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576 results for Executive Assistant jobs

Executive Assistant

Pittsburgh, PA
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
Our client is seeking a Retail Executive Assistant to provide high-level administrative and operational support to senior leadership. This role combines executive support, project coordination, reporting, and operational administration in a fast-paced environment. Location: Pittsburgh, PA (Onsite)Schedule: Full-time, Monday-Friday, 8:00 AM-5:00 PM (flexible start time)Type: Contract-to-HirePay: $24-$28/hour Key Responsibilities:<ul><li>Manage complex calendars, meetings, and executive schedules.</li><li>Coordinate travel arrangements, meeting logistics, and leadership communications.</li><li>Prepare presentations, reports, agendas, and correspondence.</li><li>Track projects, action items, and key operational initiatives.</li><li>Support payroll administration, expense tracking, and reporting.</li><li>Collaborate with cross-functional teams including HR, Finance, IT, and Operations.</li><li>Assist with division-wide events, training programs, and employee recognition activities.</li><li>Maintain confidentiality while supporting executive leadership.</li></ul>
2026-08-07T00:00:00Z

Executive Assistant

Green Bay, WI
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
We are looking for an Executive Assistant to provide high-level administrative support in Green Bay, Wisconsin. This role is ideal for a highly organized individual with strong attention to detail who can manage competing priorities, handle confidential materials with discretion, and keep daily operations running smoothly. The successful candidate will support document preparation, scheduling, travel coordination, billing support, and record maintenance while contributing to an efficient and responsive team environment. Responsibilities: • Oversee a fast-moving flow of communications and respond to urgent administrative needs with accuracy and sound judgment. • Manage day-to-day support activities independently, ensuring priorities are addressed efficiently and deadlines are consistently met. • Draft, format, revise, and finalize correspondence, legal paperwork, memoranda, transcripts, and other business documents. • Review completed materials carefully to correct errors, confirm consistency with office standards, and verify that all required attachments are included. • Coordinate internal and external meetings, maintain executive calendars, and partner with front desk staff to secure rooms and arrange refreshments or meal service when needed. • Process incoming and outgoing mail and keep document distribution organized and timely. • Prepare and track expense submissions, check requests, and related administrative financial items. • Maintain both electronic and physical filing systems, ensuring records are organized, current, and easy to retrieve. • Support client billing by assisting with the preparation, review, and completion of invoices, and monitor workflow reporting, team metrics, and timekeeper credit activity. • Arrange business travel and provide coverage for other executive support team members when needed.
2026-07-29T00:00:00Z

Executive Assistant

Orland Park, IL
onsite
Temporary to Hire
22.8 - 24 USD / Hourly
We are looking for a highly organized Executive Assistant with relevant experience to support daily front-office operations and provide high-level administrative assistance in Orland Park, Illinois. This contract-to-permanent opportunity is ideal for someone who enjoys balancing reception duties with executive support in a busy, detail-oriented setting. The right candidate brings strong judgment, excellent communication skills, and the ability to manage multiple priorities while creating a welcoming experience for clients and visitors. Responsibilities:• Welcome guests, clients, and business partners at the front desk and ensure a positive first impression for everyone entering the office.• Oversee the executive’s schedule by arranging meetings, confirming appointments, and helping keep daily priorities on track.• Respond to incoming calls, emails, and other communications in a timely manner, directing inquiries to the appropriate parties when needed.• Maintain ongoing communication with clients and stakeholders by following up on requests and helping ensure expectations are clearly managed.• Prepare letters, reports, presentations, and other business materials with accuracy, care, and attention to detail.• Organize and maintain both digital and physical records so important documents remain current, accessible, and secure.• Coordinate meeting logistics, including calendar invites, agenda support, room readiness, and related administrative preparation.• Provide day-to-day administrative assistance to office leadership, contribute to special projects, and handle sensitive information with discretion. The salary range for this position is $22.80/hr. to $24.00/hr. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
2026-08-07T00:00:00Z

