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512 results for Executive Assistant jobs

Executive Assistant

Des Moines, IA
onsite
Permanent / Full Time
65000 - 70000 USD / Yearly
We are looking for a detail-oriented Executive Assistant to join our team in Des Moines, Iowa. In this role, you will provide high-level administrative support to senior executives while overseeing office operations and ensuring smooth day-to-day functionality. This position requires exceptional organizational skills, the ability to manage sensitive information, and a proactive approach to problem-solving. Responsibilities:• Manage daily office operations, including ordering supplies, handling mail, and maintaining communication between departments, clients, and vendors.• Coordinate and oversee the planning of company events, ensuring timely follow-ups and evaluations post-event.• Prepare and submit accurate expense reports while maintaining compliance with company policies.• Assist with special projects by conducting research, compiling data, and preparing detailed summaries.• Organize and maintain confidential records and files in both physical and digital formats.• Handle sensitive information with professionalism and discretion at all times.• Screen incoming calls and visitors, directing high-priority matters to the appropriate executive.• Schedule and prepare for meetings by creating agendas, distributing materials, and taking detailed minutes, while ensuring follow-ups are completed.• Manage complex executive calendars, including scheduling appointments, meetings, and travel arrangements.• Coordinate all aspects of domestic and international travel, including bookings, itineraries, and expense management. If you are looking for a company that is innovative, shows appreciation to their employees, truly lives by their core values, offers ample growth opportunities, and many other perks then you don't want to miss out on this opportunity! Please apply today!
2026-08-07T00:00:00Z

Executive Assistant

Castaic, CA
onsite
Temporary to Hire
27.7115 - 32.087 USD / Hourly
We are looking for an Executive Assistant to support a CEO in Calabasas. This long-term opportunity is ideal for a highly organized individual who can manage complex schedules, handle travel logistics, and keep executive priorities moving efficiently. The role requires sound judgment, strong communication skills, and the ability to coordinate meetings and administrative activities in a fast-paced environment. Responsibilities:• Manage dynamic executive calendars, resolve scheduling conflicts, and ensure leaders are prepared for daily priorities and upcoming commitments.• Arrange domestic and international travel plans, including flights, lodging, ground transportation, and itinerary details.• Coordinate business travel logistics from start to finish while adapting quickly to schedule changes or urgent requests.• Organize executive meetings by securing meeting times, preparing materials, confirming attendees, and tracking follow-up items.• Serve as a central point of coordination for leadership-related administrative tasks, helping maintain smooth communication across teams.• Anticipate scheduling needs and proactively adjust plans to support changing business demands and leadership priorities.
2026-08-14T00:00:00Z

Executive Assistant

Eugene, OR
onsite
Temporary / Contract
25 - 35 USD / Hourly
We are looking for a professional, highly-organized Executive Assistant to provide comprehensive support to our senior leadership team. The successful candidate will handle a variety of responsibilities, including managing calendars, coordinating travel, and assisting with administrative duties. This is an excellent opportunity for a detail-oriented and flexible individual who wants to grow their career in a supportive and dynamic environment. Primary Responsibilities:• Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.• Coordinate operations of executives' offices including preparing and organizing documents for meetings, coordinating with other departments and assisting with special projects as needed.• Take meeting minutes and distribute them accordingly.• Prepare and edit correspondence, communications, presentations, and other documents.• Maintain office supplies by checking inventory and order items as needed.
2026-08-14T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary / Contract
40 - 55 USD / Hourly
We are seeking a highly experienced Executive Assistant to provide strategic and high-level administrative support to senior leadership. The ideal candidate will have 7+ years of experience supporting executives in a fast-paced environment and will demonstrate exceptional judgment, professionalism, and organizational skills. Key Responsibilities<ul><li>Provide high-level administrative support to executive leadership</li><li>Manage complex calendars, meetings, and shifting scheduling priorities</li><li>Coordinate domestic and international travel arrangements and itineraries</li><li>Prepare reports, presentations, correspondence, and meeting materials</li><li>Handle confidential information with a high degree of discretion</li><li>Serve as a liaison between executives and internal or external stakeholders</li><li>Track action items, support project coordination, and follow up on key initiatives</li><li>Assist with expense reports, recordkeeping, and other executive support activities</li></ul>
2026-08-14T00:00:00Z

