3603.Core Responsibilities:Responsibilities:• Calendar Management: Manage and maintain highly complex calendar, including scheduling meetings, appointments, and travel arrangements. Proactively resolve scheduling conflicts and prioritize commitments.• Logistics Management: Manage all “360” details surrounding the day-to-day engagements-both internal and external . This will occasionally include support outside normal business hours.• Daily Executive care: Maintain and ensure seamless execution of all protocols for all operations, including wrap-around executive care to support the individual's day-to-day rigorous schedule.• Travel Arrangements: Coordinate all aspects of domestic and international travel, including booking flights, accommodations, ground transportation, and preparing detailed itineraries. Serve as on-call support when necessary.• Document Preparation: Prepare, edit, and proofread correspondence, reports, presentations, and other documents with accuracy and attention to detail.
2026-10-22T00:00:00Z

Executive Assistant

Kalamazoo, MI
onsite
Temporary to Hire
25 - 33 USD / Hourly
We are looking for an Executive Assistant to support senior leadership in a fast-paced, highly visible role. This contract opportunity has the potential to become permanent and is ideal for someone who brings strong judgment, technical skills, discretion, and the ability to keep priorities organized in a small company environment. The person in this role will help maintain executive efficiency, coordinate internal activities, and provide dependable administrative support across business operations. This role is 100% onsite, M-F 8am-5pm with possible needs for times outside of that. Responsibilities:• Manage a complex executive calendar, align priorities, and proactively adjust schedules to keep leadership on track for meetings and key business activities.• Arrange and oversee company events and internal functions, ensuring logistics are handled smoothly from planning through execution.• Prepare meeting notes and maintain clear records of discussions, decisions, and follow-up actions.• Support purchasing activities by serving as backup for order-related administrative tasks when needed.• Review and submit employee and business expense documentation through Expensify with accuracy and timeliness.• Scan, upload, categorize, and maintain electronic files so important documents remain accessible and well organized.• Work with spreadsheets and administrative data related to HR and payroll, providing light reporting support as required.• Use Microsoft Office applications and Microsoft Teams daily to communicate, track information, and support overall office operations.• Provide supplemental assistance with HR-related administrative work while maintaining strict confidentiality around sensitive company information.
2026-10-22T00:00:00Z

Executive Assistant

New York, NY
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for an Entry Level Executive Assistant to support senior leadership within a Higher Education environment in New York, New York. This Long-term Contract position requires a highly organized, detail-oriented individual who can manage complex schedules, coordinate executive-level meetings, and oversee travel planning with accuracy and discretion. The ideal candidate brings strong judgment, excellent communication skills, and the ability to keep day-to-day administrative operations running smoothly in a fast-paced setting. Responsibilities:• Manage dynamic executive calendars, prioritize appointments, and resolve scheduling conflicts to ensure leaders stay aligned with key commitments.• Arrange domestic and international travel plans, including itineraries, transportation, lodging, and related logistics.• Coordinate meeting schedules for senior stakeholders, secure conference spaces, and confirm attendance and materials in advance.• Prepare and organize travel details and meeting information so executives are equipped for internal and external engagements.• Serve as a central point of coordination for executive activities, maintaining efficiency across shifting priorities and time-sensitive requests.• Track schedule changes and communicate updates promptly to relevant participants to support seamless daily operations.
2026-10-19T00:00:00Z

Executive Assistant

Pittsburgh, PA
onsite
Temporary / Contract
30 - 36 USD / Hourly
We are looking for an Executive Assistant to support senior leadership in Pittsburgh. This contract to permanent position is ideal for a highly organized individual who can manage complex schedules, coordinate travel logistics, and keep executive priorities moving efficiently. The role requires strong attention to detail, sound judgment, and the ability to handle multiple responsibilities in a fast-paced environment. This is a fully on-site Monday - Friday 9AM - 5PM. Responsibilities: • Manage executive calendars by organizing meetings, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments.• Arrange domestic and international travel plans, including transportation, lodging, and itinerary details, while adapting quickly to schedule changes. • Coordinate travel logistics from start to finish and provide timely updates regarding reservations and trip adjustments. • Support executive meetings by scheduling sessions, confirming attendees, preparing logistics, and helping maintain an efficient meeting flow.• Monitor shifting priorities and align appointments, travel, and meeting needs to help executives stay focused on key business objectives.• Maintain accurate records of schedules, travel plans, and meeting arrangements while handling sensitive information with discretion.
2026-10-21T00:00:00Z