Executive Assistant

Edina, MN
onsite
Temporary to Hire
25 - 28 USD / Hourly
We are looking for an Executive Assistant to provide high-level support to senior leadership while also handling a broad range of day-to-day administrative needs in a small, fast-moving organization. This contract opportunity with permanent potential is ideal for someone who is organized, resourceful, and comfortable balancing executive support with general office coordination. The right candidate will bring sound judgment, strong follow-through, and the confidence to work effectively with a demanding leader while keeping priorities on track. Responsibilities:<ul><li>Manage calendars, schedule meetings, and keep leadership informed of shifting priorities and time-sensitive commitments.</li><li>Arrange business travel, prepare itineraries, and coordinate related logistics to support efficient executive movement.</li><li>Support executive meetings by organizing agendas, confirming attendees, preparing materials, and tracking follow-up items.</li><li>Handle a variety of administrative duties across the organization, adapting to changing needs in a smaller team environment.</li><li>Monitor action items and ensure requests, deadlines, and communications are completed accurately and on time.</li><li>Serve as a dependable partner to leadership by anticipating needs, responding quickly, and helping maintain operational flow.</li><li>Prioritize multiple assignments at once while maintaining attention to detail and a high level of professionalism.</li><li>Take initiative to identify ways to improve administrative support and step into additional tasks when needed.</li></ul>
2026-07-30T00:00:00Z

Executive Assistant

Saint Charles, MO
onsite
Temporary to Hire
28.5 - 33 USD / Hourly
We are looking for an experienced Executive Assistant to provide dedicated support to Human Resources leadership in Missouri. This contract-to-permanent opportunity is ideal for someone who excels in a fast-paced government environment and can balance executive coordination, confidential administration, and cross-department communication. The role plays an important part in keeping daily operations organized, supporting priority initiatives, and ensuring leaders, employees, and external contacts receive timely and effective assistance. Responsibilities: • Manage the Human Resources Director’s schedule by arranging appointments, organizing meetings, and preparing agendas, reports, and supporting materials for leadership discussions. • Track departmental assignments, timelines, and follow-up items to help ensure projects and key initiatives move forward on schedule. • Draft, edit, and finalize correspondence, presentations, policy-related documents, and other materials with close attention to accuracy, formatting, and compliance standards. • Maintain sensitive personnel files and human resources records while safeguarding confidentiality and following applicable retention and documentation requirements. • Support policy and program development by gathering information, researching topics, compiling data, and summarizing findings for leadership review. • Coordinate training sessions, interview schedules, employee events, recruitment activities, and other department functions, including logistics, materials, and post-event follow-up. • Review incoming items for executive approval, verify completeness and accuracy, and prepare concise summaries to support informed decision-making. • Oversee internal communications and document routing by organizing mail, distributing information appropriately, and preparing regular employee updates related to HR matters. • Assist with budget-related administrative tasks by processing invoices, monitoring expenses, and maintaining records in line with public-sector financial procedures. • Provide additional operational support through travel coordination, expense documentation, onboarding assistance, candidate communications, screening coordination, and front desk coverage as needed.
2026-08-07T00:00:00Z

Executive Assistant

Saint Louis, MO
onsite
Temporary / Contract
0 - 0 USD / Yearly
Executive Assistant Are you an experienced administrative detail oriented who thrives in a fast-paced, dynamic environment? Our company is seeking a reliable and proactive Executive Assistant to provide high-level support to senior leadership. Key Responsibilities: Manage calendars, schedule meetings, and coordinate travel arrangements for executives Prepare and proofread correspondence, presentations, and reports Serve as a point of contact between executives, staff, and external partners Support workflow automation initiatives across teams Organize and maintain confidential files and records Assist with event planning and logistics for internal and external meetings Anticipate needs and perform special projects as assigned Why Work With Us? Be part of a collaborative and innovative environment Exposure to cross-functional projects and process improvements Competitive compensation and benefits detail oriented growth and advancement opportunities If you are a proactive problem-solver eager to make an impact, we encourage you to apply. Submit your resume to join a team committed to operational excellence. Apply online or through our Robert Half app.
2026-07-24T00:00:00Z