Executive Assistant

Pasadena, CA
onsite
Temporary / Contract
28 - 30 USD / Hourly
Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Please submit your resume and call 626.463.2031 to schedule your interview. Responsibilities may include:· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf· Maintaining comprehensive and accurate records · Performing minor accounting duties · Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary· Answering phone calls in a polite and professional manner· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
2026-08-19T00:00:00Z

Executive Assistant

Honolulu, HI
onsite
Temporary / Contract
27 - 27 USD / Hourly
Robert Half is seeking a professional and highly organized Executive Assistant to support senior leadership for a well-established organization in Honolulu. This position plays a critical role in managing executive schedules, coordinating meetings, preparing reports, handling confidential information, and ensuring daily operations run efficiently. The ideal candidate is detail-oriented, proactive, and able to manage multiple priorities in a fast-paced environment. Preference will be given to Hawaii residents due to the nature of the work and onsite interviewing requirements. To apply for this opportunity, please call us at 808-531-0800. Responsibilities<ul><li>Provide administrative support to executive leadership</li><li>Manage complex calendars, appointments, and travel arrangements</li><li>Coordinate meetings, prepare agendas, and take meeting notes</li><li>Draft, edit, and distribute correspondence and reports</li><li>Handle confidential information with discretion</li><li>Screen phone calls and respond to inquiries professionally</li><li>Maintain organized filing systems and records</li><li>Assist with special projects and operational initiatives</li><li>Coordinate office communications and executive presentations</li></ul>
2026-08-08T00:00:00Z

Executive Assistant

Los Angeles, CA
onsite
Temporary to Hire
28.5 - 36 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership and help keep executive operations organized, responsive, and efficient. This contract opportunity has the potential to become permanent and is ideal for someone who can balance high-level administrative coordination with detailed follow-through across meetings, communications, reporting, and special projects. The role requires sound judgment, strong organization, and the ability to work across departments while managing competing priorities with professionalism. Responsibilities: • Coordinate complex calendars, travel plans, and meeting logistics to ensure executives are prepared and schedules run smoothly. • Organize quarterly Benefits Committee activities by preparing notices, distributing agendas and materials, coordinating with trustees, consultants, legal partners, and internal staff, and supporting overall meeting readiness. • Attend assigned committee or board meetings, document key discussions, and prepare clear, accurate meeting minutes for follow-up and recordkeeping. • Track post-meeting tasks and decisions through designated collaboration tools, helping drive timely completion of outstanding action items. • Develop reports, presentation materials, correspondence, and executive documents that support leadership review and decision-making. • Research topics, compile relevant information, and provide administrative support for projects involving communications, operations, benefits analysis, technology-related needs, and demographic initiatives. • Oversee administration of organizational insurance coverage by maintaining current policy records, preparing renewal documentation, coordinating binding activities, and processing related premium invoicing. • Support planning for annual employee health fair activities, including reservation tracking, event coordination assistance, and distribution of follow-up items such as raffle prizes. • Maintain executive office files, records retention practices, library content, mail handling, expense reporting, and shared spaces while also assisting other executive support staff and cross-functional departments as needed.
2026-08-20T00:00:00Z