Executive Assistant

Whitehall, PA
onsite
Temporary / Contract
30 - 32 USD / Hourly
Robert Half is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior leadership. The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities in a fast-paced environment while maintaining a high level of professionalism and confidentiality. Key Responsibilities:<ul><li>Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.</li><li>Prepare and edit correspondence, reports, presentations, and other documents. </li><li>Serve as a liaison between executives, internal teams, and external stakeholders. </li><li>Coordinate meetings, including agendas, materials, minutes, and follow-up items.</li><li>Handle confidential information with discretion and professionalism. </li><li>Monitor and prioritize incoming communications and respond on behalf of executives when appropriate. </li><li>Assist with special projects, event planning, and operational tasks as needed. </li><li>Maintain organized filing systems and ensure accurate recordkeeping. </li></ul>
2026-10-22T00:00:00Z

Executive Assistant

Newburyport, MA
onsite
Temporary to Hire
31.35 - 36.3 USD / Hourly
We are looking for an experienced Executive Assistant to provide dedicated support to senior leadership in Massachusetts. This contract-to-permanent opportunity is ideal for a highly organized individual who can manage sensitive information, coordinate executive priorities, and keep daily operations running smoothly. The role combines high-level administrative support, internal communication coordination, and event planning in a fast-paced environment. Responsibilities: • Provide direct executive support to senior leadership through preparation of correspondence, reports, and a wide range of internal business documents. • Manage schedules, meeting logistics, and travel arrangements to ensure leadership calendars and priorities are organized effectively. • Create well-designed spreadsheets, presentations, charts, and other detailed materials to support leadership initiatives and decision-making. • Compile and organize recurring leadership updates, including materials needed for finance-related reporting and board-level meetings. • Develop and distribute internal communications on behalf of executive leadership with a high degree of accuracy and care. • Offer administrative, clerical, and project coordination assistance to the broader leadership team as needed. • Oversee front desk and reception workflows to help maintain an efficient office experience. • Coordinate company and board events by securing venues, arranging catering, preparing materials, organizing support, and assisting on-site during execution. • Support fundraising efforts by helping plan and carry out events and strategies that advance organizational goals.
2026-10-22T00:00:00Z

Executive Assistant

Arlington, VA
onsite
Permanent / Full Time
80000 - 90500 USD / Yearly
Executive Assistant ~Trade Association in Arlington, VA $90k hybrid schedule, great benefits, career growth, plus bonuses My client is a membership trade association located in Arlington, VA with an exciting new opportunity for Executive Assistant to provide direct support for the Chief Executive Officer. The Executive Assistant will support the executive office, managing travel arrangements, calendar management, and planning board meetings. The Executive Assistant will manage the calendar, travel arrangements, act as a gatekeeper liaison between clients, and coordinate logistics for daily affairs. The Executive Assistant must have prior experience supporting executives in a fast-paced environments and have the utmost understanding of confidentiality. Executive Assistant will be responsible for the following duties: · Calendar management, scheduling, itinerary coordination· Travel coordination and arrangements · Prioritizing and managing changing schedules efficiently · Assisting in special projects, including planning events and engagements · Scheduling and planning itineraries for meetings · Board meeting support, including minutes, and scheduling logistics for conferences· Keep track of Department Support Budget in MS Excel Spreadsheet All interested candidates in Executive Assistant role and other full-time opportunities across the Washington, D.C. area please send your resume to Justin Decker via LinkedIn.
2026-10-10T00:00:00Z