Executive Assistant

Des Moines, IA
onsite
Permanent / Full Time
75000 - 89000 USD / Yearly
Are you an energetic, organized professional ready to be the backbone of a dynamic executive team? If you thrive in a fast-paced environment, anticipate needs before they arise, and consistently drive efficiency, we want to meet you!About the Role:As an Executive Assistant, you’ll partner directly with senior leaders—managing complex schedules, coordinating high-impact meetings and global travel, and delivering flawless administrative support that enables our executives to focus on strategic priorities. You’ll handle confidential information with discretion, act as a liaison to key stakeholders, and be central to maintaining our culture of trust, collaboration, and high performance.Key Responsibilities:<ul><li>Management of executive calendars, communication, and travel</li><li>Process expenses, timesheets, invoices, and administrative tasks with accuracy</li><li>Prepare and assemble polished presentations, reports, and materials</li><li>Organize and facilitate leadership team meetings including agendas and follow-up</li><li>Handle communication across leadership and departments </li><li>Assist with projects as requested</li><li>Display professionalism, reliability, and confidentiality in all interactions</li></ul>Why Join Us?This is your chance to play a pivotal role with our executive team, where your contributions will be valued and visible. We offer competitive compensation, growth opportunities, and a supportive culture focused on teamwork, excellence, and performance.
2026-08-07T00:00:00Z

Executive Assistant

Des Moines, IA
onsite
Permanent / Full Time
65000 - 70000 USD / Yearly
We are looking for a detail-oriented Executive Assistant to join our team in Des Moines, Iowa. In this role, you will provide high-level administrative support to senior executives while overseeing office operations and ensuring smooth day-to-day functionality. This position requires exceptional organizational skills, the ability to manage sensitive information, and a proactive approach to problem-solving. Responsibilities:• Manage daily office operations, including ordering supplies, handling mail, and maintaining communication between departments, clients, and vendors.• Coordinate and oversee the planning of company events, ensuring timely follow-ups and evaluations post-event.• Prepare and submit accurate expense reports while maintaining compliance with company policies.• Assist with special projects by conducting research, compiling data, and preparing detailed summaries.• Organize and maintain confidential records and files in both physical and digital formats.• Handle sensitive information with professionalism and discretion at all times.• Screen incoming calls and visitors, directing high-priority matters to the appropriate executive.• Schedule and prepare for meetings by creating agendas, distributing materials, and taking detailed minutes, while ensuring follow-ups are completed.• Manage complex executive calendars, including scheduling appointments, meetings, and travel arrangements.• Coordinate all aspects of domestic and international travel, including bookings, itineraries, and expense management. If you are looking for a company that is innovative, shows appreciation to their employees, truly lives by their core values, offers ample growth opportunities, and many other perks then you don't want to miss out on this opportunity! Please apply today!
2026-08-07T00:00:00Z

Executive Assistant

Naperville, IL
onsite
Permanent / Full Time
115000 - 145000 USD / Yearly
We are looking for an experienced Executive Assistant to provide high-level support to the President and collaborate closely with the Board of Trustees and senior leadership team in Lisle, Illinois. This role is ideal for a highly experienced, detail-oriented individual who can manage shifting priorities, protect confidential information, and keep executive operations running efficiently. The successful candidate will bring sound judgment, strong communication skills, and the ability to anticipate needs before they arise.Salary: $115,000-$145,000Benefits: Health, Vision, Dental, STD, LTD, Life Insurance, HSA, FSA, 401K, PTO Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster Responsibilities:• Manage the President’s schedule by coordinating meetings, resolving conflicts, and ensuring priorities are aligned with key organizational goals.• Prepare the President for appointments, presentations, and events by gathering materials, tracking action items, and maintaining awareness of emerging internal and external matters.• Partner with the Board of Trustees by organizing meeting logistics, assembling agendas and presentation packets, updating orientation resources, and documenting meeting outcomes.• Maintain accurate board governance records, including trustee terms, vacancies, disclosures, official templates, and other materials that support effective board administration.• Coordinate committee activities for governance-related groups by handling scheduling, distributing documents, recording minutes, and tracking annual board and organizational updates.• Oversee the electronic board portal by uploading materials, maintaining directories and handbooks, archiving meeting content, and serving as the point of contact for platform-related updates.• Support Senior Leadership Team and Leadership Team meetings through agenda preparation, document coordination, and day-of-meeting logistics.• Arrange executive travel and related expenses, including itineraries, reservations, and reconciliation support, while ensuring a seamless experience for leadership.• Draft and format correspondence, reports, and presentation materials that reflect a high standard of accuracy and consistency.• Take on additional administrative and executive support duties as needed to meet evolving organizational priorities.
2026-07-31T00:00:00Z