Executive Assistant

West Los Angeles, CA
onsite
Temporary to Hire
90000 - 115000 USD / Yearly
Robert Half is looking for an Executive Assistant to support a c-level executive at a financial services firm located in West LA. This is a direct hire position. You will provide high-level support and act as an Executive Assistant/Personal Assistant to a dynamic and progressive executive. This is a direct hire position and is ideal for someone who thrives in a fast-moving environment. Your main job duties will include: • Assist with business and personal calendar coordination, meeting logistics, and confirmations. • Handling routine vendor communications including utilities and phone services as well as managing files, databases, inboxes and contacts. • Assist with property management related items, such as vendor coordination, security coverage, maintenance appointments and check-in visits when principal is out of town. Coordinate contracts, NDA and vendor issues with in-house legal counsel. Drive projects with contractors or designers as needed or requested by principal. • Assist with securing reservations for dining and entertainment as well as special events. • Assist in travel planning including booking flights, ground transportation, coordinating with travel agents, travel research and tracking travel expenses. • Prepare travel itineraries for all travelers and ensure travel requirements are understood and executed for all people • Provides household and personal support which includes coordinating needs between the office and residences and running errands and assisting with vehicle logistics as requested. • Keeping a regular cadence of proactive home maintenance as well as coordinating renovations and repair work • Maintaining an accurate inventory of all art, including value and relevant details • Assist with wardrobe maintenance such as dry cleaning • Assist with event preparation and execution, including residential and personal celebrations. Responsibilities include venue research and proposals, drafting invitations, guest communications at all levels, guest list management and liaising on menus and on-site logistics. • Assist with the office visitor experience, including clearing with security, greeting, providing beverages, parking validations, etc. • Reconcile principal credit cards and other related personal and business expenses • Receive and distribute mail and other deliveries, prepare outgoing shipments, maintain tracking and refund records and receipts. Accepting deliveries at personal residence. • Draft personal correspondence and thank you notes
2026-08-18T00:00:00Z

Executive Assistant

Miami, FL
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for an experienced Executive Assistant to provide high-level support to a senior leader in Miami, Florida. This role requires exceptional judgment, strong organizational ability, and the confidence to manage a fast-moving schedule while serving as a key point of contact for internal and external stakeholders. The ideal candidate brings a detail-oriented approach and executive presence, handles sensitive information with discretion, and keeps priorities on track in a demanding executive environment. Responsibilities:• Oversee the executive’s calendar by organizing appointments, resolving scheduling conflicts, and ensuring daily priorities are aligned with business needs.• Prepare and submit expense documentation with accuracy, maintaining timely records and supporting reimbursement processes.• Accompany the executive to meetings when needed, coordinate agendas and materials in advance, and capture follow-up items to support execution.• Act as the primary contact for outside partners and other key stakeholders, representing the executive office with sound judgment.• Monitor deadlines across competing priorities, adjusting plans as needed to keep critical commitments on schedule.• Review incoming calls, correspondence, and mail, determining urgency and directing items appropriately before they reach the executive.• Arrange domestic and international travel plans, including itineraries, accommodations, transportation, and related logistics.• Provide administrative and clerical support for executive-level activities, including meeting coordination and document preparation. Seeking someone who is looking for work life balance to contribute to a well known and established non-profit org. If you are interested in hearing more about this opportunity, please call me Janet 786-393-4588 or email janet.silva@roberthalfcom
2026-07-31T00:00:00Z

Executive Assistant

Chesapeake, VA
onsite
Temporary to Hire
30.837 - 35.706 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level administrative and operational support for senior leadership in Virginia. This contract-to-permanent position is ideal for an experienced, detail-oriented candidate who can manage complex schedules, coordinate meetings and events, and serve as a dependable point of contact across departments. The role also requires strong judgment, excellent communication skills, and the ability to keep office operations organized while supporting reporting, documentation, and departmental initiatives. Responsibilities: • Oversee executive calendars, prioritize scheduling needs, and coordinate appointments, meetings, interviews, trainings, and special events with attention to timing and logistics. • Provide day-to-day support to senior leaders by handling communications, following up with internal teams, and ensuring action items are addressed promptly. • Organize workshops, seminars, and department events by arranging space, materials, refreshments, attendee support, and equipment readiness before activities begin. • Maintain office supply inventories and coordinate equipment needs to help the department operate efficiently and without disruption. • Prepare, review, and process documents, records, and data entries with a strong focus on accuracy, completeness, and quality control. • Compile information for routine and ad hoc reports that track departmental activities, milestones, and events. • Assist with reviewing departmental procedures and contribute to updates or new process documentation when operational improvements are needed. • Serve on committees, task forces, or cross-functional groups as assigned, and act as a liaison with outside agencies when department coordination is required. • Guide or oversee support staff when needed, including assigning work, monitoring performance, providing training, and contributing to personnel-related recommendations. • Partner with the Department of Information Technology to communicate department-specific software and system needs, including configuration support when applicable.
2026-08-20T00:00:00Z