Executive Assistant

Washington, DC
onsite
Temporary to Hire
37.2115 - 43.087 USD / Hourly
We are looking for an organized and proactive Executive Assistant to support senior leadership in Washington, District of Columbia. This contract opportunity is ideal for someone who excels at managing complex schedules, coordinating logistics, and keeping executive priorities on track. The person in this role will serve as a dependable partner by handling high-volume calendar activity, arranging travel, and helping executive meetings run smoothly. Responsibilities: • Manage dynamic executive calendars, prioritize competing requests, and ensure leaders are prepared for daily commitments. • Coordinate domestic and, when needed, broader travel logistics including itineraries, reservations, and schedule adjustments. • Organize executive meetings by securing schedules, confirming attendees, and preparing logistical details in advance. • Monitor changing priorities and resolve scheduling conflicts quickly to maintain alignment across leadership activities. • Support travel planning from initial booking through final coordination, ensuring timely and accurate arrangements. • Communicate with internal and external stakeholders to facilitate appointments, meetings, and executive availability.
2026-10-16T00:00:00Z

Executive Assistant

Arlington, VA
onsite
Permanent / Full Time
70000 - 85000 USD / Yearly
We are looking for an Executive Assistant to provide high-level administrative support in Arlington, Virginia. This role is ideal for someone who thrives in a fast-paced environment, can manage shifting priorities with discretion, and brings strong organizational judgment to complex scheduling and coordination needs. The position will support leadership through calendar oversight, travel planning, document preparation, and follow-through on key actions and events. Responsibilities: • Oversee complex executive calendars, resolve scheduling conflicts, and adjust plans quickly as priorities change. • Arrange domestic and business travel details, including itineraries, logistics, and related coordination for leadership. • Prepare and review travel and whereabouts documentation to ensure information is complete, accurate, and consistently formatted. • Process and track expense reports while maintaining organized records and timely submission of documentation. • Maintain reliable data records and update information systems to support accurate reporting and administrative operations. • Draft clear and accurate correspondence such as invitations, letters, and event-related communications on behalf of leadership. • Attend meetings when needed, document action items, and help monitor progress on follow-up tasks. • Support the planning and execution of internal and external events, including coordination of logistics and materials. • Travel occasionally, approximately two to three times per year, to assist with organizational events and onsite support.
2026-10-21T00:00:00Z

Executive Assistant

Philadelphia, PA
onsite
Temporary / Contract
32.3 - 34 USD / Hourly
We are looking for an experienced Executive Assistant to provide dedicated support to senior leadership located in the Greater Philadelphia Region. This long-term contract position is ideal for a highly organized individual who can manage competing priorities, maintain seamless executive operations, and foster strong coordination across teams. The Executive Assistant role combines executive-level administrative support with project coordination to help leadership stay focused, informed, and prepared. Here’s how you’ll contribute each day• Oversee complex executive calendars, aligning appointments, internal discussions, and external commitments to support effective time management.• Organize leadership and board meetings by preparing schedules, coordinating logistics, assembling materials, and tracking follow-up items.• Manage travel planning from start to finish, including itineraries, reservations, schedule adjustments, and related arrangements for executives.• Serve as a central point of communication by screening inquiries, drafting correspondence, and ensuring timely information flow between leadership and stakeholders.• Provide administrative and operational support for executive office activities to help maintain efficient day-to-day functions.• Coordinate strategic projects across departments, monitoring timelines, priorities, deliverables, and budgets to support successful execution.• Partner with internal staff and external contacts to keep initiatives moving forward and resolve issues that may affect progress.• Prepare reports, presentations, and briefing materials that equip executives for meetings, decisions, and organizational discussions.
2026-10-22T00:00:00Z

Executive Assistant

Greensboro, NC
remote
Temporary / Contract
40 - 48 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support in Greensboro, North Carolina. This Long-term Contract position is ideal for someone who excels at managing executive schedules, coordinating complex travel plans, and keeping leadership meetings organized and efficient. The role requires strong judgment, attention to detail, and the ability to handle competing priorities in a fast-paced environment. Responsibilities: • Oversee executive calendars by scheduling appointments, resolving conflicts, and ensuring daily priorities are aligned. • Arrange domestic and international travel plans, including transportation, lodging, and itinerary preparation. • Coordinate meeting logistics for leadership, such as room scheduling, agenda preparation, and follow-up communication. • Serve as a central point of support for executive administrative needs, ensuring timely and efficient execution of tasks. • Prepare and organize materials needed for meetings, travel, and other executive activities. • Monitor shifting priorities and adjust schedules or arrangements to support business needs effectively.
2026-10-21T00:00:00Z