Executive Assistant

Eugene, OR
onsite
Temporary / Contract
25 - 35 USD / Hourly
We are looking for a professional, highly-organized Executive Assistant to provide comprehensive support to our senior leadership team. The successful candidate will handle a variety of responsibilities, including managing calendars, coordinating travel, and assisting with administrative duties. This is an excellent opportunity for a detail-oriented and flexible individual who wants to grow their career in a supportive and dynamic environment. Primary Responsibilities:• Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.• Coordinate operations of executives' offices including preparing and organizing documents for meetings, coordinating with other departments and assisting with special projects as needed.• Take meeting minutes and distribute them accordingly.• Prepare and edit correspondence, communications, presentations, and other documents.• Maintain office supplies by checking inventory and order items as needed.
2026-08-07T00:00:00Z

Executive Assistant

Pasadena, CA
onsite
Temporary / Contract
28 - 30 USD / Hourly
Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Please submit your resume and call 626.463.2031 to schedule your interview. Responsibilities may include:· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf· Maintaining comprehensive and accurate records · Performing minor accounting duties · Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary· Answering phone calls in a polite and professional manner· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
2026-07-30T00:00:00Z

Executive Assistant

Glendale, CA
onsite
Temporary / Contract
31.6635 - 36.663 USD / Hourly
We are looking for an experienced and resourceful Executive Assistant to provide high-level administrative support in Glendale, California. This Contract position is ideal for someone who thrives in a fast-moving environment, exercises sound judgment, and manages competing priorities with professionalism. The role will support daily operations, executive scheduling, communications, and coordination across teams while maintaining accuracy and confidentiality. Responsibilities: • Manage complex calendars, coordinate appointments, and organize executive meetings to ensure schedules run smoothly. • Arrange business travel, prepare itineraries, and handle related requests such as reimbursements and travel documentation. • Draft, edit, and finalize reports, correspondence, presentations, and other business materials with strong attention to detail. • Plan meetings and special events by securing space, coordinating logistics, communicating with participants, and arranging hospitality needs. • Support daily office administration by preparing timesheets, processing supply requests, and maintaining essential documentation. • Maintain organized files, records, and databases while safeguarding sensitive personnel and operational information. • Compile, review, and track financial, statistical, and operational data to support reporting and departmental planning. • Serve as a point of contact for staff, faculty, students, or other stakeholders by addressing routine questions and escalating complex matters appropriately. • Partner with internal departments to support program operations, policy communication, and administrative projects as needed. • Provide guidance to support staff when required, including assisting with onboarding, training, or timekeeping oversight.
2026-08-06T00:00:00Z

Executive Assistant

Burbank, CA
onsite
Temporary / Contract
34.0385 - 39.413 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leaders in a high-volume entertainment and production setting in Burbank, California. This Long-term Contract position is ideal for someone who brings excellent judgment, strong organizational skills, and the ability to keep priorities moving in a fast-changing environment. The right candidate will be confident managing executive schedules, coordinating detailed travel plans, and handling administrative matters with accuracy and discretion. Responsibilities: • Oversee demanding executive calendars by arranging meetings, balancing competing priorities, and adjusting plans when schedules shift. • Organize domestic and international travel from start to finish, including air, lodging, ground transportation, and comprehensive itineraries. • Anticipate changes to travel and meeting plans, making prompt updates to minimize disruption for senior leadership. • Prepare and reconcile executive expense reports in Concur with a high degree of accuracy and timeliness. • Support meetings by coordinating logistics, assembling agendas or materials, and tracking follow-up items after discussions. • Handle confidential correspondence and sensitive business information with professionalism and sound judgment. • Provide day-to-day administrative assistance and contribute to special projects or operational tasks as business needs evolve.
2026-08-06T00:00:00Z