Executive Assistant

Greensboro, NC
onsite
Temporary / Contract
32.0815 - 37.147 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level administrative support and ensure seamless coordination of executive activities. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. This is a long-term contract position based in Greensboro, North Carolina. Responsibilities: • Organize and manage executive calendars, ensuring appointments and meetings are scheduled effectively. • Arrange and coordinate detailed travel plans, including booking flights, accommodations, and transportation. • Prepare customized reports and presentations tailored to specific executive needs. • Assist in scheduling and organizing executive meetings, ensuring all logistics are handled. • Handle financial reporting tasks, ensuring accuracy and timely submission. • Maintain clear communication with internal and external stakeholders to support executive priorities. • Monitor and prioritize incoming correspondence to ensure prompt attention. • Provide comprehensive administrative support to streamline executive operations. • Anticipate needs and proactively resolve scheduling or logistical conflicts. • Uphold confidentiality and professionalism in all interactions and documentation.
2026-08-06T00:00:00Z

Executive Assistant

Baltimore, MD
onsite
Permanent / Full Time
80000 - 85000 USD / Yearly
Robert Half is seeking a highly organized, proactive, and resourceful Executive Assistant to provide strategic and administrative support to a C-suite executive. This role goes beyond calendar management—you will serve as a trusted partner who anticipates needs, solves problems before they arise, and helps maximize the executive's effectiveness. The ideal candidate thrives in a fast-paced environment, exercises exceptional judgment, maintains strict confidentiality, and enjoys managing multiple priorities with professionalism and precision. Key Responsibilities<ul><li>Manage complex calendars, scheduling, and meeting coordination across multiple time zones.</li><li>Coordinate domestic and international travel, including detailed itineraries, accommodations, and expense reporting.</li><li>Prioritize and manage incoming communications, ensuring timely responses and follow-up.</li><li>Prepare meeting agendas, presentations, reports, and briefing materials.</li><li>Take ownership of action items and ensure projects stay on track.</li><li>Serve as a liaison between the executive and internal and external stakeholders.</li><li>Coordinate executive meetings, leadership offsites, board meetings, and special events.</li><li>Handle confidential information with discretion and professionalism.</li><li>Manage expenses, invoices, and administrative documentation.</li><li>Identify opportunities to improve processes and increase executive efficiency.</li><li>Support strategic initiatives and special projects as assigned.</li></ul>
2026-08-14T00:00:00Z

Executive Assistant

Troy, NY
onsite
Temporary to Hire
22 - 26 USD / Hourly
Are you the person who loves keeping everything organized, anticipates needs before they arise, and thrives in a fast-paced, client-facing environment? We're seeking 2 contract to hire Executive Assistants on site in Troy, NY who will serve as the go-to connection between clients and consultants, ensuring projects run seamlessly and every client interaction is exceptional. This is an exciting opportunity to join a collaborative, professional team where your organizational talents, communication skills, and ability to juggle multiple priorities will make a direct impact on client success. If you're a proactive problem solver who enjoys working behind the scenes to make things happen, we'd love to connect with you! What You'll DoBe the Client Experience Champion<ul><li>Serve as the primary liaison between clients and consultants, ensuring all communication remains organized, responsive, and professional.</li><li>Build strong relationships while delivering a high-touch, white-glove client experience throughout each engagement.</li></ul>Keep Projects Moving Forward<ul><li>Manage complex calendars and coordinate onsite and virtual meetings, ensuring schedules, logistics, and expectations are aligned.</li><li>Monitor multiple projects simultaneously, proactively identifying priorities and adapting quickly as needs evolve.</li></ul>Drive Productive Meetings<ul><li>Prepare agendas, organize meeting materials, and ensure participants are fully prepared.</li><li>Capture detailed meeting notes, track action items, and follow through to keep projects progressing smoothly.</li></ul>Create Professional Client Deliverables<ul><li>Develop polished presentations, handouts, client communications, and supporting documentation.</li><li>Maintain high standards for quality, accuracy, branding, and professionalism across all materials.</li></ul>Coordinate the Details<ul><li>Manage meeting and event logistics, including room setup, printing, shipping, packaging, and material distribution.</li><li>Support consultants before and after client engagements by organizing documentation and ensuring a seamless experience.</li></ul>Support a Dynamic Team<ul><li>Collaborate closely with consultants and internal stakeholders to solve problems, anticipate needs, and deliver outstanding results.</li><li>Assist with travel arrangements and occasional client site visits as needed.</li></ul>
2026-08-14T00:00:00Z