Executive Assistant

Salt Lake City, UT
onsite
Temporary to Hire
39 - 44 USD / Hourly
We are looking for an Executive Assistant to support senior leadership in Utah. This contract opportunity with potential for a permanent role is ideal for an experienced, detail-oriented candidate who can manage executive priorities, coordinate board-related activities, and serve as a dependable point of contact for internal and external partners. The role requires sound judgment, strong organization, and the ability to handle sensitive information with discretion while keeping meetings, communications, and administrative operations running smoothly. Responsibilities: • Provide direct administrative support to the Executive Director, aligning daily work with evolving priorities and ensuring critical tasks are addressed efficiently. • Coordinate all logistics tied to Board of Commissioners meetings and events, including scheduling, agenda preparation, assembly of reports and presentation materials, and distribution of final communications. • Support the development, documentation, and follow-up of board meetings by overseeing minute preparation and helping ensure activities remain consistent with governing bylaws and applicable requirements. • Partner with leadership to organize outreach efforts and maintain productive relationships with community stakeholders and external organizations. • Manage meeting space scheduling and confirm rooms are properly prepared with the materials, technology, and supplies needed for each session. • Arrange executive travel and related itineraries as needed, ensuring plans are accurate, timely, and well organized. • Respond to shifting demands with urgency and attention to detail, adjusting priorities as needed to meet deadlines and support leadership initiatives. • Contribute to special assignments and administrative projects that advance departmental and organizational goals.
2026-10-05T00:00:00Z

Executive Assistant

South San Francisco, CA
onsite
Temporary / Contract
38 - 44 USD / Hourly
Robert Half is working on an exciting opening for an Executive Assistant with one of our top clients. Our client is seeking a highly professional and detail-oriented Administrative Assistant to provide critical administrative support during an extended leave. This is an excellent opportunity to step into a visible, high-impact role within a mission-driven educational organization serving thousands of students across Daly City, San Bruno, and South San Francisco. Position OverviewActing as a key partner to executive leadership, the Administrative Assistant will manage sensitive information, support board-level coordination, and ensure seamless day-to-day administrative operations. This role requires discretion, strong communication skills, and the ability to operate with a high level of professionalism. This role provides high-level administrative support to senior leadership in California. This long-term contract opportunity is ideal for someone who can manage sensitive information with discretion, keep complex schedules running smoothly, and serve as a reliable point of contact for staff and external stakeholders. The role focuses on coordinating communications, organizing executive operations, and preparing business documents in a fast-paced education environment. Responsibilities:<ul><li>Perform highly responsible duties as confidential secretary to the Head of the Department, relieving the administrator of a variety of secretarial and administrative details; plan, coordinate and organize office activities and coordinate flow of communications for the assigned administrator; maintain confidentiality of privileged and sensitive information.</li><li>Receive, screen and route telephone calls; refer calls or visitors to appropriate staff members; respond to requests, complaints and questions from officials, staff and the public, representing the orgaiznaiton by phone and written communication; interpret policies and regulations to officials staff and the public</li><li>Coordinate and schedule various appointments and meetings; maintain and coordinate the administrator’s calendar; prepare and disseminate calendar of events</li><li>Compose correspondence independently on a variety of matters including those of a confidential nature; compile and type various letters, reports, contracts, Board agenda items, statistical data, memos, bulletins, lists and other materials as directed; prepare, format, edit and proofread written materials.</li><li>Receive, sort and route incoming mail; review and determine priority of incoming mail; compose replies </li></ul>
2026-10-21T00:00:00Z

Executive Assistant

Monterey, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
We are looking for an organized and proactive Executive Assistant to provide high-level support in Monterey, California. This Contract position will partner closely with senior leadership and help keep priorities on track through strong coordination, clear written communication, and thoughtful administrative support. The role is ideal for someone who can balance scheduling, budgeting, reporting, and project-related tasks in a structured office environment. Responsibilities: • Manage a complex executive calendar, coordinate meetings, and align schedules to support shifting priorities. • Prepare reports, correspondence, and other written materials with a high degree of accuracy and professionalism. • Assist with budget tracking, expense monitoring, and financial documentation to support department operations. • Coordinate travel arrangements, itineraries, and related logistics for executive meetings and business needs. • Support project planning activities by organizing timelines, follow-ups, and key deliverables. • Partner with internal teams across functions to help maintain efficient administrative operations. • Help plan events, meetings, and special initiatives that require detailed coordination and communication. • Maintain organized records, documentation, and office materials while handling confidential information appropriately.
2026-10-21T00:00:00Z