Executive Assistant

La Jolla, CA
onsite
Temporary to Hire
45 - 55 USD / Hourly
About the RoleRobert Half is partnering with a respected wealth management firm to hire an experienced Executive Assistant to support the Chief Executive Officer. This highly visible role requires a proactive, detail-oriented professional who can manage complex priorities, anticipate executive needs, and provide seamless administrative and operational support. The ideal candidate is organized, resourceful, and thrives in a fast-paced environment while maintaining the highest level of professionalism, discretion, and confidentiality. Key Responsibilities: Executive Partnership & Administrative Support<ul><li>Serve as a trusted partner to the CEO, proactively managing a complex calendar, competing priorities, and daily business activities.</li><li>Coordinate executive meetings from planning through execution, including scheduling, preparing agendas and meeting materials, documenting action items, and ensuring timely follow-up.</li><li>Manage executive communications by screening correspondence, prioritizing requests, and responding or escalating matters appropriately.</li><li>Prepare, edit, and proofread presentations, reports, board materials, client communications, and other executive-level documents.</li><li>Coordinate detailed domestic and international travel arrangements, including itineraries, accommodations, transportation, and logistics.</li><li>Process expense reports, maintain executive records, and oversee day-to-day administrative operations supporting the CEO.</li><li>Handle highly confidential information with professionalism, discretion, and sound judgment.</li></ul>Business Operations & Strategic Support<ul><li>Support the CEO with strategic initiatives, organizational priorities, and cross-functional projects.</li><li>Conduct research, compile data, and prepare executive summaries to support business decisions.</li><li>Track key initiatives, project milestones, and deliverables while ensuring accountability across departments.</li><li>Develop and maintain reports, dashboards, and tracking tools that provide visibility into organizational priorities.</li><li>Identify opportunities to improve operational efficiency and recommend process enhancements.</li><li>Assist with annual planning activities, leadership initiatives, and business operations as needed.</li></ul>Relationship Management & Communication<ul><li>Serve as a primary liaison between the CEO, executive leadership team, clients, advisors, and external business partners.</li><li>Foster strong relationships through timely, professional communication and exceptional service.</li><li>Coordinate executive leadership meetings and ensure follow-up on key decisions and action items.</li><li>Represent the Office of the CEO with a high level of professionalism, confidentiality, and executive presence.</li></ul>Project Coordination<ul><li>Lead administrative coordination for special projects and executive initiatives.</li><li>Monitor project timelines, priorities, and deliverables across multiple departments.</li><li>Partner with leadership to ensure projects remain on schedule and organizational objectives are achieved.</li><li>Assist with implementing new processes, systems, and operational improvements.</li></ul>
2026-08-06T00:00:00Z

Executive Assistant

Los Angeles, CA
onsite
Temporary to Hire
28.5 - 36 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership and help keep executive operations organized, responsive, and efficient. This contract opportunity has the potential to become permanent and is ideal for someone who can balance high-level administrative coordination with detailed follow-through across meetings, communications, reporting, and special projects. The role requires sound judgment, strong organization, and the ability to work across departments while managing competing priorities with professionalism. Responsibilities: • Coordinate complex calendars, travel plans, and meeting logistics to ensure executives are prepared and schedules run smoothly. • Organize quarterly Benefits Committee activities by preparing notices, distributing agendas and materials, coordinating with trustees, consultants, legal partners, and internal staff, and supporting overall meeting readiness. • Attend assigned committee or board meetings, document key discussions, and prepare clear, accurate meeting minutes for follow-up and recordkeeping. • Track post-meeting tasks and decisions through designated collaboration tools, helping drive timely completion of outstanding action items. • Develop reports, presentation materials, correspondence, and executive documents that support leadership review and decision-making. • Research topics, compile relevant information, and provide administrative support for projects involving communications, operations, benefits analysis, technology-related needs, and demographic initiatives. • Oversee administration of organizational insurance coverage by maintaining current policy records, preparing renewal documentation, coordinating binding activities, and processing related premium invoicing. • Support planning for annual employee health fair activities, including reservation tracking, event coordination assistance, and distribution of follow-up items such as raffle prizes. • Maintain executive office files, records retention practices, library content, mail handling, expense reporting, and shared spaces while also assisting other executive support staff and cross-functional departments as needed.
2026-07-28T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary / Contract
40 - 48 USD / Hourly
Job DescriptionOur client, a growing and highly respected commercial real estate company, is seeking an experienced Executive Assistant to provide high-level administrative support to senior leadership. This role is ideal for a polished professional who thrives in a fast-paced environment, excels at managing competing priorities, and enjoys being a trusted partner to executive leadership.The Executive Assistant will play a key role in keeping daily operations running smoothly by managing complex calendars, coordinating meetings and travel, preparing presentations, handling confidential information, and supporting special projects across the organization.Key Responsibilities<ul><li>Manage complex executive calendars, scheduling meetings, appointments, and travel arrangements.</li><li>Coordinate internal and external meetings, including preparing agendas, presentations, meeting materials, and follow-up action items.</li><li>Serve as the primary point of contact for executive communications, screening calls and responding to correspondence professionally.</li><li>Prepare reports, presentations, spreadsheets, and other business documents with a high level of accuracy and attention to detail.</li><li>Coordinate executive travel, including flights, hotels, itineraries, and expense reporting.</li><li>Maintain confidential files and handle sensitive business information with discretion.</li><li>Support real estate transactions by organizing due diligence materials, contracts, and property documentation as needed.</li><li>Assist with board meetings, investor meetings, and company events.</li><li>Coordinate special projects and work cross-functionally with property management, accounting, leasing, and operations teams.</li><li>Track project deadlines and ensure timely completion of action items.</li><li>Order office supplies, coordinate vendors, and provide general office support as needed.</li></ul>
2026-07-29T00:00:00Z