Executive Assistant

Saint Petersburg, FL
onsite
Permanent / Full Time
100000 - 130000 USD / Yearly
We are looking for an accomplished Executive Assistant to provide high-level support within a well-established organization in St. Petersburg, Florida. This position combines executive coordination, complex scheduling, travel planning, and administrative oversight in a fast-paced environment that values professionalism, discretion, and sound judgment. The role offers the opportunity to partner closely with senior leadership while helping keep priorities organized across business and select personal matters. Responsibilities:• Manage an active and frequently changing calendar for senior leadership, balancing internal meetings, board-related commitments. • Coordinate domestic travel arrangements, itineraries, and related logistics, including occasional support outside standard business hours when schedules require flexibility.• Prepare for executive and board interactions by organizing meetings, confirming details, arranging dinners or events, and ensuring materials are ready in advance.• Handle confidential correspondence, documentation, and follow-up tasks with a high degree of accuracy, discretion, and professionalism.• Support personal administrative needs, such as travel coordination, invoice tracking, and scheduling for non-corporate commitments.• Serve as a dependable point of contact across leadership, employees, and external partners, helping maintain clear communication and timely responses.• Track priorities, anticipate scheduling conflicts, and proactively resolve issues so executives can stay focused on strategic objectives. This is a permanent opportunity that will pay up to $130,000 depending upon experience. Please apply to Jane Gearhart if interested!
2026-07-23T00:00:00Z

Executive Assistant

Eden Prairie, MN
onsite
Temporary / Contract
40 - 50 USD / Hourly
We are looking for an Executive Assistant to support senior leaders through a contract position. This role is ideal for someone who excels at managing complex schedules, coordinating travel logistics, and keeping executive priorities organized in a fast-paced environment. The successful candidate will bring strong administrative judgment, excellent communication skills, and the ability to handle sensitive matters with professionalism and discretion. Responsibilities:• Oversee executive calendars by organizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily priorities.• Arrange domestic and/or work-related travel plans, including itineraries, reservations, and schedule updates, while adapting quickly to changes.• Coordinate meeting logistics for leadership activities by securing times, preparing materials, and helping sessions run smoothly.• Process and track expense submissions using Concur, maintaining accuracy and timely completion of supporting documentation.• Manage correspondence and administrative tasks through Microsoft Outlook and related office tools to keep communication organized and responsive.• Provide day-to-day administrative support to executive leadership, handling routine requests with efficiency, sound judgment, and attention to detail.• Maintain confidential information and sensitive records with discretion while supporting leadership operations and follow-up actions.
2026-08-20T00:00:00Z