Executive Assistant

Fremont, CA
onsite
Temporary / Contract
31.6635 - 36.663 USD / Hourly
We are looking for an organized and proactive Executive Assistant to support leadership in Fremont, California. This is a Contract position suited for someone who is detail oriented and can manage complex schedules, coordinate meetings, and handle travel logistics with accuracy and discretion. The ideal candidate brings strong administrative judgment, anticipates needs, and keeps daily operations running smoothly in a fast-paced environment. Responsibilities: • Manage executive calendars by prioritizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments. • Arrange domestic and international travel, including flights, lodging, ground transportation, and itinerary planning. • Coordinate meeting logistics for executive sessions, including scheduling, room reservations, agenda support, and follow-up on action items. • Communicate with internal teams and external contacts to confirm appointments, travel details, and schedule updates. • Prepare and maintain organized records related to travel plans, meeting schedules, and executive activities. • Monitor changes to calendars and travel plans, responding quickly to updates while minimizing disruption to executive priorities.
2026-10-19T00:00:00Z

Executive Assistant

Los Angeles, CA
onsite
Temporary to Hire
30 - 30 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to the Executive Director for Non-Profit in California. This contract-to-permanent opportunity is ideal for a candidate with relevant experience who can manage competing priorities, handle sensitive matters with discretion, and help maintain smooth day-to-day executive operations. The role offers the chance to work closely with senior leadership while contributing to board coordination, administrative planning, and cross-functional projects in a fast-paced environment. Responsibilities:• Manage the Executive Director’s schedule by coordinating appointments, prioritizing requests, and ensuring daily activities run efficiently.• Arrange domestic and international travel plans, prepare itineraries, and oversee related logistics to support business needs.• Support Board of Directors activities by organizing meetings, preparing agendas and materials, documenting minutes, and following up on action items.• Process expense reports, track invoices, and assist with administrative documentation to maintain accurate records and timely submissions.• Coordinate executive meetings, draft correspondence, and prepare presentations or reports for leadership discussions and decision-making.• Serve as a reliable point of contact for internal and external stakeholders while maintaining discretion and confidentiality.• Assist with special projects and operational assignments that require strong organization, sound judgment, and independent follow-through.
2026-10-20T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Temporary / Contract
38 - 44 USD / Hourly
We are looking for an Executive Assistant to provide high-level support to senior leadership in a fast-paced environment. This long-term contract position is ideal for a highly organized, detail-oriented individual who can manage competing priorities, safeguard sensitive information, and keep executive operations running efficiently. The role will partner closely with internal teams and external stakeholders while helping drive meeting readiness, project follow-through, and seamless travel and event coordination. Responsibilities: • Oversee the President’s schedule by organizing appointments, prioritizing requests, and coordinating meetings, calls, and travel plans. • Prepare business materials such as correspondence, presentations, reports, agendas, and meeting documents for executive review and use. • Coordinate internal and external meetings, conferences, and events, including logistics, note-taking, and follow-up on key action items. • Support communication across departments by helping align cross-functional teams, monitoring project activity, and keeping stakeholders informed. • Track important initiatives, deadlines, and deliverables, ensuring updates are accurately maintained in relevant databases and progress is monitored. • Arrange domestic and international travel, including itineraries, travel documentation, schedules, and communication with involved teams. • Process and manage expense reporting for the President and the A&R department with accuracy and timeliness. • Serve as a liaison for A&R activities by attending recurring meetings, monitoring artist project progress, and tracking budgets, paperwork, recording milestones, and creative deliverables. • Partner with A&R and production contacts to help keep artist-related timelines on track, including credits, budgets, invoicing, and supporting documentation. • Identify opportunities to improve administrative workflows and provide support on special assignments and high-priority projects as needed.
2026-10-19T00:00:00Z

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543 results for Executive Assistant jobs