Executive Assistant

Beverly Hills, CA
onsite
Temporary / Contract
40 - 48 USD / Hourly
A small real estate development company located in Beverly Hills is looking for an Executive Assistant to support two very busy entrepreneurs/executives. Job duties will be to answer the phones, schedule appointments and meetings, coordinate conference calls, respond to client emails and handle client follow up, and run errands. Additional duties will be to build PowerPoint presentations, organize the office, conduct research, reach out to vendors, and complete special administrative projects. Every day is different, so the ability to change gears and work independently is a must! This is an onsite position and hours are 8am-5pm Monday-Friday. Robert Half is looking for a tech savvy candidate who considers themselves very strong in Microsoft Office Suite. At least 5 years of administrative experience is required. The Executive Assistant position is starting out as a 6 month contract role, with the chance to turn permanent.
2026-07-29T00:00:00Z

Executive Assistant

Honolulu, HI
onsite
Temporary / Contract
27 - 27 USD / Hourly
Robert Half is seeking a professional and highly organized Executive Assistant to support senior leadership for a well-established organization in Honolulu. This position plays a critical role in managing executive schedules, coordinating meetings, preparing reports, handling confidential information, and ensuring daily operations run efficiently. The ideal candidate is detail-oriented, proactive, and able to manage multiple priorities in a fast-paced environment. Preference will be given to Hawaii residents due to the nature of the work and onsite interviewing requirements. To apply for this opportunity, please call us at 808-531-0800. Responsibilities<ul><li>Provide administrative support to executive leadership</li><li>Manage complex calendars, appointments, and travel arrangements</li><li>Coordinate meetings, prepare agendas, and take meeting notes</li><li>Draft, edit, and distribute correspondence and reports</li><li>Handle confidential information with discretion</li><li>Screen phone calls and respond to inquiries professionally</li><li>Maintain organized filing systems and records</li><li>Assist with special projects and operational initiatives</li><li>Coordinate office communications and executive presentations</li></ul>
2026-08-08T00:00:00Z

Executive Assistant

Wilmington, DE
onsite
Permanent / Full Time
65000 - 80000 USD / Yearly
In this role, the Executive Assistant will be responsible for providing a high level of support by completing administrative tasks such as: organizing travel, maintaining calendars, drafting internal and external correspondence, placing catering orders, preparing reports, and providing a high-level of customer service. The ideal candidate for this role should have proven experience supporting basic accounting activities, outstanding organizational and interpersonal skills, excellent time management abilities and have advanced knowledge of Microsoft Office Suite applications. HR /Payroll Background is a MUST-especially with onboarding, Healthcare, insurance, making appointments. What you get to do daily· Coordinate executive communications· Prepare internal and external corporate documents· Schedule meeting and appointments· Prepare weekly reports· Draft meeting agendas· Distribute incoming mail/packages· Travel Arrangements· Order and maintain inventory of office supplies· Assist with property management activities· Bank Reconciliations· Assist with accounts payable/receivable transactions· Special errands as needed
2026-07-27T00:00:00Z