Executive Assistant

Pasadena, TX
onsite
Temporary / Contract
30 - 35 USD / Hourly
We are looking for an Executive Assistant to support senior leadership in Pasadena, Texas through strong organization, sound judgment, and proactive coordination. This Long-term Contract position is ideal for someone who can manage competing priorities, maintain an accurate executive schedule, and ensure travel and meeting logistics run smoothly. The successful candidate will help create structure in a fast-paced environment while providing dependable day-to-day administrative support. Responsibilities: • Oversee complex executive calendars, resolving scheduling conflicts and aligning appointments with shifting business priorities. • Arrange domestic and international travel plans, including transportation, lodging, and detailed itineraries that support efficient business travel. • Coordinate meeting logistics for leadership, including scheduling sessions, preparing agendas, and confirming attendee readiness. • Track upcoming commitments and follow-ups to help executives stay organized and prepared for key discussions and deadlines. • Communicate with internal teams and external contacts to support smooth scheduling and timely updates on travel or meeting changes. • Prepare and organize materials needed for executive meetings, ensuring information is accessible and presented professionally.
2026-08-20T00:00:00Z

Executive Assistant

Brookshire, TX
onsite
Temporary / Contract
25 - 26 USD / Hourly
We are looking for a highly organized Executive Assistant to provide contract support to leadership in Texas. This role will manage a demanding schedule, coordinate administrative priorities, and prepare high-quality business materials while maintaining a high level of discretion. The position also requires confidence working in Microsoft 365, comfort using AI tools, and the ability to interact respectfully with individuals with disabilities in a mission-driven environment. Responsibilities: • Manage complex executive calendars, prioritize scheduling requests, and keep daily commitments organized and up to date. • Arrange business travel plans, including itineraries, reservations, and related logistics for leadership. • Prepare presentations, correspondence, reports, and other business documents using Microsoft 365 tools. • Support meeting coordination by organizing agendas, materials, scheduling details, and follow-up actions. • Provide administrative assistance to executive leadership while handling sensitive information with sound judgment and confidentiality. • Communicate effectively with internal and external contacts in a courteous and service-oriented manner. • Build productive working relationships across the organization, including regular interaction with individuals with disabilities. • Assist with day-to-day executive office operations to help leadership stay focused on strategic and operational priorities.
2026-08-20T00:00:00Z

Executive Assistant

Chicago, IL
onsite
Temporary / Contract
27.7115 - 32.087 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support in Chicago, Illinois. This Long-term Contract position is ideal for someone who excels at keeping schedules organized, managing travel logistics, and ensuring executive priorities stay on track. The role requires strong attention to detail, sound judgment, and the ability to coordinate meetings and communications in a fast-paced environment. Responsibilities: • Manage complex executive calendars by scheduling appointments, resolving conflicts, and keeping daily priorities organized. • Arrange domestic and international travel, including flights, lodging, ground transportation, and itinerary preparation. • Coordinate meeting logistics by securing venues, preparing schedules, and ensuring executives are fully briefed in advance. • Support executive leadership with administrative tasks such as correspondence, document preparation, and follow-up on key action items. • Monitor changing schedules and travel plans, making timely adjustments to minimize disruptions and maintain efficiency. • Facilitate communication across internal teams and external contacts to ensure smooth coordination of executive activities.
2026-07-30T00:00:00Z

Executive Assistant

Saint Louis, MO
onsite
Permanent / Full Time
80000 - 93000 USD / Yearly
Are you a highly organized professional who thrives on solving problems, managing priorities, and keeping executives operating at their best? We are seeking a dynamic Executive Assistant to serve as a trusted partner to leadership in a fast-paced, globally connected organization. In this high-impact role, you'll coordinate complex calendars across multiple time zones, anticipate challenges before they arise, and help drive executive productivity at every level. The ideal candidate is resourceful, tech-savvy, and confident navigating competing priorities while maintaining a polished, professional presence. Responsibilities:• Coordinate executive calendars by organizing meetings, prioritizing requests, and balancing both immediate demands and longer-range planning needs.• Arrange domestic and international travel, including flights, lodging, ground transportation, dining reservations, and meeting spaces, while accounting for time zone differences and itinerary changes.• Serve as a resourceful problem-solver by anticipating issues, identifying practical solutions, and leveraging internal and external contacts to address urgent needs.• Prepare, review, and organize business documents, correspondence, and administrative records with a high level of accuracy and confidentiality.• Support day-to-day office and executive administrative functions, ensuring timely follow-up on action items and smooth communication across teams and global stakeholders.• Assist with financial and clerical tasks such as invoice handling, data entry, and coordination related to accounts payable and accounts receivable activities.• Use business software and office technology effectively to track information, maintain schedules, and support reporting and documentation needs.
2026-08-11T00:00:00Z