Executive Assistant

Miami, FL
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for an experienced Executive Assistant to provide high-level support to a senior leader in Miami, Florida. This role requires exceptional judgment, strong organizational ability, and the confidence to manage a fast-moving schedule while serving as a key point of contact for internal and external stakeholders. The ideal candidate brings a detail-oriented approach and executive presence, handles sensitive information with discretion, and keeps priorities on track in a demanding executive environment. Responsibilities:• Oversee the executive’s calendar by organizing appointments, resolving scheduling conflicts, and ensuring daily priorities are aligned with business needs.• Prepare and submit expense documentation with accuracy, maintaining timely records and supporting reimbursement processes.• Accompany the executive to meetings when needed, coordinate agendas and materials in advance, and capture follow-up items to support execution.• Act as the primary contact for outside partners and other key stakeholders, representing the executive office with sound judgment.• Monitor deadlines across competing priorities, adjusting plans as needed to keep critical commitments on schedule.• Review incoming calls, correspondence, and mail, determining urgency and directing items appropriately before they reach the executive.• Arrange domestic and international travel plans, including itineraries, accommodations, transportation, and related logistics.• Provide administrative and clerical support for executive-level activities, including meeting coordination and document preparation. Seeking someone who is looking for work life balance to contribute to a well known and established non-profit org. If you are interested in hearing more about this opportunity, please call me Janet 786-393-4588 or email janet.silva@roberthalfcom
2026-07-31T00:00:00Z

Executive Assistant

Oakland, ME
onsite
Permanent / Full Time
17680 - 22880 USD / Yearly
We are looking for an organized and proactive Part Time Executive Assistant with some marketing experience to provide high-level administrative support to senior leadership in Waterville, Maine. This position is great for someone who is looking for flexibility with schedule! This part time on site role is ideal for someone who can manage competing priorities, handle sensitive information with discretion, and keep daily operations running smoothly. The successful candidate will bring strong coordination skills, sound judgment, and the ability to communicate effectively across a range of internal and external contacts. Additional skills are marketing, social campaigns, and media. Responsibilities:• Oversee complex calendars, schedule appointments, and coordinate changes to ensure leadership time is managed efficiently.• Handle social media, media campaigns, and marketing.• Prepare for executive meetings by organizing agendas, gathering materials, tracking follow-up items, and supporting timely communication.• Maintain digital records and documents through accurate electronic filing practices that support easy access and compliance.• Support communications and outreach efforts by assisting with social media content coordination and promotional activity.• Serve as a key point of administrative contact, responding to inquiries professionally and escalating matters when appropriate.• Help streamline office workflows by monitoring priorities, managing deadlines, and assisting with special projects as assigned.
2026-07-21T00:00:00Z

Executive Assistant

Norfolk, VA
onsite
Temporary to Hire
25 - 28 USD / Hourly
We are looking for an experienced Executive Assistant to support human resources leadership at a university in Norfolk, Virginia. This Contract to permanent opportunity is ideal for a highly organized individual who can manage competing priorities, safeguard confidential information, and keep administrative operations running smoothly. The role combines executive support, coordination of HR-related activities, and project follow-through in a fast-paced academic environment. Responsibilities: • Provide high-level administrative assistance to HR leaders by overseeing schedules, arranging meetings, coordinating travel, and preparing expense documentation. • Maintain and organize confidential employee records and personnel documentation in alignment with university standards and compliance expectations. • Monitor project milestones and follow up on deadlines to help keep human resources initiatives moving forward on time. • Support the planning and execution of departmental programs such as new employee orientation sessions, staff training events, and recruiting activities. • Prepare correspondence, meeting materials, and presentations to support daily executive and departmental needs. • Coordinate virtual and in-person meetings, including conference logistics, agenda preparation, and follow-up communication. • Track time-sensitive administrative tasks and serve as a dependable point of coordination across HR-related functions.
2026-07-24T00:00:00Z

Executive Assistant

Troy, NY
onsite
Temporary to Hire
22 - 26 USD / Hourly
Are you the person who loves keeping everything organized, anticipates needs before they arise, and thrives in a fast-paced, client-facing environment? We're seeking 2 contract to hire Executive Assistants on site in Troy, NY who will serve as the go-to connection between clients and consultants, ensuring projects run seamlessly and every client interaction is exceptional. This is an exciting opportunity to join a collaborative, professional team where your organizational talents, communication skills, and ability to juggle multiple priorities will make a direct impact on client success. If you're a proactive problem solver who enjoys working behind the scenes to make things happen, we'd love to connect with you! What You'll DoBe the Client Experience Champion<ul><li>Serve as the primary liaison between clients and consultants, ensuring all communication remains organized, responsive, and professional.</li><li>Build strong relationships while delivering a high-touch, white-glove client experience throughout each engagement.</li></ul>Keep Projects Moving Forward<ul><li>Manage complex calendars and coordinate onsite and virtual meetings, ensuring schedules, logistics, and expectations are aligned.</li><li>Monitor multiple projects simultaneously, proactively identifying priorities and adapting quickly as needs evolve.</li></ul>Drive Productive Meetings<ul><li>Prepare agendas, organize meeting materials, and ensure participants are fully prepared.</li><li>Capture detailed meeting notes, track action items, and follow through to keep projects progressing smoothly.</li></ul>Create Professional Client Deliverables<ul><li>Develop polished presentations, handouts, client communications, and supporting documentation.</li><li>Maintain high standards for quality, accuracy, branding, and professionalism across all materials.</li></ul>Coordinate the Details<ul><li>Manage meeting and event logistics, including room setup, printing, shipping, packaging, and material distribution.</li><li>Support consultants before and after client engagements by organizing documentation and ensuring a seamless experience.</li></ul>Support a Dynamic Team<ul><li>Collaborate closely with consultants and internal stakeholders to solve problems, anticipate needs, and deliver outstanding results.</li><li>Assist with travel arrangements and occasional client site visits as needed.</li></ul>
2026-07-31T00:00:00Z

Executive Assistant

Saint Petersburg, FL
onsite
Permanent / Full Time
100000 - 130000 USD / Yearly
We are looking for an accomplished Executive Assistant to provide high-level support within a well-established organization in St. Petersburg, Florida. This position combines executive coordination, complex scheduling, travel planning, and administrative oversight in a fast-paced environment that values professionalism, discretion, and sound judgment. The role offers the opportunity to partner closely with senior leadership while helping keep priorities organized across business and select personal matters. Responsibilities:• Manage an active and frequently changing calendar for senior leadership, balancing internal meetings, board-related commitments. • Coordinate domestic travel arrangements, itineraries, and related logistics, including occasional support outside standard business hours when schedules require flexibility.• Prepare for executive and board interactions by organizing meetings, confirming details, arranging dinners or events, and ensuring materials are ready in advance.• Handle confidential correspondence, documentation, and follow-up tasks with a high degree of accuracy, discretion, and professionalism.• Support personal administrative needs, such as travel coordination, invoice tracking, and scheduling for non-corporate commitments.• Serve as a dependable point of contact across leadership, employees, and external partners, helping maintain clear communication and timely responses.• Track priorities, anticipate scheduling conflicts, and proactively resolve issues so executives can stay focused on strategic objectives. This is a permanent opportunity that will pay up to $130,000 depending upon experience. Please apply to Jane Gearhart if interested!
2026-07-23T00:00:00Z

Executive Assistant

Baltimore, MD
onsite
Permanent / Full Time
80000 - 85000 USD / Yearly
Robert Half is seeking a highly organized, proactive, and resourceful Executive Assistant to provide strategic and administrative support to a C-suite executive. This role goes beyond calendar management—you will serve as a trusted partner who anticipates needs, solves problems before they arise, and helps maximize the executive's effectiveness. The ideal candidate thrives in a fast-paced environment, exercises exceptional judgment, maintains strict confidentiality, and enjoys managing multiple priorities with professionalism and precision. Key Responsibilities<ul><li>Manage complex calendars, scheduling, and meeting coordination across multiple time zones.</li><li>Coordinate domestic and international travel, including detailed itineraries, accommodations, and expense reporting.</li><li>Prioritize and manage incoming communications, ensuring timely responses and follow-up.</li><li>Prepare meeting agendas, presentations, reports, and briefing materials.</li><li>Take ownership of action items and ensure projects stay on track.</li><li>Serve as a liaison between the executive and internal and external stakeholders.</li><li>Coordinate executive meetings, leadership offsites, board meetings, and special events.</li><li>Handle confidential information with discretion and professionalism.</li><li>Manage expenses, invoices, and administrative documentation.</li><li>Identify opportunities to improve processes and increase executive efficiency.</li><li>Support strategic initiatives and special projects as assigned.</li></ul>
2026-07-23T00:00:00Z

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