Executive Assistant

New Orleans, LA
onsite
Temporary to Hire
34 - 36 USD / Hourly
We are looking for an organized and proactive Executive Assistant to support senior leadership. Based in New Orleans, Louisiana, this short-term contract to permanent position offers an opportunity to play a vital role in ensuring smooth operations and effective communication across various executive functions. The ideal candidate will excel in managing schedules, coordinating travel, and facilitating high-level meetings. Responsibilities:• Manage and maintain executive calendars to ensure optimal scheduling and time management.• Arrange and oversee complex travel plans, including bookings and itineraries, to accommodate business needs.• Coordinate logistics for executive meetings, ensuring all necessary materials and details are prepared.• Draft and manage email communications on behalf of executives, maintaining professionalism and accuracy.• Serve as the central point of contact for executive correspondence and inquiries.• Utilize Microsoft Office Suite to create, edit, and organize documents, presentations, and reports.• Monitor and prioritize tasks to support executives in meeting organizational goals.• Handle confidential information with discretion and ensure sensitive matters are managed appropriately.• Work collaboratively with other departments to facilitate smooth communication and workflow.• Identify and implement improvements for administrative processes to enhance efficiency.
2026-08-04T00:00:00Z

Executive Assistant

Nashville, TN
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for an experienced and resourceful Executive Assistant to support day-to-day executive operations in Nashville, Tennessee. This contract opportunity is ideal for someone who thrives in a fast-paced environment, communicates with warmth and clarity, and enjoys being a trusted partner in both administrative and business support functions. The role offers a blend of executive scheduling, travel coordination, client-facing interaction, and creative support across marketing, recruiting, and lead generation activities. Responsibilities:• Manage complex calendars, schedule appointments, and ensure executives are prepared for internal and external meetings.• Arrange business travel, including itineraries, lodging, transportation, and related logistics, while keeping plans organized and up to date.• Welcome clients and guests with a courteous, attentive approach that creates a positive and welcoming experience.• Support marketing efforts by creating or updating visual and digital content using Canva and contributing to social media activity.• Assist with lead generation initiatives by reaching out to contacts, maintaining follow-up activity, and updating information within the CRM system.• Provide recruiting support by reviewing resumes, identifying potential candidates, and helping monitor applicant pipelines from platforms.• Prepare meeting materials, coordinate executive meeting details, and help keep priorities on track across multiple workstreams.• Contribute to business growth initiatives by handling a mix of administrative, creative, and coordination tasks as needs evolve.
2026-08-20T00:00:00Z

Executive Assistant

Kirkland, WA
onsite
Temporary to Hire
26 - 32 USD / Hourly
We are looking for an Admin Assistant to support leadership operations and help keep a fast-paced office running smoothly in Washington. This contract opportunity combines executive support, office coordination, property-related administration, and personal assistance responsibilities. The ideal candidate is highly organized, discreet, resourceful, and comfortable managing shifting priorities while maintaining an experienced and detail-focused presence. Responsibilities:• Welcome visitors and manage front-office interactions to ensure a detail-focused and organized experience for guests and staff.• Coordinate incoming and outgoing mail, courier deliveries, office inventory, petty cash, and general administrative records to support daily business operations.• Prepare reports, correspondence, spreadsheets, and other documentation using standard office software while maintaining accurate filing systems.• Monitor office presentation and functionality, including supply replenishment, equipment coordination, meeting support, and workspace organization.• Provide administrative assistance across the team by scheduling calls, handling document distribution, tracking follow-ups, and completing special assignments as needed.• Maintain property-related records such as tenant sales information, insurance certificates, maintenance documentation, and third-party reporting materials.• Support accounts receivable and payable processes by preparing reporting, assessing applicable late fees, reviewing invoices for coding, and coordinating notice distribution.• Liaise with vendors on service needs, pricing discussions, repairs, and project coordination for both office and property-related matters.• Assist with personal and executive tasks, including appointment coordination, errands, event support, transportation to meetings when needed, and oversight of residence-related vendor work.KirklandAdmin
2026-08-21T00:00:00Z

Executive Assistant

Santa Barbara, CA
onsite
Temporary / Contract
33.25 - 35 USD / Hourly
We are looking for a resourceful Executive Assistant to provide seamless support across executive priorities and personal logistics in Santa Barbara, California. This Long-term Contract position is ideal for someone who can stay organized in a fast-moving environment, manage competing demands, and maintain a high level of discretion. The role combines administrative coordination, travel planning, household oversight, and day-to-day task management to help operations run efficiently. Responsibilities: • Coordinate the executive’s schedule by arranging meetings, managing calendar changes, and aligning daily priorities. • Plan and confirm domestic and international travel, preparing thorough itineraries and handling related logistics. • Oversee household needs when required, helping ensure the home is monitored and key activities stay on track. • Manage personal tasks and errands, including routine pickups, drop-offs, and other time-sensitive requests. • Arrange appointments with vendors and service professionals, and follow through to keep household services organized. • Support personal and business projects by tracking action items, organizing details, and helping execute events or special requests. • Prepare, revise, and proofread emails, letters, and other documents with accuracy and professionalism. • Safeguard sensitive information and exercise sound judgment when handling confidential matters. • Provide occasional support outside standard business hours as priorities arise.
2026-08-17T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
Our client is looking for more than someone who can manage a calendar—they need a true right hand.A well-established wealth management firm is seeking an Executive Assistant to support senior leadership and help manage the day-to-day details of a busy financial services office. This position would be a strong fit for someone who is polished, highly organized, and comfortable working with confidential information.The ideal candidate knows how to anticipate needs, communicate professionally with high-level clients, and keep executives organized without needing constant direction.Key Responsibilities<ul><li>Manage complex executive calendars and scheduling</li><li>Coordinate internal and external meetings with clients and business partners</li><li>Arrange travel, itineraries, and expense reports</li><li>Prepare meeting agendas, presentations, and correspondence</li><li>Handle confidential client and company information</li><li>Coordinate follow-up items and track deadlines</li><li>Assist with client communications and meeting preparation</li><li>Maintain organized electronic files and records</li><li>Coordinate office events and leadership meetings</li><li>Assist with research, reporting, and special projects</li><li>Serve as a professional point of contact for clients and visitors</li></ul>
2026-08-10T00:00:00Z

Executive Assistant

Los Angeles, CA
onsite
Temporary to Hire
36 - 40 USD / Hourly
We are looking for a skilled and detail-oriented Executive Assistant to provide high-level administrative support to a Partner at a leading entertainment management company. This Contract to permanent position is based in Century City, California, and requires a proactive individual who thrives in a fast-paced environment. The ideal candidate will possess exceptional organizational skills, strong communication abilities, and a passion for the entertainment industry. Responsibilities:• Serve as the primary administrative support for a Partner, managing day-to-day activities with precision and efficiency.• Handle a variety of tasks such as scheduling meetings, rolling calls, organizing files, and maintaining records.• Coordinate complex travel arrangements, including booking flights, preparing itineraries, and managing calendars.• Provide support for brand campaigns and assist with advancing comedy-related projects.• Liaise with agents, publicists, attorneys, and production teams to ensure seamless communication and task execution.• Prepare and organize auditions, submissions, and other client-related materials.• Assist in the planning and execution of internal meetings, ensuring all details are managed effectively.• Maintain confidentiality while handling sensitive client and company information.• Offer solutions and anticipate needs to streamline operations and improve efficiency.
2026-08-06T00:00:00Z

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